CC RES 2007-104 RESOLUTION NO. 2007 -104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING
RESOLUTION 2006-41, THE BUDGET APPROPRIATION FOR FY06-07, TO REDUCE THE BUDGET
FOR THE APPROVED CONTINUING APPROPRIATIONS.
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in
excess of budgeted allocations must be by supplemental appropriation of the City Council: and
WHEREAS, on June 6, 2006, the City Council of the City of Rancho Palos Verdes adopted Resolution
2006-41, approving a spending plan and authorizing a budget appropriation for FY06-07: and
WHEREAS, certain projects included in the FY06-07 budget will be carried over as continuing
appropriations to FY07-08 (listed in the attached Exhibit A); and
WHEREAS, the City Council desires that the FY06-07 budget be reduced for each of the continuing
appropriations carried over to FY07-08.
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:
The following adjustments are made to the FY06-07 budget per the attached Exhibit A:
Decrease the General fund budget as follows:
Emergency Prep #101-1026-32-00 Professional/Technical $ 13,000
Emergency Prep #101-1026-61-00 Supplies/Minor Equipment $ 112,500
Finance #101-2020-32-00 Professional/Technical $ 23,945
Public Works Adm #101-3001-32-00 Professional/Technical $ 31,357
Public Works Adm #101-3001-69-00 Miscellaneous Expenditures $ 25,000
Traffic Management #101-3006-73-00 Traffic Calming Improvements $ 19,500
Storm Wtr Quality #101-3007-43-00 Maintenance $ 50,139
Building Maint#101-3008-43-00 Maintenance $ 71,161
Parks/Trails Maint #101-3009-43-00 Maintenance $ 73,601
Planning #101-4001-32-00 Professional/Technical $ 216,817
Building & Safety #101-4002-32-00 Professional/Technical $ 37,015
NCCP #101-4005-32-00 Professional/Technical $ 81,490
Rec Special Events #101-5040-61-00 Minor Equipment $ 2,200
Recreation PVIC #101-5060-61-00 Minor Equipment $ 27,811
Decrease the Street Maintenance fund budget as follows:
Street Landscape #202-3003-43-00 Maintenance $ 123,775
Street Landscape #202-3003-43-00 Supplies $ 24,000
Port Bend Road #202-3005-43-00 Maintenance $ 77,879
Decrease the Beautification fund budget as follows:
HOA Beautification #212-3012-93-00 Grants To Others $ 134,095
Decrease the Public Safety Grants fund budget as follows:
CLEEP Tech Equip #217-2017-69-00 Miscellaneous $ 45,816
Decrease the Habitat Restoration fund budget as follows:
Re-Veg & Maint #222-3022-73-00 Improvements $ 50,000
Decrease the Abalone Cove Sewer Maintenance District fund budget as follows:
Install Generator #225-3025-43-00 Maintenance $ 26,600
Decrease the RPV TV Channel 33 fund budget as follows:
Web Hosting #225-3025-32-00 Professional/Technical $ 4,800
Equip Purchase #225-3025-94-10 Equipment Replacement Charges $ 23,742
Decrease the Community Development Block Grant fund budget as follows:
ADA Compliance #225-3025-32-00 Improvements $ 63,774
Decrease the Capital Improvement Projects fund budget as follows:
Administration#330-3030-32-00 Professional/Technical $ 21,575
Pavement #330-3030-73-00 Improvements $3,362,888
Street Improv #330-3031-73-00 Improvements $ 270,710
Storm Drains #330-3032-73-00 Improvements $ 53,927
Sewer Improv #330-3035-32-00 Professional/Technical $ 18,000
Decrease the Affordable Housing In-Lieu fund budget as follows:,
Affordable Housing #337-4037-73-00 Improvements $1,000,000
Decrease the Water Quality Flood Protection fund budget as follows:
Storm Drains #501-3052-32-00 Professional/Technical $ 271,672
Storm Drains #501-3052-43-00 Maintenance $ 39,924
Storm Drains #501-3052-73-00 Improvements $3,190,195
Decrease the Equipment Replacement fund budget as follows:
Computer Equip #681-2082-61-00 Minor Equipment $ 33,000
Furniture & Equip #681-6083-61-00 Minor Furniture & Equipment $ 25,000
Furniture & Equip #681-6083-75-10 Furniture & Equipment $ 50,906
Decrease the Building Replacement fund budget as follows:
Building Improv #686-3086-73-00 Improvements $ 316,962
PASSED, APPROVED, AND ADOPTED THE 18th day of September 2007.
,ill ,
Mayor
ATTEST:
&-)A_ / ; la--1
City Clerk
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, Carla Morreale, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution
No. 2007-104 was duly and regularly passed and adopted by the said City Council at regular meeting
thereof held on September 18, 2007.
dChi
M.,k_ W--ed-C____.
City Clerk
Resolution No. 2007-104
Page 2 of 2
FY06 -07 Continuing Appropriations
Page 1 of 8
Resolution 2007 -104
Exhibit A
FY0 -07
FY6 -07
F06 -07
Amount
Description
Account Number
Budget
Spent
Available
Requested
Justification
Standardized Emergency
Management System
(SEMS) /National Incident
Staff requests to continue on -call consultant services from
Management System (NIMS) Plan &
Gerard Quinn Associates for cost recovery efforts
Federal Emergency Management
associated with 2004/2005 federal and state disaster
Agency (FEMA) /Federal Highway
claims. In addition, continued consultant services are
Administration (FHWA) Claims
needed for completion of City's Emergency Operations
Preparation
101- 1026- 421 -32 -00
747645
617494
137151
137000
Plan /NIMS update during FY07 -08.
The remaining FY06 -07 appropriation should be carried
forward for miscellaneous supplies and equipment, such
as a protective fence around the base of the antenna
Disaster Communications Facility
101 - 1026- 421 -61 -00
347206
217358
127848
127500
tower.
The Management Plan and Inventory was approved by
City Council on August 21, 2007. Procurement of
Emergency Supply Caches
101 - 1026- 421 -61 -00
1057100
57353
997747
1007000
supplies will begin in FY07 -08.
Staff requests to continue the remaining professional
services appropriation in the Finance program. Staff
believes that additional consulting services will be
required to follow up with the cable franchise fee
examination. In addition, Staff would like to use the
remaining appropriation for other revenue examinations
Revenue Examinations
101 - 2020 - 411 -32 -00
2327267
2087322
237945
23,945
during FY07 -08.
Carryover of this remaining appropriation will provide for
ongoing City engineering investigations, including
exploration of a long -term solution for the Palos Verdes
Drive South roadway in the landslide area. In addition,
the City is required to integrate its Sanitary Sewer Master
Plan (SSMP) with the County's plan by November 1,
2007. Staff will utilize a portion of this continuing
Engineering Professional Services
101 - 3001 - 431 -32 -00
1047967
737610
317357
31,357
appropriation to pay for the necessary plan integration.
The F06 -07 miscellaneous expenditure was appropriated
to pay for the City's Storm Drain User Fee, as well as
assistance programs related to the Fee. Staff requests to
Infrastructure Theme Layers -
continue a portion of the unused appropriation for
Graphic Information System (GIS)
101 - 3001 - 431 -69 -00
757000
107412
647588
257000
additional infrastructure theme layers within the City's GIS.
Page 1 of 8
Resolution 2007 -104
Exhibit A
FY06 -07 Continuing Appropriations
Page 2 of 8
Resolution 2007 -104
Exhibit A
FY0 -07
FY6 -07
F06 -07
Amount
Description
Account Number
Budget
Spent
Available
Requested
Justification
Installation of the traffic control improvements began in
Via Rivera Traffic Calming
August 2007. Staff expects to complete the project in
Improvements
101- 3006 - 431 -73 -00
197500
-
197500
197500
September 2007.
The County has only partially invoiced the City for services
Catch Basin Cleaning in Parking Lots
performed during FY06 -07. Once the final invoices are
& Streets
101 - 3007 - 431 -43 -00
567712
67573
507139
507139
received, this appropriation will be expended in FY07 -08.
Painting and carpeting projects, as well as modifications
City Building Interior Painting &
to the City Manager's and City Clerk's offices are
Flooring
101 - 3008 - 431 -43 -00
1157000
437839
717161
717161
underway. Staff expects completion during FY07 -08.
Staff is currently in process of ordering picnic benches
made from recycled material. As the benches will be
Point Vicente Interpretive Center
delivered in FY07 -08, Staff requests to continue this
(PVIC) Picnic Tables & Benches
101 - 3009 - 431 -43 -00
107000
17875
83125
83125
appropriation.
The County provides annual weed abatement and fire
protection maintenance, and has only partially invoiced
the City for services rendered during FY06 -07. Staff will
use the continued appropriation to pay the remaining
Weed Abatement
101 - 3009 - 431 -43 -00
947825
297349
657476
657476
FY06 -07 invoices during FY07 -08.
The City Council has directed staff to proceed with
drafting proposed amendments to the City's General Plan
as recommended by the General Plan Update Steering
Committee. The City has hired a consultant that is
currently working on the General Plan Update. It is
expected that the General Plan Update will first be
presented to the Planning Commission in early 2008.
Staff expects that the General Plan update will be
General Plan
101- 4001 - 441 -32 -00
2007000
57199
1947801
1947801
completed in FY07 -08.
Staff continues to work with the Public Use Master Plan
Conceptual Trails Plan
101 - 4001 - 441 -32 -00
227016
-
227016
227016
(PUMP) Committee to develop the Conceptual Trails Plan.
The consultant is currently studying water intrusion as it
relates to the landslide area. Staff expects to report to
Landslide Moratorium Geologic Study
101 - 4002 - 441 -32 -00
507000
127985
377015
377015
City Council in January 2008.
The NCCP has not yet received a final approval from the
resource agencies. Staff recently met with
Natural Communities Conservation
representatives of the resource agencies and agreed to a
Plan (NCCP) Professional Services
101 - 4005 - 441 -32 -00
837388
17898
817490
817490
plan that would complete the NCCP by Summer 2008.
Page 2 of 8
Resolution 2007 -104
Exhibit A
FY06 -07 Continuing Appropriations
Page 3 of 8
Resolution 2007 -104
Exhibit A
FY0 -07
FY6 -07
F06 -07
Amount
Description
Account Number
Budget
Spent
Available
Requested
Justification
An order for special event supplies was placed for delivery
in June 2007 using FY06 -07 budget. The goods (stage,
skirting, and caddy) were not received until July 2007.
Therefore, the budget must be carried over to FY07 -08,
Recreation Special Events Supplies
101 - 5040 - 451 -61 -00
107000
67100
37900
27200
when the expenditure will be recognized.
Due to the greater than anticipated popularity of the PVIC
and the resulting challenge of purchasing all necessary
supplies, equipment, and furniture for an expanded facility
during its first full year of operation, a number of PVIC-
related items and projects were not acquired or completed
PVIC Minor Equipment
101 - 5060 - 451 -61 -00
1777559
1427912
347647
277811
in FY06 -07, necessitating a carryover to FY 07 -08.
Total General Fund
633,906
785,536
The continued appropriation will be combined with the
FY07 -08 budget for a large -scale project that will begin in
Sidewalk Program
202 - 3003 - 431 -43 -00
1637574
397799
1237775
1237775
October and completed in November 2007.
Palos Verdes Drive South (PVDS)
Staff expects installation of the landslide signs to be
Roadway Landslide Signs
202 - 3003 - 431 -61 -00
247000
-
247000
247000
complete in October 2007.
Work on a major phase of rehabilitation was completed in
Portuguese Bend Road Maintenance
202 - 3005 - 431 -43 -00
3837652
3057773
777879
777879
August 2007.
Total Street Maintenance Fund
225,654
225,654
The homeowners associations are expected to complete
Homeowner Association
their projects and request grant disbursement during Fall
Beautification Grants
212 - 3012 - 431 -93 -00
3227621
1887526
1347095
1347095
2007.
Total Beautification Fund
134,095
134,095
The City recently spent about $16,000 to purchase two all
Hi -Tech Safety Expenditures
terrain vehicles for the Lomita Sheriff's station. The
(Certified Law Enforcement Executive
remaining appropriation available for future purchases of
Program or CLEEP)
217 - 1027 - 421 -69 -00
457816
-
457816
457816
law enforcement equipment will be about $30,000.
Total Public Safety Grants Fund
455816
45,816
Staff requests a continuing appropriation for current and
Miscellaneous Habitat Monitoring &
future habitat monitoring and re- vegetation, including
Re- vegetation
222- 3022 - 431 -73 -00
1627567
197014
1437553
507000
biological studies, for Public Works construction projects.
Total Habitat Restoration Fund
143,553
50,000
New lift station pumps have been ordered. Staff expects
Abalone Cove Sewer District - Lift
the pump installation will be completed during September
Station Pumps
225 - 3025 - 431 -43 -00
1 647341
1 317966
1 327375
1 267600
2007.
Page 3 of 8
Resolution 2007 -104
Exhibit A
FY06 -07 Continuing Appropriations
Page 4 of 8
Resolution 2007 -104
Exhibit A
FY0 -07
FY6 -07
F06 -07
Amount
Description
Account Number
Budget
Spent
Available
Requested
Justification
Total Abalone Cove Sewer District
Fund
32,375
26,600
Channel 33 has entered into a Website hosting
Channel 33 Web Hosting Service
226- 1007 - 411 -32 -00
47800
-
47800
47800
agreement with Bwyze for FY07 -08.
The continued equipment appropriation will provide for the
TelVue Virtual Television Networks (TVTN) contract
authorized by City Council on May 15, 2007 and purchase
of additional computer equipment related to Channel 33
Channel 33 Equipment Charges
226- 1007 - 411 -94 -10
447000
207258
237742
237742
operations.
Total RPV TV Channel 33 Fund
28,542
28,542
The FY06 -07 ADA compliance project was refurbishment
of the Hesse Park public restrooms. The project has been
completed. Staff requests to continue the remaining
Community Development Block Grant
appropriation for a project to improve ADA access to /from
(CDBG) - Americans with Disabilities
the City Hall parking lot. Staff expects that a parking lot
Act (ADA) Compliance Projects
310 - 3093 - 461 -73 -00
1347838
717064
637774
637774
access project could be completed by Spring 2008.
Total CDBG Fund
63,774
635774
Infrastructure Administration &
Staff requests to continue the remainder of the FY06 -07
Maintenance - Investigation of San
"on- call" services budget to allow for continued
Ramon Cracks
330 - 3030 - 461 -32 -00
257000
37425
217575
217575
investigation of the San Ramon cracks.
Caltrans authorization to proceed was received in June
2007. The project was awarded in August, and will be
under construction in September 2007. Staff expects the
Arterial Overlay
330- 3030 - 461 -XX -00
176807874
237401
176577473
176577473
project will be completed in November 2007.
The project is currently under construction and will be
Residential Overlay
330 - 3030 - 461 -73 -00
177057415
-
177057415
1,7057415
completed in September 2007.
Palos Verdes Drive East (PVDE)
Changes to the guardrails are in progress. Staff expects
Equestrian Access Improvements
330 - 3031 - 461 -73 -00
137700
-
137700
137700
the project will be completed in September 2007.
This appropriation will be combined with the FY07 -08
appropriation for a single larger project. The combined
appropriation may become a source of matching funds for
an Metropolitan Transit Authority (MTA) Pedestrian Grant
that would provide for sidewalk and landscape
Hawthorne Median Project
330 - 3031 - 461 -73 -00
1507000
-
1507000
150,000
improvements. Staff is currently pursuing the grant.
PVDS /PVDE Roadside Landscaping
Improvements
330 - 3031 - 461 -73 -00
1207000
127990
1077010
107,010
Landscaping work is being completed in September 2007.
Page 4 of 8
Resolution 2007 -104
Exhibit A
FY06 -07 Continuing Appropriations
Description
Capital Improvement Projects (CIP)
Fund Storm Drain Improvements -
McCarrell Canyon Interim
Improvements & PVDE Drainage
Inspection
Account Number
330 - 3032 - 461 -73 -00
FY0 -07
Budget
1737140
FY6 -07
Spent
1197213
F06 -07
Available
537927
Amount
Requested
537927
Justification
Staff requests that the remaining drainage appropriations
in the CIP fund be continued to FY07 -08 and transferred
to the Water Quality Flood Protection (WQFP) fund to be
added to the McCarrell Canyon backbone system design
appropriation.
The amount carried forward to FY07 -08 will be expended
for modifications to a sewer theme layer in the City's GIS
Sewer System Master Plan
330 - 3035 - 461 -32 -00
187000
-
187000
187000
system. Video inspections are currently in process.
Total Capital Improvement Projects
Fund
3,727,100
31727,100
The City Council has directed staff to pursue a combined
program to utilize its affordable housing funds for: 1) a
contribution toward development of an affordable housing
component as part of the Crestridge site; and /or 2)
implementation of a rental subsidy program managed by a
non - profit housing agency. The priority for expenditure of
the City's affordable housing funds is currently directed
towards alternative 1, however, if the Crestridge project
does not obtain entitlements, then under current direction,
the City may move forward with the implementation of
alternative 2 - developing a rental subsidy program. It
appears that the Crestridge project has been stalled. As
such, in the last quarter of 2007 Staff will request that the
Council re -visit their earlier direction in order to determine
whether to move forward with a rental subsidy program or
establish additional programs to expend such funds.
Based upon certain mandates pertaining to the
expenditure of these funds, Staff expects that the City will
Affordable Housing Projects
337 - 4037 - 441 -73 -00
170007000
-
170007000
170007000
expend some or all of the funds within FY07 -08.
Total Affordable Housing In -Lieu
Fund
1,000,000
1,000,000
Staff expects that the design will be complete in
November 2007. Staff expects to recommend a
McCarrell Canyon Ultimate
construction contract award to the City Council as early as
Improvements
501- 3052 - 431 -32 -00
4447085
2637557
1807528
1807528
January 2008.
Page 5 of 8
Resolution 2007 -104
Exhibit A
FY06 -07 Continuing Appropriations
Page 6 of 8
Resolution 2007 -104
Exhibit A
FY0 -07
FY6 -07
F06 -07
Amount
Description
Account Number
Budget
Spent
Available
Requested
Justification
A contract engineer is helping to manage the WQFP
program in lieu of a permanent employee. Staff requests
to continue the remainder of the FY06 -07 appropriation to
allow for additional project management time that will be
required for the McCarrell Canyon and Sunnyside
Temporary Program Engineer
501- 3052 - 431 -32 -00
1137300
627881
507419
507419
projects.
The GIS layer for storm drains will be completed during
Storm Drain GIS Layer
501- 3052 - 431 -32 -00
427000
17275
407725
407725
FY07 -08.
Storm Drain Video Inspection
501 - 3052 - 431 -43 -00
757000
357076
397924
397924
Video inspections are currently in process.
The FY06 -07 appropriation is being combined with the
FY07 -08 appropriation to provide for a single project with
a larger scope. The project is currently being designed,
Install Catch Basin Filtration Devices
501 - 3052 - 431 -73 -00
857000
-
857000
857000
and construction is expected to begin in October 2007.
All miscellaneous repairs were covered with the
maintenance appropriation for FY06 -07. Staff has
identified a repair at Bronco Drive, and requests that this
appropriation be continued to FY07 -08 for that repair.
Miscellaneous Drainage Repairs
501- 3052 - 431 -73 -00
477500
-
477500
477500
Work could begin as early as October 2007.
The project design is mostly complete. Staff expects that
Via Colinita, Roan & Miraleste
construction could begin as early as March 2008, with
Canyon System
501 - 3052 - 431 -73 -00
6367463
1117410
5257053
5257053
completion in May 2008.
The County has elected to construct drainage
improvements on the golf course only, which only partially
addresses the drainage issues. Conditions of
Development for Tract 33034 are currently being reviewed
to ascertain the City's responsibility for resolving drainage
Los Verdes Golf Drainage
501 - 3052 - 431 -73 -00
957000
-
957000
957000
issues.
This appropriation will be combined with the PVDE multi -
modal use evaluation that is expected to begin in January
PVD E Curb Improvements
501 - 3052 - 431 -73 -00
607000
-
607000
607000
2008.
City Council awarded the 2007 Storm Drain Lining
contract on August 7, 2007. Staff expects the work will be
2007 Storm Drain Lining
501 - 3052 - 431 -73 -00
7817237
1637931
6177306
6177306
completed in October 2007.
Staff expects that construction could be completed as
Sunnyside Ridge Storm Drain Project
501 - 3052 - 431 -73 -00
177797996
197660
177607336
177607336
early as December 2007.
Total Water Quality Flood
Protection Fund
31501,791
31501 :791
Page 6 of 8
Resolution 2007 -104
Exhibit A
FY06 -07 Continuing Appropriations
Page 7 of 8
Resolution 2007 -104
Exhibit A
FY0 -07
FY6 -07
F06 -07
Amount
Description
Account Number
Budget
Spent
Available
Requested
Justification
Fourteen replacement monitors were budgeted for and
ordered in FY06 -07, but were not delivered until FY07 -08.
A firewall and the emergency backup server at Hesse
Park was replaced during August 2007. In addition to
minor replacement equipment already purchased for FY07
08, Staff expects to replace 20 uninterruptible power
supply (UPS) units, 10 server class UPS units, 2 network
switches, a laptop, 6 desktop printers, 2 laser color
printers, and 5 desktop scanners. Continuing the
remaining FY06 -07 appropriation will allow for these minor
Minor Computer Equipment
681 - 2082 - 499 -61 -00
487100
157097
337003
33,000
equipment replacements during FY07 -08.
Staff requests to continue the remaining FY06 -07
appropriation for purchase of replacement office furniture
Minor Furniture & Office Equipment
681 - 6083 - 499 -61 -00
437327
187280
257047
257000
for several offices at City Hall during FY07 -08.
City Council approved purchase of the photocopiers on
Administration and Recreation
August 21, 2007. Staff expects that the copiers will be
Copiers
681 - 6083 - 499 -75 -10
307000
307000
307000
delivered by the end of October 2007.
Due to the greater- than - anticipated popularity of the PVIC
and the resulting challenge of purchasing all necessary
supplies, equipment, and furniture for an expanded facility
during its first full year of operation, a number of PVIC-
related items and projects were not acquired or completed
PVIC Furnishings & Equipment
681- 6083 - 499 -75 -10
507933
367027
147906
147906
in FY06 -07, necessitating a carryover to FY 07 -08.
The amount carried forward to FY07 -08 would be spent
for the permanent installation of a projector and screen in
the Multi- Purpose Room at Hesse Park for presentation of
PowerPoint Screen
681- 6083 - 499 -75 -10
67000
-
67000
63000
PowerPoint images during meetings.
Total Equipment Replacement
Fund
1087966
108,906
The moisture remediation project was completed during
FY06 -07. Staff requests to continue the remaining
appropriation to FY07 -08 for the City Hall Remodel
project. A number of minor building modifications are
needed, and will be wrapped into the painting and flooring
Hesse Park Moisture Remediation
686- 3086 - 461 -73 -00
597000
57725
537275
53,275
project to be completed in FY07 -08.
Hesse Park Ceiling Project
686 - 3086 - 461 -73 -00
207000
-
207000
20,000
The scope of this project is currently being evaluated.
Page 7 of 8
Resolution 2007 -104
Exhibit A
FY06 -07 Continuing Appropriations
Page 8 of 8
Resolution 2007 -104
Exhibit A
FY0 -07 FY6 -07
F06 -07 Amount
Description
Account Number
Budget Spent
Available Requested Justification
The contract for this work was awarded in June 2007.
Retrofit Park Site Light Fixtures
686- 3086 - 461 -73 -00
507000 -
507000 507000 Work will be completed during FY07 -08.
This project is on hold until completion of the City Hall
Master Plan. The generator has been purchased, and is
currently being stored. Work is expected to begin during
City Hall Emergency Generator
686 - 3086 - 461 -73 -00
2667325 727638
1937687 1937687 FY07 -08.
Total Building Replacement Fund
3169962 3169962
Page 8 of 8
Resolution 2007 -104
Exhibit A