Sunbeam Consulting - FY2020-065 CITY OF RANCHO PALOS VERDES
CONTRACT SERVICES AGREEMENT FOR
DESIGN OF BAYEND DRIVE STORM DRAIN IMPROVEMENTS
(PROJECT CODE # 8711)
THIS PROFESSIONAL SERVICES AGREEMENT (herein "Agreement ) is made and
entered into on March 17, 2020, by and between the CITY OF RANCHO PALOS VERDES, a
California municipal corporation ("City') and SUNBEAM CONSULTING, a California
corporation (herein "Consultant")
NOW, THEREFORE, the parties hereto agree as follows
1. SERVICES OF CONSULTANT
1 1 Scope of Services In compliance with all of the terms and conditions of
this Agreement the Consultant shall perform the work or services set forth in the "Scope of
Services' attached hereto as Exhibit "A' and incorporated herein by reference Consultant
warrants that it has the experience and ability to perform all work and services required
hereunder and that it shall diligently perform such work and services in a professional and
satisfactory manner
1 2 Compliance with Law All work and services rendered hereunder shall
be provided in accordance with all ordinances resolutions statutes rules, and regulations of the
City and any Federal, State or local governmental agency of competent jurisdiction
1 3 California Labor Law If the Scope of Services includes any "public
work or "maintenance work, as those terms are defined in California Labor Code section 1720
et seg and California Code of Regulations Title 8 Section 16000 et seq and if the total
compensation is $1 000 or more Consultant shall pay prevailing wages for such work and
comply with the requirements in California Labor Code section 1770 el seq and 1810 et seq
and all other applicable laws
1 4 Licenses, Permits Fees and Assessments Consultant shall obtain at its
sole cost and expense such licenses permits and approvals as may be required by law for the
performance of the services required by the Agreement
15 Special Requirements Additional terms and conditions of this
Agreement if any which are made a part hereof are set forth in the "Special Requirements '
attached hereto as Exhibit "B and incorporated herein by this reference In the event of a
conflict between the provisions of Exhibit "B ' and any other provisions of this Agreement the
provisions of Exhibit "B' shall govern
2 COMPENSATION
2 1 Contract Sum For the services rendered pursuant to this Agreement
Consultant shall be compensated in accordance with the "Schedule of Compensation attached
hereto as Exhibit "C and incorporated herein by this reference, but not exceeding the maximum
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contract amount of $22,664 (Twenty Two Thousand Six Hundred and Sixty Four Dollars and
Zero Cents) ("Contract Sum")
2 2 Invoices Each month Consultant shall furmsh to City an original invoice
for all work performed and expenses incurred during the preceding month m a form approved by
City's Director of Finance By submitting an invoice for payment under this Agreement,
Consultant is certifying compliance with all provisions of the Agreement The invoice shall
detail charges for all necessary and actual expenses by the following categories labor (by sub-
category), travel, materials, equipment, supplies, and sub-contractor contracts Sub-contractor
charges shall also be detailed by such categories Consultant shall not invoice City for any
duplicate services performed by more than one person
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within
forty five (45) days of receipt of Consultant's correct and undisputed invoice, however,
Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot
guarantee that payment will occur within this time period In the event any charges or expenses
are disputed by City, the original invoice shall be returned by City to Consultant for correction
and resubmission Review and payment by the City of any invoice provided by the Consultant
shall not constitute a waiver of any rights or remedies provided herein or any applicable law
2 3 Additional Services City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond
that specified m the Scope of Services or make changes by altenng, adding to or deducting from
said work No such extra work may be undertaken unless a wntten order is first given by the
Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum
for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said
adjustments are subject to the written approval of the Consultant Any increase in compensation
of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Five
Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved
by the Contract Officer Any greater increases, taken either separately or cumulatively, must be
approved by the City Council No claim for an increase in the Contract Sum or time for
performance shall be valid unless the procedures established in this Section are followed
3. PERFORMANCE SCHEDULE
3 1 Time of Essence Time is of the essence in the performance of this
Agreement
3 2 Schedule of Performance Consultant shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all
services within the time period(s) established in the "Schedule of Performance" attached hereto
as Exhibit "D" and incorporated herem by this reference When requested by the Consultant,
extensions to the time penod(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer but not exceeding thirty (30) days cumulatively
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3 3 Force Majeure The time period(s) specified m the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control and without the
fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public
enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions,
riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency,
including the City, if the Consultant shall within ten (10) days of the commencement of such
delay notify the Contract Officer m writing of the causes of the delay The Contract Officer shall
ascertain the facts and the extent of delay, and extend the time for performing the services for the
period of the enforced delay when and if in the judgment of the Contract Officer such delay is
justified The Contract Officer's determination shall be final and conclusive upon the parties to
this Agreement In no event shall Consultant be entitled to recover damages against the City for
any delay in the performance of this Agreement, however caused, Consultant's sole remedy
being extension of the Agreement pursuant to this Section
3 4 Term Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding 1 year from the date hereof, except as otherwise provided m the Schedule of
Performance(Exhibit"D")
4 COORDINATION OF WORK
4 1 Representative of Consultant Alan Braatvedt is hereby designated as
being the representative of Consultant authorized to act on its behalf with respect to the work and
services specified herein and make all decisions in connection therewith All personnel of
Consultant and any authorized agents shall be under the exclusive direction of the representative
of Consultant Consultant shall utilize only competent personnel to perform services pursuant to
this Agreement Consultant shall make every reasonable effort to maintain the stability and
continuity of Consultant's staff and subcontractors, and shall keep City informed of any changes
4 2 Contract Officer Ron Dragoo, City Engineer, is hereby designated as
being the representative the City authorized to act in its behalf with respect to the work and
services specified herein and to make all decisions m connection therewith("Contract Officer")
4 3 Prohibition against Subcontracting or Assignment Consultant shall not
contract with any entity to perform in whole or m part the work or services required hereunder
without the express written approval of the City Neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City Any such prohibited assignment or transfer shall be void
4 4 Independent Consultant Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or employees,
perform the services required herein, except as otherwise set forth Consultant shall perform all
services required herein as an independent contractor of City with only such obligations as are
consistent with that role Consultant shall not at any time or m any manner represent that it or
any of its agents or employees are agents or employees of City, or that it is a member of a joint
enterprise with City
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5 INSURANCE AND INDEMNIFICATION
5 1 Insurance Coverages Without limiting Consultant's mdemmfication of
City, and prior to commencement of any services under this Agreement, Consultant shall obtain,
provide and maintain at its own expense during the term of this Agreement, policies of insurance
of the type and amounts described below and in a form satisfactory to City
(a) General liability insurance Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage The policy must include contractual liability that
has not been amended Any endorsement restricting standard ISO "insured contract" language
will not be accepted
(b) Automobile liability insurance Consultant shall mamtain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or m connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, m an amount not less than $1,000,000 combined single limit for each
accident
(c) Professional liability (errors & omissions) insurance Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, m the minimum amount of$1,000,000 per claim and in the aggregate Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a penod no less than
three (3) years after completion of the services required by this Agreement
(d) Workers' compensation insurance Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least$1,000,000)
(e) Subcontractors Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor All coverages for subcontractors shall include all of the requirements stated
herein
(f) Additional Insurance Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B"
5 2 General Insurance Requirements
(a) Proof of insurance Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance Current certification
of insurance shall be kept on file with City at all times dunng the term of this Agreement City
reserves the nght to require complete, certified copies of all required insurance policies, at any
time
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(b) Duration of coverage Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants
(c) Primary/noncontributing Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured
(d) City's rights of enforcement In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient
to pay premium from Consultant payments In the alternative, City may cancel this Agreement
(e) Acceptable insurers All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of Cahformma, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager
(f) Waiver of subrogation All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants
(g) Enforcement of contract provisions (non-estoppel) Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder
(h) Requirements not limiting Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant Any available insurance proceeds m excess of the specified minimum limits
of insurance and coverage shall be available to the City
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(i) Notice of cancellation Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each
required coverage
(1) Additional insured status General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies This provision shall also apply to any
excess/umbrella liability policies
(k) Prohibition of undisclosed coverage limitations None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing
(1) Separation of insureds A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability The policy(ies) shall not contain any cross-liability exclusions
(m) Pass through clause Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided m conformity with the requirements
of this section Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review
(n) Agency's right to revise specifications The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant mnety (90) days advance written notice of such change If such change
results m substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation
(o) Self-insured retentions Any self-insured retentions must be declared to
and approved by City City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible Self-insurance will not be considered to comply with these
specifications unless approved by City
(p) Timely notice of claims Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies
(q) Additional insurance Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which m its own judgment may be
necessary for its proper protection and prosecution of the work
5 3 Indemnification To the full extent permitted by law, Consultant agrees to
indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified
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Parties") against, and will hold and save them and each of them harmless from, any and all
actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or
property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or
threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or
entity arising out of or m connection with the negligent performance of the work, operations or
activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees,
or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from
Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or
indemnitors' negligent performance of or failure to perform any term, provision, covenant or
condition of this Agreement, except claims or liabilities occurring as a result of City's sole
negligence or willful acts or omissions The indemnity obligation shall be binding on successors
and assigns of Consultant and shall survive termination of this Agreement
6 RECORDS, REPORTS, AND RELEASE OF INFORMATION
6 1 Records Consultant shall keep, and require subcontractors to keep, such
ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other
documents relating to the disbursements charged to City and services performed hereunder (the
"books and records"), as shall be necessary to perform the services required by this Agreement
and enable the Contract Officer to evaluate the performance of such services and shall keep such
records for a period of three years following completion of the services hereunder The Contract
Officer shall have full and free access to such books and records at all times during normal
business hours of City, including the right to inspect, copy, audit and make records and
transcripts from such records
6 2 Reports Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning the performance of the services required by this Agreement or as
the Contract Officer shall require
6 3 Confidentiality and Release of Information
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is m the
public domain or already known to Consultant Consultant shall not release or disclose any such
information or work product to persons or entities other than the City without prior written
authorization from the Contract Officer
(b) Consultant shall not, without prior written authorization from the Contract
Officer or unless requested by the City Attorney, voluntarily provide documents, declarations,
and letters of support, testimony at depositions, response to mterrogatories or other information
concerning the work performed under this Agreement Response to a subpoena or court order
shall not be considered "voluntary"provided Consultant gives the City notice of such court order
or subpoena
(c) If Consultant provides any information or work product in violation of this
Agreement, then the City shall have the right to reimbursement and indemnity from Consultant
for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of
Consultant's conduct
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(d) Consultant shall promptly notify the City should Consultant be served
with any summons, complaint, subpoena, notice of deposition, request for documents,
interrogatories, and request for admissions or other discovery request, court order or subpoena
from any party regarding this Agreement and the work performed thereunder The City retains
the right, but has no obligation, to represent Consultant or be present at any deposition, hearing
or similar proceeding Consultant agrees to cooperate fully with the City and to provide the City
with the opportunity to review any response to discovery requests provided by Consultant
6 4 Ownership of Documents All studies, surveys, data, notes, computer
files, reports, records, drawings, specifications, maps, designs, photographs, documents and other
materials (the "documents and materials") prepared by Consultant in the performance of this
Agreement shall be the property of the City and shall be delivered to the City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by the City of its
full rights of ownership use, reuse, or assignment of the documents and materials hereunder
Moreover, Consultant with respect to any documents and materials that may qualify as "works
made for hire" as defined in 17 U S C § 101, such documents and materials are hereby deemed
"works made for hire" for the City
7 ENFORCEMENT OF AGREEMENT AND TERMINATION
7 1 California Law This Agreement shall be interpreted, construed and
governed both as to validity and to performance of the parties in accordance with the laws of the
State of California Legal actions concerning any dispute, claim or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles,
State of California In the event of litigation in a U S District Court, venue shall lie exclusively
in the Central District of California, m the County of Los Angeles, State of California
7 2 Disputes, Default In the event that Consultant is in default under the
terms of this Agreement, the City shall not have any obligation or duty to continue compensating
Consultant for any work performed after the date of default Instead, the City may give notice to
Consultant of the default and the reasons for the default The notice shall include the timeframe
in which Consultant may cure the default This timeframe is presumptively thirty (30) days, but
may be extended, if circumstances warrant During the period of time that Consultant is in
default, the City shall hold all invoices and shall, when the default is cured, proceed with
payment on the invoices If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article
7 3 Legal Action In addition to any other rights or remedies, either party
may take legal action, m law or in equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this
Agreement Notwithstanding any contrary provision herein, Consultant shall file a statutory
claim pursuant to Government Code Sections 905 et seq and 910 et seq , in order to pursue any
legal action under this Agreement
Except with respect to rights and remedies expressly declared to be exclusive m this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
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different times, of any other rights or remedies for the same default or any other default by the
other party
7 4 Termination Prior to Expiration of Term This Section shall govern any
termination of this Contract except as specifically provided in the following Section for
termination for cause The City reserves the right to terminate this Contract at any time, with or
without cause, upon thirty (30) days' written notice to Consultant, except that where termination
is due to the fault of the Consultant, the period of notice may be such shorter time as may be
determined by the Contract Officer In addition, the Consultant reserves the right to terminate
this Contract at any time, with or without cause, upon sixty (60) days' written notice to City,
except that where termination is due to the fault of the City, the period of notice may be such
shorter time as the Consultant may determine Upon receipt of any notice of termination,
Consultant shall immediately cease all services hereunder except such as may be specifically
approved by the Contract Officer Except where the Consultant has initiated termination, the
Consultant shall be entitled to compensation for all services rendered prior to the effective date
of the notice of termination and for any services authorized by the Contract Officer thereafter in
accordance with the Schedule of Compensation or such as may be approved by the Contract
Officer In the event the Consultant has initiated termination, the Consultant shall be entitled to
compensation only for the reasonable value of the work product actually produced hereunder, but
not exceeding the compensation provided therefore in the Schedule of Compensation Exhibit
"C" In the event of termination without cause pursuant to this Section, the terminating party
need not provide the non-terminating party with the opportunity to cure pursuant to Section 7 2
7 5 Termination for Default of Consultant If termination is due to the
failure of the Consultant to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 7 2, take over the work and prosecute the same to
completion by contract or otherwise, and the Consultant shall be liable to the extent that the total
cost for completion of the services required hereunder exceeds the compensation herein
stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City
may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated
8 MISCELLANEOUS
8 1 Covenant against Discrimination Consultant covenants that, by and for
itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of
race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin,
ancestry, or other protected class in the performance of this Agreement Consultant shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, gender, sexual orientation,
marital status, national origin, ancestry, or other protected class
8 2 Non-liability of City Officers and Employees No officer or employee of
the City shall be personally liable to the Consultant, or any successor in interest, in the event of
any default or breach by the City or for any amount, which may become due to the Consultant or
to its successor, or for breach of any obligation of the terms of this Agreement
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8 3 Notice Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in wnting and either served personally or sent by prepaid, first-class mail, m the case of
the City, to the City Manager and to the attention of the Contract Officer (with her/his name and
City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd , California 90275 and in the
case of the Consultant, to the person(s) at the address designated on the execution page of this
Agreement Either party may change its address by notifying the other party of the change of
address in writing Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section
8 4 Integration, Amendment It is understood that there are no oral
agreements between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and understandings, if
any, between the parties, and none shall be used to interpret this Agreement This Agreement
may be amended at any time by the mutual consent of the parties by an instrument in writing
8 5 Severability In the event that part of this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the intent of the
parties hereunder unless the invalid provision is so material that its invalidity deprives either
party of the basic benefit of their bargain or renders this Agreement meaningless
8 6 Waiver No delay or omission in the exercise of any right or remedy by
non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver A party's consent to or approval of any act by the other party requiring the party's
consent or approval shall not be deemed to waive or render unnecessary the other party's consent
to or approval of any subsequent act Any waiver by either party of any default must be in
wnting and shall not be a waiver of any other default concerning the same or any other provision
of this Agreement
8 7 Attorneys' Fees If either party to this Agreement is required to initiate
or defend or made a party to any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other relief
which any be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees,
whether or not the matter proceeds to judgment
8 8 Interpretation
The terms of this Agreement shall be construed in accordance with the meamng of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply
8 9 Counterparts
This Agreement may be executed in counterparts, each of which shall be deemed to be an
ongmal, and such counterparts shall constitute one and the same instrument
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8 10 Warranty & Representation of Non-Collusion No official, officer, or
employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any
official, officer, or employee of City participate in any decision relating to this Agreement which
may affect his/her financial interest or the financial interest of any corporation, partnership, or
association in which (s)he is directly or indirectly interested, or in violation of any corporation,
partnership, or association m which(s)he is directly or indirectly interested, or in violation of any
State or municipal statute or regulation The determination of "financial interest" shall be
consistent with State law and shall not include interests found to be "remote" or "non-interests"
pursuant to Government Code Sections 1091 or 1091 5 Consultant warrants and represents that
it has not paid or given, and will not pay or give, to any third party including, but not limited to,
any City official, officer, or employee, any money, consideration, or other thing of value as a
result or consequence of obtaining or being awarded any agreement Consultant further warrants
and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or
collusion that would result in the payment of any money, consideration, or other thing of value to
any third party including, but not limited to, any City official, officer, or employee, as a result of
consequence of obtaining or being awarded any agreement Consultant is aware of and
understands that any such act(s), omission(s) or other conduct resulting in such payment of
money, consideration, or other thing of value will render this Agreement void and of no force or
effect
Consultant's Authorized Initials A'E,
8 11 Corporate Authority The persons executing this Agreement on behalf of
the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing
this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the
entering into this Agreement does not violate any provision of any other Agreement to which
said party is bound This Agreement shall be binding upon the heirs, executors, administrators,
successors and assigns of the parties
[Signatures on the Following Page]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written
CITY
CITY OF RANC • ' • LOS VERDES, a
m .al cr-,oration
.
•. : k :. I . -, - anager
ATTEST
Emily Co orn, City Clerk
APPROVED AS TO FORM
ALESHIRE & WYNDER, LLP
b)42/1/0WI Z•d ,
William W Wynder, City Attorney
CONSULTANT
SUNBEAM CONSULTING, a California
corporat n
By `(2.p u¢
N. • - Alan Braatvedt
T. - 're• dent
By ' Al
.rip-if harles Stephan
i 'e .ecretary
Address 1817 Josie Ave ,
Long Beach, CA 90815
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups 1) Chairman of the Board, President or any Vice President, and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
12
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2020 before me,(16,10,141 , personally appeared In , proved to me on
the basis of satisfactory evidence to be the person(s)whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same m his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument
I certify under PENALT SF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct
°. JOHN ANTHONY CABRERA
WS ..j 41e al seal s ��1: Notary Public Caldorma
is Los Angeles County
��I f ! Commission#2274775
i attire ( `fi.°'" My Comm Expires Jan 10 2023
•
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER ;1 ti, t L '
TI LE OR TYPE OF • CUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
' the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document
STATE OF CALIFORNIA
Ofol.e84fte&
COUNTY OF
On FP6 24 tis , 2020 before me,DS L ,//oh.,y RilG., personally appearedCho./ei $I- iii , proved to me on
the basis of satisfactory evidence to be the person?whose names(&) is/aye subscribed to the within instrument and
acknowledged to me that he/Ae4rey executed the same in his/her hen authorized capacity(ies), and that by
his/hei#keir signature(s) on the Instrument the person(?), or the entity upon behalf of which the person(?) acted,
executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct _
WITNESS my h.. . . d official se. ��"`°'�� D J LEE
1'- `; #226952 2
N e', .,'::i; NOTARY Commm # 6955CALIFORNIA N
ORANGE COUNTY
Signature r" YY Coau Ex: DEC 13 20221
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
J CORPORATE OFFICER Olin,of Se,vi 's (9,ee..ie1 1-
Sec
Sec re I-a,r TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
El ATTORNEY-IN-FACT
❑ TRUSTEE(S)
El GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
EXHIBIT "A"
SCOPE OF SERVICES
The project entails producing plans, specifications, and cost estimates for drainage infrastructure
improvements for the Bayend Drive Catch Basin Inlets and Storm Drain Lateral Project on
Bayend Dnve ("Project") The existing catch basin along this roadway is not collecting the
storm-water runoff
I Consultant will perform the following services ("Services") for the design of Bayend
Drive Storm Drain Improvements Project
A Consultant will meet with City staff to review the Project scope of work in detail,
finalize document formats, and review the Project schedule Consultant will
review existing City and utility records
B Consultant will conduct a field investigation and review of existing street, utility,
and storm drain improvements on Bayend Drive Consultant will discuss the field
findings with the City and review the vanous alternatives available for
construction improvements Consultant will discuss the vanous factors including
construction cost, time of construction, finished appearance, inconvenience dunng
construction, impact to neighboring properties, and expected longevity with the
City
C Consultant will submit a preliminary design to the City, along with the
preliminary cost estimate for consideration and review Plans, specifications, and
estimate will be based on City provided "boilerplate" and reference documents
D Consultant will prepare and submit to the City the final bid package consisting of
Project Plans, Specifications, and Estimate in accordance with City review
comments
E Consultant will support the City dunng the bid penod and attend the
preconstruction meeting Consultant will be available to assist the City during
construction if needed to respond to Requests for Information ("RFI") and answer
design related questions
II As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City
A The final Project Plans, Specifications and Estimate will include the following
sheets
A-1
1 A Title Sheet to include the project title, project number, Dig Alert
information, Sheet Index, Best Management Practices notes, Vicinity
Map, Location Map, and signatures
2 An Index Map to provide an overview of the entire Project Area, with an
index to the detailed plan sheets
3 Notifications will be sent to utility providers Relevant data will be
collected and reflected on the plans
4 Detail Sheets to include relevant plan details and information that is in
addition to the City's Standard Plans, and Typical sections
5 Storm Drain Improvement plan sheets will include work within the
construction limits depicted by lines and corresponding construction notes
B The bid package shall include the following documentation
1 Four(4) sets of the Final Design submittal package
2 One (1) full-size reproducible set of final improvement plans with each
page stamped and signed by a licensed professional
3 One (1) 24x36 copy of the final improvement plans
4 One (1)unbound copy of Project construction specifications
5 One (1)hard copy of the final probable construction cost
6 All of the above shall also be provided m electronic formats (AutoCAD,
MS Word, etc)
III. In addition to the requirements of Section 6 2, during performance of the Services,
Consultant will keep the City updated of the status of performance by delivering the
following status reports.
A Consultant will provide a written report twice a month to include status of design,
updated cost estimate and development of scope of work
IV All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City
V Consultant will utilize the following personnel to accomplish the Services
A Alan Braatvedt, Manager
B Nicole Jules, Designer
C Jim Pugh, Inspector
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
[INTENTIONALLY LEFT BLANK]
B-1
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I Consultant shall perform the following Services at the following rates
EMPLOYEE RATE PER HOURS SUB-
HOUR BUDGET
Task A Project Manager $148 20 $2,960
Technician/Administrative $126 48 $6,048
Support
Task B Project Manager $148 20 $2,960
Techmcian/Admimstrative $126 24 $3,024
Support
Task C Project Manager $148 4 $592
Techmcian/Admimstrative $126 0 $0
Support
Task D Project Manager $148 20 $2,960
Techmcian/Admmistrative $126 24 $3,024
Support
Task E Project Manager $148 4 $592
Technician/Administrative $126 4 $504
Support
Total $22,664
II Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task sub budget to another so long as the
Contract Sum is not exceeded per Section 21, unless Additional Services are
approved per Section 2 3
III The City will compensate Consultant for the Services performed upon submission of
a valid invoice Each invoice is to include
A Line items for all the work performed, the number of hours worked, and the
hourly rate
C-1
B Line items for all matenals and equipment properly charged to the Services
C Line items for all other approved reimbursable expenses claimed, with supporting
documentation
D Line items for all approved subcontractor labor, supplies, equipment, materials,
and travel properly charged to the Services
IV The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2 1 of this Agreement
V Consultant's billing rates for all personnel are attached as Exhibit C-1 Not
Applicable
01203 0006/632433 1
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I Consultant shall perform all services timely in accordance with the following sc
Task Work Days to Perform Deadline Date
Task A 4 March 13, 2020
Task B 4 March 19, 2020
Task C 4 March 25, 2020
Task D 8 April 6, 2020
Task E 20 Apnl 22, 2020
II Consultant shall deliver the following tangible work products to the City by the
following dates
A Final Project Plans, Specifications, and Estimate April 22, 2020
B Bid Package Apnl 22, 2020
III The Contract Officer may approve extensions for performance of the services in
accordance with Section 3 2
D-1