CC SR 20170801 05 - League CA Cities Voting DelegateANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 08/01/2017
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to appoint a Council Member as the second Voting
Delegate -Alternate for the League of California Cities Annual Business Meeting to be
held on Friday, September 15, 2017.
RECOMMENDED COUNCIL ACTION:
(1) Appoint a second alternate voting delegate
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Emily Colborn, City Clerk_
REVIEWED BY: Gabriella Yap, Deputy City ManagerA&
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. League of California Cities' letter dated May 3, 2017 — Designation of
Voting Delegates/Alternates (page A-1)
BACKGROUND AND DISCUSSION:
The League's 2017 Annual Conference is scheduled for September 13-15, 2017 in
Sacramento. An important part of the Annual Conference is the Annual Business
Meeting scheduled for 12:30 p.m. on Friday, September 15. At this meeting, the
League membership considers and takes action on resolutions that establish League
policy.
As part of the 2017 City Council Assignments, the City Council has appointed
Councilman Misetich as the Voting Delegate and Councilman Dyda as the Voting
Delegate—Alternate for the League of California Cities 2017 Annual Business Meeting.
The City has the opportunity to name a second alternate in the event that Councilman
Misetich and Councilman Dyda are unable to attend to represent the City's interests.
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L E A G U Ee 1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
OF CAH FORK IA www.cacities.org
C I T I ES
Council Action Advised by July 31, 2017
May 3, 2017
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference — September 13 —15, Sacramento
The League's 2017 Annual Conference is scheduled for September 13 — 15 in Sacramento. An
important part of the Annual Conference is the Annual Business Meeting (during General
Assembly), scheduled for 12:30 p.m. on Friday, September 15, at the Sacramento Convention
Center. At this meeting, the League membership considers and takes action on resolutions that
establish League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to the League's office
no later than Friday, September 1, 2017. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note the following procedures that are intended to ensure the integrity of the voting
process at the Annual Business Meeting.
Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a copy of the council resolution that
reflects the council action taken, or haveo� ur city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
desi ngnating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they
may register for Friday only. To register for the conference, please go to our website:
www.eacities.org. In order to cast a vote, at least one voter must be present at the
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Annual Conference Voting Procedures
One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy. .
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred fi•eely between the voting delegate and alternates, but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will detennine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
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't L L E AGU E@
CITIES
CITY:
2017 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Friday, September 1, 2017.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Ti
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
W
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name:
Mayor or City Clerk
(circle one)
Date:
(signature)
E-mail
Please complete and return by Friday, September 1, 2017
League of California Cities
ATTN: Carly Shelby
1400 K Street, 4th Floor
Sacramento, CA 95814
Phone:
FAX: (916) 658-8240
E-mail: cshelby@cacities.org
(916) 658-8279
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