CC SR 20170606 N - EPC Work Plan FY 17-18RANCHO PALOS VERDES CITY COUNCIL
MEETING DATE: 06/06/2017
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to approve the Draft Emergency Preparedness
Committee (EPC) FY17-18 Work Plan
RECOMMENDED COUNCIL ACTION:
(1) Approve the proposed Draft FY17-18 City of Rancho Palos Verdes Emergency
Preparedness Committee (EPC) Work Plan for inclusion in the FY17-18 City
Budget.
FISCAL IMPACT: $11,000
Amount Budgeted:
Additional Appropriation:
Account Number(s):
$11,000
N/A
101-400-1430-5101 $5,500
101-400-1430-4310 $5,500'4'"
ORIGINATED BY: Tracy Bonano, Senior Administrative Analyst/Emergency Manager
REVIEWED BY: Gabriella Yap, Deputy City Manager
APPROVED BY: Doug Willmore, City Manager'.
ATTACHED SUPPORTING DOCUMENTS:
A. Estimated EPC FY17-18 Work Plan Resources (page A-1)
BACKGROUND AND DISCUSSION:
Pursuant to Section 5 (Annual Work Plan) of Resolution No. 2008-61, the EPC and City
Staff liaison shall prepare an annual work plan to be presented to the City Council for
approval.
At the February 16, 2017, EPC meeting, the FY 17-18 EPC Work Plan (Attachment A)
was discussed by the EPC and Staff. Specifically, EPC and Staff propose to:
Participate in the City's Whale of a Day event by providing EPC members to perform
community outreach and work with Staff in setting up, staffing, and dissembling the
City -provided booth space.
Participate in the 4t" of July event by providing EPC members to perform community
outreach and work with Staff in setting up, staffing, and dissembling the City -
provided booth space.
1
• Produce two Public Service Announcements (PSAs) — "Be More Prepared" and
"Rain Barrels." EPC members will submit on-screen talent recommendations and
scripts to Staff. PSAs will be promoted through the City's EPC website, the City
Manager's weekly report, televised on RPVty Channel 33 (COX Cable)/Channel 38
(Frontier FIOS) and featured on Channel 33's "Peninsula Beat."
• EPC members will be available to visit Rancho Palos Verdes homeowners
associations and faith -based organizations, along with Rancho Palos Verdes
independent neighborhood residents and business owners in general, to make
"Beauty & the Beast," "Be More Prepared" and "LA County Five Step Neighborhood
Action Kit" presentations.
• Continue the City's utility service providers' emergency preparedness presentations,
focusing on the California Water Service Company.
• EPC members will host a US Geological Survey (USGS) emergency preparedness
related presentation at the Norris Pavilion in Rolling Hills Estates or similar venue in
Rancho Palos Verdes. The presentation will be provided by a reputable USGS staff
scientist and emphasize the importance of public awareness in regards to natural
and human made disasters. Media outlets for advertising include, but are not limited
to, the City's home webpage, EPC webpage, PV News, the Daily Breeze, RPVty
Channels 33 & 38, the Palos Verdes Peninsula Unified School District (PVPUSD),
the City's electronic Notify Me systems, Nextdoor and Facebook.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available
for the City Council's consideration:
Approve the FY17-18 EPC Work Plan with modifications.
2
#
Item / Description
Est.
Hours
Est. $$
1
Whale of a Day
Staff
20
N/A
Takeaways (Glow Sticks - $600, Blankets $600,
Hand Sanitizer - $550, Water - $500, 5 Backpacks
-$250)
$2,500
2
4t" of July
Staff
20
N/A
Takeaways (Glow Sticks - $600, Blankets $600,
Hand Sanitizer - $550, Water - $500, 5 Backpacks
-$250)
$2,500
3
Two 2 PSA's
Staff
4
N/A
Channel 33 $1,500 each PSA
100
$3,000
4
Beauty and the Beast, Be More Prepared and
LA County Five Step Neighborhood Action Kit
Presentations
Staff
20
N/A
Takeaways 10 Backpacks - $500
$500
5
Utility Company Presents - California Water
Service
Staff
20
N/A
IT Staff
4
N/A
Channel33
10
$400
6
USGS Emergency Preparedness Presentation
Staff
20
N/A
Norris Pavilion in Rolling Hills Estates (or similar
venue in Rancho Palos Verdes)
$500
Advertising — PV News, Daily Breeze, etc.
$500
Channel 33 to film event
10
$600
Miscellaneous costs (flyers, AV at Norris, etc.
$500
Total
228
$11,000
A-1