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Bell Event Services Inc - FY2022-005 CONTRACT SERVICES AGREEMENT By and Between CITY OF RANCHO PALOS VERDES and BELL EVENT SERVICES,INC. 01203 00061731113 1 1 AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF RANCHO PALOS VERDES AND BELL EVENT SERVICES,INC. THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and entered into on S.i I I , 2021, by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation ("City") and BELL EVENT SERVICES, INC., a California corporation ("Consultant") City and Consultant may be referred to, individually or collectively,as"Party"or"Parties" RECITALS A Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authonty to enter into and execute this Agreement B The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly m Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and descnbed herein OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged,the parties agree as follows ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services", as stated in the Proposal, attached hereto as Exhibit"A" and incorporated herein by this reference, which may be referred to herein as the "services" or "work" hereunder As a matenal inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein Consultant shall at all tunes faithfully, competently and to the best of its ability, experience and talent, perform all services described herein Consultant covenants that it shall follow the highest professional standards m performing the work and services required hereunder and that all matenals will be both of good quality as well as fit for the purpose intended For purposes of this Agreement,the phrase"highest professional standards"shall mean those standards of practice recogmzed by one or more first-class firms performing similar work under similar circumstances 01203 0006/731113 1 1.2 Consultant's Proposal. The Scope of Service shall include the Consultant's Proposal which shall be mcorporated herein by this reference as though fully set forth herein In the event of any inconsistency between the terms of such Proposal and this Agreement, the terms of this Agreement shall govern 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having junsdiction m effect at the time service is rendered 1.4 California Labor Law. If the Scope of Services includes any "public work" or "maintenance work," as those terms are defined m California Labor Code section 1720 et seq and California Code of Regulations, Title 8, Section 16000 et seq , and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements m California Labor Code section 1770 et seg and 1810 et seq , and all other applicable laws, including the following requirements (a) Public Work The Parties acknowledge that some or all of the work to be performed under this Agreement is a "public work" as defined m Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720)of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR Consultant shall post job site notices, as prescribed by regulation (b) Prevailing Wages Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771 Pursuant to Labor Code Section 17732, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement (c) Penalty for Failure to Pay Prevailmg Wages Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages The Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor 01203 0006/731113 1 2 subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such comphance a requirement m any contract with any subcontractor for work under this Agreement Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a penodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor 1.5 Licenses,Permits,Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder 1.6 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (1) has thoroughly investigated and considered the scope of services to be performed, (11) has carefully considered how the services should be performed, and (in) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement If the services mvolve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, pnor to commencement of services hereunder Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer m the form of a Change Order 1.7 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence 1.8 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement Both parties agree to act m good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry 01203 0006/7311131 4 out the purposes of this Agreement Unless hereafter specified, neither party shall be responsible for the service of the other 1.9 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deductmg from said work No such extra work may be undertaken unless a written Change Order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment m (i) the Contract Sum for the actual costs of the extra work, and/or (u) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant Any increase m compensation of up to 15% of the Contract Sum, or, m the time to perform of up to 90 (ninety) days, may be approved by the Contract Officer through a written Change Order Any greater increases, taken either separately or cumulatively, must be approved by the City Council It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor City may m its sole and absolute discretion have similar work done by other Consultants. No claims for an mcrease m the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed If m the performance of the contract scope, the Consultant becomes aware of material defects m the scope, duration or span of the contract or the Consultant becomes aware of extenuating circumstance that will or could prevent the completion of the contract, on time or on budget, the Consultant shall inform the Contracting Officer of an anticipated Change Order This proposed change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs and proposed schedule impacts 1.10 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this reference In the event of a conflict between the provisions of Exhibit "B"and any other provisions of this Agreement,the provisions of Exhibit"B"shall govern ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth m this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference The total compensation, including reimbursement for actual expenses, shall not exceed $21,000 (Twenty One Thousand Dollars) (the "Contract Sum"), unless additional compensation is approved pursuant to Section 1 9 01203 0006/131113 1 5 2.2 Method of Compensation. The method of compensation may mclude (i)a lump sum payment upon completion, (u) payment in accordance with specified tasks or the percentage of completion of the services, (iii) payment for time and materials based upon the Consultant's rates as specified m the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and (b) the Contract Sum is not exceeded, or (iv) such other methods as may be specified in the Schedule of Compensation 2.3 Reimbursable Expenses. Compensation may mclude reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer m advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4 5, and only if specified m the Schedule of Compensation The Contract Sum shall mclude the attendance of Consultant at all project meetmgs reasonably deemed necessary by the City Coordination of the performance of the work with City is a critical component of the services If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings 2.4 Invoices. Each month Consultant shall furmsh to City an ongmal mvoice, using the City template, or m a format acceptable to the City, for all work performed and expenses incurred during the preceding month m a form approved by City's Director of Finance By submittmg an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement The invoice shall detail charges for all necessary and actual expenses by the following categones labor (by sub-category), travel, materials, equipment, supplies, and sub- contractor contracts Sub-contractor charges shall also be detailed by such categones Consultant shall not invoice City for any duplicate services performed by more than one person City shall independently review each mvoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7 3, City will use its best efforts to cause Consultant to be paid within 45 (forty-five) days of receipt of Consultant's correct and undisputed invoice, however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time penod In the event any charges or expenses are disputed by City, the ongmal invoice shall be returned by City to Consultant for correction and resubmission Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law 23 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects m work performed by Consultant 01203 00061731113 1 6 ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time penod(s) established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference When requested by the Consultant, extensions to the time penod(s) specified in the Schedule of Performance may be approved m writing by the Contract Officer through a Change Order, but not exceeding 90(ninety)days cumulatively 3.3 Force Majeure. The time penod(s) specified m the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in wntmg of the causes of the delay The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this Section 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement,this Agreement shall continue m full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit ,,D„) ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant ("Principals") are hereby designated as bemg the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith 01203 0006/731113 1 7 Michael Bell - President/Event Manager (Name) (Title) Tim Campbell - Vice President/Operations Manager (Name) (Title) It is expressly understood that the expenence,knowledge,capability and reputation of the foregomg principals were a substantial inducement for City to enter into this Agreement Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder All personnel of Consultant, and any authonzed agents, shall at all times be under the exclusive direction and control of the Principals For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City Additionally, Consultant shall utilize only the personnel included in the Proposal to perform services pursuant to this Agreement Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement Consultant shall notify City of any changes m Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, pnor to and during any such performance City shall have the nght to approve or reject any proposed replacement personnel,which approval shall not be unreasonably withheld. 4.2 Status of Consultant. Consultant shall have no authonty to bind City m any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authonty is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any nghts to retirement, health care or any other benefits which may otherwise accrue to City's employees Consultant expressly waives any claim Consultant may have to any such nghts 4.3 Contract Officer. The Contract Officer shall be Andrew Berg, Recreation Program Supervisor II, or such person as may be designated by the City Manager It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer Unless otherwise specified herem, any approval of City required hereunder shall mean the approval of the Contract Officer The Contract Officer shall have authonty, if specified in wnting by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement 01203 0006/731113 1 8 4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein City shall have no voice m the selection, discharge, supervision or control of Consultant's employees, servants, representatives or agents, or m fixing their number, compensation or hours of service Consultant shall perform all services required herein as an mdependent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City City shall not in any way or for any purpose become or be deemed to be a partner of Consultant m its business or otherwise or a jomt venturer or a member of any joint enterpnse with Consultant 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its pnncipals and employees were a substantial inducement for the City to enter into this Agreement Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City, all subcontractors included m the Proposal are deemed approved In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the pnor written approval of City Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than 25% (twenty five percent)of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. Without limiting Consultant's indemmfication of City, and pnor to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of msurance of the type and amounts described below and m a form satisfactory to City (a) General liability insurance Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage The policy must include contractual liability that has not been amended Any endorsement restricting standard ISO "insured contract" language will not be accepted 01203 0006/731113 1 9 (b) Automobile liability insurance Consultant shall maintain automobile msurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, lured, non- owned or rented vehicles, m an amount not less than $1,000,000 combined single limit for each accident (c) Professional liability (errors & omissions) insurance Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a penod no less than three(3)years after completion of the services required by this Agreement (d) Workers' compensation insurance Consultant shall maintain Workers' Compensation Insurance (Statutory Limits)and Employer's Liability Insurance (with limits of at least$1,000,000) (e) Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor All coverages for subcontractors shall include all of the requirements stated herein (f) Additional Insurance Policies of such other insurance, as may be required in the Special Requirements m Exhibit"B" 5.2 General Insurance Requirements. (a) Proof of insurance Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance Current certification of msurance shall be kept on file with City at all times during the term of this Agreement City reserves the right to require complete, certified copies of all required insurance policies, at any time (b) Duration of coverage Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injunes to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents,representatives,employees or subconsultants (c) Primary/noncontnbutmg Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it The lmuts of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- 01203 0006//31113 1 10 contributory basis for the benefit of City before the City's own msurance or self-msurance shall be called upon to protect it as a named msured (d) City's rights of enforcement In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the nght but not the duty to obtain and continuously maintain the msurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments In the alternative, City may cancel this Agreement (e) Acceptable insurers All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Ratmg of A-(or higher) and Financial Size Category Class VI (or larger) m accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager (f) Waiver of subrogation All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence m compliance with these specifications to waive their nght of recovery pnor to a loss Consultant hereby waives its own nght of recovery against City,and shall require similar written express waivers and insurance clauses from each of its subconsultants (g) Enforcement of contract provisions (non-estoppel) Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to mfonn Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder (h) Requirements not limiting Requirements of specific coverage features or limits contained m this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all mclusive, or to the exclusion of other coverage, or a waiver of any type If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City (i) Notice of cancellation Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each required coverage (1) Additional msured status General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers 01203 00061731113 1 11 shall be additional msureds under such policies This provision shall also apply to any excess/umbrella liability policies (k) Prohibition of undisclosed coverage limitations None of the coverages required herein will be m compliance with these requirements if they include any linutmg endorsement of any kind that has not been first submitted to City and approved of m wntmg (1) Separation of msureds A severability of interests provision must apply for all additional insureds ensuring that Consultant's msurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the msurer's limits of liability The policy(ies) shall not contain any cross-liability exclusions (m) Pass through clause Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved m the project by Consultant, provide the same minimum msurance coverage and endorsements required of Consultant Consultant agrees to momtor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section Consultant agrees that upon request, all agreements with consultants, subcontractors,and others engaged m the project will be submitted to City for review (n) Agency's nght to revise specifications The City reserves the nght at any tune during the term of the contract to change the amounts and types of insurance required by giving the Consultant 90 (ninety) days advance wntten notice of such change If such change results m substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation (o) Self-msured retentions Any self-insured retentions must be declared to and approved by City City reserves the nght to require that self-insured retentions be eliminated, lowered, or replaced by a deductible Self-insurance will not be considered to comply with these specifications unless approved by City (p) Timely notice of claims Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies (q) Additional insurance Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to mdemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened(herein"claims 01203 0006/7311131 12 or liabilities") that may be asserted or claimed by any person, firm or entity ansmg out of or m connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any mdividual or entity for which Consultant is legally liable ("mdemmtors"), or ansing from Consultant's or mdemmtors' reckless or willful misconduct, or ansmg from Consultant's or mdemmtors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement,and m connection therewith (a) Consultant will defend any action or actions filed m connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith, (b) Consultant will promptly pay any judgment rendered against the City, its officers,agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work,operations or activities of Consultant hereunder, and Consultant agrees to save and hold the City, its officers,agents, and employees harmless therefrom, (c) In the event the City,its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees,any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof This mdemmfication includes claims or liabilities ansmg from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional The mdemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement ARTICLE 6. RECORDS,REPORTS,AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, mvoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services Any and all such documents shall be 01203 0006/731113 1 13 maintained in accordance with generally accepted accounting principles and shall be complete and detailed The Contract Officer shall have full and free access to such books and records at all times during normal busmess hours of City, including the right to mspect, copy, audit and make records and transcnpts from such records Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required In the event of dissolution of Consultant's business, custody of the books and records may be given to City, and access shall be provided by Consultant's successor in interest Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act 6.2 Reports. Consultant shall penodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will matenally increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services,the estimated increased or decreased cost estimate for the project being designed 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Consultant, its employees, subcontractors and agents m the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full nghts of ownership use, reuse, or assignment of the documents and matenals hereunder Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment Consultant may retain copies of such documents for its own use Consultant shall have the nght to use the concepts embodied therein All subcontractors shall provide for assignment to City of any documents or matenals prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom Moreover, Consultant with respect to any documents and materials that may qualify as "works made for hire" as defined in 17 U S C § 101, such documents and matenals are hereby deemed"works made for hire"for the City 01203 00061731113 1 14 6.4 Confidentiality and Release of Information. (a) All information gamed or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer (b) Consultant, its officers, employees, agents or subcontractors, shall not, without pnor written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to mterrogatones or other information concerning the work performed under this Agreement Response to a subpoena or court order shall not be considered"voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product m violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatones, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under City retains the right, but has no obligation,to represent Consultant or be present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with City and to provide City with the opportumty to review any response to discovery requests provided by Consultant However, this nght to review any such response does not imply or mean the right by City to control,direct,or rewnte said response ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties m accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or m relation to this Agreement shall be instituted m the Supenor Court of the County of Los Angeles, State of California, or any other appropnate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action In the event of litigation in a U S District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California. 7.2 Disputes; Default. In the event that Consultant is m default under the terms of this Agreement,the City shall not have any obligation or duty to continue compensating Consultant for any work performed 01203 0006/131113 1 15 after the date of default Instead, the City may give notice to Consultant of the default and the reasons for the default The notice shall include the timeframe in which Consultant may cure the default This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if circumstances warrant During the penod of time that Consultant is m default,the City shall hold all invoices and shall, when the default is cured, proceed with payment on the mvoices In the alternative, the City may, m its sole discretion, elect to pay some or all of the outstanding invoices during the penod of default If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement 73 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions m performing or failing to perform Consultant's obligation under this Agreement In the event that any claim is made by a third party,the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due,without liability for interest because of such withholding, an amount sufficient to cover such claim The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, mdenuufy,and protect City as elsewhere provided herein 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term,condition,or covenant Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement No delay or omission m the exercise of any right or remedy by a non-defaulting party on any default shall impair such nght or remedy or be construed as a waiver Any waiver by either party of any default must be m writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement 73 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such nghts or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party 01203 0006/731113 1 16 7.6 Legal Action. In addition to any other nghts or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq and 910 et seq , m order to pursue a legal action under this Agreement 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided m the following Section for termination for cause The City reserves the right to terminate this Contract at any time, with or without cause, upon 30 (thirty) days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the penod of notice may be such shorter time as may be determined by the Contract Officer Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authonzed by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided m Section 7 3 In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7 2 7.8 Termination for Default of Party. If tenmnation is due to the failure of the other Party to fulfill its obligations under this Agreement (a) City may, after compliance with the provisions of Section 7 2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated (b) Consultant may, after compliance with the provisions of Section 7 2,terminate the Agreement upon written notice to the City's Contract Officer Consultant shall be entitled to payment for all work performed up to the date of termination 7.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other rehef which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other 01203 0006/731113 1 17 reasonable costs for mvestigatmg such action, taking depositions and discovery and all other necessary costs the court allows which are incurred m such litigation All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION NATION 8.1 Non-habihtv of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would m any way hinder Consultant's performance of services under this Agreement Consultant further covenants that m the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of mterest with the interests of City in the performance of this Agreement No officer or employee of the City shall have any financial interest, direct or indirect, m this Agreement nor shall any such officer or employee participate m any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association m which (s)he is, directly or mdirectly, mterested, in violation of any State statute or regulation The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement 8.3 Covenant Against Discrimmation. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status,national ongm, ancestry or other protected class in the performance of this Agreement Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national ongrn, ancestry or other protected class 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U S C § 1101 et seq , as amended, and in connection 01203 0006/731113 1 18 therewith, shall not employ unauthorized aliens as defined therein Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be m writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and m the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement Either party may change its address by notifying the other party of the change of address in writing Notice shall be deemed communicated at the time personally delivered or in seventy-two(72)hours from the time of mailmg if mailed as provided m this Section 9.2 Interpretation. The terms of this Agreement shall be construed m accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties It is understood that there are no oral agreements between the parties hereto affectmg this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement No amendment to or modification of this Agreement shall be valid unless made in wntmg and approved by the Consultant and by the City Council The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void 9.5 Severabihty. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid 01203 0006//31113 1 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above wntten CITY: CITY 0 • CHO PALOS VERDES,a m,..1 cipal •.-.': •tion Aram an, City Manager ATTEST: eresa aoka, City Clerk APPROVED AS TO FORM: ALESHIRE& WYNDER, LLP (��Llld,Wv, G44—\ William W Wynder, City Attorney CONSULTANT: BELL EVENT SERVICES, INC ,a California corporation By AiLde� Name Michael Bell ,011111111.,j- Title President/Event ►LSI F1 By ///// . • Tim .rpbel Title Vi - 'reside! Operations Manager Address 2945 Calle Lacota Drive, Thousand Oaks, CA 93160 Two corporate officer signatures required when Consultant is a corporation,with one signature required from each of the following groups. 1)Chairman of the Board,President or any Vice President,and 2) Secretary,any Assistant Secretary,Chief Financial Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED,AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS,ARTICLES OF INCORPORATION,OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY. 01203 0006/731113 1 21 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document State of California County of Lo$ /6419'erS I On AAs ct 3 702 l before me,Rbbl✓1 J 6.55e1(Kan 12vizvy Puhi(G Date Here Insert Name and Title of the Officer personally appeared " I al-ae 4h 4 7' ,Y? �'�rnp i��/ Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct ROBIN J FOSSELMAN WITNESS my hand and official seal z Notary Public Cahforma Los Angeles County L ex ' Commission a 2249201 3O�� � �, �� My Comm Expires Aug ug 3 2022 Signature /1— A-.__ Sig re of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document Description of Attached Document Title or Type of Document Document Date _ Number of Pages Signer(s) Other Than Named Above Capacity(ies) Claimed by Signer(s) Signer's Name Signer's Name ❑Corporate Officer — Title(s) ❑Corporate Officer — Title(s) ❑ Partner — ❑ Limited ❑ General El Partner — ❑ Limited ❑General ❑ Individual ❑Attorney in Fact ❑ Individual ❑Attorney in Fact ❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator ❑Other ❑ Other Signer Is Representing Signer Is Representing GL�'!L�.L�.L�✓L�.L�✓.L�:.L��L'•✓L`.1=.L'•✓L�:.L�.L�✓•L'dL�=.L�✓L�✓L�.L�✓.G�✓.L��L�✓.G�:L�.L'✓L�✓,L\�L�.L�L�✓.L�:L�.L�e�L\'�•L�.L\�/•<\'LLC�L�.L�:L(✓.G`�/,G`:L�. ©2016 National Notary Association • www NationalNotary org • 1-800-US NOTARY(1-800-876-6827) Item #5907 EXHIBIT"A" SCOPE OF SERVICES I. Consultant will perform the following services: A Event Details Produce a family-centered Fourth of July Event lasting from 11 00 a m to 5 00 p m on July 4th,2021,at 30940 Hawthorne Blvd,Rancho Palos Verdes, California 90275,commonly known as Point Vicente Park The event shall include, but not be limited to the following components Substitute elements can be used with the approval of the City's Contract Officer 1 The following entertainment elements a. Provide a minimum of five ndes, including a Train Ride, a Bounce Castle, a Giant Slide,a Bungle Jump,and a Spinning Bucket Ride Alternative rides may be approved by the Contract Officer b Pony Rides c A Petting Zoo d Art and Craft Vendors e Food Booths f Stage Entertainment g A Marionette Show h Lady Liberty Stilt Walker i Midway Games 2 The following event management elements a Cash/Ticket Sale Management b Parking Management c Radios for Event and City staff B Event Set-Up Set up tables,chairs and City-provided canopies for non-profit organizations Consultant to provide the following equipment,fees, services,and vendors, including but not limited to the following 1 Stage Rental 16' x 24' x 24" QTY 1 01203 00061131113 1 A-1 a Astroturf b Stage step 24"QTY 1 c Sidewall 12' QTY 1 d Festival top for stage 20' x 20' QTY 1 2 Dance floor 28' x 30' QTY 1 3 Chairs QTY 380 4 Round Tables & Table Covers QTY 30 5 8' Banquet Tables& Covers QTY 47 6 6' Kids' Tables QTY 6 7 Kids' Chairs QTY 36 8 Umbrellas& Bases QTY 30 9 White Picket Fence 8' by length QTY 3 10 White Picket Fence 4' by length QTY 10 11 Festival Canopy with 3 sides and 3' height pony wall 10' x 10' QTY 1 12 Midway Games& Pnzes (as space allows) QTY 4(Minimum) 13 Petting Zoo, Pony Rides, Kiddie Train(or reasonable replacements) a 1 Each 14 Entertainment a Live Band(1 for 2 hours, mmunum) b Entertainment for Kids(1 for 30 minutes, minimum) c Consultant shall provide patriotic background music as the schedule permits 15 AudioNisual Equipment 01203 0006/731113 1 A-2 a 50k Watt quiet generator with distribution cables and(7)Temp Power Boxes b Sound Technician, Sound Board, and Speakers adequate to support entertauunent 16 Electrical cords as needed 17 Portable toilets& wash stations(based on Los Angeles County Health Department standards) 18 Utility Cart usage and/or rental 19 Radio Rentals(include enough for Event Staff and 40 for City Staff) 20 Barricades(as necessary) 21 Private Secunty 22 Signage a Event signage as needed, mcludmg but limited to shuttle stop, ticket office, and ATM signage 23 Event Parking Management a. Minimum of 8 Parking Personnel 24 Vendor Procurement a. Arts/Craft/Commercial Vendor Minimum 30 b Food/Beverage Vendors Mumnum 6 25 Jamtonal services before,during and after the event mcludmg set-up, stake,recycling,trash,canopy and weight set up and breakdown 26 Coordinate ABC alcohol permit with City-approved non-profit agency to provide beer and wine Set up booth and supplies beer,wine,and supplies 01203 00061731113 1 A-3 C Permits Obtain and pay for all necessary permits and layout approvals from the Health Department and City Community Development Department D Vendor Management 1 Manage all vendor communications and coordination throughout the planning process including,but not limited to c All Vendor fees charged the public must be approved by the City d Create a detailed Vendor Contact List and update the City as vendors are confirmed 2 Produce a day event of Production Tuneline E City's Responsibility The City will provide the following 1 Staff to run family-friendly games 2 Staff to run free arts and crafts booths 3 Thirty-two(32) 10' x 10' canopies with weights 4 Traffic Safety (Traffic plan,cones, signage) 5 Non-profit groups from the Community 6 Shuttle Service 7 Emergency Medical Services F Expenditures 1 Consultant is responsible for all expenditures,related to the production of the event,except for the components noted above in Section E 2 Consultant will collect all revenue generated from the event with the exception of donations received by the City 01203 00061731113 1 A-4 II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City: A A marketing plan for the event that includes the Daily Breeze and the Pemnsula News All press releases and advertisements must be coordinated with and approved by the City B Comprehensive Event fee plan including ticket pnces,vendor fees,parking C Comprehensive Vendor Contact List D Event Production Timeline including vendor load in/outs and programming III. In addition to the requirements of Section 6.2,during performance of the Services, Consultant will keep the City updated of the status of performance by delivering the following status reports: A Provide progress reports to the City's Contract Officer twice a month B Attend m person progress meetings with City's Contract Officer once a month C Final report and invoice due to the City no later than 30 days after the event IV. All work product is subject to review and acceptance by the City,and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. 01203 0006/731113 1 A-5 EXHIBIT"B" SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) Added text indicated m bold italics, deleted text indicated m strketlifetigh [INTENTIONALLY LEFT BLANK] 01203 0006/731113 1 B-I EXHIBIT"C" SCHEDULE OF COMPENSATION I. The City will compensate Consultant for the Services performed upon submission of an invoice due to the City no later than (30)days after the event. II. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement. 01203 0006/731113 1 C-1 EXHIBIT"D" SCHEDULE OF PERFORMANCE I. Consultant shall deliver the following tangible work products to the City by the following dates A Marketing Plan by July 4,2021 B Vendor Contact List by July 4, 2021 C Comprehensive Event Fee Plan by July 4, 2021 D Event Production Timeline by July 4,2021 I. Consultant shall perform the following services m accordance with the following dates A Event set-up to be coordinated with Staff and is not to commence before 7 am July 2, 2021 B All trash and recycled matenals from the event are to be placed in City-approved storage containers by 5 pm July 5, 2021 C All event-related supplies and equipment are to be removed from Point Vicente Park by 5 00 pm July 6, 2021 III. The Contract Officer may approve extensions for performance of the services m accordance with Section 3 2 01203 0006/131113 1 D-1