CC RES 2011-070 RESOLUTION NO. 2011-70
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION 2011-44, THE BUDGET APPROPRIATION FOR
FY11-12, TO INCREASE THE BUDGET FOR THE APPROVED CONTINUING
APPROPRIATIONS.
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation
of the City Council: and
WHEREAS, on June 21, 2011, the City Council of the City of Rancho Palos Verdes
adopted Resolution 2011-44, approving a spending plan and appropriating a budget for
FY11-12: and
WHEREAS, certain projects included in the FY10-11 budget will be carried over as
continuing appropriations to FY11-12; and
WHEREAS, the City Council desires that the FY11-12 budget be increased for each of
the continuing appropriations carried over to FY11-12.
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustments are made to the FY11-12 budget per the attached
Attachment A:
Increase the General fund budget as follows:
City Manager #101-1002-32-00 Professional/Technical $ 20,000
Public Safety Spec #101-1024-32-00 Professional/Technical $ 18,000
Animal Control #101-1025-32-00 Professional/Technical $ 10,000
Emergency Prep #101-1026-61-00 Supplies/Minor Equipment $ 42,150
Finance #101-2020-32-00 Professional/Technical $ 13,688
Public Works Admin#101-3001-32-00 Professional/Technical $ 20,000
Public Works Admin#101-3001-61-00 Supplies/Minor Equipment $ 5,508
Traffic Management#101-3006-32-00 Professional/Technical $ 110,000
Building Maint #101-3008-43-00 Maintenance $ 4,000
Parks/Trails Maint #101-3009-43-00 Maintenance $ 177,020
Sewer Maintenance#101-3026-32-00 Professional/Technical $ 25,375
Planning #101-4001-32-00 Professional/Technical $ 67,334
Planning #101-4001-55-00 Printing $ 3,383
Building & Safety #101-4002-32-00 Professional/Technical $ 49,000
NCCP #101-4005-32-00 Professional/Technical $ 63,973
Increase the Street Maintenance Fund budget as follows:
Non-Pavement #202-3003-43-00 Maintenance $ 95,660
PB Road Maint #202-3005-43-00 Maintenance $ 50,000
Increase the Beautification Fund budget as follows:
Beautification #212-3012-93-00 Grants To Others $ 75,000
Increase the Proposition A Fund Budget as follows:
Transit #216-3016-43-00 Maintenance $ 19,492
Increase the Subregion 1 Maintenance Fund budget as follows:
Subregion 1 #223-3023-43-00 Maintenance $ 10,000
Increase the Abalone Cove Sewer District Fund budget as follows:
Ab Cove Sewer #225-3025-43-00 Maintenance $ 22,000
Increase the Community Development Block Grant Fund budget as follows:
ADA Projects #310-3093-73-00 Improvements $ 26,848
Increase the Capital Improvement Projects Fund budget as follows:
Administration #330-3030-32-00 Professional/Technical $ 5,000
Street Improvement#330-3031-73-00 Improvements $7,102,471
Park Improvements #330-3033-73-00 Improvements $2,057,113
Sewer Improve #330-3035-73-00 Improvements $ 114,450
Increase the Water Quality Flood Protection Fund budget as follows:
Storm Drains #501-3052-32-00 Professional/Technical $ 472,789
Storm Drains #501-3052-43-00 Maintenance $ 171,219
Storm Drains #501-3052-73-00 Improvements $2,078,474
Increase the Equipment Replacement Fund budget as follows:
Vehicles #681-3083-76-00 Capital Purchases $ 2,500
Computer Equip #681-2082-61-00 Minor Equipment $ 25,049
Computer Equip #681-2082-75-20 Capital Purchases $ 800,262
Furniture & Equip #681-6083-75-10 Capital Purchases $ 40,000
Increase the Employee Benefits Fund budget as follows:
Employee Benefits #685-1015-27-00 Employee Incentive $ 64,384
Increase the Building Replacement/Improvements Fund budget as follows:
Building Improvement#686-3086-73-00 Improvements $ 26,687
Resolution No. 2011-70
Page 2 of 3
PASSED, APPROVED, AND ADOPTED THE 20th DAY OF S 'TEMBER 2011.
' 0
._ iti/iiii
Mayor
ATTEST:
de/de__ / I / 4
City Clerk
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, Carla Morreale, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
above Resolution No. 2011-70 was duly and regularly passed and adopted by the said
City Council at regular meeting thereof held on September 20, 2011.
6AA ,,
City Clerk
Resolution No. 2011-70
Page 3 of 3
Schedule of Requests for Continuing Appropriations from FY10-11 to FY11-12 Attachment A
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This continued appropriation would provide$5,000 for the
Consulting for City Ethics workshop with City Council Candidates and$15,000 for
Initiatives City Manager 101-1002 193,000 152,018 40,982 20,000 team building,training,and other initiatives.
The City Council committed to purchasing an emergency
mobile command unit for the L.A.County Sheriffs Department.
Public Safety The City has not yet been billed its$18,000 share of the total
Emergency Mobile Special $60,000 cost,and Staff requests a continuing appropriation to
Command Unit Programs 101-1024 18,000 - 18,000 18,000 provide for the purchase.
Staff plans to use a consultant to take a peafowl census in
October,and expects to report the results to the City Council.
The City Council will decide whether to use this appropriation
Peafowl Control Animal Control 101-1025 10,000 - 10,000 10,000 for additional peafowl control.
The emergency supply caches are complete;however,Staff
requests a continuing appropriation to replenish perishable
Emergency Supply Emergency supplies such as food and water,and to augment the supplies
Caches Preparedness 101-1026 65,500 23,350 42,150 42,150 already purchased.
Due to workload and staffing vacancies,Staff was unable to
move forward with independent audits of major tax revenue
sources(e.g.utility users'tax,franchise tax,etc.). Staff
Independent Audits of requests that the appropriation be continued to FY11-12 to
Tax Revenue Payers Finance 101-2020 15,000 1,312 13,688 13,688 supplement current year efforts.
The geological study is no longer necessary;however,Staff
requests a continuing appropriation for the City's geotechnical
consultant to perform work that will support the City Attorney's
Indian Peak Geological Public Works efforts on resolving pavement condition issues that prompted
Study Administration 101-3001 20,000 - 20,000 20,000 the original appropriation.
Public Works
Department Public Works Staff expects the improvements of these workstations to be
Workstations Administration 101-3001 18,000 12,492 5,508 5,508 completed by the end of 2011.
Pedestrian Traffic The signalized crosswalk at Crest and Whitley Collins is
Improvements Management 101-3006 80,000 - 80,000 80,000 expected to be constructed by the end of 2011.
Traffic The grant documentation for this grant has been received.
Safe Routes to Schools Management 101-3006 30,000 - 30,000 30,000 Staff expects to begin the design effort in October 2011.
A portion of this appropriation was allocated to refurbish City
Building Hall signs,which should be completed by the end of
Annual Painting Project Maintenance 101-3008 56,000 26,250 _ 29,750 4,000 September 2011.
Staff has been using the ongoing maintenance budget to
provide for systematic replacement of sprinkler heads with
water efficient models. Staff is requesting to continue this
special project appropriation to supplement the repairs to the
urgent City Hall water-main line project approved by City
Parks,Trails& Council on May 17,2011. The Notice of Completion for the
Water Efficient Sprinkler Open Space water line project is scheduled for the City Council's
Heads Maintenance 101-3009 82,000 - 82,000 60,000 September 20,2011 agenda.
Trail repairs were postponed until the approval of the Palos
Verdes Peninsula Land Conservancy contract,which is
Parks,Trails& currently scheduled to be considered by the City Council on
Trail Maintenance Open Space October 4,2011. Repairs could be completed by November
Projects Maintenance 101-3009 107,000 28,627 78,373 . 62,000 2011.
Eastview Park and Pt.
Vicente Interpretive Parks,Trails&
Center Irrigation Open Space
Improvements Maintenance 101-3009 70,100 15,611 _ 54,489 46,500 Staff expects this project will be completed in November 2011.
Parks,Trails&
Open Space
Recycling Bin Purchases Maintenance 101-3009 41,000 14,650 26,350 8,520 The bins were delivered in July 2011.
Sewer Maintenance Sewer Staff is in the process of finalizing the engineering consultant's
Funding Study Maintenance 101-3026 29,000 3,625 25,375 25,375 report,which should be completed by the end of 2011.
Staff expects the General Plan Update will be completed mid-
General Plan Update Planning 101-4001 59,000 28,020 30,980 30,980 2012.
Zone 2 Environmental The EIR is currently in process,and is expected to be
Impact Report(EIR) Planning 101-4001 148,000 111,646 36,354 36,354 completed during FY11-12.
The Planning program printing budget included money to print
the updated General Plan. Staff requests that the remaining
General Plan Update FY10-11 appropriation be continued to FY11-12 for this
Printing Planning 101-4001 6,000 2,617 3,383 3,383 purpose.
The City continues to process the subject homes through
Monks'Case Plaintiffs Building& permitting stages. The appropriation will provide for a City
Geotechnical Review Safety 101-4002 24,000 - 24,000 24,000 Geologist review.
Staff requests that a portion of the remaining FY10-11
appropriation be carried forward to FY11-12 for 2 projects:1)
Building&Safety Laserfiche scanning costs for building&safety plans$15,000;
Professional/Technical Building& and 2)Update of information within the City's Graphic
Services Safety 101-4002 89,000 54,115_ 34,885_ 25,000 Information System$10,000.
Resolution No.2011-70
Attachment A
Page 1 of 3
Schedule of Requests for Continuing Appropriations from FY10-11 to FY11-12 Attachment A
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The final NCCP document is being reviewed by the resource
Conservation Plan agencies. Staff expects completion of this project during FY11.
(NCCP) NCCP 101-4005 65,450 1,477 63,973 63,973 12.
Street The contract was awarded on May 17,2011. Work continued
Sidewalk Repair Maintenance- through August 2011. Staff expects to present the Notice of
Program Non-Pavement 202-3003 110,000 14,340 95,660 95,660 Completion to City Council on September 20,2011.
Preliminary Engineering Portuguese Staff is revising the scope of the project,to include upstream
Study-Landslide Area Bend Road drainage concerns that effect the roadway;and is hopeful that
Road Maintenance Maintenance 202-3005 50,000 - 50,000 50,000 this study will be completed in FY11-12.
Staff is currently preparing Beautification program draft
Neighborhood Beautification- guidelines. Staff expects the City Council will review the
Beautification Grants Recycling 212-3012 75,000 - 75,000 75,000 program prior to grants being issued by the City.
Although the City has terminated its relationship with MAX,
Staff requests a continuing appropriation in the event that the
Municipal Area Express City is billed for any severance costs,such as re-printing route
(MAX)Contribution Transit 216-3016 124,500 91,882 32,618 19,492 maps.
Re-vegetate Palos
Verdes Drive South in Subregion 1
Subregion 1 Maintenance 223-3023 10,000 - 10,000 10,000 The planting effort was completed at the end of August 2011.
Grinder Pump Abalone Cove Staff expects the purchase and installation will be completed
Replacement Sewer District 225-3025 22,000 - 22,000 22,000 in September 2011.
Community
Americans with Development Design has been completed,and the project is ready to
Disabilities Act Block Grant advertise for bids. Staff expects the project will be completed
Compliant Curb Ramps Program 310-3093 26,848 - 26,848 26,848 in FY11-12.
Infrastructure This appropriation would be used to fund the addition of
Improvements conduit to the City Hall water main line to facilitate future data
Administration Administration 330-3030_ 17,600 7,326_ 10,274_ 5,000_cabling needs.
The City received grant documentation for this project in April
Hawthorne Blvd. 2011 and will be soliciting for design services in the near
Pedestrian Street future. This project will be coordinated with the traffic signal
Improvements 330-3031 1,427,000 4,419 1,422,581 1,422,581 synchronization project appropriated in FY11-12.
Although these improvement projects have been included in
the budget,the City Council is expected to provide direction
regarding the use of Beautification program funds in
Arterial Median Street conjunction with new guidelines and beautification requests by
Improvements Improvements 330-3031 500,500 - 500,500 500,500 neighborhoods.
Palos Verdes Drive
South Bikeway Safety Street The City received grant documentation for this project. Staff
Project Improvements 330-3031 801,000 6,755 794,245 794,245 plans to solicit for design services in September 2011.
FY09-10 Arterial
Improvement Project The design has been completed,and the project is currently
(Palos Verdes Drive Street out to bid. Staff expects to present a construction contract to
South/West) Improvements 330-3031 2,543,560 193,611 2,349,949 2,349,949 City Council for consideration on September 20,2011.
Work is substantially completed. The Notice of Completion is
Crest/Crenshaw Traffic Street scheduled for presentation to the City Council on October 4,
Signal Improvements 330-3031 254,000 11,918 242,082 242,082 2011.
Palos Verdes Drive East
Early Action Safety
Improvements Street Staff expects the design to be completed in November 2011,
(Guardrails) Improvements 330-3031 280,000 6,886 273,114 273,114 and plans to schedule construction for April 2012.
FY10-11 Residential Street The design effort has currently been scheduled for October
Pavement Project Improvements 330-3031 1,520,000 - 1,520,000 1,520,000 2011,with construction anticipated in May 2012.
The Notice of Completion for this project is scheduled for the
Ryan Park Field Park October 18,2011 City Council agenda. The ribbon cutting for
Upgrade Improvements 330-3033 323,150 270,463 52,687 52,687 the improvements took place on August 24,2011.
Once the environmental impact studies are completed for
these projects during FY11-12,Staff expects the City Council
will determine which improvements will be constructed and
Lower Hesse/Grandview Park prioritize with other CIP projects. Construction would not
Park Improvements Improvements 330-3033 2,004,095 12,727 1,991,368 1,990,836 begin until FY12-13.
The City Council approved a FY11-12 appropriation of
$50,000 to provide telephone and electricity service to the
Lifeguard Station at Trump Beach. The remaining FY10-11
Trump Beach Telephone Park appropriation should be carried forward to supplement the
Service Study/Design Improvements 330-3033 20,000 6,410 13,590 13,590 FY11-12 appropriation.
The project was primarily constructed in June and July 2011.
Palos Verdes Drive East Sewer The Notice of Completion was presented to City Council on
Sewer Relocation Improvements 330-3035 211,000 96,550 114,450 114,450 September 6,2011.
Water Quality The project study report was completed in March 2011,and
Lower San Ramon Flood project design was awarded in May 2011. Staff expects the
Canyon Protection 501-3052 1,385,000 517,425 867,575 867,575 design will be completed in spring 2012.
Resolution No.2011-70
Attachment A
Page 2 of 3
Schedule of Requests for Continuing Appropriations from FY10-11 to FY11-12 Attachment A
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Water Quality
Flood This planning effort began in January 2011,and will continue
Storm Drain Master Plan Protection 501-3052 495,000 22,211 472,789 472,789 through 2013.
These maintenance projects are ongoing,and Staff requests
Water Quality that all available funding be carried forward to address various
Storm Drain Flood issues as they are discovered. The Oversight Committee
Maintenance Projects Protection 501-3052 150,706 41,468 109,238 109,238 concurs with this plan and use of the Storm Drain Fee.
These maintenance projects are ongoing,and Staff requests
that all available funding be carried forward in accordance with
established filtration device plan. At times work is deferred to
Water Quality combine with other projects and secure favorable contractor
Filtration Maintenance Flood pricing. The Oversight Committee concurs with this plan and
Projects Protection _501-3052_ 61,981 - 61,981 61,981 use of the Storm Drain Fee.
Water Quality
Flood This project will be advertised in September 2011,and Staff
Storm Drain Lining Protection 501-3052 839,617 12,474 827,143 827,143 expects the work to be completed in March 2012. __
San Pedro Canyon Water Quality This is a multiple-site project. The first construction piece is
Storm Drain System Flood scheduled for October 2011,with project completion
Rehabilitation Protection 501-3052 370,000 - 370,000 370,000 anticipated towards the end of 2012.
Water Quality The work was completed during FY10-11 with budgetary
Filtration Installation Flood savings. Continuing this remaining appropriation will facilitate
Projects Protection 501-3052 41,000 27,244 13,756 13,756 the retrofitting of additional filtration screens during FY11-12.
Equipment Staff requests to merge this unspent appropriation with the
Minor Computer Replacement- proposed continuing appropriation for the upgrade of all user
Equipment Purchases Computers 681-2082 95,800 70,751 25,049 25,049 desktop computer workstations described below.
The City has issued a Request for Proposals to replace its
Equipment finance system. Proposals are due from perspective vendors
Finance System Replacement- September 16,2011. Staff expects to present a draft contract
Replacement Computers 681-2082 500,000 - 500,000 500,000 to the City Council early 2012.
Equipment This continuing appropriation is necessary to replace all user
Workstation/Windows Replacement- desktop computers and upgrade software to Windows 7 and
7/Office 2010 Upgrades Computers 681-2082 226,000 37,021 188,979 188,979 Office 2010 and/or Office 365.
Equipment This appropriation will provide for the upgrade of the
Graphic Information Replacement- Geographic Information System("GIS")by participation in the
System Aerial Photos Computers 681-2082 80,000 - 80,000 80,000 County-wide LAR-IAC consortium.
Equipment
Replacement- This appropriation will provide for the upgrade of the telephone
Voice System Upgrade Computers 681-2082 48,000 22,717 25,283 25,283 system call manager and voice messaging equipment.
This appropriation would provide for the purchase of 2
Equipment additional scanners for departmental use of the City's
Replacement- Laserfische document management system that is being
Scanner Purchases Computers 681-2082 6,000 - _ 6,000 _ 6,000 implemented.
Equipment A trailer to haul the John Deere cart and traffic control devices
Replacement- was delivered to the City in August 2011. This continuing
Vehicle Purchases Vehicles 681-3081 50,000 42,054 7,946 2,500 appropriation will provide for that purchase.
This appropriation would provide$10,000 to purchase
Laserfiche equipment related to the City's document
management system and$30,000 to replace the
Equipment Administration copier,which handles high-volume jobs such as
Equipment Purchases Replacement 681-6083 70,000 29,239 40,761 40,000 City Council agendas and Public Records Act requests.
FY10-11 program disbursements will not be made until the
Performance Incentive Employee City Council approves the independent review of the
Program Benefits 685-1015 81,100 16,716 64,384 64,384 Performance Incentive Program.
Americans with
Disabilities Act Building
Compliance-Transition Replacement Staff expects that the Plan will be presented to City Council on
Plan Fund 686-3086 90,000 63,313 26,687 26,687 October 18,2011.
Resolution No.2011-70
Attachment A
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