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CC MINS 20090618 ADJ MINUTES RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING JUNE 18, 2009 (CONTINUED FROM JUNE 16, 2009) The meeting was called to order at 7:01 P.M. by Mayor Clark at Fred Hesse Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit on file. City Council roll call was answered as follows: PRESENT: Long, Stern, Wolowicz, and Mayor Clark ABSENT: Gardiner (excused) Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager; Jim Bell, Director of Public Works; Dennis McLean, Director of Finance/Information Technology; Ron Rosenfeld, Director of Recreation and Parks; Greg Pfost, Deputy Planning Director; Kathryn Downs, Deputy Director of Finance/Information Technology; Ron Dragoo, Senior Engineer; Nicole Jules, Senior Engineer; Matt Waters, Senior Administrative Analyst; Sara Singer, Senior Administrative Analyst; and Carla Morreale, City Clerk. FLAG SALUTE: The Flag Salute was led by Ken Dyda. APPROVAL OF AGENDA: Mayor Pro Tem Wolowicz moved, seconded by Councilman Stern, t0 approve the Agenda. The motion carried on the following roll call vote: AYES: Long, Stern, Wolowicz, and Mayor Clark NOES: None ABSENT: Gardiner PUBLIC COMMENTS: None. NEW BUSINESS: None. PUBLIC HEARINGS: Draft City Budget for Fiscal Year 2009-2010 [Continued from June 16, 2009] (602) Deputy City Manager Petru provided a staff report and PowerPoint presentation regarding the item and answered Council's questions. Discussion between Council and staff included the following topics: clarification on specific budget reductions as recommended by staff; new programs for consideration, which would increase the budget, including the Peafowl Flock Reduction Program, Oversized Vehicle Parking Program, and the Neighborhood Parking Permit Program; possible one-time funding sources to improve the net impact of the draft FY09-10 General Fund budget; the potential impacts of certain cuts; and staffs intent to continue monitoring the State budget and providing updates to the Council. Additional Council discussion included the following issues: support for reducing the CORE Deputies from three to two deputies; a possible Federal grant to restore the third CORE Deputy at a later date; support to retain funding for three CORE Deputies; concern with using one-time funds towards a third CORE Deputy; and, the sunset of shared sales tax revenue from the City of Rolling Hills Estates. Councilman Long moved, seconded by Councilman Stern, to reduce the Sheriff's CORE Team from three deputies to two for the present time as the City continues to pursue Federal grant funding for the third position; and, if unsuccessful in receiving the grant funding, reconsider the funding for the third CORE Deputy. Mayor Pro Tem Wolowicz moved to amend the motion to identify a staff position within City services that could be eliminated in favor of keeping the CORE deputy. The motion died for lack of a second. The main motion passed on the following roll call vote: AYES: Long, Stern, and Mayor Clark NOES: Wolowicz ABSENT: Gardiner Council discussion ensued regarding deferring or eliminating the Peafowl Flock Reduction Program; the option of allowing time for the recent ordinance against feeding of peafowl to be tested for effectiveness; and, problems with the control of other wildlife in the City. Carol Mueller, Rancho Palos Verdes, stated that the peafowl excrement created problems with cleanliness and health issues in her neighborhood. She noted that the peafowl have been destroying her rain gutters and landscaping. Ann Stone, Rancho Palos Verdes, stated that the peafowl population had increased rapidly and the residents desperately needed help. City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 2of9 Council and speaker discussion ensued on the challenges of peafowl, including the problem of residents feeding the birds, and resident participation in trapping and removal of peafowl. Council and staff discussion included the following issues: the magnitude of the problem and impact of wildlife on residents; policies of neighboring cities regarding peafowl; precedents on animal control; and, opposition to an assessment district as a mechanism to pay for the program. Councilman Long reported that his recommendation for balancing the budget included the following action: reduction of the third CORE Deputy; support for all staff recommendations, except for the elimination of the Community Leaders Breakfast and the Holiday Reception; elimination of the City Newsletter; and, retention of the Park Ranger Program for the Palos Verdes Nature Preserve. He indicated that his positions resulted in a surplus of$42,567 in the 2009-2010 Budget with an addition to General Fund Reserves of$308,128. Deputy Director of Finance Downs noted that if the Tri-Annual Dog License Canvassing Program is deferred, then the associated revenue should also be deferred; and the addition of both the Oversized Vehicle Parking Program and Neighborhood Parking Permit Program would result in a change in the total. She concluded that Councilman Long's positions resulted in a surplus of$17,000 and $295,000 in excess General Fund Reserves. Mayor Pro Tem Wolowicz reported that his recommendation for balancing the budget included the following action: support for the reduction of the City Newsletter to two issues a year; elimination of one of the Community Leaders Breakfast and the Holiday Reception; support for decrease in the funding of City tiles and pins, but retention of funding for City proclamations; reduction of$10,000 in the fund for contract employees for Friday building inspections; deferral of the Park Ranger Program until additional funding is available; support of the Peafowl Reduction Program; deferral of the Oversized Vehicle Parking Program and Neighborhood Parking Permit Program until additional funding is available; and, deferral of the Tri-Annual Dog License Canvassing Program. He indicated that he supported the one-time funding sources of the inclusion of the FEMA Reserve and the application of$210,000 from the Recycling Fund to subsidize the Street Maintenance Fund. Deputy Director of Finance Downs stated that Mayor Pro Tem Wolowicz's positions resulted in a surplus of$239,000 in the 2009-2010 Budget and $466,000 in excess General Fund Reserves. Councilman Stern reported that his recommendation for balancing the budget included the following action: elimination of the logo design consultant; support for the reduction of the City Newsletter to two issues a year; elimination of one of the Community Leaders Breakfasts; retention of the Holiday Reception; support for decrease in City tiles, pins and proclamations; reduction in funding for the transcription of City Council City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 3 of 9 Meeting Minutes by converting from Summary to Action Minutes; reduction of$10,000 in the fund for contract employees for Friday building inspections; support for the Park Ranger Program; support for moving forward slowly regarding the Peafowl Reduction Program if there is some way to save the $15,000 for that program; deferral of the Oversized Vehicle Parking Program and Neighborhood Parking Permit Program. He indicated that he supported the one-time funding source of the inclusion of the FEMA Reserve. Deputy Director of Finance Downs stated that Councilman Stern's positions resulted in a surplus of$67,000 in the 2009-2010 Budget and $289,000 in excess General Fund Reserves. Mayor Clark reported that his recommendation for balancing the budget included the following action: reduction of the third CORE Deputy; elimination of the logo design consultant for this year; reduction of the City Newsletter to two issues a year; retention of two Community Leaders Breakfasts and the Holiday Reception; retention of the funding for City tiles, pins and proclamations; reduction in funding for the transcription of City Council Meeting Minutes by converting from Summary to Action Minutes; and, reduction of$10,000 in the fund for contract employees for Friday building inspections, with a request for data on cost savings for closure of City Hall every other Friday for future consideration. He reported that he had a recent meeting with Executive Director Joe Edmondson of the Santa Monica Mountain Conservancy who stated that he would be willing to discuss their assistance with the Park Ranger Program, and supported deferral of that program while staff meets with the Conservancy to explore the possibilities. He did not support deferral of the Oversized Vehicle Parking Program and Neighborhood Parking Permit Program; but supported the deferral of the Tri-Annual Dog License Canvassing Program. He indicated that he supported the one-time funding source of the inclusion of the FEMA Reserve. Deputy Director of Finance Downs stated that Mayor Clark's positions resulted in a surplus of$89,000 in the 2009-2010 Budget and $345,000 in excess General Fund Reserves. Councilman Long moved, seconded by Councilman Stern, to: a) Reduce the funding for the Student and the Law Program by $23,000, by moving the duty to the CORE Deputies on a non-overtime basis; b) Reduce the funding for the Sheriff CSA by $30,000 by reassigning duties; c) Discontinue the funding for Logo Design Services resulting in a reduction of$2,500; d) Reduce the production of the City Newsletter to two issues a year resulting in a reduction of$15,000; e) Reduce the funding for the City tiles, pins and proclamations resulting in a reduction of$2,000; f) Convert to Action Minutes for the City Council Meetings resulting in a reduction of$13,400; g) Reduce the budget for Building and Safety Consulting Services on Fridays resulting in a reduction of $10,000; h) Defer the Tri-Annual dog licensing canvass resulting in a reduction of $25,000; and, i) Release the FEMA Reserve Funds resulting in an increase of$113,000 to the budget. City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 4 of 9 Deputy Director of Finance Downs stated that the motion would result in a surplus of $88,000 in the 2009-2010 Budget and $345,000 in excess General Fund Reserves. The motion passed on the following vote: AYES: Long, Stern, Wolowicz, and Mayor Clark NOES: None ABSENT: Gardiner Mayor Pro Tern Wolowicz moved, seconded by Councilman Long, to increase the budget by $15,000 to implement the Peafowl Flock Reduction Program. Council and staff discussed the possibility of the residents in the neighborhoods affected by the peafowl be participants in dealing with the problem. Councilman Stern proposed a substitute motion, seconded by Mayor Clark, that the City increase the budget by $10,000 to implement the Peafowl Flock Reduction Program, $5,000 of which would be used for matching funds that the residents in affected neighborhoods would raise. Council discussion ensued on using matching funds with the community for other projects with an assertion the neighborhoods that are more organized and have more expendable funds, as in the beautification grant program, will have more access to such a program. The substitute motion failed on the following roll call vote: AYES: Stern and Mayor Clark NOES: Long and Wolowicz ABSENT: Gardiner The main motion carried on the following roll call vote: AYES: Long, Stern, and Wolowicz NOES: Mayor Clark ABSENT: Gardiner Mayor Pro Tem Wolowicz moved, seconded by Mayor Clark, to defer the decision regarding the budget for the Oversized Vehicle Parking Program and the Neighborhood Permit Parking Program until discussion of those two items later on the evening's agenda. Without objection, Mayor Clark so ordered. RECESS AND RECONVENE: City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 5 of 9 Mayor Clark called a brief recess from 9:08 P.M. to 9:15 P.M. Mayor Pro Tern Wolowicz moved, seconded by Mayor Clark, to relieve the General Fund Subsidy for Street Maintenance by redirecting $210,000 from accumulated recycling revenue to the Street Maintenance Fund. Without objection, Mayor Clark so ordered. Deputy Director of Finance Downs reported that the current numbers reflected a surplus of$283,000 in the 2009-2010 Budget and $532,000 in excess General Fund Reserves. REGULAR NEW BUSINESS: 2009 Five-Year Financial Model [Continued from June 16, 2009] (602) Deputy Director of Finance Downs provided a brief staff report and PowerPoint presentation on the item. Discussion between Council and staff included the following issues: clarification that revenue from the Terranea Resort operations such as hotel, sales and golf taxes were not included; the appropriate time to include Terranea Resort revenue; staffs suggestion to assess costs and revenues of the Terranea Resort after it has been open for awhile to identify trends; clarification that only an expected increase of the Terranea Resort property tax has been included in the Five Year Model; the City's Capital Improvement Plan (CIP) unfunded priority list including infrastructure and other needs; potential state budget impacts, which have not been included in the model; the appropriate time to utilize reserve funds; using reserves to cover shortfalls for loans, such as that proposed by the State; capital projects vs. expanding operating services; observations regarding increases in staffing; and, increases and projections for health care costs and pension costs. David Emenhiser, Chair, Finance Advisory Committee (FAC), Rancho Palos Verdes, stated that he hoped the residents of the City of Rancho Palos Verdes appreciated the prudent actions of this and past Councils and staff, noting that Rancho Palos Verdes was in the top 10% of cites surveyed in terms of their Reserve Policy. He noted that the FAC does not and has never recommended deficit spending; expressed FAC support of the draft Capital Improvement Plan; and, expressed concern with the San Ramon storm drain issue, requesting help in raising the visibility of the issue with continued work to find solutions. Discussion between Council and the speaker included additional meetings of the FAC to review the revised Five-Year Model in the future and concern with the volatility of the City's income stream from Terranea Resort. City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 6of9 Councilman Stern moved, seconded by Mayor Pro Tem Wolowicz, to: 1) Determine that the current Utility Users Tax rate of 3% continues to be a necessary General fund revenue source and the current rate of 3% should be maintained; and, 2) Determine that the current Golf Tax rate of 10% continues to be a necessary General fund revenue source and the current rate of 10% should be maintained. The motion carried on the following roll call vote: AYES: Long, Stern, Wolowicz, and Mayor Clark NOES: None ABSENT: Gardiner Five-Year Capital Improvement Plan [Continued from June 16, 2009] (602) Senior Administrative Analyst Singer provided a brief summary staff report. Mayor Pro Tem Wolowicz received clarification that the projects in the Five-Year CIP were directly tied to the figures in the Five-Year Model. Councilman Long moved, seconded by Councilman Stern, to adopt and file the 2009 Five-Year Capital Improvement Plan without prioritization of projects. The motion carried on the following vote: AYES: Long, Stern, Wolowicz, and Mayor Clark NOES: None ABSENT: Gardiner RECESS AND RECONVENE: Mayor Clark called a brief recess from 10:07 P.M. to 10:10 P.M. Introduce an Ordinance of the City of Rancho Palos Verdes Creating Chapter 10.36 (On-Street Parking of Oversized Vehicles) of Title 10 of the Rancho Palos Verdes Municipal Code [Continued from June 16, 2009] (1502) City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding this item. Senior Engineer Dragoo provided a summary staff report on the item. Ernest Giannioses, RPV Parking Rights Coalition, Rancho Palos Verdes, stated that he was surprised the City would consider the implementation of an ordinance regarding the Oversized Vehicle Parking and suggested deferring the item due to the current budget constraints and future budget impacts proposed by the State. City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 7 of 9 Mayor Clark asserted that residents had suffered for many years and that it was appropriate to continue with the ordinance regulating Oversized Vehicle Parking. Discussion between Council and staff included the following topics: permit costs; permits for a three-year period rather than annual permits; costs associated with the administration and oversight of the program; minimum proposed signage and signage at entry points to neighborhoods; the educational program; and, concern with costs associated with the program. Mayor Clark moved, seconded by Mayor Pro Tem Wolowicz, to: 1) INTRODUCE ORDINANCE NO. 492, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, ADDING CHAPTER 10.36 TO TITLE 10 OF THE RANCHO PALOS VERDES MUNICIPAL CODE RELATING TO OVERSIZED VEHICLE ON-STREET PARKING AND ESTABLISHING PENALTIES FOR THE VIOLATION THEREOF; 2) Authorize the implementation of the Oversized Vehicle Permit Parking Program during the 2009-2010 Fiscal Year; and, 3) Direct Staff to add $82,540 to the draft FY 2009-10 budget. The motion carried on the following vote: AYES: Stern, Wolowicz, and Mayor Clark NOES: Long ABSENT: Gardiner Neighborhood Permit Parking Educational Outreach [Continued from June 16, 2009] (1502) City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding this item. Councilman Long moved, seconded by Councilman Stern, to: 1) Approve the Neighborhood Permit Parking and Overnight Parking Restriction Outreach Plan as recommended by the Traffic Safety Commission and authorized $2,278 to be added to the Draft FY09-10 budget for program implementation; and, 2) INTRODUCE ORDINANCE NO. 493, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, MODIFYING THE PARKING PERMIT PROCEDURES AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. The motion carried on the following roll call vote: • AYES: Long, Stern, Wolowicz, and Mayor Clark NOES: None ABSENT: Gardiner CITY COUNCIL ORAL REPORTS: City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 8of9 Mayor Pro Tern Wolowicz moved, seconded by Councilman Long, to defer Oral Reports. Without objection, Mayor Clark so ordered. Councilman Long reported that he was reconsidering his position on the proposed increase of the Transient Occupancy Tax from 10% to 12%. City Clerk Morreale reminded the Council to return to the Draft City Budget for Fiscal Year 2009-2010 item for incorporation of the last budget decisions and overall adoption of the Budget. Draft City Budget for Fiscal Year 2009-2010 Councilman Long moved, seconded by Mayor Pro Tem Wolowicz, to adopt the draft budget reflecting decisions made at the meeting. The motion carried on the following roll call vote: AYES: Long, Stern, Wolowicz, and Mayor Clark NOES: None ABSENT: Gardiner Mayor Pro Tem Wolowicz requested that a copy of the revised draft budget be forwarded to the Council Members. COUNCIL DISCUSSION & SUGGESTION OF FUTURE AGENDA ITEMS: Councilman Long requested that an item be placed on a future agenda regarding the preparation and presentation of recommendations by Planning Department staff regarding Appeals of Planning Commission decisions to be heard by the City Council. ADJOURNMENT: At 10:29 P.M., Mayor Clark adjourned the meeting in memory of Marilyn Ryan to an adjourned regular meeting to be held on Tuesday, June 30, 2009 at 7:00 P.M. at Fred Hesse Community Park. 4WAIhri&, ayor Attest: at& f/ /f City Clerk W:1City Council Minutes\2009\20090618 CC MINS ADJ MTG.doc City Council Minutes Adjourned Regular Meeting June 18, 2009 Page 9 of 9