ORD 255 ORDINANCE NO. 255
AN ORDINANCE OF THE CITY OF RANCHO PALOS
VERDES ADDING CHAPTER 3.32 TO TITLE 3
I/ OF THE RANCHO PALOS VERDES MUNICIPAL
CODE RELATING TO THE ESTABLISHMENT OF
PROCEDURES FOR BUDGET ADMINISTRATION
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Chapter 3.32 of Title 3 of the Rancho Palos
Verdes Municipal Code is added to read:
Chapter 3.32,
BUDGET ADMINISTRATION
Sections:
3 . 32. 010 Purpose.
3.32 . 020 Fiscal Year Established.
3.32 . 030 Submission Date and Content.
3.32 . 040 Budgetary Definitions,.
3. 32 . 050 Funds Established.
3 . 32 .060 Form of Presentation.
3 . 32. 070 Transfers Between Accounts.
3 . 32 . 080 Public Hearing.
3 .3 2. 09 0 Date of Adoption,.
3 .32 . 100 Filing of Budget.
3 .32 . 110 Duplication.
3.32 . 010 Purpose. This chapter is established for the
purpose of standardizing the City's procedure for the
administration of a budget system. Its provisions are intended
to control the execution of municipal activity in accordance with
a predetermined financial plan.
3 .32 . 020 Fiscal Year Established,. Each fiscal year shall
begin on the first day of July and shall end on the thirtieth day
of June.
3 . 32 . 030 Submission Date and Content. Before June fifth of
each year, the City Manager shall submit a budget for the coming
fiscal year to the City Council for adoption. The budget shall
contain at least the following:
900723 lee 0860160 (1)
A. A budget message.
B. All anticipated revenues.
C. All expenditure schedules for all funds and departments
City.
the Cit p
I/
D. A schedule showing the comparison of all revenues and
expenditures and the status of all surplus
accounts.
or reserve
ccounts.
E. Expenditures and revenues for any City-wide special
Y-
assessment activit P
3 . 32. 040 Budgetary Definitions. The following terms shall
be defined for the purposes g
p p of this chapter as follows:
A. Department. A function of the City organized for
limited purpose, responsible directly to the City Manager and Y
Council or City g nd as authorized by budget
appropriations.
B. Program. An activity or group of activities or
functions within a department separately identified in
the approved budget.
3 . 32 . 050 Funds Established. A General Fund shall be
established for the accounting of all of the City's financial
resources not controlled Y •
by other funds established in accordance
with this chapter.
A. The Director of Finance, with the approval of the City shall establish a Y
separate fund whenever any
of the following exists:
1. When required as a condition of the granting of
funds by another agency.
2. When an isolated or independent audit trail is
required by statute.
3. Where accounting practices within the General Fund
cannot adequately distinguish the activities of -
the City that must be integrated with respect to
I/
source of revenue and expenditure.
3. 32. 060 Form of Presentation. The budgets for the
several funds and departments and programs of the City shall be
arranged in such a manner as to clearly show:
900723 tem 0860160 (1) -2-
A. The anticipated expenditures for the fiscal period
closing.
B. The actual expenditures for the prior fiscal year.
I/ 3 .32 .070 Transfers Between Accounts. Transfers between
accounts and expenditures in excess of budgeted allocations may
be effected only as provided in this section:
A. City Manager Approval. The following transfers may be
effected with the approval of the City Manager:
1. Between object accounts within a departmental
program for salary and wages.
2 . Between object accounts for operation and
maintenance within a department.
B. All other transfers must be approved by action of the
City Council.
C. All expenditures in excess of budgeted allocations and
authorized transfers must be by supplemental
appropriation of the City Council.
3 . 32. 080 Public Hearing. The City Council shall hold a
public hearing on the budget at any time prior to the adoption of
the budget.
3 . 32 . 090 Date of Adoption. The budget shall be adopted by
a majority vote of the City Council. If adopted subsequent to
July first, it shall take effect immediately upon adoption.
During any period in which a new budget has not been adopted, the
prior year's budget shall be in force and effect but shall be
replaced retroactively by the new budget, provided however,
expenditures shall not exceed the amounts approved in the new
budget.
3 . 32 . 100 Filing of Budget. A copy of the budget shall be
1/ certified by the City Clerk as adopted by the City Council and
filed as a public record in the office of the City Clerk.
3 . 32. 110 Duplication. Sufficient copies of the adopted
budget shall be prepared each year to supply all Councilmembers
and Department Heads. At least two copies shall be available for
public inspection in the offices of the City Clerk, and to the
extent possible, additional copies shall be provided to public
libraries within the City.
900723 t em 0860160 (1) —3— ORD. N O. 255
Section 2 . The City Clerk shall certify to the passage of
this Ordinance and shall cause this Ordinance to be published or
posted as required by law.
PASSED, APPROVED and ADOPTED this 1st day of
May , 1990.
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ATTEST:
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( ITY ( LERIC
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF RANCHO PALOS VERDES )
I, JO PURCELL, City Clerk of the City of Rancho Palos Verdes
do hereby certify that the whole number of members of the City
Council of said City if five; that the foregoing ordinance
No. 255, passed first reading on April 17 , 1990, was duly and
regularly adopted by the City Council of said City at a regular
meeting thereof held on May 1 , 1990, and that the same was
passed and adopted by the following roll call vote:
AYES: McTAGGART, HINCHLIFFE, RYAN, BACHARACH AND MAYOR HUGHES
NOES: NONE
ABSENT: NONE
ABSTAIN:NONE 7),
ti _ . ,:ez
__ ,
I CITY CLERK
I/
900723 t em 0860160 (1) -4- ORD. N O. 255
ORD. No. 255
RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS AFFIDAVIT OF POSTING
CITY OF RANCHO PALOS VERDES)
The undersigned, being first duly sworn, desposes and says :
That at all times herein mentioned, she was and now is the
duly qualified City Clerk of the City of Rancho Palos Verdes ,
y y
California:
That on the 4th day of May , 19 90, she caused to
be posed in three conspicuous places , as required by law the
following:
AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES ADDING CHAPTER
3. 32 • • • :_ ► . • • A • - . ►, , • . AU
RELATING TO THE ESTABLISHMENT OF PROCEDURES FOR BUDGET ADMINISTRATION
a copy of which is attached hereto, in the following public places
in the City:
CITY HALL
RANCHO PALOS VERDES
30940 HAWTHORNE BOULEVARD, CALIFORNIA 90274
LOS ANGELES COUNTY FIRE STATION
MIRALESTE STATION
4000 MIRALESTE PLAZA
RANCHO PALOS VERDES, CALIFORNIA 90274
U. S. POST OFFICE
28649 SOUTH WESTERN AVENUE
RANCHO PALOS VERDES, CALIFORNIA 90732
I certify under penalty of perjury that the foregoing is a true and
correct affidavit of posting .
J. 'URCELL, CMC
C4 Y CLERK
30940 HAWTHORNE BOULEVARD / RANCHO PALOS VERDES, CA 90274-5391 / (213) 377-0360