CC SR 20171108 F - NOC for Hawthorne Blvd Signal SynchronizationRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 11/08/2017
AGENDA HEADING: Consent Calendar
Consideration and possible action to authorize the City Clerk to file a Notice of
Completion for the Hawthorne Blvd. Traffic Signal Synchronization and Site Facilities
Connectivity Projects
RECOMMENDED COUNCIL ACTION:
(1) Accept the work as complete;
(2) Authorize the City Clerk to file a Notice of Completion with the Los Angeles
County Registrar -Recorder's Office and, if no claims are filed within 35 days after
recordation, and upon the contractor posting an acceptable warranty bond, notice
the surety company to exonerate the Performance Bond; and,
(3) Authorize the Director of Public Works to release the 5% retention payment in the
amount of $40,916.77 to Pro -Tech Engineering, 35 days after recordation of the
Notice of Completion, contingent upon no claims being filed on the project and
the contractor posting an acceptable warranty bond.
FISCAL IMPACT: The final project cost was $1,093,400.56
Amount Budgeted: $1,093,628
Additional Appropriation: N/A
Account Number(s): 202-400-3120-8802: $90,000 (Construction)
330-400-8031-8802: $1,003,628
(Construction & Inspection)
ORIGINATED BY: Nadia Carrasco, Assistant Engineer 1�c
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (Page A-1)
BACKGROUND AND DISCUSSION:
Construction of the Hawthorne Blvd. Traffic Signal Synchronization and Site Facilities
Connectivity Projects was authorized by the City Council on March 15, 2016, in the
amount of $1,093,628. The project mainly consisted of installing fiber optic cabling
along Hawthorne Blvd. from Palos Verdes Dr. W. to Highridge Rd./Grayslake Rd. to
synchronize and coordinate seven (7) signalized intersections. The project also
included installation of a dedicated fiber cable to connect Hesse Park and Ryan Park to
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the Civic Center campus. These improvements resulted in improved, faster and more
secure communication services for the parks. The following table summarizes the
project costs:
Hawthorne Blvd. Traffic Signal Synchronization
Council Authorization (including contingency)
$
1,093,628.00
Construction Costs
$
990,863.48
Construction Management and Inspection
$
102,537.08
Final Project Cost
$
1,093,400.56
Total Project Savings
$
227.44
The project was successfully completed on April 19, 2017, by Pro Tech Engineering
Corp. in accordance with the specifications and within budget for a total construction
cost of $990,863.48. Therefore, Staff recommends accepting the project as complete
and filing a Notice of Completion with the Los Angeles County Registrar -Recorder's
Office. If no claims are filed within 35 days after recordation, the City will release the
5% retention payment in the amount of $40,916.77, and, upon the contractor posting an
acceptable warranty bond, notice the surety company to exonerate the Performance
Bond.
Although the projects' scope only included the installation of the fiber optic cabling and
conduit, the traffic signal synchronization component is underway and will be completed
by the end of December 2017.
ALTERNATIVE:
In addition to the Staff recommendation, the following alternative action is available for
the City Council's consideration:
Discuss and take other action related to this item.
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RECORDING REQUESTED BY:
The City of Rancho Palos Verdes
WHEN RECORDED MAIL TO:
r City Clerk
Name City of Rancho Palos Verdes
Street 30940 Hawthorne Blvd.
address Rancho Palos Verdes, CA
City 90275
State
Zip
I_ J
- — – — Space above this line for recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby given that:
i
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is City of Rancho Palos Verdes
3. The full address of the owner is 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275
4. The nature of the interest or estate of the owner is: In fee.
(If other than Fee, strike 'in fee' and insert, for exanple, 'purchaser under contract of purchase,' or'Lessee')
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to:
NAMES
ADDRESSES
7. A work of improvement on the property hereinafter described was completed on April 19, 2017 The work done was:
Hawthorne Blvd. Traffic Siqnal Synchronization Proiect - Federal Protect No. HSIPL-5413(014)
8. The names of the contractor, if any, for such work of improvement was Pro Tech Engineering Corp.
(If no contractor for work of improvement as a whole, insen'None*) (Date of Contract)
9. The property on which said work of improvement was completed is in the City of Rancho Palos Verdes
County of Los Angeles , State of CA_, and is described as follows: along Hawthorne Blvd.
10. The street address of said property is Hawthorne Blvd. from 31186 Hawthorne Blvd. to 27803 Hawthorne Blvd.
(II no street address has been officially assigned, insert 'none'.)
Dated
(Signature of Owner or corporate officer of Owner named in paragraph 2, or his agent)
VERIFICATION
I, the undersigned, say: I am the City Clerk the Declarant of the foregoing Notice of Completion;
(President of, Manager of, Partner of, Owner of, etc.)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of
perjury that the foregoing is true and correct.
Executed on 20 17 at City of Rancho Palos Verdes
(Personal signature of the individual who is swearing that the contents of the Notice of Completion are true)
Before you use this form fill in all blanks, and make whatever changes are appropriate and necessary 1111111111111111oll
to your particular transaction. Consult a lawyer if you doubt the form s fitness for your purpose and use.
wolcotts makes no representation or warranty, express or implied, with respect to the merchantability 7 67775 0111
or fitness of this form for an intended use or purpose. 02005 WOLCOTTS FORMS, INC. A-1
FORM 1114 Rev 10-05
DO NOT RECORD THIS PACE
REQUIREMENTS AS TO NOTICE OF COMPLETION
Notice of completion must be filed for record WITHIN 10 DAYS after the completion of the
work of improvement (to be computed exclusive of the day of completion) as provided in Civil
Code Section 3093.
The "owner" who must file for record a notice of completion of a building or°other work of
improvement means the owner (or his successor in interest at the date the notice is filed) on
whose behalf the work was done, though his ownership is less than the fee title. For example,
If A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then
B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, the
notice may be signed by any one of the co-owners (in fact, the foregoing form is designed for
giving of the notice by only one co -tenant), but the names and addresses of the other co-
owners must be stated in paragraph 5 of the form.
Note that any Notice of Completion signed by a successor in interest shall recite the
names and addresses of his transferor or transferors.
In paragraphs 3, 5 and 6, the full address called for should include street number, city,
county, and state.
As to paragraphs 7 and 8, this form should be used only where the notice of completion
covers the work of improvement as a whole. If the notice is to be given only of completion of a
particular contract, where the work of improvement is made pursuant to two or more original
contracts, then this form must be modified as follows: (1) Strike the words "A work of
improvement" from paragraph 7 and insert a general statement of the kind of work done or
materials furnished pursuant to such contract (e.g., "The foundation for the improvements");
(2) Insert the name of the contractor under the particular contract in paragraph 8.
In paragraph 8 of the notice, insert the name of the contractor for the work of improvement
as a whole. No contractor's name need to given if there is no general contractor, e.g. on so-
called "owner -builder jobs."
In paragraph 9, insert the full, legal description, not merely a street address or tax
description. Refer to deed or policy of title insurance. If the space provided for description is
not sufficient, a rider may be attached.
In paragraph 10, show the street address, if any, assigned to the property by any
competent public or governmental authority.
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