CC RES 2012-024 RESOLUTION NO. 2012-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY `
OF RANCHO PALOS VERDES, CALIFORNIA,
APPROVING PROGRAM SUPPLEMENT AGREEMENT
NO. N013 FOR FEDERAL FUNDING OF THE
HAWTHORNE BLVD TRAFFIC SIGNAL ?.
SYNCHRONIZATION PROJECT.
WHEREAS, the Highway Safety Improvement program provides grant funds to
eligible agencies to improve and enhance the safety of highway facilities arid! traffic
control devices that will improve traffic flow and safety for roadway users; and
WHEREAS, the California Department of Transportation oversees the grant
program and authorizes the encumbrance and disbursement of Federal-Aid funds; and
WHEREAS, before grant funds can be made available, the City of Rancho Palos
Verdes ("Administering Agency" or "City") and the California Department of
Transportation are required to enter into a program supplement agreement, thereby
establishing terms and conditions applicable to the City when receiving grant funds for
the designated project; and
WHEREAS, no invoices for reimbursement of costs can be processed until a
program supplement agreement is fully executed;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:
Section 1. The City Council hereby approves Program Supplement Agreement
No. N013, which is attached hereto and incorporated herein by this reference, regarding
Project Number HSIPL-5413(014). The City Council authorizes the Mayor to execute
Program Supplement Agreement No. N013 and directs the City Clerk to attest thereto.
Section 2. The City Council hereby authorizes the Mayor to execute this
Resolution and directs the City Clerk to attest thereto.
Section 3. The City Council hereby appoints and authorizes the Public Works
Director, and his or her designee, as the agent for the City to conduct all negotiations,
execute and submit all documents including but not limited to applications, agreements,
amendments, and payment requests which may be necessary for the completion of the
aforementioned projects.
PASSED, APPROVED and ADOPTED this 3rd d April, 2012.
M yor
ATTEST:
City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Carla Morreale, City Clerk of the City of Rancho Palos Verdes, hereby
certify that the above Resolution No. 2012-24, was duly and regularly passed and
adopted by the said City Council at a regular meeting thereof held on April 3, 2012.
City Clerk
1343656-1
Resolution No.2012-24
Page 2 of 2
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PROGRAM SUPPLEMENT NO. N013 Adv Project ID Date: January 17, 2012
to 0712000124 Location: 07-LA-0-ROPV
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: HSIPL-5413(014)
FOR FEDERAL-AID PROJECTS NO 07-5413 E.A. Number: 07-933968
Locode: 5413
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 08/22/07 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
.Agreement under authority of Resolution No. I approved by the Administering Agency on Ll 3/1 Z
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State.of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Hawthorne Blvd
TYPE OF WORK: Signal Synchronization LENGTH: 0.0(MILES)
Estimated Cost Federal Funds Matching Funds
LS3E $547450.00 LOCAL OTHER
$607500.00 .$61050.0 r $0.00
CITY OF RAN PALQS VERDES. STATE OF CALIFORNIA
-
CITY
of ra' o ion
%.-.M
By 14hief, -y O ice of Protect Implementation
Title - Division of Local Assistance
Date 00
CW
Date S /1101L,
Attest
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
DateAccount•ng Offic
$54,450.00
Chapter Statutes Item Year Program BC Category Fund Source AMOUNT
Program Supplement 07-5413-NQ13- ISTEA Page 1 of 3
Resolution No.2012-24,Attachment
Page 1 of 5
7
40,t
STATE OF CALIFORNIA.DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF(REV.01/2010)
Page of
TO: STATE CONTROLLER'S OFFICE DATE PREPARED: PROJECT NUMBER:
Clains Audits 01/19/2012 0712000124
3301 "C"'Street,Rm 404 REQUISITION NUMBER/CONTRACT NUMBER:
Sacramento,CA 95816 RQS-2660-071200000589
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR/ LOCAL AGENCY:
CITY OF RANCHO PALOS VERDES
CONTRACT AMOUNT:
$54,450.00
PROCUREMENT TYPE:
Local Assistance
CHAPTER STATUTES ITEM YEAR PEC/PECT TASK/SUBTASK AMOUNT
33 2011 2660-102-0890 2011-2012 20.30.010.550 2620/0420 541450.00
ADA Noth For individuals with sensory disabilities,this document is available in alternate formats.For information,call(915)654-6410 of TDD(916)-3880 or write
Records and Forms Management,1120 N.Street,MS-89,Sacramento,CA 95814.
Resolution No.2012-24,Attachment
Page 2 of 5
07-LA-0-RQPV 01117/2012
'. K$IPL-5413(014)
SPECIAL COVENANTS OR REMARKS
1. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
2. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for....
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed"- from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
3. .ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every
six months commencing after the funds are encumbered for each phase by the execution
of this Project Program Supplemen#.Agreement, or by STATE's approval of an applicable
Finance Letter. STATE reserves the right to suspend future authorizations/obligations for
Federal aid projects, or encumberances for State funded projects, as well as to suspend
invoice payments for any on-going or future project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month
period
If no costs have been invoiced for a .six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING, agrees-to.submit,the final. report documtints that collectively.
constitute..a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING. AGENCY to submit .a "Final. Re'port of
Expenditures" within 180 days of.,PROJECT completion will result im STATE imposing
sanctions upon.,.ADMINISTERING AGENCY An' accordance with the .current Local `7
Assistance'Proceclures Manualli.
4. The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal-
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's .DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases,refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
5. As a condition for receiving federal-aid highway funds for the PROJECT, the
Program Supplement 07-5413-N013- ISTEA Page 2 of 3
Resolution No.2012-24,Attachment
Page 3 of 5
07-LA-0-ROPY 01/17/2012
f wssIPL-5413(014)
SPECIAL COVENANTS OR REMARKS
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Excluded Parties List System
(EPLS)§
Any 6. An State and Federal funds that may have been encumbered for this project are
.
available fer disbursement for limited periods of time. For each fund encumbrance
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved. project finance letter. Per Government Code Section 16304, all project funds
not liquidated -within these -`periods will* revert unless an executed Cooperative_Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Departme,nt.of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid- the lapse of applicable funds. Pursuant to a directive from the State-Controller's
Office and the Department.of Finance; in order for payment to be made, the last,date-the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for-reimbursable work for funds that .are
going oin to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year, Notwithstanding the unliquidated sums of project specific State and Federal.funding
remaining and available to. fund project work, any invoice for reimbursement involving
-noreceived . Deartment's Local Programs Accountiapplicable funds that :is nt bthe
office at :least 45 days prior'to the applicable fixed fund Reversion Date wil-I not be paid.
These unexperfided-,funds will be .irrevocably .reverted .by. the -Departrnent's..'Division of
ountin an thea licable.fund Reversion-Date.
Acc g pp
. fitted b fihe ADMINISTERING AGENCY .to.. the Distrlc16-
# s
7. Award Information shall_�be- subm by
the
Assistance Engineer within 60 days of project contract award and prior. to the
submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.
Failure to do so will cause a delay in the State processing invoices for the construction
phase. Please refer, to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
Program Supplement 07-5413-N013-ISTEA Page 3 of 3
Resolution No.2012-24,Attachment
Page 4 of 5
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 05/17/2012 ,
DIVISION OF ACCOUNTING Agency: 07-LA-0-ROPV
LOCAL PROGRAM ACCOUNTING BRANCH Project No: HSIPL-5413(014)
EA No: 07-933968
Attention: City of Rancho Palo Verdes
FINANCE ITEMS TOTAL COST OF FEDERAL PART. FED.REIMB% FEDERAL LOCAL
WORK COST
LS3E
Agency Preliminary Engineering $60,500-00 $60,500.00 90.00% $54,450.00 $6,050.00
Totals: $60,500.0 $60,500.0 0.00% $54,450.0 $6,050.00
Fed.Partic: 100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency.The following
encumbrance history is prep ed by Local Assistance Accounting Office and is provided here for local agency's information and action.
Signature: For questions regarding finance letter,contact:
IF tl
Title- HQ Sr.Area Engineer Printed Name: Nahed Abdin
Telephone No: 916-653-7928
Remarks: Based on City's FL dated 08/15/2011
ACCOUNTING INFORMATION HSIPL-5413(014)
Adv.Proj.ID Approp.Unit State Prog. Fed/State Encumbrance Amount Approp Year Expenditure Amount Ecumbrance Balance Reversion Date
0712000124 12102E 2030010550 F $54,450.00 1112 $0.00 $54,450.00 06/30/17
Page 1 of 1 Resolution No.2012-24,Attachment
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