CC SR 20171205 H - CDBG 2018-19 Project ProposedRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 12/05/2017
AGENDA HEADING: Consent Calendar
Consideration and possible action to approve the proposed FY18-19 Community
Development Block Grant (CDBG) project and budget.
RECOMMENDED COUNCIL ACTION:
(1) Approve the proposed FY18-19 Community Development project and budget;
(2) Authorize the Director of Public Works to execute an agreement for the FY18-19
CDBG project with the Los Angeles County Community Development
Commission (LACDC), subject to approval as to form by the City Attorney; and
(3) Authorize the Director of Public Works to adjust the project budget, as necessary,
to take into account the final CDBG allocations and any amounts unexpended at
the close of FY17-18.
FISCAL IMPACT: No fiscal impact in FY17-18. The FY18-19 budget is estimated to be
$149,582.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Mike Gibson, Senior Administrative Analyst -;-
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager n_
ATTACHED SUPPORTING DOCUMENTS:
A. Site Map/Concept Plan for Proposed FY18-19 CDBG Project (page A-1)
B. Public Meeting Notice (page B-1)
C. Affidavit of Posting (page C-1)
D. Eligible Activities (page D-1)
E. Ineligible Activities (page E-1)
BACKGROUND AND DISCUSSION:
A public meeting is conducted each year by the City Council to approve a Community
Development Block Grant (CDBG) funded project for the upcoming fiscal year. In order
to continue its participation in the upcoming CDBG program year (July 1, 2018 — June
30, 2019), the City must prepare and submit a summary of its proposed CDBG project,
including a description and budget, to the Los Angeles County Community Development
Commission (LACDC) for review and approval by February 1, 2018.
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Staff has identified a viable Americans with Disabilities Act (ADA) access project for
FY18-19 (described in more detail below and in Attachment A), which would utilize the
City's FY18-19 allocation of CDBG funds while providing additional public access
opportunities for elderly and disabled members of the community.
The City of Rancho Palos Verdes has participated in the Los Angeles Urban County's
Community Development Block Grant (CDBG) Program since 1986. The U.S.
Department of Housing and Urban Development (HUD) established this program to
fund local community development projects which principally benefit persons of low and
moderate income levels and/or aid in the prevention of blighted conditions in the
communities. The goal of these projects is to meet the HUD program objectives to
provide housing, economic, and community development opportunities.
The City's demographics and the relatively small allocation of CDBG funds it receives
precludes the application of these funds toward larger scale community development
projects or projects that eliminate blighted conditions. Therefore, the most prudent use
of these funds by the City is for ADA access improvement projects.
Description of Proposed FY18-19 CDBG Project
For FY 18-19, it is recommended that the City's CDBG allocation fund the removal of 10
sidewalk curb barriers at certain crosswalk locations (within Area 9) in the City and
replacement of them with Americans with Disabilities Act (ADA) accessible curb ramps.
This project will remove material barriers that impede access for the mobility impaired by
replacing these non-existent curb ramps, which do not provide a safe path of travel for
the wheelchair bound or someone with a walking disability, with ADA accessible curb
ramps. A site map/concept plan of the proposed locations is included as Attachment A.
Proposed FY18-19 CDBG Budget
The LACDC recently informed the City of Rancho Palos Verdes that its preliminary
FY18-19 CDBG funding allocation is $149,582. Of this $149,582, $119,666 (or 80%) is
available for direct project costs (including design, construction management, and
construction) and $29,916 (or 20%) is available for administrative costs.
Upon approval of the proposed CDBG project by the LACDC, the City's FY18-19 CDBG
allocation ($149,582) will be programmed into the City's FY18-19 budget. The
$149,582 in revenue from CDBG funds will equal the amount of federal funds expended
on this project (including administrative costs), with a zero net impact on the City's
General Fund.
It is recommended that the City Council approve the proposed CDBG project for the
FY18-19 program year. In the event that the actual amount of CDBG funding available
is greater than or less than the preliminary estimate of $149,582, the proposed project
budget can be adjusted accordingly by the Director of Public Works.
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*Not to exceed amount.
Currently Funded (FY17-18) CDBG Projects Underway in the City
(1) ADA Access Improvements at the Bus Stop Adjacent to City Hall (including
construction of a bus stop shelter) — The design for this project was completed in
June 2017. A construction contract was awarded in September 2017, with final
construction to be completed by December 2017.
(2) ADA Access Improvements at 12 Crosswalk Locations throughout the City —
Design of this project is expected to begin in December 2017, with final
construction to be completed by May 2018.
Public Noticing
Pursuant to federal regulatory requirements, a notice of this public meeting
(Attachments B and C) was posted at City Hall/Civic Center, Hesse Park, and the
Ladera Linda Community Center on November 21, 2017 (at least two weeks prior to the
December 5, 2017 public meeting). Federal requirements also mandate that, as part of
the public meeting, the City Council and the public be informed of the range of eligible
and ineligible housing and community development activities that may be funded under
the CDBG program. Lists of these eligible and ineligible activities are included in this
report as Attachments D and E. In addition, interested persons may review a copy of
the federal eligibility guidelines, Monday through Thursday, from 7:30 AM to 5:30 PM,
and Friday, from 7:30 AM to 4:30 PM, at the City of Rancho Palos Verdes/Public Works
Department Office, at 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA 90275.
The City's grant allocation from Los Angeles County is determined by a formula which
takes into account the extent of poverty, population, housing overcrowding, age of
housing stock, and population growth. Funding is allocated based on the total number
of cities participating in the Countywide program and each city's commitment to
providing housing, economic, and community development opportunities, which
principally benefit persons of low and moderate income levels and/or aid in the
prevention or elimination of blighted conditions.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative is available for the
City Council's consideration -
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DIRECT
DIRECT
TOTAL
PROJECT
PROJECT
ADMIN
PROJECT
COSTS
COSTS
BUDGET
Removal of 10 Sidewalk Curb Barriers at
Certain Crosswalk Locations (within Area 9) in
$119,666
$29,916*
$149,582
the City
*Not to exceed amount.
Currently Funded (FY17-18) CDBG Projects Underway in the City
(1) ADA Access Improvements at the Bus Stop Adjacent to City Hall (including
construction of a bus stop shelter) — The design for this project was completed in
June 2017. A construction contract was awarded in September 2017, with final
construction to be completed by December 2017.
(2) ADA Access Improvements at 12 Crosswalk Locations throughout the City —
Design of this project is expected to begin in December 2017, with final
construction to be completed by May 2018.
Public Noticing
Pursuant to federal regulatory requirements, a notice of this public meeting
(Attachments B and C) was posted at City Hall/Civic Center, Hesse Park, and the
Ladera Linda Community Center on November 21, 2017 (at least two weeks prior to the
December 5, 2017 public meeting). Federal requirements also mandate that, as part of
the public meeting, the City Council and the public be informed of the range of eligible
and ineligible housing and community development activities that may be funded under
the CDBG program. Lists of these eligible and ineligible activities are included in this
report as Attachments D and E. In addition, interested persons may review a copy of
the federal eligibility guidelines, Monday through Thursday, from 7:30 AM to 5:30 PM,
and Friday, from 7:30 AM to 4:30 PM, at the City of Rancho Palos Verdes/Public Works
Department Office, at 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA 90275.
The City's grant allocation from Los Angeles County is determined by a formula which
takes into account the extent of poverty, population, housing overcrowding, age of
housing stock, and population growth. Funding is allocated based on the total number
of cities participating in the Countywide program and each city's commitment to
providing housing, economic, and community development opportunities, which
principally benefit persons of low and moderate income levels and/or aid in the
prevention or elimination of blighted conditions.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative is available for the
City Council's consideration -
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Choose not to approve the recommended FY18-19 CDBG project and
budget and direct Staff to bring back another CDBG project for City
Council's consideration. The latest that another project could be approved
by City Council to make LACDC's February 1, 2018, deadline is January
16, 2018.
El
FY 2018 / 2019 CDBG ADA IMPROVEMENT PROJECT
CONCEPT PLAN
Project Goal•
• To improve ADA access at intersections in
area 9 of Rancho Palos Verdes.
• This project will remove material barriers
that impede access for the mobility
impaired by replacing these non-existent
curb ramps, which do not provide a safe
path of travel for the wheelchair bound or
someone with a walking disability, with ADA
accessible curb ramps.
Project Improvements:
• Remove 10 sidewalk curb barriers at
crosswalks and replace with ADA curb
ramps. These locations are illustrated with
orange dots on the map to the left.
• The blue arrows signify major paths of
travel connecting the school in the top left
to the main entrance to the neighborhood.
This walkway path is heavily used.
• Typical existing curb barrier is detailed in
the picture below.
A-1
CITY OF RANCHO PALOS VERDES
PUBLIC NOTICE
FOR A PUBLIC MEETING TO BE HELD ON
DECEMBER 5, 2017 TO CONSIDER
THE FY 2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT
NOTICE IS HEREBY GIVEN that the City Council of the City of Rancho Palos Verdes will
conduct a public meeting to receive input from the public on a project to be submitted to
the U.S. Department of Housing and Urban Development (HUD) for funding through the
Community Development Block Grant (CDBG) Program. The project, which will be
considered by the City Council at its December 5, 2017 meeting, has been determined to
be eligible under the federal guidelines and, if approved by the City Council, will be
considered by the Los Angeles County Community Development Commission (LACDC) for
inclusion in the City's FY 2018-19 CDBG Program, as part of the LACDC's Annual Activity
Planning process. All interested parties are encouraged to attend.
Persons attending the meeting shall be furnished with the following information: (1) The
amount of CDBG funds expected to be available to the City for the upcoming fiscal year;
(2) The range of housing and community development activities that may be undertaken
with CDBG funds; and (3) The specific activities that are currently funded under the CDBG
Program.
Said public meeting will be held on December 5, 2017 at 7:00 PM, in the John C.
McTaggart Memorial Hall and City Council Chambers, at Hesse Park Community Center,
29301 Hawthorne Boulevard, Rancho Palos Verdes, California 90275. The public is invited
to attend and provide testimony at the public meeting.
CDBG Proiect Title: Americans with Disabilities Act (ADA) Access Improvements at
12 Crosswalk Locations throughout the City.
CDBG Proiect Description: This project will consist of the removal of 10 sidewalk
curb barriers at certain crosswalk locations (within Area 9) in the City and
replacement of them with Americans with Disabilities Act (ADA) accessible curb
ramps. This project will remove material barriers that impede access for the mobility
impaired by replacing these non-existent curb ramps, which do not provide a safe
path of travel for the wheelchair bound or someone with a walking disability, with
ADA accessible curb ramps.
CDBG funds will provide for the design, construction management, construction,
and administrative costs associated with the removal of physical barriers for the
elderly and persons with disabilities at these locations.
CDBG Project Budget: $149,582
Interested parties wishing to comment on this project are invited to submit any written
comments and/or questions by 4:30 PM, on Friday, December 1, 2017 to Mike Gibson,
Senior Administrative Analyst, Public Works Department, City of Rancho Palos Verdes,
30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275, or at (310) 544-5247, or at
mikeg@rpvca.gov, or interested parties may also visit the public counter in the Public
Works Department, Monday through Thursday, 7:30 AM to 5:30 PM, and Fridays, 7:30 AM
to 4:30 PM.
Posted on November 21, 2017
CITYOF RANCHO PALOS VERDES
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS AFFIDAVIT OF POSTING
CITY OF RANCHO PALOS VERDES)
The undersigned, being first duly sworn, deposes, and says:
That at all times herein mentioned, she was and now is the appointed City
Clerk of the City of Rancho Palos Verdes;
That on November 21, 2017 she caused to be posted the following document
entitled:
City of Rancho Palos Verdes, Public Notice, for Public Meeting to be Held
on December 5, 2017 Regarding the FY 2018-19 Community Development
Block Grant (CDBG) Project, a copy of which is attached hereto, at the following
locations:
City of Rancho Palos Verdes
City Hall/Civic Center
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Hesse Park Community Center
29301 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Ladera Linda Community Center
32201 Forrestal Drive
Rancho Palos Verdes, CA 90275
I certify under penalty of perjury that the foregoing is a true and correct affidavit
of posting.
City Clerk
C-1
ELIGIBLE ACTIVITIES
Community Development Block Grant (CDBG) funds may only be used for projects and
activities that meet one of the following national objectives of the program:
Benefiting low and moderate income persons; or
Preventing or eliminating slums or blights; or
Meeting a particularly urgent community development need.
IF ANY OF THE ABOVE CONDITIONS ARE MET, under current guidelines, the City of Rancho
Palos Verdes may use CDBG funds for a variety of activities including:
Acquisition of Real Property
Example: Acquisition of land, air rights, easements, water rights, rights -of -ways,
building and other real property improvements.
2. Disposition of Real Property
Example: Disposition of real property acquired with CDBG funds through sale,
lease or donation including fees and costs associated with the transfer of
ownership of real property.
3. Public Facilities and Improvements
Example: Parking, streets, curbs, gutters and sidewalks, parks and playgrounds,
shelters for the homeless, water and sewer facilities, flood and drainage
improvements, community, senior and health centers.
4. Acquisition, Reconstruction, Rehabilitation or Installation of Privately -Owned Utilities
Example: Pay the costs of placing underground new or existing power lines owned
by private utilities.
5. Clearance, Demolition, Removal or Building and Improvements, or Movement of
Structure to Other Sites
Example: Demolition of vacant structure and removal of the debris to make a
neighborhood park and playground available to residents in a low/moderate income
neighborhood.
6. Public Services
Example: Child care, health care, job training, recreation programs, education programs,
public safety services, fair housing activities, services for senior citizens, services
for homeless persons, drug abuse counseling and treatment, and energy conservation
counseling and testing.
7. Interim Assistance
Example: Improvements to a deteriorating area as a prelude to permanent improvements
or alleviation of harmful conditions where immediate public action is necessary.
8. Relocation Payments and Assistance
Example: Relocation and payments to displaced individuals, families, businesses,
or nonprofit organizations that result from the acquisition of property for CDBG-assisted
purposes.
9. Loss of Rental Income
Example: Loss of rental income incurred in holding housing units used for the
relocation of individuals and families displaced by CDBG-assisted activities.
D-1
10. Removal of Architectural Barriers
Example: Installation of ramps, curb cuts, wider doors, elevators, and physical
modification to buildings, facilities and improvements to make them accessible.
11. Housing Rehabilitation
Example: Financial assistance such as grants and deferred loans for the rehabilitation
of any publicly or privately -owned residential property.
12. New Housing Construction
Example: Funding for housing construction project that has received funding
through a Housing Development Grant (HODAG), or housing to be constructed
by a local development corporation, small business investment company, or
neighborhood -based nonprofit organization.
13. Code Enforcement
Example: Inspections in a low/moderate income neighborhood targeted for
rehabilitation assistance, a neighborhood facility and street reconstruction.
14. Historic Preservation
Example: Rehabilitation, preservation and restoration of historic properties.
15. Commercial or Industrial Rehabilitation
Example: Improvements to the exterior of the building and the correction of
code violations.
16. Special Economic Development
Example: Loans to pay for the expansion of a commercial business which will
create jobs for low/moderate income persons, or technical assistance to a
business facing bankruptcy.
17. Special Activities by Neighborhood -Based Nonprofit Organizations, Small
Business Investment Companies, or Local Development Corporations
Example: Provide grants or loans to carry out a neighborhood revitalization,
community economic development or energy conservation program.
18. Planning and Capacity Building
Example: Comprehensive plans, individual project plans, community development
plans, studies, analysis and data gathering.
19. Program Administration Costs
Example: Payment of costs for overall program management.
D-2
INELIGIBLE ACTIVITIES
Activities and projects that are ineligible for CDBG funding include:
Buildings or portions thereof, used for the general conduct of government.
General government expenses.
Political activities.
4. Purchase of equipment, unless otherwise required for program.
Operating and maintenance expenses.
6. New housing construction, except housing of last resort for persons displaced
due to a CDBG project, housing to be funded through a Housing Development
Grant (HODAG), or housing to be constructed by a local development corporation,
small business investment company, or neighborhood -based nonprofit organization.
Income payments to an individual or family for items such as food, clothing, housing
or utilities.
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