AMG and Associates Inc (Change Order 72)City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5252
CHANGE ORDER MEMORANDUM
TO: RAMZI AWWAD, DIRECTOR OF PUBLIC WORKS
FROM: ALAN BRAATVEDT, SUNBEAM CONSULTING
DATE: FEBRUARY 1, 2024
SUBJECT: LADERA LINDA COMMUNITY PARK
CONSTRUCTION CHANGE ORDER NUMBER: 072
Description of Construction Change Order
Per City’s response to RFI #48: Provide the following extra work to install the correct tile
alignment at the main building’s exterior end walls:
(1) Procure additional 60”-length TL-1 tiles
(1) Procure additional 48”-length TL-2 tiles
(2) Cut all procured TL-1 and TL-2 tiles to 36”-lengths
Justification
Contract plan sheets A3.01, A3.02, and A3.03 specify “TL-1” and “TL-2” tiles to be used
for the building end walls.
Contract-specified TL-1 tiles are 8”x60” as fabricated by the manufacturer.
Contract-specified TL-2 tiles are 8”x48” as fabricated by the manufacturer.
The surface area of each wall was correctly shown/scaled on the plans. However, the
grid patterns shown were diagrammatic / not to scale. The same hatching / pattern was
used in the legend as was for all other materials for the building’s surfaces. In response,
the Contractor generated RFI#48, requesting clarity for the TL-1 and TL-2 tile patterns.
Figure 1 – example detail/legend from plan sheet A3.02
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5252
The Architect’s response to the RFI further confirmed that the grid pattern was not to
scale, and that the length of both TL-1 and TL-2 tiles should be aligned to 36”-height. The
City and the Architect discussed the following three options to address the omission:
(1) “no-cut option #1”: install TL-1 and TL-2 tiles with as-fabricated dimensions in a
pattern out of alignment with each other.
(2) “no-cut option #2”: use alternative “E-wood Grey” and “E-wood Blonde” tiles instead
of TL-1 and TL-2 tiles to achieve intended alignment between TL-1 and TL-2 tiles.
(3) “cut” option: modify the TL-1 and TL-2 tiles on site after fabrication/delivery to align
the TL-1 and TL-2 tiles to 36” lengths. The tiles would be cut (24” cut from TL-1 tiles and
12” cut from TL-2 tiles), and the wasted portion of tiles discarded, as they could not be
used on other areas of the main building façade. This effectively requires procuring and
installing more tile per square foot of façade.
The City ultimately directed the Contractor to proceed with option #3, as it provided the
best balance between meeting the Architect’s direction, and price, as the material cost of
the alternative tiles proposed in option 2 was over 40% higher per sq. ft.
Since the diagrammatic pattern shown on the plans was not to scale, the Contractor
reasonably based their bid for purchasing/installing TL-1 and TL-2 tile on square footage
from the as-fabricated dimensions.
As such, this change order will address the omission of scaled TL-1 and TL-2 tile patterns
in the plans and the associated extra cost for the Contractor to buy additional square
footage of TL-1 and TL-2 tile, and perform the on-site labor to cut the tile lengths to 36”
to conform to the City’s selected option #3.
Cost Analysis
A cost from the tile subcontractor (Continental Marble & Tile) was provided including
$4,568.30 for materials (difference in additional square footage of tile), $3,789.30 for
labor (cutting of tiles), $399.73 for sales tax, and $875.73 for markup, for a subtotal of
$9,633.06. AMG included the subcontractor cost of $9,633.06 and added 7% Overhead,
1.5% Insurance, and 1% Bond markups for a total of $10,556.39.
Sunbeam’s independent estimate of $10,088 was within 4.4% of AMG’s cost proposal.
Sunbeam recommends the City issue a change order to AMG for the above cost of
$10,556.39.
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
(310)544-5252
Schedule Analysis
As this work is being authorized long after the authorized completion date for the overall
project, a schedule analysis has not been performed by SunBeam for this scope of
work. An analysis of the schedule impact of this work will be addressed for this work as
part of a meet and confer process for overall completion of the project. This approach is
consistent with the changes to the standard change order provisions as approved by the
City Attorney
Attachments:
Construction Contract Change Order Form
Construction Contract Change Order Summary Sheet
Contractor’s Change Order Proposal
Independent Cost Analysis
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
8405
44
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CONSTRUCTION CHANGE ORDER SUMMARY SHEET
PROJECT NAME:Ladera Linda Community Park DATE:02/12/24
PROJECT CODE:
PURCHASE ORDER NUMBER:20220215
ACCOUNT NUMBER:330-400-8405-8403
ORIGINAL CONTRACT AMOUNT:$13,721,000.00 ORIGINAL CONTINGENCY AMOUNT:
PREPARED BY:JAMES O'NEILL
CONTRACTOR NAME:AMG & Associates, Inc.
CONTRACT NUMBER:FY2022-050
$1,029,075.00
TOTAL CHANGE ORDERS COST:$918,557.58 REVISED CONTINGENCY AMOUNT:$1,208,194.98
NEW CONTRACT AMOUNT:$14,639,557.58 REMAINING CONTINGENCY AMOUNT:$289,637.40
CHANGE ORDER
NUMBER COST AMOUNT SCHEDULE
EXTENSION DATE
CO#1 $54,534.52 Working Days 05/27/22
ORIGINAL COMPLETION DATE:07/27/23
TOTAL SCHEDULE CHANGE ORDERS:Working Days
NEW CONTRACT COMPLETION DATE:08/24/23
CO#4 $8,558.42 Working Days 09/01/22
CO#5 -$5,378.25 Working Days 09/01/22
CO#2 $12,628.58 Working Days 08/09/22
CO#3 $53,526.25 Working Days 08/31/22
CO#8 $6,437.02 Working Days 09/27/22
CO#9 $1,818.52 Working Days 11/09/22
CO#6 $824.34 Working Days 09/01/22
CO#7 $10,202.36 Working Days 09/27/22
CO#11 $33,868.27 Working Days 12/01/22
CO#12 $9,052.32 Working Days 12/01/22
CO#10 $42,918.80 Working Days 11/09/22
CO#15 -$3,117.01 Working Days 01/17/23
CO#16 $59,788.90 Working Days 02/02/23
CO#13 $0.00 Working Days 12/30/22
CO#14 -$20,112.42 Working Days 12/30/22
CO#19 $17,562.82 Working Days 02/09/23
CO#20 $3,679.17 Working Days 02/16/23
CO#17 $12,582.87 Working Days 02/03/23
CO#18 $16,546.62 Working Days 02/09/23
CO#23 $4,094.67 Working Days 02/23/23
CO#24 $19,573.51 Working Days 03/07/23
CO#21 $10,075.07 Working Days 02/21/23
CO#22 $3,178.42 Working Days 02/22/23
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
4/17/2024
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CHANGE ORDER
NUMBER COST AMOUNT SCHEDULE
EXTENSION DATE
CO#27 $136,226.21 Working Days 05/03/23
CO#28 $10,819.96 Working Days 05/05/23
CO#25 $8,909.82 Working Days 04/06/23
CO#26 $21,061.12 Working Days 04/25/23
CO#31 $2,104.03 Working Days 05/18/23
CO#32 $2,291.43 Working Days 05/19/23
CO#29 $1,055.31 Working Days 05/09/23
CO#30 $3,682.06 Working Days 05/18/23
CO #35 $3,765.15 Working Days 06/08/23
CO #36 $697.56 Working Days 06/16/23
CO #33 $10,095.54 Working Days 05/31/23
CO #34 $179,119.98 Working Days 06/08/23
CO #39 $24,530.09 Working Days 07/25/23
CO #40 $11,002.33 Working Days 07/26/23
CO # 37 $3,561.51 Working Days 06/16/23
CO #38 $23,527.90 Working Days 07/12/23
CO #43 $1,647.09 Working Days 08/24/23
CO #44 $23,867.61 Working Days 08/29/23
CO #41 $630.12 Working Days 07/26/23
CO #42 $6,466.62 Working Days 08/03/23
CO #47 $0.00 Working Days 10/10/23
CO #48 $0.00 Working Days 10/10/23
CO #45 $35,792.08 Working Days 10/10/23
CO #46 -$6,270.83 Working Days 10/10/23
CO #51 -$44,040.60 Working Days 10/10/23
CO #52 $6,575.10 Working Days 10/12/23
CO #49 -$3,253.37 Working Days 10/10/23
CO #50 $246.57 Working Days 10/10/23
CO #55 -$19,277.91 Working Days 12/14/23
CO #56 -$35,244.14 Working Days 12/21/23
CO #53 -$2,446.03 Working Days 12/05/23
CO #54 $1,807.98 Working Days 12/05/23
CO #59 $8,890.83 Working Days 01/02/24
CO #60 $9,524.04 Working Days 01/10/24
CO #57 $8,575.63 Working Days 12/28/23
CO #58 $982.98 Working Days 12/28/23
CO #63 $690.91 Working Days 02/12/24
CO #64 $2,200.00 Working Days 02/12/24
CO #61 $5,590.13 Working Days 01/11/24
CO #62 $2,674.08 Working Days 02/12/24
CO #67 $36,343.87 Working Days 02/12/24
CO #68 $3,203.68 Working Days 02/12/24
CO #65 $251.55 Working Days 02/12/24
CO #66 $47,423.41 Working Days 02/12/24
CO #71 $9,892.05 Working Days 02/12/24
CO #72 $10,556.39 Working Days 02/12/24
CO #69 $4,599.28 Working Days 02/12/24
CO #70 $5,364.69 Working Days 02/12/24
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
Cut specified TL-1 tiles from 60” to 48”; order additional tile to size for end walls.
Cut procured TL-1 tiles from 60” to 48” and procure additional tiles.
This work is required to complete the main building end wall facade
Provide the following changed/extra work to complete the main building end-wall façade:
(1) Procure 60”-length TL-1 tiles in lieu of unavailable 48”-length tiles
(2) Cut procured TL-1 tiles from 60” to 48”
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
4/16/2024
4/16/2024
4/19/2024
AMG & Associates Inc.
26535 Summit Circle
Santa Clarita, California 91350
Phone: (661) 251-7401
Project: 01-22-157 - Ladera Linda Community Center and Park
32201 Forrestal Dr.
Rancho Palos Verdes, California 90275
Prime Contract Potential Change Order #070: CE #138 - TL-1 Additional
Material and Labor
TO: City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, California 90275
FROM: AMG & Associates, Inc.
26535 Summit Circle
Santa Clarita, California 91350
PCO NUMBER/REVISION: 070 / 0 CONTRACT:City Project No. 8405 - Ladera Linda
Community Park Project
REQUEST RECEIVED FROM: David Guzman (Continental Marble and
Tile Company)
CREATED BY: Christopher Tumasone (AMG &
Associates, Inc.)
STATUS: Pending - In Review CREATED DATE: 8/9/2023
REFERENCE: PRIME CONTRACT
CHANGE ORDER:
None
FIELD CHANGE: No
LOCATION: ACCOUNTING METHOD: Amount Based
SCHEDULE IMPACT: PAID IN FULL: No
EXECUTED:No SIGNED CHANGE ORDER
RECEIVED DATE:
TOTAL AMOUNT: $10,556.39
POTENTIAL CHANGE ORDER TITLE: CE #138 - TL-1 Additional Material and Labor
CHANGE REASON: Client Request
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
CE #138 - TL-1 Additional Material and Labor
This change event covers the costs for:
•additional labor to cut TL-1 down from 60" to 48" to match TL-2 joints.
•additional material for 630 ft of 60" tile material at end walls
Substitution tile product with matching sizes was rejected by the design team. Contractor was instructed to proceed with specified tile.
ATTACHMENTS:
22-014 TL1 Cut No wing.pdf
#Budget Code Description Amount
1 09-300.S Tile, Marble, Slate.Commitment additional labor and material for TL-1 $9,633.06
Subtotal:$9,633.06
Overhead (7.00% Applies to all line item types.):$674.31
Insurance (1.50% Applies to all line item types.):$144.50
Bonding (1.00% Applies to all line item types.):$104.52
Grand Total:$10,556.39
City of Rancho Palos Verdes AMG & Associates, Inc.
30940 Hawthorne Blvd. 26535 Summit Circle
Rancho Palos Verdes, California 90275 Santa Clarita, California 91350
ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate
SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE
AMG & Associates Inc.Page 1 of 1 Printed On: 8/9/2023 09:27 AM
PCO #070
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
Ladera Linda Community Center TOTAL:
CMTC Job # 22-014
REASON FOR CHANGE:
DETAILED DESCRIPTION OF WORK:
Prime Sub-Total :
2nd Tier Sub-Total :
Primary & 2nd Tier Sub-Total :
Tax On Labor :0%
Tax on Materials & Equipment :8.75%
OH&P on Material, Labor & Equip. : 10%
OH&PR on 2nd Tier Subcontractor :5%
Bond (if applicable) : 0%
SUBCONTRACTOR CHANGE ORDER PROPOSAL
9,633.00$
PCO #:
Subcontractor PCO # :
Tax and OH&P Breakdown Summary
8,357.60$
-$
8,357.60$
-$
Company Name:Continental Marble and Tile Company
Date of Submission:28-Jul-23
Specified tile measures 60" per drawings
Specified tile measures 60" per drawings. Price includes standard delivery. Expedited and air freight will have an added cost.
This price of 630 ft is to provide no cut tile on the east and west wing walls.
-$
TOTAL 9,633.06$
399.73$
875.73$
-$
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
Line UNIT
ft
Each
Each
Line HRS.
51
Line UNIT
Line UNIT
Line UNIT
PROVIDE BREAKDOWN BELOW OR ATTACH
ITEM 1 DESCRIPTION :
Grinding materials 1 275.00$ 275.00$
Saw Blades 3 85.00$ 255.00$
MATERIAL - Description QTY.COST : TOTAL :
Added TL-01 Specified Tile for cutting to 8 x 48 from 8 x 60. 630 6.41$ 4,038.30$
Sub-Total = 4,568.30$
LABOR - Description RATE TOTAL :
Tile Layer 74.30$ 3,789.30$
-$ -$
-$ -$
-$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
Sub-Total = 3,789.30$
EQUIPMENT - Description QTY.RATE TOTAL :
2nd TIER SUBCONTRACTOR - Description QTY.COST : TOTAL :
-$ -$
-$ -$
Sub-Total = -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
Sub-Total = -$
OTHER QTY.COST : TOTAL :
-$ -$
Sub-Total = -$
-$ -$
-$ -$
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
Sunbeam Consulting
1817 Josie Avenue
Long Beach, California
Cost Estimate - Sunbeam Consulting
CCO #72 - Cut tile; purchase tile to size
SUNBEAM Estimate
Hrs Rate
Sawcut tiles to size 500.00$ -$ 40 86.30$ 3,452.00$
Purchase additional tiles due to wastage offcuts -$ 4,000.00$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
500.00$ 4,000.00$ 3,452.00$
Subtotal 7,952.00$
Mobilization -$
Sales Tax 340.00$
Insurance 119.28$
Markup 1,192.80$
Bond 960.41$
Total Subcontractor Cost 10,564.49$
CONTRACTOR - AMG
SUBCONTRACTOR 1-Continental Marble & Tile Hrs Rate
Tile saw and consumables 500.00$ -$ -$ -$
Labor -$ -$ 51 74.30$ 3,789.30$
-$ 4,038.30$ 4,391.65$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
500.00$ 4,391.65$ 3,789.30$
Subtotal 8,680.95$
Subcontractor M/U 868.10$
Subcontractor Cost 9,549.05$
Subtotal 9,549.05$
Mobilization 300.00$
Insurance 143.24$
Markup NOT ALLOWED -$
Bond 95.49$
Total Cost 10,087.77$
Proposed PCO cost 10,556.39$
Difference ($)468.62$
Difference (%)4.44%
Equipment cost
Equipment cost Material cost Lab cost
Material cost Labor cost
DocuSign Envelope ID: 23EADFD5-7BFD-417B-BA51-BAC51F1ABC62
Certificate Of Completion
Envelope Id: 23EADFD57BFD417BBA51BAC51F1ABC62 Status: Completed
Subject: Complete with DocuSign: LL_CO.72_Compiled_2024.04.03.pdf
Source Envelope:
Document Pages: 11 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 1 James O'Neill
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
joneill@rpvca.gov
IP Address: 72.34.97.146
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4/16/2024 3:30:05 PM
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David Copp
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City of Rancho Palos Verdes
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City of Rancho Palos Verdes
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Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify City of Rancho Palos Verdes as described above, you consent
to receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by City of Rancho Palos Verdes during the course of your relationship
with City of Rancho Palos Verdes.