CC SR 20171108 L - RPVEA MOU Second AmendmentRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 11/08/2017
AGENDA HEADING: Consent Calendar
Consideration and possible action to amend the City's Memorandum of Understanding
with the Rancho Palos Verdes Employee Association to revise the dates upon which
employees can cash out their earned but unused vacation leave.
RECOMMENDED COUNCIL ACTION:
(1) Adopt Resolution No. 2017-. A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, APPROVING AND ADOPTING THE SECOND
AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF RANCHO PALOS VERDES AND THE RANCHO PALOS
VERDES EMPLOYEE ASSOCIATION.
FISCAL IMPACT: None.
Amount Budgeted: Included in FY17-18 Adopted Budget
Additional Appropriation: None
Account Number(s): Various
ORIGINATED BY: Mary Bradley, Human Resources Manager M1'-,30,
REVIEWED BY: Gabriella Yap, Deputy City Manager }-
APPROVED BY: Doug Willmore, City Manager AWL
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ATTACHED SUPPORTING DOCUMENTS:
A. Resolution No. 2017- (page A-1)
BACKGROUND AND DISCUSSION:
On July 18, 2017, the City Council adopted Resolution No. 2017-39, which approved
the MOU between the City and RPVEA for the period of July 1, 2017, through June 30,
2020 (RPVEA MOU 2017-2020). The new MOU contained provisions regarding the
cash out of earned but unused vacation leave and set forth specific dates upon which
said cash out could occur. The City has met and conferred with the Association
regarding the revision of the dates specified in the MOU and both parties desire to
revise the language contained therein as the language is currently too restrictive. The
MOU currently provides for four vacation cash out window options, with the next window
coming up in December. Employees must submit their vacation cash out request the
first week in December and said request, once approved, would be paid out the last
paycheck in December. The original intent was for employees to have a cash out
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option before the holiday break but that is not feasible with the current language. Thus
the request to modify the language such that employees can cash out their earned but
unused vacation leave prior to December.
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RESOLUTION NO. 2017-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, APPROVING AND ADOPTING THE SECOND
AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF RANCHO PALOS VERDES AND THE
RANCHO PALOS VERDES EMPLOYEE ASSOCIATION
WHEREAS, the City of Rancho Palos Verdes (City) has and continues to
recognize the Rancho Palos Verdes Employee Association (RPVEA) as the exclusive
employee organization representing the City's competitive service; and,
WHEREAS, the City labor relations representatives and RPVEA representatives
have met and conferred and agreed to revise the language listed in the FY 2017-20 MOU
pertaining to the available widows for the cash out of earned but unused vacation leave,
subject to City Council determination and approval, which is made a part hereof by this
reference; and,
WHEREAS, the City Council now desires to amend the current MOU between the
City and RPVEA to reflect the aforementioned changes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1: The City Council approves the Second Amendment to the MOU
between the City and RPVEA for the period of July 1, 2017 through June 30, 2020
(RPVEA MOU 2017-2020), a copy of which is attached hereto as Exhibit "2".
01203.0021/276084.1
A-1
PASSED, APPROVED and ADOPTED this 8t" day of November 2017.
Mayor
Attest:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF RANCHO PALOS VERDES )
I, Emily Colborn, City Clerk of the City of Rancho Palos Verdes, hereby certify that
the above Resolution No. 2017- was duly and regularly passed and adopted by the
said City Council at a regular meeting thereof held on November 8, 2017.
City Clerk
01203.0021/276084.1
A-2
SECOND AMENDMENT TO
MEMORANDUM OF UNDERSTANDING
City of Rancho Palos Verdes
,O Ml
Rancho Palos Verdes Employees Association
Expires on June 30, 2020
A-3
SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING
between the City of Rancho Palos Verdes and the
Rancho Palos Verdes Employees Association
Pursuant to the requirements of the Meyers-Milias-Brown Act ("MMBA," commencing at
California Government Code § 3500 et seq.) the City of Rancho Palos Verdes ("CITY") has
recognized the Rancho Palos Verdes Employees Association ("RPVEA") as the majority or
exclusive representative, as those terms are interchangeably used under the MMBA, for those
CITY employees in the bargaining unit defined as non -management, full-time employees in the
classifications listed on Exhibit "A" to the Memorandum of Understanding between the CITY and
RPVEA for the period through June 30, 2020 ("RPVEA MOU 2017-20"), adopted by Resolution
No. 2017-39 on May 16, 2017. This Second Amendment to the RPVEA MOU 2017-20 is entered
into this 8th day of November, 2017, by and between the CITY and RPVEA. This Second
Amendment shall only become effective upon City Council adoption and makes only those
changes reflected herein below, all other terms and conditions of the RPVEA MOU 2017-20
remaining the same.
This Second Amendment adopts the attached revised language for Item 9 in Subsection A
(Vacation Leave) of Section X (Leaves) of the RPVEA MOU 2017-20, effective upon adoption
by City Council. This Second Amendment expressly changes the month for the 4th quarter
vacation buy-out from December to November.
IT IS SO AGREED:
City of Rancho Palos Verdes
Doug Willmore — City Manager
Colin J. Tanner — Chief Negotiator
Gabriella Yap — Deputy City Manager
Deborah Cullen — Director of Finance
Mary Bradley — Human Resources Manager
Rancho Palos Verdes Employee
Association
Matt Waters - President
Kit Fox — Vice President
Robert Nemeth — Secretary
Mike Gibson — Treasurer
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EXHIBIT A
SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING
between the City of Rancho Palos Verdes and the
Rancho Palos Verdes Employees Association
Section X.A.9 of the RPVEA MOU 2017-20 is revised to read as follows (additions
underlined, deletions str-eGk out):
Employees shall be entitled to cash out up to eighty (80) hours of accrued vacation leave
per fiscal year provided that the employee maintains fifty percent (50%) of their annual
vacation accrual after any cash out and provided that they cash out 1 hour for every 2
hours actually used during the 12 months preceding the cash out.
Employees may submit a request for vacation cash out every quarter. Vacation cash out
requests received during the first week of the month that ends the quarter
(March/June/September/November ^ewe; ) shall be paid out on the last payday of the
month that ends the quarter (March/June/September/November De��be ) and in which
the request was received. Each request that is submitted within the specified time frame
shall be evaluated individually to ensure the employee meets the payout eligibility criteria
set forth herein. Eligible employees shall be paid for any accumulated and unused
vacation leave they have requested and to which they are entitled on the last pay day of
the month that ends the quarter. Said cash payment shall be at the employee's then
current rate of pay.
M