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CC MINS 20090115 ADJ MINUTES RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING CAPITAL IMPROVEMENT PLAN WORKSHOP JANUARY 15, 2009 The meeting was called to order at 7:05 P.M. by Mayor Stern at Fred Hesse Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Long, Stern, Wolowicz, and Mayor Clark ABSENT: Gardiner (excused) Also present were Carolynn Lehr, City Manager; Carolynn Petru, Deputy City Manager; Dennis McLean, Director of Finance/IT; Joel Rojas, Director of Planning, Building, and Code Enforcement; Jim Bell, Director of Public Works; Ron Rosenfeld, Director of Recreation and Parks; Kathryn Downs, Deputy Director of Finance/IT; Sara Singer, Senior Administrative Analyst; Matt Waters, Senior Administrative Analyst; Ron Dragoo, Senior Engineer; Judy Huey, Senior Administrative Analyst; and Carla Morreale, City Clerk. Also present was Jonathan Braatvedt, CBM Consulting. FLAG SALUTE: The Flag Salute was led by Senior Administrative Analyst Sara Singer. APPROVAL OF AGENDA: Councilman Stern moved, seconded by Councilman Wolowicz, to approve the Agenda. Without objection, Mayor Clark so ordered. PUBLIC COMMENTS: None. REGULAR NEW BUSINESS: Review of Capital Improvement Project Inventory (602) City Manager Lehr presented brief introductory remarks and introduced Senior Administrative Analyst Sara Singer. City Council Minutes January 15, 2009 Page 1 of 5 Senior Administrative Analyst Singer provided an overview and PowerPoint presentation of the Capital Improvement Plan (CIP) including the purpose of the workshop, the CIP process and timeline, and plans for public outreach. She provided an outline of the six project categories, which included the following: 1) Building and Other Facility Improvements; 2) Intangible Capital Outlay; 3) Roadway Infrastructure; 4) Public Utilities; 5) Storm Drain System; and, 6) Recreation, Parks and Open Space. She reported that numerous documents had been referenced in the development of the CIP including the following: Coastal Vision Plan, Storm Drain Master Plan, Pavement Management System, Sanitary Sewer Master Plan, Public Use Master Plan (PUMP), Trails Network Plan, and General Plan. Senior Administrative Analyst Singer focused on the Civic Center at Upper Pt. Vicente as one of the items under the Building and Other Facility Improvement category. She provided a summary update on the progress of the current site studies as directed by the Council in September 2008. Senior Administrative Analyst Singer continued her presentation, highlighting the Intangible Capital Outlay category, including the following items: update of accounting software; update of the General Plan and Conceptual Trails Plan. She highlighted the Roadway Infrastructure category, including the following items: residential overlay and arterial pavement improvements; traffic signal improvements; bikeway and roadway improvements, and median improvements; Palos Verdes Drive South (PVDS) roadway rehabilitation; and, Palos Verdes Drive East (PVDE) roadway safety improvements. She also highlighted the Public Utilities category which included the undergrounding of public utilities at different locations in the City. Director of Public Works Bell stated that some of the public utility undergrounding projects in the City may qualify for the Rule 28 Funds and clarified some of the specifics regarding the projects listed for Council's consideration. Councilman Stern provided photographs of utility lines along PVDE that he would like added to the list of projects to be considered for undergrounding. Council and staff discussion focused on the following topics: mapping of the City's undergrounded utilities; a lack of funds available for the undergrounding of power lines; residential versus arterial utility undergrounding; competitive bids for undergrounding projects. Senior Engineer Dragoo provided an update on the Storm Drain Master Plan, which consisted of thirteen project areas in the City. Council and staff discussion ensued regarding storm drain lining projects and the status of the storm drain pipes along Western Avenue, including which entity or City Council Minutes January 15, 2009 Page 2 of 5 entities were responsible for the maintenance of pipelines under Western Avenue. Director of Finance/IT McLean recommended the continuing exclusion of the storm drains along Western Avenue from the City of Rancho Palos Verdes' CIP project list due to existing litigation. Mayor Clark received clarification from staff that the list provided was not necessarily all of the storm drains in need of maintenance or repair in the City. Senior Administrative Analyst Singer reviewed the Recreation, Parks and Open Space projects, which included active recreation and trail improvements. She introduced a Visioning Exercise with the goal of obtaining input from the Council. Council discussion ensued on the specifics of the Visioning Exercise. Mayor Clark stated that he did not support participating in a written exercise and the Council Members agreed to participate in an oral Visioning Exercise. Senior Administrative Analyst Singer compiled the Council's comments from the first question of the Visioning Exercise, which was: "After 10 years of no contact with anyone in the City, you return and you say, `This is perfect; it is exactly how I wanted it to turn out.' What specifically have you seen or heard that leads you to this conclusion?" Mayor Pro Tem Wolowicz stated that he would like to see the following in the future: infrastructure in good repair; the City in a solid financial position; Civic Center with facilities as conceptually approved; advances on undergrounding of utilities; and, the best utilization of the open space preserve & coastline access. Councilman Stern stated that he would like to see the following in the future: not much character change with some enhancements; the completion of new Civic Center; completion of the Coastal Vision Plan, with enhanced use of open space and more recreational opportunities; and, minimized use of traffic signals throughout the City. Councilman Long stated that he would like to see the following in the future: all infrastructure projects managed in the same manner as the Pavement Management System; the expansion of active recreation; the unifying of open space and park facilities; expanded support for the aged; expanded revenue base; improved use of technology in law enforcement, safety, and other areas; and, the ability to meet affordable housing requirements in a way that meets the needs of senior residents and provides housing for the community workforce, particularly public workers. Mayor Clark stated that he would like to see the following in the future: complete renewal of storm drains; Terranea Resort success; Annenberg Learning Center completion; a 1500-acre Preserve that draws visitors to the region; new Civic City Council Minutes January 15, 2009 Page 3 of 5 Center at Upper Point Vicente with memorials, cultural elements, and multi- purpose sports facility; the City operating with a healthy financial reserve; a vibrant commercial corridor along Western Avenue; an endless stream of resident volunteers with community pride; and, a Senior Center. Senior Administrative Analyst Singer compiled the Council's comments from the second question of the Visioning Exercise, which was: "After 10 years of no contact with anyone in the City, you return and say, `This is a disaster, how could this have happened?' What specifically have you seen or heard that leads you to this conclusion?" Mayor Pro Tem Wolowicz stated that he would be disappointed to find the following in the future: the City in a poor financial condition; recurring infrastructure crises; nothing to show for increased revenue and decreased spending; a lack of a meaningful long-term solution for the Portuguese Bend landslide problems; high-density development; and, no advancement in utility undergrounding. Councilman Stern stated that he would be disappointed to find the following in the future: an increase in traffic; over development on or near the coast; and, substantial building and development on the south face of Peninsula. Councilman Long stated that he would be disappointed to find the following in the future: City governance in hands of those who think that government cannot and should not do much, with the result being a self-fulfilling prophecy with the City not devoting the resources necessary to protect property values and provide adequate services; and, a significant increase in density. Mayor Clark stated that he would be disappointed to find the following in the future: the City in a financial state of bankruptcy or significant debt; an increase in landslide movement; neighborhoods in decay with significantly diminished property values; and, a City leadership that has lost the core principals of the City's Founders. Senior Administrative Analyst Singer thanked the Council for their participation and provided information regarding the next steps including community outreach, the development of detailed cost estimates for the projects, and an examination of available funding for the CIP projects. Council and staff discussion ensued regarding the following topics: the 5-year CIP as a guide to the projects the City has identified; prioritization of funding for the projects; ensuring that issues related to safety would be a top priority; projects that are missing from the CIP; an assertion that not all items are supported by all Council Members; a suggestion to break down the development of the Civic Center project into segments; an emphasis on City parks City Council Minutes January 15, 2009 Page 4 of 5 improvements so that the parks are more accessible to all residents; and, alternate funding ideas for the CIP projects. Councilman Wolowicz moved, seconded by Councilman Long, to receive and file the presentation, and direct staff to proceed with the proposed schedule as outlined, with the incorporation of Council comments. Without objection, Mayor Clark so ordered. COUNCIL DISCUSSION & SUGGESTION OF FUTURE AGENDA ITEMS: None. ADJOURNMENT: At 8:54 P.M., Mayor Clark adjourned the meeting. 4 yor Attest: / I A.A-r .e.'d AL? / City Clerk W:\City Council Minutes\2009\20090115 CC MINS ADJD MTG CIP WKSP.doc City Council Minutes January 15, 2009 Page 5 of 5