CC RES 2011-007 RESOLUTION NO. 2011-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES APPROVING A SPECIAL USE PERMIT TO ALLOW
THE STAGING OF THE 2011 PALOS VERDES MARATHON ON A
PORTION OF THE TERRANEA RESORT PROPERTY AND TO HOLD
THE MARATHON WITHIN THE CITY'S PUBLIC RIGHTS-OF-WAY ON
SATURDAY, MAY 14, 2011 (PLANNING CASE NO. ZON2011-00022).
WHEREAS, the Kiwanis Club of Rolling Hills Estates' Palos Verdes Marathon
has been run through a portion of the City of Rancho Palos Verdes for the past forty
years; and,
WHEREAS, in July 2010, the Kiwanis Club of Rolling Hills Estates contacted the
City of Rancho Palos Verdes to stage the 2011 Palos Verdes Marathon at the Terranea
Resort and to hold the Marathon within the Cities of Rancho Palos Verdes and Palos
Verdes Estates; and,
WHEREAS, on February 1, 2011, due to the lack of a formal application, the City
Council reviewed the status of the Kiwanis Club's request and established a February 7,
2011 application deadline and a trust deposit in the amount of$7,500.00; and,
WHEREAS, on February 7, 2011, a formal application was submitted, but without
the $7,500.00 trust deposit and an agreement to pay all necessary Sheriff's Department
fees; and,
WHEREAS, on February 8, 2011, the City Council held a special public meeting,
at which time the Kiwanis Club of Rolling Hills Estates submitted the required $7,500.00
trust deposit and agreed to pay all necessary Sheriff Department fees; and,
WHEREAS, on February 9, 2011, public notices were sent to 1,400 property
owners located within a 500 foot radius of the portion of the 2011 Palos Verdes
Marathon course within the City of Rancho Palos Verdes; and,
WHEREAS, on February 10, 2011, publication of the notice occurred in the
Peninsula News; and,
WHEREAS, Development Code Section 17.62 of the City of Rancho Palos
Verdes Municipal Code (the "Municipal Code") sets forth various procedures and
regulations regarding temporary special uses and developments conducted on private
property within the City; and,
WHEREAS, pursuant to the provisions of the California Environmental Quality
Act ("CEQA") Class 4, the 2011 Palos Verdes Marathon is exempt from further CEQA
analysis as the proposed event will be a temporary use of land having negligible or no
permanent effects on the environment; and,
WHEREAS, after notice issued pursuant to the requirements of the Rancho
Palos Verdes Development Code, the City Council held a public hearing on February
28, 2011, at which time all interested parties were give an opportunity to be heard and
present evidence:
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF RANCHO
PALOS VERDES DOES HEREBY FIND, DETERMINE, AND RESOLVE AS
FOLLOWS:
Section 1: The portions of the Terranea Resort property hosting the staging of
the 2011 Palos Verdes Marathon are adequate in size and shape to accommodate the
proposed purpose and activities occurring on the day of the event. Specifically, due to
the minimal amount of equipment required at the site for the event, the two staging
areas provide sufficient open space to accommodate the 2,500 expected participants,
spectators, supporters and volunteers planning to attend the event. Additionally, with
the utilization of off-site parking and shuttling people between the event location and
parking lots assists in maintaining the functions of the Terranea Resort and their normal
business activities as well as open space for the event crowds.
Section 2: The staging of the 2011 Palos Verdes Marathon at the Terranea
Resort will not adversely interfere with the functioning of the Resort, nor adversely
impact pedestrian access ways and vehicular circulation patterns. Specifically, due to
the requirement of off-site parking for all event attendees and participants, and because
as the Start/Finish area and Expo area consumes a relatively small portion of the
Terranea Resort property the majority of the Terranea site will remain open to Resort
guests and visitors. Although there might be some delay in accessing the City's and
Terranea's coastal trails, no trails or coastal access will be closed during the event, and
there will be public parking made available for non-event general parking during the day
of the event. Additionally, the approval of a Traffic Control Plan will provide ways for
vehicular traffic to travel along Palos Verdes Drive South and Palos Verdes Drive West
during the event without complete road closure. The presence of Sheriff's Deputies
directing traffic and intersections will assist in mitigating adverse impacts to the
neighborhoods adjacent to the marathon route.
Section 3: The staging of the 2011 Palos Verdes Marathon at the Terranea
Resort will not result in significant adverse effects on adjacent properties and
neighborhoods. With the implementation of the Conditions of Approval that have been
imposed and verification of compliance by City Staff, the use of signage, off-site
parking, the presence of Sheriff's Deputies and a certified Traffic Control Plan will
mitigate any significant adverse effects so that effects from the marathon event will not
have a significant impact on neighborhoods and residents adjacent to the marathon
course before, during and after the marathon event.
Section 4: The implementation of certain safeguards as Conditions of
Approval will result in the 2011 Palos Verdes Marathon not being detrimental to the
Resolution No. 2011-07
Page 2 of 3
public health, safety and welfare. The Conditions of Approval require (but are not
limited to): an ambulance at the Start/Finish area; first aid areas to protect participants
and spectators in need of assistance; approval of all staging areas by the Los Angeles
County Fire Department; along the marathon course and at all parking locations,
volunteers will have radios and other communication equipment to alert event
organizers of complications or issues; the approval of a Traffic Control Plan and
implementation by the Sheriff's Department will assist in vehicular and pedestrian safety
before, during and after the event; and signage and notification for motorists and
residents will be posted prior to the event to alert residents and motorists of possible
traffic delays.
Section 5: Based upon the evidence presented in the record, the City Council
hereby approves Planning Case No. ZON2011-00022 (Special Use Permit) subject to
the conditions set forth in Exhibit "A", attached hereto and incorporated herein by this
reference.
PASSED, APPROVED, AND ADOPTED this 28th day of February 2011.
/
Mayor
Attest:
&LC-Pail t AdIC
City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Carla Morreale, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
above Resolution No. 2011-07 was duly and regularly passed and adopted by the said
City Council at a regular meeting thereof held on February 28, 2011.
City Clerk
Resolution No. 2011-07
Page 3 of 3
EXHIBIT "A"
CONDITIONS OF APPROVAL
SPECIAL USE PERMIT
PLANNING CASE NO. ZON2011-00022
2011 PALOS VERDES MARATHON — TERRANEA RESORT
1. Within 15 days of this approval, the applicant shall submit a statement in writing
that they have read, understand and agree to all the conditions of approval listed
below. Failure to provide said written statement shall render this approval null
and void.
2. The City Manager is authorized to make minor modifications to the approved
preliminary plans or any of the conditions, if such modifications shall achieve
substantially the same results as would strict compliance with said plans and
conditions.
3. The abandonment or non-use of this approval after May 21, 2011 shall terminate
the approval and any privileges granted hereunder shall become null and void.
4. The 2011 Palos Verdes Marathon event will be held on Saturday, May 14, 2011,
between the hours of 5:00 AM and 3:00 PM. The Start/Finish area will be held
within the Point Vicente Fishing Access Parking Lot, which will be closed for
preparation of the event at noon (12:00 PM) on Friday, May 13, 2011. The
marathon Expo will be held in the northwest corner of the Terranea Resort
parking lot, located 500 feet from the Start/Finish area, and this area will be
closed for marathon use at 2:00 PM on Friday, May 13, 2011. The Fishing
Access parking lot and Expo Area will be re-opened at 3:00 PM on Saturday,
May 14, 2011.
Hours of the event may not exceed the following times:
Friday, May 13, 2011: 12:00 PM (close of Point Vicente Fishing access
parking lot) to 5:00 PM (finish pre-event set-up and arrival of overnight
security). However, barricades shall be delivered on May 13th at locations
acceptable to the Public Works Director, no later than 8:00 PM
Saturday, May 14, 2011: 4:00 AM (volunteers arrive and no parking signs
shall be posted along course), 5:00 AM (traffic diverted and roads shall be
closed for course set up, arrival of shuttle busses and parking lots shall be
opened), 5:30 AM (registration tables shall open), 7:30 AM (start of the
marathon and half-marathon event), 8:00 AM (start of 5K run), 9:00 AM (5k
award ceremony), 10:00 AM (half-marathon award ceremony), 5:00 PM (all
equipment shall be removed from the registration and Expo sites)
City Streets shall be re-opened to traffic by 3:00 PM.
Any changes to the established schedule of the event shall be subject to further
review and approval by the City Manager.
Resolution No. 2011-07
Exhibit A
Page 1 of 5
5. After the event, the Start/Finish area and Expo area shall be restored completely
to its pre-event condition. All trash, debris, and remnants of the event shall be
removed from the site no later than 5:00 PM on Saturday, May 14, 2011. All
signage for the event located off-site shall be removed no later than 5:00 PM on
Saturday, May 14, 2011.
6. No temporary lighting of any kind is approved for this event, except for lighting at
the registration area no earlier than 4:00 AM.
7. The only outdoor amplified sound that shall occur during the event shall be from
the stage in the event Expo area and at the Start/Finish line. Amplified sound
and all sound equipment must be directed away from residential property and
towards the ocean.
8. The applicant shall provide proof of a minimum of $3,000,000.00 single limited
liability insurance, to the satisfaction and approval of the City Attorney, prior to
April 14, 2011.
9. The applicant shall submit a certificate naming the City as additionally insured, to
the satisfaction and approval of the City Attorney, prior to April 14, 2011.
10. The applicant shall submit a signed and notarized Hold Harmless agreement
covenant, to the satisfaction and approval of the City Attorney, prior to April 14,
2011.
11. The applicant shall submit letters of event approval from the City of Palos Verdes
Estates prior to April 14, 2011.
12. The final Traffic Control Plan must be approved (stamped and signed) by the
Public Works Director on or before April 14, 2011.
13. The Los Angeles County Fire Department shall review and approve all staging
areas for the marathon event, and proof of Fire Department approval shall be
submitted to the City prior to April 14, 2011.
14. Applicant shall mail letters to all Rancho Palos Verdes Homeowners Associations
and businesses along the route, notifying them of the upcoming event and
potential traffic impacts on or before April 14, 2011.
SIGNS
15. Subject to review and approval by the Community Development Director and/or
Public Works Director, on Friday, May 6, 2011, the applicant shall install
temporary signs along the course at each intersection stating "2011 Palos
Verdes Marathon Course, Expect Possible Traffic Delays on 5/14/11." Said
signs shall be of size and color that will make them clearly visible to motorists.
Resolution No. 2011-07
Exhibit A
Page 2 of 5
16. Subject to review and approval by the Community Development Director and/or
Public Works Director, the applicant shall install no later than 4:00 AM on
Saturday, May 14, 2011 temporary signs on the barricades stating "RESIDENT
PARKING ONLY, NO EVENT PARKING PERMITTED" at the following
intersections: Via Rivera at Hawthorne Boulevard, Palos Verdes Drive West at
Rue Beaupre, Palos Verdes Drive West at Berryhill Drive and Palos Verdes Drive
South at Albero Court. Said signs shall be of size and color that will make them
clearly visible to motorists. Said signs shall be removed by 5:00 PM on
Saturday, May 14, 2011.
17. The applicant shall install temporary signs at all entrances to the Golden Cove
Shopping Center stating "NO EVENT PARKING" by 4:00 AM on Saturday, May
14, 2011. Said signs shall be removed by 5:00 PM on Saturday, May 14, 2011.
18. Per the approved Traffic Control Plan, the applicant must provide three (3)
changeable message signs to be in place on or before Saturday, May 7, 2011
stating "SPECIAL EVENT, MAY 14, 2011, EXPECT DELAYS." The changeable
message signs shall be located at the following locations: one sign shall be
placed in the dirt area on the north side of Palos Verdes Drive South, just west of
Schooner, facing westbound traffic; one sign shall be placed in the median of
Palos Verdes Drive West, just north of Marguerite Drive, facing southbound
traffic; and one sign shall be placed in the median of Hawthorne Boulevard, east
of Palos Verdes Drive West, facing westbound traffic. Such changeable
message signs shall be removed by noon on Sunday, May 15, 2011.
19. Per the approved Traffic Control Plan, the applicant must provide a special detail
to allow ingress and egress for the Abalone Cove parking lot to accommodate
the Garden Tour and the Tidepool hike prior to April 14, 2011.
PARKING AND SECURITY PERSONNEL
20. Per the estimated amount of people expected to attend the event, 1,875 parking
spaces must be made available to be used for the parking of event participants
and volunteer vehicles for the event.
21. Parking of vehicles for the event shall include the following permitted lots: the
Salvation Army property (a minimum of 260 parking spaces), the parking
structure at the Promenade on the Peninsula (a minimum of 1,000 parking
spaces), Mira Catalina Elementary School (a minimum of 40 parking spaces),
Palos Verdes High School (a minimum of 500 parking spaces), the Coast Guard
lot (a minimum of 50 parking spaces), St. Peter's-By-The-Sea Presbyterian
Church (a minimum of 184 parking spaces), Palos Verdes Intermediate School (a
minimum of 125 parking spaces, Lunada Bay Elementary School (a minimum of
33 parking spaces), St. Paul's Church (a minimum of 43 parking spaces), the
Lower Point Vicente dirt lot adjacent to the Point Vicente Interpretive Center
Resolution No. 2011-07
Exhibit A
Page 3 of 5
paved lot (a minimum of 100 spaces), and the City Hall property (a minimum of
200 parking spaces). Consolidation of parking space at fewer locations is
allowed with approval from the City Manager, provided the necessary amount of
total parking spaces is still being provided. Should the applicant choose to utilize
more than 200 spaces on the City Hall site, the applicant must obtain the
services of a professional parking service to stripe and manage the parking of
vehicles for the entire duration of the event in accordance with the City-provided
parking layout plan. Confirmation of the use of the City Hall property to park
more than 200 vehicles and compliance with these requirements must be
submitted in writing to the City's Public Works Department by April 14, 2011.
22. Prior to March 31, 2011, the applicant shall provide to the City a final parking
plan for the off-site parking lots, as noted in Condition #21, with verification of the
number of cars that can be parked in each lot and the location of the shuttle pick-
up/drop-off areas.
23. There will be NO EVENT PARKING at the Point Vicente Interpretive Center or at
the Golden Cove Shopping Center.
24. At least 2 Volunteers shall be posted at each parking area to assist with parking
flow, with one volunteer to manage traffic and one volunteer to manage
communication with the shuttles and other parking lots through the duration of
the event. Deputy and volunteer hours shall coincide with the opening and
closing operating hours as defined in Condition #4 above. Also, two volunteers
shall be placed at the entrances into the Golden Cove Shopping Center (one at
the entrance along Palos Verdes Drive South and one at the entrance along
Hawthorne Boulevard) to monitor parking in the shopping center, advising people
not to park there for the marathon event and to notify participants where parking
is allowed.
25. Off-site parking on public streets for this event is strictly prohibited.
26. The applicant shall pay the total expense of the Sheriff services by setting up a
$20,000.00 Trust Deposit with the City submitted no later than April 14, 2011.
27. Equipment/construction vehicles used during the event set-up and breakdown
shall not be parked on City streets when not in use.
28. All coastal access trails in the area of the event and along the marathon course
shall remain open throughout the duration of the event. Fifteen (15) public
parking spaces within the Terranea Resort general parking lot shall remain open
and available for visitors wishing to access the coastal trails during the duration
of the event.
29. Approval of this Special Use Permit does not in any way cause any changes to
any of the conditions of approval or mitigation measures previously adopted for
Resolution No. 2011-07
Exhibit A
Page 4 of 5
the Terranea Resort and Spa project. All previously adopted conditions of
approval or mitigation measures shall remain in full force and effect and are to be
complied with while this event takes place.
30. Failure to adhere to all of these conditions may result in the City's denial of a
Special Use Permit for any such event in the future. City representatives will visit
the site, before, on, and after the date of the event to verify compliance with
these conditions.
31. The County Sheriff's Department or the Los Angeles County Fire Department
may suspend the Special Use Permit, Road Event Permit and Encroachment
Permit at any time, if, in the opinion of either of the Departments, the event is
significantly adversely affecting the public health and safety.
32. As determined by the City's Building Official, the applicant shall obtain a building
permit for any temporary tents, if necessary.
33. One Emergency Management Teams/First Aid Station shall be provided on site
during the event, at the Start/Finish Area.
34. The applicant shall obtain any necessary Los Angeles County Health Department
permits for the serving or handling of any food during the event. The sale and
distribution of alcohol in relation to the event shall obey all Federal, State and
County laws and regulations, and all necessary permits and approvals shall be
received from the appropriate bodies prior to the event.
35. The applicant shall submit proof of agreement with a City approved waste hauler,
verified by the Public Works Department, for trash and recycling services
associated with the event. Also, upon conclusion of the event, the applicant shall
submit to the satisfaction of the Public Works Department the required Post-
Event Solid Waste Management Worksheet.
36. If any natural habitat located on the Terranea property is damaged by the staging
of the event, the property owner (Terranea Resort) is responsible for the
replacement of lost habitat, to the satisfaction and approval of the Community
Development Department.
Resolution No. 2011-07
Exhibit A
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