Bob Murray & Associates - FY2019-010 CITY OF RANCHO PALOS VERDES
CONTRACT SERVICES AGREEMENT FOR
EXECUTIVE RECRUITMENT SERVICES FOR THE POSITION OF BUILDING
OFFICIAL •
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made and
entered into this 21st day of December, 2018, by and between the CITY OF RANCHO PALOS
VERDES, a California municipal corporation ("City") and Bob Murray & Associates, a
California corporation(herein"Consultant").
NOW,THEREFORE, the parties hereto agree as follows:
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all of the terms and conditions of
this Agreement, the Consultant shall perform the work or services set forth in the "Scope of
Services" attached hereto as Exhibit "A" and incorporated herein by reference. Consult ant
warrants that it has the experience and ability to perform all work and services required
hereunder and that it shall diligently perform such work and services in a professional and
satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall
bep rovided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the
City and any Federal, State or local governmental agency of competent jurisdiction.
1.3 California Labor Law. If the Scope of Services includes any "public
work" or"maintenance work," as those terms are defined in California Labor Code section 1720
et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total
compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and
comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq.,
and all other applicable laws.
1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its
sole cost and expense such licenses, permits, and approvals as may be required by law for the
performance of the services required by the Agreement.
1.5 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in the "Special Requirements"
attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of a
conflict between the provisions of Exhibit "B" and any other provisions of this Agreement, the
provisions of Exhibit"B" shall govern.
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2. COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with the "Schedule of Compensation" attached
hereto as Exhibit"C" and incorporated herein by this reference, but not exceeding the maximum 1
contract amount of Twenty-Four Thousand, Four Hundred Dollars ($24,400) ("Contract
Sum").
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2.2 Invoices. Each month Consultant shall furnish to City an original invoice
for all work performed and expenses incurred during the preceding month in a form approved by
City's Director of Finance. By submitting an invoice for payment under this Agreement,
Consultant is certifying compliance with all provisions of the Agreement. The invoice shall
detail charges for all necessary and actual expenses by the following categories: labor (by sub-
category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor
charges shall also be detailed by such categories. Consultant shall not invoice City for any
duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within
forty five (45) days of receipt of Consultant's correct and undisputed invoice; however,
Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot
guarantee that payment will occur within this time period. In the event any charges or expenses
are disputed by City, the original invoice shall be returned by City to Consultant for correction
and resubmission. Review and payment by the City of any invoice provided by the Consultant
shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.3 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond
that specified in the Scope of Services or make changes by altering, adding to or deducting from
said work. No such extra work may be undertaken unless a written order is first given by the
Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum
for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said
adjustments are subject to the written approval of the Consultant. Any increase in compensation
of up to ten percent(10%) of the Contract Sum but not exceeding a total contract amount of Five
Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved
by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be
approved by the City Council. No claim for an increase in the Contract Sum or time for
performance shall be valid unless the procedures established in this Section are followed.
3. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Schedule of Performance. Consultant shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all
services within the time period(s) established in the "Schedule of Performance" attached hereto
as Exhibit "D" and incorporated herein by this reference. When requested by the Consultant,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer but not exceeding thirty(30)days cumulatively.
3.3 Force Majeure. The time period(s) specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control and without the
fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public
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enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions,
riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency,
including the City, if the Consultant shall within ten (10) days of the commencement of such
delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall
ascertain the facts and the extent of delay, and extend the time for performing the services for the
period of the enforced delay when and if in the judgment of the Contract Officer such delay is
justified. The Contract Officer's determination shall be final and conclusive upon the parties to
this Agreement. In no event shall Consultant be entitled to recover damages against the City for
any delay in the performance of this Agreement, however caused, Consultant's sole remedy
being extension of the Agreement pursuant to this Section.
3.4 Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding one (1) year from the date hereof, except as otherwise provided in the
Schedule of Performance (Exhibit"D"). The City may, in its sole discretion, extend the Term for
one (1) additional one-year term.
4. COORDINATION OF WORK
4.1 Representative of Consultant. Gary Phillips is hereby designated as
being the representative of Consultant authorized to act on its behalf with respect to the work and
services specified herein and make all decisions in connection therewith. All personnel of
Consultant and any authorized agents shall be under the exclusive direction of the representative
of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to
this Agreement. Consultant shall make every reasonable effort to maintain the stability and
continuity of Consultant's staff and subcontractors, and shall keep City informed of any changes.
4.2 Contract Officer. Ara Mihranian, Director of Community Development,
is hereby designated as being the representative the City authorized to act in its behalf with
respect to the work and services specified herein and to make all decisions in connection
therewith("Contract Officer").
4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not
contract with any entity to perform in whole or in part the work or services required hereunder
without the express written approval of the City. Neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City. Any such prohibited assignment or transfer shall be void.
4.4 Independent Consultant. Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or employees,
perform the services required herein, except as otherwise set forth. Consultant shall perform all
services required herein as an independent contractor of City with only such obligations as are
consistent with that role. Consultant shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City, or that it is a member of a joint
enterprise with City.
5. INSURANCE AND INDEMNIFICATION
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5.1 Insurance Coverages. Without limiting Consultant's indemnification of
City, and prior to commencement of any services under this Agreement, Consultant shall obtain,
provide and maintain at its own expense during the term of this Agreement, policies of insurance
of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO "insured contract" language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three(3) years after completion of the services required by this Agreement.
(d) Workers' compensation insurance. Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least$1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B".
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
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(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents,representatives,employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City's rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient
to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI(or larger)
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
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(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(1) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency's right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant ninety (90) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification. To the full extent permitted by law, Consultant agrees to
indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified
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Parties") against, and will hold and save them and each of them harmless from, any and all
actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or
property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or
threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or
entity arising out of or in connection with the negligent performance of the work, operations or
activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees,
or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from
Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or
indemnitors' negligent performance of or failure to perform any term, provision, covenant or
condition of this Agreement, except claims or liabilities occurring as a result of City's sole
negligence or willful acts or omissions. The indemnity obligation shall be binding on successors
and assigns of Consultant and shall survive termination of this Agreement.
5.4 RECORDS,REPORTS,AND RELEASE OF INFORMATION
5.5 Records. Consultant shall keep, and require subcontractors to keep, such
ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other
documents relating to the disbursements charged to City and services performed hereunder (the
"books and records"), as shall be necessary to perform the services required by this Agreement
and enable the Contract Officer to evaluate the performance of such services and shall keep such
records for a period of three years following completion of the services hereunder. The Contract
Officer shall have full and free access to such books and records at all times during normal
business hours of City, including the right to inspect, copy, audit and make records and
transcripts from such records.
5.6 Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning the performance of the services required by this Agreement or as
the Contract Officer shall require.
5.7 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential,unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than the City without prior written
authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract
Officer or unless requested by the City Attorney, voluntarily provide documents, declarations,
letters of support, testimony at depositions, response to interrogatories or other information
concerning the work performed under this Agreement. Response to a subpoena or court order
shall not be considered"voluntary"provided Consultant gives the City notice of such court order
or subpoena.
(c) If Consultant provides any information or work product in violation of this
Agreement, then the City shall have the right to reimbursement and indemnity from Consultant
for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of
Consultant's conduct.
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(d) Consultant shall promptly notify the City should Consultant be served
with any summons, complaint, subpoena, notice of deposition, request for documents,
interrogatories, request for admissions or other discovery request, court order or subpoena from
any party regarding this Agreement and the work performed thereunder. The City retains the
right, but has no obligation, to represent Consultant or be present at any deposition, hearing or
similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City
with the opportunity to review any response to discovery requests provided by Consultant.
5.8 Ownership of Documents. All studies, surveys, data, notes, computer
files,reports,records,drawings, specifications,maps, designs,photographs, documents and other
materials (the "documents and materials") prepared by Consultant in the performance of this
Agreement shall be the property of the City and shall be delivered to the City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by the City of its
full rights of ownership use, reuse, or assignment of the documents and materials hereunder.
Moreover, Consultant with respect to any documents and materials that may qualify as "works
made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed
"works made for hire"for the City.
6. ENFORCEMENT OF AGREEMENT AND TERMINATION
6.1 California Law. This Agreement shall be interpreted, construed and
governed both as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles,
State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively
in the Central District of California, in the County of Los Angeles, State of California.
6.2 Disputes., Default. In the event that Consultant is in default under the
terms of this Agreement, the City shall not have any obligation or duty to continue compensating
Consultant for any work performed after the date of default. Instead, the City may give notice to
Consultant of the default and the reasons for the default. The notice shall include the timeframe
in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but
may be extended, if circumstances warrant. During the period of time that Consultant is in
default, the City shall hold all invoices and shall, when the default is cured, proceed with
payment on the invoices. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article.
6.3 Legal Action. In addition to any other rights or remedies, either party
may take legal action, in law or in equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this
Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory
claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any
legal action under this Agreement.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
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different times, of any other rights or remedies for the same default or any other default by the
other party.
6.4 Termination Prior to Expiration of Term. This Section shall govern any
termination of this Contract except as specifically provided in the following Section for
termination for cause. The City reserves the right to terminate this Contract at any time, with or
without cause, upon thirty (30) days' written notice to Consultant, except that where termination
is due to the fault of the Consultant, the period of notice may be such shorter time as may be
determined by the Contract Officer. In addition, the Consultant reserves the right to terminate
this Contract at any time, with or without cause, upon sixty (60) days' written notice to City,
except that where termination is due to the fault of the City, the period of notice may be such
shorter time as the Consultant may determine. Upon receipt of any notice of termination,
Consultant shall immediately cease all services hereunder except such as may be specifically
approved by the Contract Officer. Except where the Consultant has initiated termination, the
Consultant shall be entitled to compensation for all services rendered prior to the effective date
of the notice of termination and for any services authorized by the Contract Officer thereafter in
accordance with the Schedule of Compensation or such as may be approved by the Contract
Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to
compensation only for the reasonable value of the work product actually produced hereunder, but
not exceeding the compensation provided therefore in the Schedule of Compensation Exhibit
"C". In the event of termination without cause pursuant to this Section, the terminating party
need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
6.5 Termination for Default of Consultant. If termination is due to the
failure of the Consultant to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 7.2, take over the work and prosecute the same to
completion by contract or otherwise, and the Consultant shall be liable to the extent that the total
cost for completion of the services required hereunder exceeds the compensation herein
stipulated(provided that the City shall use reasonable efforts to mitigate such damages), and City
may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated.
7. MISCELLANEOUS
7.1 Covenant Against Discrimination. Consultant covenants that, by and for
itself, its heirs,executors, assigns and all persons claiming under or through them,that there shall
be no discrimination against or segregation of, any person or group of persons on account of
race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin,
ancestry, or other protected class in the performance of this Agreement. Consultant shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, gender, sexual orientation,
marital status,national origin, ancestry, or other protected class
7.2 Non-liability of City Officers and Employees.No officer or employee of
the City shall be personally liable to the Consultant, or any successor in interest, in the event of
any default or breach by the City or for any amount,which may become due to the Consultant or
to its successor, or for breach of any obligation of the terms of this Agreement.
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7.3 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of
the City, to the City Manager and to the attention of the Contract Officer (with her/his name and
City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., California 90275 and in the
case of the Consultant, to the person(s) at the address designated on the execution page of this
Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
7.4 Integration; Amendment. It is understood that there are no oral
agreements between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and understandings, if
any, between the parties, and none shall be used to interpret this Agreement. This Agreement
may be amended at any time by the mutual consent of the parties by an instrument in writing.
7.5 Severability. In the event that part of this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the intent of the
parties hereunder unless the invalid provision is so material that its invalidity deprives either
party of the basic benefit of their bargain or renders this Agreement meaningless.
7.6 Waiver. No delay or omission in the exercise of any right or remedy by
non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. A party's consent to or approval of any act by the other party requiring the party's
consent or approval shall not be deemed to waive or render unnecessary the other party's consent
to or approval of any subsequent act. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision
of this Agreement.
7.7 Attorneys' Fees. If either party to this Agreement is required to initiate
or defend or made a party to any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other relief
which any be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees,
whether or not the matter proceeds to judgment.
7.8 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
7.9 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
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7.10 Warranty & Representation of Non-Collusion. No official, officer, or
employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any
official, officer, or employee of City participate in any decision relating to this Agreement which
may affect his/her financial interest or the financial interest of any corporation, partnership, or
association in which (s)he is directly or indirectly interested, or in violation of any corporation,
partnership, or association in which(s)he is directly or indirectly interested, or in violation of any
State or municipal statute or regulation. The determination of "financial interest" shall be
consistent with State law and shall not include interests found to be "remote" or "noninterests"
pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that
it has not paid or given, and will not pay or give, to any third party including, but not limited to,
any City official, officer, or employee, any money, consideration, or other thing of value as a
result or consequence of obtaining or being awarded any agreement. Consultant further warrants
and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or
collusion that would result in the payment of any money, consideration, or other thing of value to
any third party including, but not limited to, any City official, officer, or employee, as a result of
consequence of obtaining or being awarded any agreement. Consultant is aware of and
understands that any such act(s), omission(s) or other conduct resulting in such payment of
money, consideration, or other thing of value will render this Agreement void and of no force or
effect.
Consultant's Authorized Initials
7.11 Corporate Authority. The persons executing this Agreement on behalf of
the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing
this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the
entering into this Agreement does not violate any provision of any other Agreement to which
said party is bound. This Agreement shall be binding upon the heirs, executors, administrators,
successors and assigns of the parties.
[Signatures On The Following Page]
11
01203.0004/511032,4
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
City Manager
ATT,4 T:
dim
J \
Cit erk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
Cit Atto-n7ley
CONSULTANT:
Bob Murray & Associates, a California
corporation
//fir
By•
Name: Valerie Phillips
Title: President
t /47:'
NameGarY Phillips
s
Title: Chief Financial Officer
Address: 1544 Eureka Road
Suite 280
Roseville, CA 95661
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, anyAssistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
12
01203.0004/511032A
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
K�:., �::Z. �,•.filt�'.454:.n..:• (--leAril
me on
On .r , , 2019 before me 4 . t . :4 . ,,,t., personally appeared t proved totisfactor evidence to be the erson(s) whose names(s) is/are subscri ed to the within instrument and
the basis of satisfactory P
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
Ir HAMVOND
WITNESS my hand and official seal. 'y
Placer Courity
' i'• <
Signature: ' Commission ,. 2169951
Ja
Mv Gomm.Exp:ias Nov 25,2020
+.,w � «� Y N ..�. �' '4 ♦ 'WSJ S O
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
b
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑
GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER_ DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203.0004/511032.4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES t N ,($k'
`l fore me 4:t :c :v"- personally appeared ; ft of yf'htt ,< , proved to me on
On°•..:.;:..�:: �� , 2019 be p
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument,
I certify under PENALTY OF PERJURY under the laws of the State of California thatt the foregoing paragraph is
true and correct. ;�x::'�:�.1'>��.�e=z�s��;w.a`:. A a
�.
Notary Public-Calit�ll'Ill; r.
WITNESS my hand and official seal. K — 1 :{` `
' Placer County
gnature: t�,, i .M1 �.r+ ,�o oy ! si "'6• J'• Ih/y (y yf..` Lfri,e:S1;0:4V6/..9). ¢ ;$y: ` fib.%'3 �t•`k =}3 {' �l }/• ?s Y1
t4 �
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OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER —_-
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
-
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203.0004/511032.1
EXHIBIT"A"
SCOPE OF SERVICES
I. Consultant will assist the City to recruit a Building Official:
A. Develop Candidate Profile - Consultant will meet in person with the City's
Contract Officer and key stakeholders to learn as much as possible about the ideal
candidate for the Building Official position. Consultant will become familiar with
the City's values and culture, learn about what is important to the hiring manager,
to identify things that might need to be mentioned or highlighted in the
recruitment brochure or included as an interview question (either by the
consultant in the preliminary screening or during the city's interview), as well as
understand challenges and opportunities in the City.
Consultant will review and help define the City's wish-list regarding the ideal
candidate's personality, management style, knowledge, skills, and abilities and
will work with the City's Contract Officer to identify expectations regarding
education and experience. The City's Contract Officer and Consultant will discuss
compensation, benefits, and other key information necessary to ensure that
outstanding candidates are attracted to this opportunity. The profile Consultant
develops at this stage will drive subsequent recruitment efforts.
B. Design/Distribute Brochure and Advertisements — Consultant and the City's
Contract Officer will use the candidate profile to create a professional recruitment
brochure; with the assistance of Consultant's professional graphic designer. The
four-page, full-color brochure will describe the community, organization,
position, ideal candidate, and compensation and will include pictures provided by
the City that the City's Contract Officer determines best represent the City and the
community.
Upon approval, Consultant will send the brochure by U.S. mail and email to a
targeted audience, personally inviting potential candidates to apply for the
Building Official position. Consultant will also place the recruitment brochure on
Consultant's website, which attracts over 11,000 unique hits weekly and is a
trusted resource for candidates seeking executive and professional positions.
Consultant will also design an effective advertising campaign appropriate for the
Building Official recruitment. Consultant's broadest outreach comes through
Consultant's active social media involvement on Facebook, Linkedln, and
Twitter, where upcoming and current positions are posted. Consultant will use
sources such as Western City Magazine, the "Jobs Available" newsletter, and the
Careers in Government website to reach an extensive local government audience,
01203.0004/511032.4
and Consultant will choose position-specific postings to attract candidates who
have built their careers in and are committed to the building and safety field.
Consultant will reach out to candidates in communities and organizations with
demographic profiles and populations served similar to the City, to maximize the
potential for individuals from a wide variety of backgrounds, cultures, and life
experiences to be considered for the Building Official position.
C. Recruit Candidates -The strongest candidates are often those who are successful
and content in their current positions and need to be sold on a new opportunity.
Consultant's extensive network of contacts, developed through over 1,400
successful placements, is a primary source for identifying and obtaining referrals
for these candidates. Consultant resources include its in-house database of 40,000
current and former executive and professional candidates. Consultant's aggressive
outreach efforts are focused on phone calls to personally invite potential
applicants, answer questions, and allay any reservations, and these efforts are
essential to the success of the Building Official recruitment.
D. Screen Candidates - Following the closing date for the recruitment, Consultant
will screen all resumes received, using the criteria established in the candidate
profile as a basis upon which to narrow the field of candidates. Internal candidates
receive sensitive consideration, and Consultant will discuss with the City's
Contract Officer how the City wishes to proceed with these candidates.
E. Conduct Preliminary Interviews - Consultant will interview the top 10 to 15
candidates from the resume screening, with the goal of determining which
candidates have the greatest potential to succeed in the City. To reduce travel-
related expenses and increase efficiency in the search process, these interviews
are typically conducted via Skype, FaceTime, or other convenient
videoconferencing applications.
During these in-depth interviews, Mr. Phillips will explore each candidate's
background and experience as it relates to the Building Official position, such as
significant accomplishments, size and scope of responsibility, and organizational
culture. In addition, Consultant will discuss with the candidates their motivation
for applying for the position and assess his/her knowledge, skills, and abilities.
Consultant will devote specific attention to establishing the likelihood of the
candidate's acceptance of the position if an offer of employment is made.
F. Search Public Records - Under the direction of Consultant, the City's Contract
Officer will conduct a review of published print and online articles for each
recommended candidate. Sources include Lexis-Nexis, Google, social media, and
Consultant's contacts in the field. This will alert Consultant to any further detailed
inquiries that may need to be made before recommendations are finalized.
01203.0004/511032.1
a Make Candidate Recommendations - Based on the findings during the
preliminary interview process, Consultant will recommend a limited number of
candidates for City's further consideration. Consultant will make specific
recommendations and will help facilitate discussions regarding the candidate
pool, but the final determination of those to be considered will be made by the
City's Contract Officer.
Consultant typically recommends 6-8 candidates that Consultant feels will best
match the City's expectations, and prepare a detailed written report on each
candidate. This bound report provided to the City's Contract Officer includes:
• Candidate list with Recommended Finalists identified in Group 1 and
Group 2 (primary and secondary recommendations), as well as Internal
candidates
• Summary of experience, education, and salary information for each
Recommended Finalist candidate
• Complete cover letter and resume for each Recommended Finalist
candidate
• List of Other Applicants (those who did not meet minimum qualifications
or were otherwise unsuitable,based on our screening process)
Consultant maintains all search records for a period of seven (7) years following
each recruitment, and will forward to the Contract Officer cover letters and
resumes for each applicant by postal mail or email as soon as the recruitment
closes to new applications.
H. Facilitate Final Interviews—Consultant will assist the City's Contract Officer to
develop an interview process that objectively assesses the qualifications of each
candidate. Consultant will work with the City's Contract Officer to craft and
implement an interview approach that fits the City's needs. This may include
individual and panel interviews by the City's Contract Officer and key
stakeholders, community/employee interview panels, writing and presentation
samples, meet-and-greets, or other specialized process elements Consultant will
help the City's Contract Officer to design.
Consultant will be present on-site during the interviews to facilitate as necessary
during the process and to guide discussion to consensus regarding final
candidates. Bound interview books will be provided to each interview panel
member containing:
• Recruitment brochure with candidate profile
• Interview schedule
• Suggested interview questions
01203.0004/511032,1
• Experience summary, cover letter, resume, and rating form for each
candidate
• Ranking forms for use during the panel interview process
Consultant will work closely with City staff to coordinate and schedule interviews
and candidate travel. Consultant's goal is to ensure that each candidate has a very
positive experience, as the way the entire process is conducted will influence the
final candidates' perception of the City.
Conduct Background and Reference Checks - Consultant and the City's
Contract Officer will conduct detailed reference checks for up to three (3) final
candidates. To gain an accurate and honest appraisal of the candidates' strengths
and weaknesses, Consultant will talk candidly with people who have direct
knowledge of their work and management style. In addition to gaining a 360-
degree view of candidates from the perspective of their supervisors, subordinates,
and peers for the past several years, Consultant will make a point of speaking
confidentially to individuals who may have further insight into a candidate's
abilities, but who may not be on their preferred list of contacts.
The City's Contract Officer will work with candidates and the firm's professional
backgrounding firm, HireRight Global, to conduct credit, civil litigation, and
motor vehicle record checks and verify candidates' degrees.
J. Assist in Negotiations — Consultant recognizes the critical importance of
successful negotiations and can serve as the City's representative during this
process. Consultant knows what other organizations have done to put deals
together with great candidates and what the current market is like for Building
Official positions in organizations like the City. Consultant will be available to
advise the City's Contract Officer regarding current approaches to difficult issues,
such as housing and relocation. Consultant will represent the City's interests and
advise the chosen candidate and the City regarding salary, benefits, and
employment agreements, with the goal of putting together a deal that results in the
appointment of the City's chosen candidate.
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. Professional Recruitment Brochure
B. Ad Text and Ad Placement List at suggested Building Official-specific
advertising sources, e.g. California Building Officials (CALBO), California
News, International Code Council (ICC), and other sources as agreed upon
C. Bound report of recommended candidates provided to each member of the
decision-making body which includes:
01203.0004/511032.1
• Candidate list with Recommended Finalists identified in Group 1 and
Group 2 (primary and secondary recommendations), as well as Internal
candidates
• Summary of experience, education, and salary information for each
Recommended Finalist candidate
• Complete cover letter and resume for each Recommended Finalist
candidate
• List of Other Applicants (those who did not meet minimum qualifications
or were otherwise unsuitable,based on our screening process)
• Cover letters and resumes for each applicant as soon as recruitment closes
to new applications, if requested by City
D. Bound Interview Books provided to each interview panel member containing:
• Recruitment brochure with candidate profile
• Interview schedule
• Suggested interview questions
• Experience summary, cover letter, resume, and rating form for each
candidate
• Ranking forms for use during the panel interview process
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City updated of the status of performance by delivering the
following status reports:
A. Monthly invoices
B. Weekly email status updates, including questions, concerns, and comments
received from potential candidates as they consider the opportunity
IV. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Gary Phillips
B. Amber Smith
C. Joel Bryden
01203.0004/511032.1
a4
>YY
t•
EXHIBIT"B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
[INTENTIONALLY LEFT BLANK]
01203.0004/511032.4 B--
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the Services at the following rates:
SUB-BUDGET
A. Recruitment Services (FLAT FEE) $17,500
B. Reimbursable Expenses
--Brochure design and printing $1,275
-- Advertising $3,000
--Background checks for 3 candidates $550
-- Consultant travel** $1,500
— Supplies, shipping,clerical $575
TOTAL $24,400
**Expense reimbursement for candidate travel related to on-site interviews is not included
and will be the responsibility of the City.
II. A retention of ten percent (10%) shall be held from each payment as a contract
retention to be paid as a part of the final payment upon satisfactory completion of
services.
NOT APPLICABLE
III. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 2.3.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all the work performed, the number of hours worked, and the
hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C-1
01203.0004/511032.4
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
;
D. Line items for all approved subcontractor labor, supplies, equipment, materials,
and travel properly charged to the Services.
V. The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement.
VI. Consultant's billing rates for all personnel are attached as Exhibit C-1.
NOT APPLICABLE
01203.0004/511032.4
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
Consultant shall perform all services timely in accordance with the following
schedule:
Days to Deadline Date,
Task Perform
A. Develop Candidate Profile 1 week 01/04/19
B. Design/Distribute Brochure and Advertisements 1 week 01/04/19
C. Recruit Candidates 6 weeks 02/22/19
D. Screen Candidates 5 weeks 02/25/19
Conduct Preliminary Interviews 1 week 03/06/19
F. Search Public Records 3 weeks 03/06/19
G. Make Candidate Recommendations 1 week 03/13/19
H. Facilitate Final Interviews 2 weeks 03/29/19
I. Conduct Background and Reference Checks 1 week 04/05/19
J. Assist in Negotiations 1 week 04/19/19
II. Consultant shall deliver the following tangible work products to the City as
described in Section II of Exhibit"A":
A. Professional Recruitment Brochure
B. Ad Text and Ad Placement List at suggested Building Official-specific
advertising sources
C. Bound report of recommended candidates provided to each member of the
decision-making body which includes:
• Candidate list with Recommended Finalists identified in Group 1 and
Group 2 (primary and secondary recommendations), as well as Internal
candidates
• Summary of experience, education, and salary information for each
Recommended Finalist candidate
• Complete cover letter and resume for each Recommended Finalist
candidate
D-1
01203.0004/511032.4
• List of Other Applicants (those who did not meet minimum qualifications
or were otherwise unsuitable,based on our screening process)
}
• Cover letters and resumes for each applicant as soon as recruitment closes
to new applications, if requested by City
D. Bound Interview Books provided to each interview panel member containing:
• Recruitment brochure with candidate profile
• Interview schedule
• Suggested interview questions
• Experience summary, cover letter, resume, and rating form for each
candidate
• Ranking forms for use during the panel interview process
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
{
01203.0004/511032.4