CC AGD 20120515
AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MAY 15, 2012
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD
_____________________________________
Time Estimates: The time noted next to an agenda item is only an estimate of the
amount of time that will be spent during the meeting on that particular item.
Accordingly, these estimates should not be relied on in determining when a matter
will be heard, especially since agenda items are often re-ordered during a meeting
and may be discussed at any time.
6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
DETAILS.
7:00 P.M. REGULAR SESSION
CALL TO ORDER:
(10 mins)
ROLL CALL:NEXT RESOL. NO. 2012-32
NEXT ORDINANCE NO. 537
FLAG SALUTE:
CEREMONIAL:
Presentation of City tiles to former Committee and Commission Members
MAYOR’S ANNOUNCEMENTS:
RECYCLE DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS:
NOT
(This section of the agenda is for audience comments for items on the
.)
agenda
CITY MANAGER REPORT:
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
(5 mins)
30940 Hawthorne Boulevard / Rancho Palos Verdes, CA 90275-5391 / (310) 544-5208 / Fax (310) 544-5291
www.palosverdes.com/rpv
EMERGENCY SEWER REPAIR PROJECT:
A. Abalone Cove Sewer Pump Station Repairs (Dragoo)
Recommendation:
Review and reconfirm by four/fifths (4/5) vote, the City
Council’s previous action taken on February 21, 2012, authorizing staff to continue
with the actions taken to perform emergency repairs to the Abalone Cove Sewer
Pump Station located within the Abalone Cove Shoreline Park.
OTHER CONSENT CALENDAR ITEMS:
B. Motion to Waive Full Reading
Recommendation:
Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
C. Approval of Minutes (Morreale)
Recommendation:
Approve the Minutes of the April 17, 2012 Regular Meeting.
D. Approve First Amendment to Agreement with Nationwide Environmental Services, a
(In Support of 2012
Division of Joe’s Sweeping Inc., for Street Sweeping Services
City Council Goal No. 5: Review Existing Contracts/Consultants)
(Blanco)
Recommendation:
Approve and execute the first amendment to the agreement for
one fiscal year effective July 1, 2012 to June 30, 2013, with Nationwide
Environmental Services, a Division of Joe’s Sweeping Inc., for Street Sweeping
Services.
E.Approve First Amendment to Agreement with West Coast Arborist Inc., for Tree
(In Support of 2012 City Council Goal No. 5: Review
Trimming Maintenance
Existing Contracts/Consultants)
(Blanco)
Recommendation:
Approve and execute the first amendment to the agreement for
one fiscal year effective July 1, 2012 to June 30, 2013, withWest Coast Arborist
Inc., for Tree Trimming Maintenance.
F. Award a Three-Year Maintenance Contract for Public Works Maintenance Labor for
(In Support of 2012 City
Streets and Rights of Way to Hardy & Harper, Inc.
Council Goal No. 5: Review Existing Contracts/Consultants)
(Blanco)
Recommendation:
1) Award a three-year maintenance contract with (3) one-year
options to renew by mutual agreement for Public Works Maintenance Labor for
Streets and Rights of Way to Hardy & Harper, Inc., in the amount of $160,000, for
the total base bid and authorize an additional 15% contingency of $24,000, for
unanticipated repairs and emergencies for a total contract amount of $184,000;
and, 2) Authorize the Mayor and City Clerk to execute a three-year maintenance
contract, with (3) one-year options to renew by mutual agreement, with Hardy &
Harper, Inc., for Public Works Maintenance Labor for Streets and Rights of Way for
City Council Agenda
May 15, 2012
Page 2 of 6
fiscal-year 2012/2013, 2013/2014, and 2014/2015.
G. Award Three-Year Maintenance Contract for Maintenance Labor for City Program
Activities and Right-of-Way Landscape Maintenance Tasks to Venco Western, Inc.
(In Support of 2012 City Council Goal No. 5: Review Existing Contracts/
Consultants)
(Blanco)
Recommendation:
1) Award a three-year maintenance contract with (3) one-year
options to renew by mutual agreement for Maintenance Labor for City Program
Activities and Right of Way Landscape Maintenance Tasks to Venco Western, Inc.,
in the amount of $147,680, for the total base bid and authorize an additional 15%
contingency of $22,152, for unanticipated repairs and emergencies for a total
amount of $169,832; and, 2) Authorize the Mayor and City Clerk to execute a three-
year maintenance contract, with (3) one-year options to renew by mutual
agreement, with Venco Western, Inc., for Maintenance Labor for City Program
Activities and Right of Way Landscape Maintenance Tasks for fiscal-year
2012/2013, 2013/2014, and 2014/2015.
H. Reintroduce Ordinance No. 536 – Ordinance Providing a Film Permit Exemption for
(Supports
Group Commercial Photography and Videography on City Property
2012 City Council Goal in “Support of Local Businesses”)
(Fox)
Recommendation:
REINTRODUCE ORDINANCE NO. 536, AN ORDINANCE OF
THE CITY OF RANCHO PALOS VERDES, PROVIDING A FILM PERMIT
EXEMPTION FOR GROUP COMMERCIAL PHOTOGRAPHY AND
VIDEOGRAPHY ON CITY PROPERTY, AND AMENDING THE RANCHO PALOS
VERDES MUNICIPAL CODE.
I. Citywide Landscaping and Lighting Maintenance District (Huey)
Recommendation:
1) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING
PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS
WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT FOR FISCAL YEAR 2012-2013 AND ORDERING THE PREPARATION
OF AN ENGINEER’S REPORT PURSUANT TO THE LANDSCAPING AND
LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA
STREETS & HIGHWAYS CODE; 2) ADOPT RESOLUTION NO. 2012-__, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, APPROVING THE ENGINEER’S REPORT IN CONNECTION WITH
THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR
2012-2013; and, 3) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DECLARING THE
CITY COUNCIL’S INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR
FISCAL YEAR 2012-2013 PURSUANT TO THE LANDSCAPING AND LIGHTING
ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS &
HIGHWAYS CODE, AND APPOINTING A TIME AND PLACE FOR HEARING
City Council Agenda
May 15, 2012
Page 3 of 6
OBJECTIONS THERETO.
J. Third Amendment to Agreement for Community Development Block Grant
Administration Services (Huey)
Recommendation:
Approve and execute the Third Amendment to Agreement
between the City of Rancho Palos Verdes and Diana Cho and Associates, to
provide Community Development Block Grant administration services for the period
July 1, 2012 to June 30, 2013 for a not-to-exceed amount of $18,500.
K. Third Amendment to Agreement for Home Improvement Program Administration
Services (Huey)
Recommendation:
Approve and execute the Third Amendment to Agreement
between the City of Rancho Palos Verdes and MDG Associates, Inc., to provide
Home Improvement Program administration services for the period July 1, 2012 to
June 30, 2013 for a not-to-exceed amount of $30,000.
L. Award Professional Services Agreement for the Residential Pavement Rehabilitation
(Supports 2012 City Council Goal No. 4, Public
Project, FY11-12 (Areas 3 & 5)
Infrastructure – Citywide Street Maintenance)
(Jules)
Recommendation:
Award a contract for professional services to CBM Consulting
for a not-to-exceed amount of $96,026 for civil engineering services related to the
Residential Pavement Rehabilitation Project, FY 11-12 Areas 3 & 5 and authorize
the Mayor and City Clerk to execute the agreement.
M. Gifts for Parks (Howe)
Recommendation:
Accept Gifts for Parks donations and direct staff to prepare
donor letters of appreciation for the Mayor’s signature.
N. Adopt a Resolution Accepting Street Rights-of-Way for Twin Harbors View Drive,
Isthmus View Drive, Emerald View Drive and Cape Point Drive as Identified and
Recorded on Tract Map 50667 (Jules)
Recommendation:
ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF
THE CITY OF RANCHO PALOS VERDES, ACCEPTING RIGHTS-OF-WAY FOR
TWIN HARBORS VIEW DRIVE, ISTHMUS VIEW DRIVE, EMERALD VIEW DRIVE
AND CAPE POINT DRIVE AS IDENTIFIED AND RECORDED ON TRACT MAP
50667.
O. Register of Demands (McLean)
Recommendation:
ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH
THE SAME ARE TO BE PAID.
# # # # # #
REGULAR NEW BUSINESS:
City Council Agenda
May 15, 2012
Page 4 of 6
1. Amendments to the Approved Preserve Trails Plan (PTP) for the Palos Verdes
(2 hrs)
(Supports 2012 City Council Goal – Trail System
Nature Preserve
Enhancement)
(Mihranian)
Recommendation:
1) Name the Preserve area encompassed by the acquired
Upper Filiorum property the “Filiorum Reserve”; 2) Approve the new Trails Plan for
the Filiorum Reserve; 3) Approve 13 Staff proposed amendments to the Preserve
Trails Plan that was originally approved by the City Council in 2008; 4) Receive and
file the Palos Verdes Peninsula Land Conservancy’s (PVPLC) 2011 Preserve
Annual Management Report; and, 5) Receive and file the 2012 Preserve Trails
Project List.
(Supports City Council Goal “Improve
2. Introduction of Performance Audit
(20 mins)
Organizational Efficiency”)
(Brooks)
Recommendation:
Direct staff to prepare a Request for Proposal (RFP) to solicit
third party bids for a Performance Audit of organizational workload, productivity and
resources of all City departments, in accordance with approved 2012 City Council
Goals and Priorities.
3. Fiscal Year 2012-13 Budget Meeting No. 2 (Downs)
(90 mins)
Recommendation:
1) Conduct the Hybrid Zero-Based Budgeting exercise; and,
2) Provide additional direction to Staff for preparation of the draft FY12-13 budget.
FUTURE AGENDA ITEMS:
(This section of the agenda is designated for individual Council
(5 mins)
Members to request that an item be placed on a future City Council meeting agenda. A majority of
the Members of the City Council must vote to place the item on a future agenda, and if that action is
taken, the City Council also may specify the meeting agenda upon which the item shall be placed.)
CITY COUNCIL ORAL REPORTS:
(This section of the agenda is designated for oral reports
(10 mins)
from Council Members to report action taken at outside committee and association meetings.)
CLOSED SESSION REPORT:
ADJOURNMENT:
Adjourn to 7:00 P.M. on Tuesday, May 29, 2012 for an Adjourned
Regular Meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5
(All Statutory References are to California Government Code Sections)
Conference with Legal Counsel
Public Employee Performance Evaluation
G.C. 54957
Personnel
Title: City Attorney
City Council Agenda
May 15, 2012
Page 5 of 6
Specify Position/Title of Employee Being Reviewed
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a
disability-related modification or accommodation to attend or participate in this meeting, including auxiliary
aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting.
NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular
business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The
agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during
regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M.
until dusk.
Written materials, including emails, submitted to the City are public records and may be posted on the City’s
website. In addition, City meetings may be televised and may be accessed through the City's website.
Accordingly, you may wish to omit personal information from your oral presentation or written materials as it
may become part of the public record regarding an agendized item.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter of the lobby of the City Hall Administration
Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.
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City Council Agenda
May 15, 2012
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