CC AGD 20110607
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JUNE 7, 2011
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_____________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of
the amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a
matter will be heard, especially since agenda items are often re-ordered during a
meeting and may be discussed at any time.
7:00 P.M. REGULAR SESSION
CALL TO ORDER:
(5 mins)
ROLL CALL:NEXT RESOL. NO. 2011-33
NEXT ORDINANCE NO. 522
FLAG SALUTE:
MAYOR’S ANNOUNCEMENTS:
City of Rolling Hills’ Contribution of CDBG Funds to
Rancho Palos Verdes
RECYCLE DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
NOT
(This section of the agenda is for audience comments for items on
.)
the agenda
CITY MANAGER REPORT:
Update on Civic Center Facilities Assessment
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
(5 mins)
A. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
30940 Hawthorne Boulevard / Rancho Palos Verdes, CA 90275-5391 / (310) 544-5208 / Fax (310) 544-5291
www.palosverdes.com/rpv
presented at this meeting with consent of the waiver of reading deemed to be
given by all Council Members after the reading of the title.
B. Approval of Minutes (Morreale)
Recommendation:
Approve the Minutes of the May 3, 2011 Regular Meeting;
May 10, 2011 Adjourned Regular Meeting; and May 10, 2011 Special Meeting.
C. Border Issues Status Report (Fox)
Recommendation:
Receive and file the current report on the status of Border
Issues.
D. Appeal of a Special Use Permit at Green Hills Memorial Park (Planning Case
No. ZON2010-00366) (Rojas/Harwell)
Recommendation:
ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,
THEREBY APPROVING THE APPLICANT’S APPEAL TO OVERTURN THE
PLANNING COMMISSION’S DENIAL OF A SPECIAL USE PERMIT, BUT
MODIFYING THE APPROVAL PERIOD FROM THE REQUESTED NINE (9)
YEARS TO THIRTY (30) MONTHS (PLANNING CASE NO. ZON2010-00366).
E. Contract Renewal for Biological Consulting Services (Rojas/Harwell)
Recommendation:
Authorize the Mayor and City Clerk to execute an
extension of the current professional service agreement with David Magney
Environmental Consulting to provide on-call biological consulting services on an
as-needed basis to the City for an additional two-year period until June 30,
2013.
F. Extension of Professional Services Agreement for FY 11-12 Home
Improvement Program Administration (Huey)
Recommendation:
Approve and execute the Second Amendment to
Agreement between the City of Rancho Palos Verdes and MDG Associates,
Inc. to provide Home Improvement Program administration services for the
period July 1, 2011 to June 30, 2012 for a not-to-exceed amount of $30,000.
G. Extension of Professional Services Agreement for FY 11-12 Community
Development Block Grant Administration (Huey)
Recommendation:
Approve and execute the Second Amendment to
Agreement between the City of Rancho Palos Verdes and Diana Cho
Associates, to provide Community Development Block Grant administration
services for the period July 1, 2011 to June 30, 2012 for a not-to-exceed
amount of $18,500.
H. Contract Renewal for On-Call Photo Simulation Services (Mikhail)
City Council Agenda
June 7, 2011
Page 2 of 6
Recommendation:
Authorize the Mayor and City Clerk to execute an
extension of the current professional service agreement with VisionScape, Inc.
to provide professionally prepared and certified photo simulations to the City on
an as-needed basis for major project applications for an additional two-year
period, until June 30, 2013.
I. Appeal of the Planning Commission’s Imposition of Condition No. 14 of
Planning Commission Resolution No. 2011-13 Pertaining to the Height of a
Solid Barrier Wall along the South Property Line of the Golden Cove Center –
(31100-31176 and 31212-31246 Palos Verdes Drive West – Case No.
ZON2010-00402) (Mikhail)
Recommendation:
ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,
THEREBY DENYING THE APPEAL OF CONDITION NO. 14 OF PLANNING
COMMISSION RESOLUTION NO. 2011-13, AND AFFIRMING THE
PLANNING COMMISSION’S DECISION TO REQUIRE A 6’-0” TALL SOLID
BARRIER WALL TO BE RECONSTRUCTED ALONG THE SOUTH
PROPERTY LINE AT THE GOLDEN COVE CENTER (CASE NO. ZON2010-
00402).
J. Time Extension Request for a Site Plan Review and Grading Permit (Case No.
ZON2009-00396); Mr. Thompson, 2700½ San Ramon Drive (Kim)
Recommendation:
Grant a one-time, one-year extension of the approval for Case
No. ZON2009-00396 (Site Plan Review and Grading Permit) for the property
located at 2700½ San Ramon Drive, thereby setting the final expiration date as
May 18, 2012, with all conditions of approval remaining in full force and effect.
K. Contract Service Agreement for On-Call Plan Check Services for Water
Efficient Landscape Plans (Mikhail)
Recommendation:
Authorize the Mayor and City Clerk to execute a two-year
professional service agreement with Wildan to provide professional plan check
services to review Landscape Document Packages as required by the State of
California and the City’s Water Efficient Landscape Ordinance (Chapter 15.34
of the RPVMC).
L. Additions to the Consolidated Loan between the City and Redevelopment
Agency for Expenses Incurred during FY09-10 (Downs)
Recommendation:
Receive and file this staff report, which provides
information regarding FY10-11 loan additions to the Rancho Palos
Verdes Redevelopment Agency in the amount of $346,483 for expenses
incurred by the City during FY09-10. The Consolidated Loan Agreement
dated December 1, 2003 authorizes the loan additions.
M. Award Three-Year Maintenance Contracts for: 1) Landscape Maintenance
Services for Parks; and, 2) Landscape Maintenance Services for City Medians,
City Council Agenda
June 7, 2011
Page 3 of 6
Corridor Improvements, and Weed Abatement for Rights-of-Way (Blanco)
Recommendation:
1) Award a three-year contract with (3) one-year options to
renew by mutual agreement, for Landscape Maintenance Services for Parks to
Marina Landscape, Inc. in the amount of $190,359.24 for the total base bid,
and authorize an additional 20% contingency of $38,071.85 for unanticipated
repairs and emergencies for a total contract amount of $228,431.09; 2) Award
a three-year contract with (3) one-year options to renew by mutual agreement,
for Landscape Maintenance Services for City Medians, Corridor Improvements,
and Weed Abatement for Rights-of-Way to Marina Landscape, Inc. in the
amount of $148,050.24 for the total base bid, and authorize an additional 20%
contingency of $29,610.05 for unanticipated repairs and emergencies for a total
contract amount of $177,660.29; and, 3) Authorize the Mayor and City Clerk to
execute two three-year maintenance contracts with (3) one-year options to
renew by mutual agreement, to Marina Landscape, Inc. for the following:
a) Landscape Maintenance Services for Parks; and, b) Landscape
Maintenance Services for City Medians, Corridor Improvements, and Weed
Abatement for Rights-of-Way for FY 2011-12 through FY 2013-14.
N. April 2011 Monthly Report of Cash Balances (McLean)
Recommendation:
Receive and file the April 2011 Monthly Report of Cash
Balances for the City of Rancho Palos Verdes.
O. Register of Demands (McLean)
Recommendation:
ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,
ALLOWING CERTAIN CLAIMS AND DEMANDS WHICH THE SAME ARE TO
BE PAID.
P. Award Construction Contract - San Ramon Canyon Sewer Relocation Project
(Dragoo)
Recommendation:
1) Approve the plans and specifications for the construction
of the San Ramon Canyon Sewer relocation at the Palos Verdes Drive East
Switchbacks; 2) Authorize the award of a construction contract to Garcia Juarez
Construction, Inc. for the bid in the amount of $188,875; 3) Authorize the award
of a professional services contract to Charles Abbott & Associates for the not to
exceed amount of $11,000; 4) ADOPT RESOLUTION NO. 2011-__, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION NO. 2010-55, THE BUDGET
APPROPRIATION FOR FISCAL YEAR 2010-11, FOR A BUDGET
ADJUSTMENT IN THE AMOUNT OF $211,000 TO THE CAPITAL
IMPROVEMENT PROJECTS FUND (SEWER IMPROVEMENT PROGRAM);
5) Authorize the expenditure of $188,875 for the Sewer Relocation Project plus
a construction contingency of $11,125 for the construction of this project and
$11,000 for inspection services; and, 6) Authorize the Mayor and City Clerk to
execute the contract with Garcia Juarez Construction, Inc.
City Council Agenda
June 7, 2011
Page 4 of 6
# # # # # #
REGULAR NEW BUSINESS:
1. Draft FY11-12 Budget (Downs)
(60 mins)
Recommendation:
Review the Draft FY11-12 Budget, and provide Staff with
direction in anticipation of the Public Hearing to adopt the FY11-12 Budget on
June 21, 2011.
2. Review of Draft 2011 Five-Year Capital Improvement Plan (Downs)
(10 mins)
Recommendation:
1) Receive and file the draft 2011 Five-Year Capital
Improvement Plan (CIP); and, 2) Provide direction regarding the proposed
projects in the funded CIP.
3. Draft 2011 Five-Year Financial Model (Downs)
(10 mins)
Recommendation:
Review the Draft 2011 Five-Year Financial Model (2011
Model) and provide direction to Staff.
4. Consider Requests for Contract Extensions from Residential Haulers in Lieu of
(15 mins)
Rate Increases (Ramezani)
Recommendation:
Respectfully not accept EDCO Disposal Corporation’s
proposal for a three-year extension of their exclusive residential agreement, in
lieu of rate increases for FY 11-12.
) 5. Contract Amendment with Mia Lehrer & Associates for Skate Park Public
(30 mins
Outreach (Howe)
Recommendation:
1) Approve an amendment to agreement with Mia Lehrer &
Associates in the amount of $9,000 for public outreach to solicit community
input and to provide analysis on the feasibility of constructing a skate park at
Lower Hesse Park; and, 2) ADOPT RESOLUTION NO. 2011-__, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION NO. 2010-55, THE BUDGET
APPROPRIATION FOR FY10-11, to amend the General Fund and Capital
Improvement Project Fund budgets.
6. Increased UPCCAA Informal Bid Limit (Lynch/Klima)
(10 mins)
Recommendation:
Read the ordinance by title only, waive further reading and
INTRODUCE ORDINANCE NO. ___, AN ORDINANCE OF THE CITY OF
RANCHO PALOS VERDES, AMENDING SECTION 2.42.050 OF THE
RANCHO PALOS VERDES MUNICIPAL CODE TO INCREASE THE
INFORMAL BID LIMIT AS PERMITTED BY THE STATE AND REMOVE THE
INFORMAL BID LIMIT EXCEPTION.
City Council Agenda
June 7, 2011
Page 5 of 6
CITY COUNCIL ORAL REPORTS:
(This section of the agenda is designated for oral
(10 mins)
reports from Council Members to report action taken at outside committee and
association meetings.)
ADJOURNMENT: only
Adjourn to a time and place certain if you wish to meet prior
to the next regular meeting.
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you
require a disability-related modification or accommodation to attend or participate in this meeting,
including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours
prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard
during regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from
10:00 A.M. until dusk.
Written materials, including emails, submitted to the City are public records and may be posted on the
City’s website. In addition, City meetings may be televised and may be accessed through the City's
website. Accordingly, you may wish to omit personal information from your oral presentation or written
materials as it may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.
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City Council Agenda
June 7, 2011
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