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CC MINS 20120515MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MAY 15, 2012 The meeting was called to order at 6:00 P.M. by Mayor Misetich at Fred Hesse Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into Closed Session. The meeting reconvened at 7:03 P.M. City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich ABSENT: None Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager /Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis McLean, Director of Finance /Information Technology; Joel Rojas, Community Development Director; Tom Odom, Director of Public Works; Ara Mihranian, Deputy Community Development Director; Greg Pfost, Deputy Community Development Director; Kathryn Downs, Deputy Director of Finance /Information Technology; and, Carla Morreale, City Clerk. Also present were the following: Danielle Lefer, Conservation Director, Palos Verdes Peninsula Land Conservancy (PVPLC); Andrea Vona, Executive Director, PVPLC; and MaLisa Martin, National Park Service. FLAG SALUTE: The Flag Salute was led by Ken Dyda. CEREMONIAL: Mayor Misetich presented City tiles to the following former Commission and Committee Members for their service to the City: Jack Curtis, Henry Ott, Jim Knight and Jerry Duhovic. Mayor Pro Tem Campbell presented a City tile to Mayor Misetich for his service on the Finance Advisory Committee. MAYOR'S ANNOUNCEMENTS: None. RECYCLE DRAWING: Mayor Misetich announced Recyclers of the Month from the May 1, 2012 City Council meeting: I.J. Murray and E. John McGovern. He indicated that all winners receive a City Council Minutes May 15, 2012 Page 1 of 14 check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. APPROVAL OF THE AGENDA: Councilman Knight moved, seconded by Councilwoman Brooks, to approve the agenda, as presented. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None PUBLIC COMMENTS: Ken Dyda, Rancho Palos Verdes, stated that he has concerns regarding the amount of time the Council has been spending on the discussion of the Rules of Procedure and Council and Commission /Committee Protocol topics. He also noted concern with the Council's recent decision regarding the modifications at Marymount College under the guise of a minor modification to the parking at that site. CITY MANAGER REPORT: None. NEW BUSINESS: APPROVAL OF CONSENT CALENDAR: City Clerk Morreale reported that late correspondence regarding Item No. A (Abalone Cove Sewer Pump Station Repairs) was distributed prior to the meeting and there were no requests to speak regarding the Consent Calendar. Councilwoman Brooks moved, seconded by Councilman Knight, to approve the Consent Calendar, as presented. City Clerk Morreale reported that the Consent included the REINTRODUCTION OF ORDINANCE NO. 536, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, PROVIDING A FILM PERMIT EXEMPTION FOR GROUP COMMERCIAL PHOTOGRAPHY AND VIDEOGRAPHY ON CITY PROPERTY, AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None City Council Minutes May 15, 2012 Page 2 of 14 ABSENT: None EMERGENCY SEWER REPAIR PROJECT: Abalone Cove Sewer Pump Station Repairs Reviewed and reconfirmed by four /fifths (4/5) vote, the City Council's previous action taken on February 21, 2012, authorizing staff to continue with the actions taken to perform emergency repairs to the Abalone Cove Sewer Pump Station located within the Abalone Cove Shoreline Park. OTHER CONSENT CALENDAR ITEMS: Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the April 17, 2012 Regular Meeting. Approve First Amendment to Agreement with Nationwide Environmental Services, a Division of Joe's Sweeping Inc., for Street Sweeping Services (In Support of 2012 City Council Goal No. 5: Review Existing Contracts /Consultants) Approved and executed the first amendment to the agreement for one fiscal year effective July 1, 2012 to June 30, 2013, with Nationwide Environmental Services, a Division of Joe's Sweeping Inc., for Street Sweeping Services. Approve First Amendment to Agreement with West Coast Arborist Inc., for Tree Trimming Maintenance (In Support of 2012 City Council Goal No. 5: Review Existing Contracts /Consultants) Approved and executed the first amendment to the agreement for one fiscal year effective July 1, 2012 to June 30, 2013, with West Coast Arborist Inc. , for Tree Trimming Maintenance. Award a Three-Year Maintenance Contract for Public Works Maintenance Labor for Streets and Rights of Way to Hardy & Harper, Inc. (In Support of 2012 City Council Goal No. 5: Review Existing Contracts /Consultants) 1) Awarded a three -year maintenance contract with (3) one -year options to renew by mutual agreement for Public Works Maintenance Labor for Streets and Rights of Way to Hardy & Harper, Inc., in the amount of $160,000, for the total base bid and authorized an additional 15% contingency of $24,000, for unanticipated repairs and emergencies City Council Minutes May 15, 2012 Page 3 of 14 for a total contract amount of $184,000; and, 2) Authorized the Mayor and City Clerk to execute a three -year maintenance contract, with (3) one -year options to renew by mutual agreement, with Hardy & Harper, Inc., for Public Works Maintenance Labor for Streets and Rights of Way for fiscal -year 2012/2013, 2013/2014, and 2014/2015. Award Three -Year Maintenance Contract for Maintenance Labor for City Program Activities and Right -of -Way Landscape Maintenance Tasks to Venco Western, Inc. (In Support of 2012 City Council Goal No. 5: Review Existing Contracts/ Consultants) 1) Awarded a three -year maintenance contract with (3) one -year options to renew by mutual agreement for Maintenance Labor for City Program Activities and Right of Way Landscape Maintenance Tasks to Venco Western, Inc., in the amount of $147,680, for the total base bid and authorized an additional 15% contingency of $22,152, for unanticipated repairs and emergencies for a total amount of $169,832; and, 2) Authorized the Mayor and City Clerk to execute a three -year maintenance contract, with (3) one -year options to renew by mutual agreement, with Venco Western, Inc., for Maintenance Labor for City Program Activities and Right of Way Landscape Maintenance Tasks for fiscal -year 2012/2013, 2013/2014, and 2014/2015. Reintroduce Ordinance No. 536 — Ordinance Providing a Film Permit Exemption for Group Commercial Photography and Videography on City Property (Supports 2012 City Council Goal in "Support of Local Businesses ") REINTRODUCED ORDINANCE NO. 536, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, PROVIDING A FILM PERMIT EXEMPTION FOR GROUP COMMERCIAL PHOTOGRAPHY AND VIDEOGRAPHY ON CITY PROPERTY, AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. Citywide Landscaping and Lighting Maintenance District 1) ADOPTED RESOLUTION NO. 2012 -32, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2012 -2013 AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS & HIGHWAYS CODE; 2) ADOPTED RESOLUTION NO. 2012 -33, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING THE ENGINEER'S REPORT IN CONNECTION WITH THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2012 -2013; and, 3) ADOPTED RESOLUTION NO. 2012 -34, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DECLARING THE CITY COUNCIL'S INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2012 -2013 PURSUANT TO THE City Council Minutes May 15, 2012 Page 4 of 14 LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS & HIGHWAYS CODE, AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO. Third Amendment to Agreement for Community Development Block Grant Administration Services Approved and executed the Third Amendment to Agreement between the City of Rancho Palos Verdes and Diana Cho and Associates, to provide Community Development Block Grant administration services for the period July 1, 2012 to June 30, 2013 for a not -to- exceed amount of $18,500. Third Amendment to Agreement for Home Improvement Program Administration Services Approved and executed the Third Amendment to Agreement between the City of Rancho Palos Verdes and MDG Associates, Inc., to provide Home Improvement Program administration services for the period July 1, 2012 to June 30, 2013 for a not - to- exceed amount of $30,000. Award Professional Services Agreement for the Residential Pavement Rehabilitation Project, FY11 -12 (Areas 3 & 5) (Supports 2012 City Council Goal No. 4, Public Infrastructure — Citywide Street Maintenance) Awarded a contract for professional services to CBM Consulting for a not -to- exceed amount of $96,026 for civil engineering services related to the Residential Pavement Rehabilitation Project, FY 11 -12 Areas 3 & 5 and authorized the Mayor and City Clerk to execute the agreement. Gifts for Parks Accepted Gifts for Parks donations and directed staff to prepare donor letters of appreciation for the Mayor's signature. Adopt a Resolution Accepting Street Rights -of -Way for Twin Harbors View Drive, Isthmus View Drive, Emerald View Drive and Cape Point Drive as Identified and Recorded on Tract Map 50667 ADOPTED RESOLUTION NO. 2012 -35, A RESOLUTION OF THE CITY OF RANCHO PALOS VERDES, ACCEPTING RIGHTS -OF -WAY FOR TWIN HARBORS VIEW DRIVE, ISTHMUS VIEW DRIVE, EMERALD VIEW DRIVE AND CAPE POINT DRIVE AS IDENTIFIED AND RECORDED ON TRACT MAP 50667. Register of Demands City Council Minutes May 15, 2012 Page 5 of 14 ADOPTED RESOLUTION NO. 2012 -36, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. REGULAR NEW BUSINESS: Amendments to the Approved Preserve Trails Plan (PTP) for the Palos Verdes Nature Preserve (Supports 2012 City Council Goal — Trail System Enhancement) City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were fourteen requests to speak regarding this item. Community Development Director Rojas provided a brief introduction to the item and background information regarding the approval of the Natural Community Conservation Plan (NCCP) in 2004 to protect the natural habitat in the City while allowing public use of the Preserve. Danielle Lefer, Conservation Director, PVPLC, provided a brief report regarding the PVPLC 2011 Preserve Annual Management Report and the work that the PVPLC performs to preserve the land and restore habitat for the enjoyment of the community in partnership with the City and many volunteers. Discussion ensued between Council Members, staff, PVPLC staff members, and City Attorney Lynch. MaLisa Martin, National Park Service, Rivers, Trails and Conservation Assistance, reported on work performed through a grant with the PVPLC in 2009 -2011. She commented on the separation of users on trails in many of the national parks. She stated that wider trails that are not too steep and have adequate line of sight can be utilized as multiuse trails, while more narrow trails necessitate separation of users. City Clerk Morreale reported that twenty seven requests to speak on the matter had been received. Mayor Misetich noted that due to the large number of speaker requests, each person would have two minutes to speak on this topic. Mary Elwell, Palos Verdes Estates, stated that she has concerns regarding the possible elimination of trails since there are so few trails available for mountain biking. She expressed concern with obesity and noted that she is in favor of the availability of additional multiuse trails. Katy Endicott, San Pedro, stated that she bikes and hikes the trails in the Preserve. She stated that she supported the staffs recommendations on the Filiorum Trails Plan City Council Minutes May 15, 2012 Page 6 of 14 except for the Eucalyptus Trail, which she opined should be open for bike use since the trail is flat and has a good line of sight. Mark Matthews, Rancho Palos Verdes, stated that he is in favor of the use of the trails in the Reserve for exercise and health reasons, encouraged more multiuse of trails, and opined that the frequency of user conflicts are overstated based on his observations and data collected in the Trail Users Survey. Bob Endicott, San Pedro, stated that he has used the trails for hiking and biking for over 20 years. He noted that the trails are not overused and supported the staff recommendation with one exception, regarding the Eucalyptus Trail. He noted that bicycles navigate that trail well since it is level and has a good line of sight. Judy Herman, Rancho Palos Verdes, stated that the Public Use Master Plan (PUMP) Committee spent much time determining the best use of the trails for all user groups, noting that their work should not be overturned. She noted concerns with volunteers engineering some of the trails for high speed biking uses in the Nature Preserve. John Wessel, Rancho Palos Verdes, stated that he was in favor of the PUMP Committee recommendations and was in favor of the trail designations for the Upper Filiorum, but was concerned with an increase of usage by aggressive mountain bikers in the last year and damage to the sensitive native plant areas. He noted that there needs to be additional signage and a focus on conservation in the Preserve. Vic Otten, Advocates for the Environment and RIBBOT, Rancho Palos Verdes, stated that he had concerns regarding the Abalone Cove site and inquired if the Coastal Commission had been consulted regarding the proposed change in use. He inquired if there had been a CEQA analysis performed on the proposed changes in the Three Sisters Reserve and cautioned regarding the potential of accidents with multiuse trails. Heidi Furer, Palos Verdes Estates, stated that she is impressed with the work on the project and noted that horses will react abruptly, by fleeing or fighting, when confronted with mountain bikes at high speeds. She expressed concern with problems regarding multiuse trails. Kurt Loheit, Rancho Palos Verdes, stated that he is the volunteer who trains the volunteers who work on the trails, who have performed much of the trail work in the Preserve. He provided information regarding his background and noted that the trails in the Preserve were inherited and his primary concerns are with the survival and sustainability of the trails for all of the users. Gregory Lash, CORBA, Rancho Palos Verdes, stated that he has used the trails as a hiker, runner and mountain biker and that he enjoys the multiuse of the trails and positive interactions between users. He noted that much of the trail work has been performed by the CORBA group. City Council Minutes May 15, 2012 Page7of 14 Nancy Wildman, Palos Verdes Peninsula Horsemen's Association ( PVPHA), Rolling Hills Estates, stated that in general the PVPHA opposes additional bike use of the trails, especially if there has been a high history of equestrian use on a particular trail. She noted that there is not as much equestrian use of the trails in the recent past due to horse and bike encounters. RECESS AND RECONVENE: Mayor Misetich called a brief recess from 8:27 P.M. to 8:35 P.M. Michael Jost, CORBA, Hawthorne, stated that according to a Keeper's Report in the Bend Reserve there is grass growing on some trails in the Preserve due to not enough use and encouraged the permitted use of bikes on additional trails. He commented on recorded data regarding users on several of the trails contained in the Keeper's Report. Lowell Wedemeyer, Rancho Palos Verdes, stated that he was present to speak about stewardship of the soil on the trails. He commented on the use of trails by different user groups which causes erosion on the trails. He encouraged the rerouting of some trails in order to stop the erosion. Eva Cicoria, Rancho Palos Verdes, commented on the conflicts between users on the trails and concern with the accidents, near accidents, and damage to habitat by the mountain bikers. She expressed concern with the possibility of Ishibashi Trail being used by mountain bikers. Wes Prunckle, San Pedro, stated that he was in support of staffs recommendation except for the Eucalyptus Trail, which he opined was appropriate for all user groups since the line of sight was good on that trail. He encouraged opening up more trails for multiple user groups. Brad House, Rolling Hills Estates, stated that he has used the trails for years and encouraged the use of Gary's Gulch Trail and Eucalyptus Trail as multiuse trails, noting he was in support of staffs recommendation for the remainder of the Preserve. Donna McLaughlin, Rancho Palos Verdes, stated that she has hiked the trails for years and expressed concern regarding some of the aggressive bikers on the trails. She reported that the Ishibashi Farm Trail and the Landslide Scarp Trail are being used by aggressive bikers, noting these trails are very steep with a poor line of sight. Ruth Braswell, CORBA, Rancho Palos Verdes, stated that she runs, hikes and mountain bikes in the Preserve, noting that 99 percent of the open space is dedicated to natural habitat. She stated that most people are in compliance with the rules regarding the trails, but some users from every user group create problems. She recommended the creation of a Trails Committee comprised of representatives from each user group to address issues that arise in the Preserve. City Council Minutes May 15, 2012 Page 8 of 14 Craig Ellis, Palos Verdes Estates, stated that the Reserve is a very special area and is pleased to see the multiuse of the trails and was in agreement with the plan except for the use of Eucalyptus Trail and Gary's Gulch Trail, noting it should be reevaluated for use by mountain bikes. He encouraged the use of a bell on mountain bikes as a safety feature to be used when approaching areas where there is Alfred Sattler, Chair, Palos Verdes /South Bay Sierra Club, Rancho Palos Verdes, stated that the Preserve was established to preserve natural habitat and species in the area. He noted the Sierra Club was in support of the establishment of the Preserve, was in favor of healthy outdoor exercise which encourages good health. He encouraged the use of all trails, but noted that all trails should not be used by all users. Ann Vierson, Rancho Palos Verdes, stated that she has hiked for years and expressed concern with high speeds of mountain bikers and the unruly nature of a minority of bikers who tear down the "No Biking" signs in the Preserve. She recommended less use of multiuse trails based on safety concerns for all user groups. Sharon Yarber, Rancho Palos Verdes, stated that she would like to see written comments from the National Park Service, if any were provided. She noted she was in support of the use of trails, but noted that the use of bells by mountain bikers could frighten horses. She was in favor of multiuse trails for the wider trails, but not on the narrow trails for safety reasons. Ian Bisco, CORBA, Rancho Palos Verdes, stated that he treasures the Preserve area and enjoys it on foot and on bike, noting that the regular exercise has improved his health. He encouraged the education of all users and noted that he supported the recommendation for additional multiuse trails. Troy Braswell, Rancho Palos Verdes, stated that he is a member of the group that performs much of the trail work under Keith Loheit's guidance. He noted that he was in favor of the CORBA/PV recommendations and some of the staff recommendations. He noted the reasons for the elimination of Jack's Rim Trail were not valid and the Eucalyptus Trail should be multiuse. In addition, he opined the Grapevine Trail should be multiuse since it has a great line of sight, and recommended reopening of some of the trails since there is a need by the different user groups for redundant trails. He added that he supported the use of a Trails Committee Advisory Board. Sunshine, Rancho Palos Verdes, stated that the proposed changes to the Preserve Trails Plan are not compliant with the City's previous trails criteria, noting that the Trails Plan has some flaws. She noted the concerns should be focused on the design and engineering of the trails throughout the City. Peter Barrett, M.D., Rancho Palos Verdes, stated that he moved to the area Peninsula for the excellent schools and wonderful open space in the area. He noted seeing wildlife on the trails and only one accident in the time he has used the trails. He noted the importance of safety on the trails and encouraged the City to strive for multiuse trails. City Council Minutes May 15, 2012 Page 9 of 14 Jennifer Ise, Rancho Palos Verdes, stated that she is concerned for the natural habitat in the area needed for the Palos Verdes Blue Butterfly and the Gnatcatcher. She stated that she hikes and rides horseback and reported on her personal experience with near misses with bikers, but noted that all bikers are not inconsiderate. Jessica Leeds, Rancho Palos Verdes, stated that when she hikes she is seeking peace and tranquility, noting that the experience changes when shared with bikers and equestrians. She stated that mountain bikers are racing, due to the nature of their sport, and encouraged separate trails for as many user groups as possible. Additional discussion ensued among Council Members, staff, City Attorney Lynch, and PVPLC staff members. Councilman Duhovic moved, seconded by Councilman Campbell, to approve the following: 1) Name the Preserve area encompassed by the acquired Upper Filiorum property the "Filiorum Reserve "; 2) Receive and file the Palos Verdes Peninsula Land Conservancy's (PVPLC) 2011 Preserve Annual Management Report; 3) Receive and file the 2012 Preserve Trails Project List; and 4) Create a Trails Subcommittee to work with Staff, Park Rangers, PVPLC and the community regarding trails issues. Mayor Misetich offered an amendment for the creation of an Ad Hoc Subcommittee to focus on the manner in which multiple user groups can coexist on the trails. The maker and seconder of the motion accepted the amendment. Councilman Knight moved a substitute motion, seconded by Mayor Misetich, to: 1) Name the Preserve area encompassed by the acquired Upper Filiorum property the "Filiorum Reserve "; 2) Receive and file the Palos Verdes Peninsula Land Conservancy's (PVPLC) 2011 Preserve Annual Management Report; 3) Receive and file the 2012 Preserve Trails Project List; and, 4) Instead of the creation of an Ad Hoc Subcommittee, to instruct staff and the PVPLC to seek public input regarding specific trails with the multiuse issues and line of sight problems, and return to Council with specific recommendations. MaLisa Martin, National Park Service, suggested the use of focus groups from all user groups to achieve more balance in input obtained to address the array of issues. She noted that the City needs to establish trail standards to give guidelines to the user communities as the City moves from acquisition to long -term management of the Preserves. Mayor Pro Tem Campbell moved a substitute motion, seconded by Councilwoman Brooks, to: 1) Name the Preserve area encompassed by the acquired Upper Filiorum property the "Filiorum Reserve "; 2) Receive and file the Palos Verdes Peninsula Land Conservancy's (PVPLC) 2011 Preserve Annual Management Report; 3) Receive and file the 2012 Preserve Trails Project List; and, 4) Direct that the Council revisit the next steps at a future date regarding the new Trails Plan for the Filiorum Preserve and City Council Minutes May 15, 2012 Page 10of14 amendments to the 2008 Preserve Trails Plan after additional input has been received from community members. Councilman Knight withdrew his substitute motion and Mayor Misetich withdrew his second to that motion. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None RECESS AND RECONVENE: Mayor Misetich called a brief recess from 10:06 P.M. to 10:14 P.M. Mayor Misetich moved, seconded by Councilman Knight, to continue the meeting until midnight. Without objection, Mayor Misetich so ordered. Introduction of Performance Audit (Supports City Council Goal to "Improve Organizational Efficiency ") City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there was one request to speak regarding this item. Councilwoman Brooks provided a brief report and noted that she had recently received a cost estimate for a Performance Audit in the amount of approximately $30,000. Council discussion ensued. Sharon Yarber, Rancho Palos Verdes, stated that she was in favor of a Council directed process to decide that items to be included in the scope of the project for the consultant. Councilwoman Brooks moved, seconded by Mayor Pro Tem Campbell, to allocate up to $50,000 in the budget to solicit three bids for a Performance Audit of organizational workload, productivity and resources of all City departments, in accordance with the approved 2012 City Council Goals and Priorities. Campbell offered an amendment that this item be placed on a Council agenda no later than July. The maker of the motion accepted the amendment. The motion was reiterated as the following: Councilwoman Brooks moved, seconded by Mayor Pro Tem Campbell, to allocate up to $50,000 in the budget to solicit three bids City Council Minutes May 15, 2012 Page 11 of 14 for a Performance Audit of organizational workload, productivity and resources of all City departments, in accordance with approved 2012 City Council Goals and Priorities, with the item to come back to the Council no later than July. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None Fiscal Year 2012 -13 Budget Meeting No. 2 City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were two requests to speak regarding this item. City Manager Lehr introduced the item. Deputy Director of Finance /IT Downs provided a brief staff report and PowerPoint presentation regarding this item. Robert Douglas, Chair of the Board of Directors, Abalone Cove Landslide Abatement District (ACLAD), Rancho Palos Verdes, stated that ACLAD was requesting funding for the re- drilling of one of the most critical wells in the active landslide area in ACLAD. He noted that this was one of the nine original wells in the ACLAD area and without this well the buildup of groundwater in this area will jeopardize Palos Verdes Drive South. Sunshine, Rancho Palos Verdes, stated that the Council should consider budgeting for engineering, design, and development of trails in the City. She noted that funding for Public Works and Community Development Department projects should take into consideration trail design and connections of existing trails and the development of new trails when projects are proposed. Discussion ensued between Council Members and staff regarding public trails; and the specific individual expense line items on the menu presented by staff in the Hybrid Zero - Based Budgeting exercise. Discussion continued between Council and staff regarding Public Safety /Law Enforcement line items. Council directed staff to add the following Public Safety /Law Enforcement item expenditures in the Draft Budget: 1) Crime Prevention Deputy (one dedicated deputy at a growth rate of $178,000 for one and one -half years, with a commitment to continue the position for at least one additional year, at the future annual rate of approximately $240,000); 2) Traffic Enforcement Deputy Reallocation - $74,000; 3) Bike Patrol on Western Avenue & Palos Verdes Drive South - $30,500; and, 4) Public Safety Outreach to Residents and Businesses - $2,500. Further discussion ensued regarding additional Public Safety Program options in support of the City Council 2012 Goals that can be provided to the City at no additional cost. City Council Minutes May 15, 2012 Page 12 of 14 Sgt. Dave Rozas, Lomita Sheriff's Station, in response to a question from the City Council, stated that Volunteers on Patrol are an important asset to the Sheriffs Department, in that they contribute hundreds of hours of service as they patrol the neighborhoods in the community and serve as an extension of the Sheriffs Department. Council directed the following additional modifications to the expenditure line items: 1) Elimination of the Federal Lobbyist expenditure of $48,000; 2) Inclusion of the Portuguese Bend Dewatering Well expenditure of $75,000; 3) Inclusion of the Organizational Performance Audit expenditure of $50,000; 4) Inclusion of the General Liability & Other Insurance expenditure of $602,000; 5) Inclusion of the City Attorney Legal Services expenditure of $880,000; 6) Inclusion of the Sheriff General Law Enforcement Services expenditure of $4,200,000; 7) Inclusion of the Information Technology Services expenditure of $332,000; 8) Inclusion of the Landscape Maintenance at City Parks expenditure of $250,000; 9) Inclusion of the Open Space Fuel Modification expenditure of $281,000; and, 10) Inclusion of the Residential Street Paving Project (transfer to CIP) expenditure of $1,575,000. Each Council Member selected budget items they desired to include, eliminate, or reduce in the budget, thus providing direction for the preparation of the draft FY12 -13 budget. Mayor Pro Tem Campbell chose to retain all of the listed expenditures. He opined that City staff budgets conservatively and noted that he had confidence there would be savings in areas allowing for sufficient funding for all of the listed expenditures. Mayor Pro Tem Campbell left the dais at 11:45 P.M. Mayor Misetich chose to eliminate the expenditure of $15,000 for the Aircraft Noise Consultant; reduced the City Grants to Non - Profit Entities to $20,000; and, eliminated the expenditure of $2,000 for the Community Leaders' Breakfast. Mayor Pro Tem Campbell returned the dais at 11:48 P.M. Councilman Duhovic chose to reduce the expenditure for the City Attorney Legal Services to $650,000; and, eliminated the expenditure of $15,000 for the Aircraft Noise Consultant. Councilwoman Brooks stated that she was in favor of retaining the Aircraft Noise Consultant expenditure due to the effective results; and noted she was in agreement with Mayor Pro Tem Campbell and chose to retain the remainder of the listed expenditures. Councilman Knight inquired if the work being performed by the County of Los Angeles for catch basin maintenance was in fulfillment of their contract with the City. Director of Public Works Odom stated that there is not a contract in place with the County, and the City will be seeking a new contract for the catch basin maintenance City Council Minutes May 15, 2012 Page 13 of 14 service. Councilman Knight inquired if the budget included the new legal service fees for Labor Negotiations to deal with issues related to the Employee Association. City Attorney- Lynch and staff clarified that the expenditure for additional legal services for Labor Negotiations issues related to the Employee Association was not included in this expenditure list. Councilman Knight stated that he agreed with much of the discussion regarding budget items; noted that the Aircraft Noise Consultant expenditure was important to retain; and noted he would be interested in possible reductions in the expenditures for the RPV TV. City Manager Lehr stated that the feedback from the Council Members has provided sufficient information for staff to prepare a proposal for a balance Draft Budget, which will be brought back to the Council on June 5, 2012. FUTURE AGENDA ITEMS: None. CITY COUNCIL ORAL REPORTS: This item was deferred to a future meeting. CLOSED SESSION REPORT: City Attorney Lynch reported that with respect to the Public Employee Performance Evaluation, the City Council conducted the City Attorney's Performance Review. ADJOURNMENT: At 12:09 A.M. on May 16, 2012, Mayor Misetich adjourned the meeting to Tuesday, May 29, 2012, at 7:00 P.M. at Hesse Park for an Adjourned Regular Meeting. Attest: City Clerk W:\CCty Council Minutes\2012\20120515 CC MINS.doc City Council Minutes May 15, 2012 Page 14 of 14