CC SR 20171017 H - Eastview Construction Contract Change Order #4RANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 10/17/2017
AGENDA HEADING: Consent Calendar
Consideration and possible action to award a construction change order for the
Eastview Park Improvements and Dog Park Project.
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(1) Authorize Staff to execute the attached Construction Contract Change Order #4
allowing for the addition of new grass in the dog run areas at an amount not to
exceed $66,394.47;
(2) Authorize Staff to use up to an additional $5,000 for a project contingency, and,
(3) Authorize an additional appropriation to the project in the amount of $47,484.27
(Quimby funds)
FISCAL IMPACT: This work is included in the adopted FY17-18 municipal budget.
Amount Budgeted: $315,920
Additional Appropriation: $47,484.27
Account Number(s): 334-400-8402-8803 f
ORIGINATED BY: Ron Dragoo, PE, Principal Engineer J
REVIEWED BY: Elias Sassoon, PE, Public Works Director
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APPROVED BY: Doug Willmore, City Manager,"
ATTACHED SUPPORTING DOCUMENTS:
A. Construction Contract Change Order #4 (page A-1)
BACKGROUND AND DISCUSSION:
Eastview Park encompasses an area of 9.9 acres. Within the park area are a children's
playground, picnic facilities, a jogging path, restrooms, landscaping, and an off-street
parking lot. The City Council approved a construction contract for improvements to
Eastview Park and the Dog Park Project with Horizons Construction, Inc. in the amount
of $287,200 at their June 6, 2017, meeting, with a construction contingency of $28,720.
Work project is currently approximately 90% complete.
The proposed change to the contract will add sod, irrigation and trees to the dog park
area of Eastview Park. Initially, the turf area within the Eastview Park proposed dog
park area was to remain; however, due to the recent drought and now recent
construction, the turf is in a condition that cannot be restored. Additionally, the time it
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would take to restore the turf would extend the opening of the area to an unacceptable
time frame for the public. Due to the tight timeline, the contractor cannot guarantee re-
seeding the turf area to an acceptable condition by the end of the project. The
installation of sod with the appropriate irrigation would create an immediate aesthetic
impact and reduce the establishment period to allow for a timely opening.
Also as a part of this project, the existing trees in the project area were evaluated and
deemed to be dead and/or dying for similar reasons as the turf. In all, six dead trees
had to be removed during construction as they were located in and around the newly
established dog park area. The proposed addition of the four Tipuana Tipu trees will
replace the trees removed that provided shade in and around the dog park walking
path. These trees, installed from 36" boxes, will quickly create the much needed shade
for the project area.
This change order including an additional $5,000 contingency, will require an additional
appropriation of $52,484.27 to complete. Changes to the contract have been made
using contingency funds resulting in a net increase of $9,809.80. This change will add
sod to the dog park, install irrigation for the sod, and install four, 36" Tipuana Tipu trees.
The total cost of this change order is $66,394.47. Insufficient contingent funds remain
to complete the change; accordingly, Staff is requesting an additional appropriation of
$52,484.27 (funded primarily be restricted Quimby park funds), along with approval of
the Construction Contract Change Order.
CONCLUSION:
Adopting Staff's recommendations will result in an additional appropriation of Quimby
funds and an authorization for Staff to execute a Construction Contract Change Order
for the addition of new sod to the dog park at Eastview Park.
ALTERNATIVE:
In addition to the Staff recommendations, the following alternative actions are available
for the City Council's consideration:
Reject Staff's recommendation and/or consider other options as
appropriate.
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Eastview Park, Park Improvement and Dog Park Construction
Project # 018115
Change Order #
Total
Original Contract Value $ 287,200.00
Total Value of all Previous Change Orders $ 9,809.80
Total Revised Contract Sum Prior to this Change Order $ 297,009.80
Value of this Change Order $ 66,394.47
New Contract Sum $ 363,404.27
Contract Completion Date 10/23/2017
Accepted: Horizons Construction Co.
By
Project Manager
Date:
Authorized: Rancho Palos Verdes
By
Project Manager
Date:
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Horizons Construction Co.
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Attention: Hatem Ibrahim
30940 Hawthorne Blvd.
432 W. Meats Ave.
Rancho Palos Verdes, CA 90275
Orange, CA 92865
Additive "A" /
Bid Item No.
Description
Quantity
Unit measure
Unit Cost
Amount
Deductive"D"
A
CC04
Add the planting of four (4) 36" box Tipuana Tipu trees at locations specified by the City.
A
CC04
Install 40,000 SF Tifway 419 Hybrid Bermudagrass. Includes soil prep, labor, material, and equipment.
Install 700 LF of 11/2" schedule 40 pvc pipe and fittings, three (3) rainbird PED series irrigation control
A
CC04
valves, and thirty (30) Hunter PGP pop-up rotors. Includes all labor, trenching, materials and equipment
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$ 66,394.47
$ 66,394.47
to irrigate the sod and 4 trees.
Fine grading of dog park area to prepare for soil amendments and sod planting. Includes labor,
A
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equipment, dump fees, and appertenances required to accomplish sod installation complete.
Total
Original Contract Value $ 287,200.00
Total Value of all Previous Change Orders $ 9,809.80
Total Revised Contract Sum Prior to this Change Order $ 297,009.80
Value of this Change Order $ 66,394.47
New Contract Sum $ 363,404.27
Contract Completion Date 10/23/2017
Accepted: Horizons Construction Co.
By
Project Manager
Date:
Authorized: Rancho Palos Verdes
By
Project Manager
Date:
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