CC SR 20170516 Q - Preserve CommitteeRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 05/16/2017
AGENDA HEADING: Consent Calendar
Consideration and possible action to approve clarifications for the formation of an Ad
Hoc Preserve Committee.
RECOMMENDED COUNCIL ACTION:
(1) Approve the proposed clarifications for the formation of the Ad Hoc Preserve
Committee.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Katie Lozano, Administrative Analyst, Open Space Manager k
REVIEWED BY: Cory Linder, Director of Recreation and Parks � L-
APPROVED BY: Doug Willmore, City Manager '/ -X,11-117
,11-'
ATTACHED SUPPORTING DOCUMENTS:
A. City Council Staff Report of January 17, 2017 (page A-1)
B. City Council Minutes of January 17, 2017 (page B-1)
C. City Council Staff Report of October 4, 2016 (page C-1)
D. City Council Minutes of October 4, 2016 (page D-1)
BACKGROUND AND DISCUSSION:
At the October 4, 2016, City Council Meeting, the City Council chose to form a Preserve
Committee to further effective communication between the City and the Palos Verdes
Peninsula Land Conservancy (PVPLC) and to maximize effective management of the
Palos Verdes Nature Preserve. At the January 17, 2017, City Council Meeting, the City
Council appointed Councilman Dyda and Councilman Misetich to sit on the Committee,
and reviewed Staff's recommendations for meeting frequency and format. The
importance of effective management of the Preserve is underscored by the facts that
the Preserve:
Covers 16% of the City geographically;
Is cherished by Rancho Palos Verdes residents;
Is experiencing ever increasing popularity and public use, and;
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In 2017, City Council will be reviewing the planning documents (the Natural
Communities Conservation Plan (NCCP) and Implementing Agreement) that will
govern the Preserve's operation and preservation in perpetuity.
Since the January 17, 2017, City Council Meeting, the City Attorney's Office and City
Clerk's Office identified some Brown Act and legal conflicts with the format of the
proposed committee. The City Attorney's Office has worked with Staff to identify a
revised and appropriate committee format.
The proposed changes are listed below, and have also been vetted by PVPLC Staff.
The Preserve Committee will be ad hoc, in that it will be implemented for a defined
period of time determined by the Committee members for the purpose of carrying out
specific goals. These goals will pertain to enhancing communication between the City
and PVPLC, as directed by the City Council, and maximizing excellent and efficient
Preserve Management. At the end of the defined period of time, the Ad Hoc Committee
will provide a recommendation to the City Council relating to how and if they should
continue to operate. Options may include, but are not limited to: disbanding, forming a
standing committee that meets indefinitely, or forming a more formal advisory board to
the City Council.
The Ad Hoc Preserve Committee will consist of Councilman Dyda and Councilman
Misetich. As appropriate, members of the PVPLC Board of Directors, the Recreation
and Parks Department Director and/or his designee, and the PVPLC Executive Director
and/or her designee may be invited. The frequency, duration, and dates/times of
meetings will be determined at the initial Committee meeting, which is scheduled to be
held on May 17, 2017.
The Ad Hoc Preserve Committee will operate in a manner consistent with other City
Council ad hoc committees. Ad hoc committees are advisory, with a clear agenda and
set of tasks. They are not official governing bodies subject to the Brown Act; they
consist solely of less than a quorum of City Councilmembers; and there are no
requirements for public attendance, formal minutes, or agenda posting. The Ad Hoc
Committee Members will periodically inform and advise the full City Council of their
goals and activities.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council's consideration:
Direct Staff to look into alternative ways to format the Ad Hoc Preserve
Committee.
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RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 01/17/2017
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to appoint two City Council Members to the Palos
Verdes Nature Preserve Subcommittee.
RECOMMENDED COUNCIL ACTION:
(1) Appoint two City Council Members to the Palos Verdes Nature Preserve
Subcommittee, and receive an update on additional communication
enhancements between the City Council and the Palos Verdes Peninsula Land
Conservancy Board of Directors.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Katie Lozano, Administrative Analyst, Open Space Manager,
REVIEWED BY: Cory Linder, Director of Recreation and Parks
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. City Council Minutes of October 4, 2016 (page A-1)
BACKGROUND AND DISCUSSION:
At the October 4, 2016, City Council Meeting, the City Council considered options to
formalize the City Council's relationship with the Palos Verdes Peninsula Land
Conservancy (PVPLC) Board of Directors in order to further the mission of excellent
Preserve management, unified mission, and enhanced communication between the two
bodies. The City Council chose to: 1) form a subcommittee consisting of two City
Council members and two PVPLC Board Members; 2) direct Staff to attend the PVPLC
Board of Directors' bimonthly meetings; and 3) request that the Mayor be made a
member of the PVPLC President's Advisory Council (Attachment A).
The Preserve Subcommittee will meet quarterly beginning in early 2017. It will be
attended by two appointed City Council members and two or more PVPLC Board
Members. Rather than choosing two appointed Board Members to participate, PVPLC
will select two or more board members (from the 16 -member Board) most appropriate to
attend, based upon agenda topics. Meetings will also be attended by the Recreation
A-1
and Parks Director and/or his designee and the PVPLC Executive Director and/or her
designee. Recreation and Parks Staff will work with the City Council and PVPLC Board
to set the specific dates of meetings and put together meeting agendas. Because the
Subcommittee is technically a legislative body consisting of two City Council Members
and at least two PVPLC Board Members, it must comply with the Brown Act. Therefore,
agendas will be posted 72 hours in advance of meetings, and the public will be invited
to attend and provide comments. As is the City's policy with other Subcommittee
meetings, rather than formal minutes, Recreation and Parks staff will make note of
meeting action items.
Recreation and Parks Staff will also attend PVPLC Board Meetings, which take place
every other month. These Board Meetings are not open to the public and Staff will
attend as a Board visitor. As a Board visitor, in advance of the meeting, Staff will have
an opportunity to request the discussion of a particular topic and/or provide materials to
distribute at the meeting. City Staff will provide a summary of meeting topics in the City
Manager's Weekly Administrative Report. The first PVPLC Board Meeting to be
attended by Staff is on January 25, 2017.
PVPLC has invited the Mayor to join the PVPLC President's Advisory Council. The
Advisory Council meets annually to receive updates, give input, and enlist support on
PVPLC projects and activities. The Advisory Council also receives regular updates
throughout the year on Preserve management matters. The 2017 President's Advisory
Council meeting has not yet been set, but PVPLC staff will extend an invitation to the
meeting as soon as a date is confirmed.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available
for the City Council's consideration:
1. Direct Staff to look into alternative ways to format the Preserve
Subcommittee members or operation.
2. Direct Staff to take different actions when attending bimonthly PVPLC
Board Meetings.
A-2
Acting City Clerk Takaoka reported that notice of the public hearing was duly published;
written protests received and included as part of the staff report; late correspondence
was distributed prior to the meeting; and there were no requests to speak on this item.
Director of Community Development Mihranian introduced Assistant Planner Irving
Anaya who provided a staff report and PowerPoint presentation regarding this item.
Discussion ensued among Council Members, Staff and the City Attorney.
Mayor Campbell declared the public hearing open.
Applicants Sean Lynch and Chase Ballard provided comments regarding the zone
changes that they were requesting.
Joe Stevens, spoke in opposition to the Land Use Amendment and would like to keep
density low.
Noel Park, Rancho Palos Verdes, provided his comments and spoke in opposition to
the amendment and zone change.
Mayor Campbell declared the public hearing closed.
Discussion ensued among Council Members, Staff and the City Attorney.
Mayor Pro Tem Duhovic moved, seconded by Councilman Misetich to take no action at
this time.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES: None
ABSENT: None
Mayor Campbell called a brief recess from 8:31 P.M. to 8:43 P.M.
REGULAR BUSINESS:
Consideration and Possible Action to Appoint Two Councilmembers to the Palos
Verdes Nature Preserve Subcommittee
Acting City Clerk Takaoka reported that there were no requests to speak regarding this
item.
Councilman Misetich moved, seconded by Councilwoman Brooks, to waive the staff
report.
Discussion continued among Council Members.
City Council Minutes
Special Meeting
January 17, 2017
Page 7 of 11
B-1
Councilwoman Brooks moved, seconded by Mayor Campbell, to approve the staff
recommendation to appoint two City Council Members to the Palos Verdes Nature
Preserve Subcommittee. The City Councilmembers appointed were Councilman Dyda
and Councilman Misetich.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell
NOES: None
ABSENT: None
Consideration and Possible Action to Adopt an Urgency Ordinance and Introduce
an Ordinance that Establishes a Citywide Noise Ordinance (Case No. ZON2017-
00015)
Acting City Clerk Takaoka reported that late correspondence was distributed prior to the
meeting and that there were four requests to speak regarding this item.
Senior Planner Mikhail provided a brief staff report and PowerPoint presentation
regarding this item.
Discussion continued among Council Members and staff.
John Jensen, Rancho Palos Verdes, shared his concerns regarding noise issues
experienced in his neighborhood such as racing motorcycles and leaf blowers.
Mickey Rodich, Rancho Palos Verdes, shared his concerns that unless a device is used
to measure the noise level it will be difficult for the ordinance to be effective.
Jennifer Taggart, Rancho Palos Verdes, urged the City Council to oppose the current
noise ordinance as written as it is too ambiguous.
Bruce Miller, Rancho Palos Verdes, stated his opposition to the noise ordinance as it is
currently written as it is confusing.
Minas Yerelian, Rancho Palos Verdes, provided comments regarding activities like
special event permits and continuous issues like the York property.
Alan S., shared his concerns that the ordinance is overly broad, difficult to enforce and
suggested a targeted enforcement area to address the major problems.
Councilman Misetich moved, seconded by Councilwoman Brooks for Staff to return with
a comprehensive menu of items to address in a new noise ordinance and to conduct
this process as a public notice.
The motion passed on the following roll call vote:
City Council Minutes
Special Meeting
January 17, 2017
Page 8 of 11
B-2
RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 10/04/2016
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to analyze the desired level of involvement and
communication enhancements with the Palos Verdes Peninsula Land Conservancy
(PVPLC) Board of Directors.
RECOMMENDED COUNCIL ACTION:
(1) Consider options for increased involvement and communication with the PVPLC
Board of Directors.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Katie Lozano, Administrative Analyst II ,
REVIEWED BY: Cory Linder, Director of Recreation and Parks � L-
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Letter from PVPLC Board of Directors (page A-1)
B. Preserve Management Costs (page B-1)
C. PVPLC Board of Directors Job Description (page C-1)
D. PVPLC Bylaws (page D-1)
BACKGROUND AND DISCUSSION:
At the April 19, 2016, City Council meeting, the City Council directed Staff to bring back
options for formalizing the City Council's relationship with the PVPLC Board of Directors
to further the mission of excellent Preserve management, unified mission, and
enhanced communication between the two bodies.
The need for effective management of the Preserve has become increasingly apparent
over the past several years as use has increased substantially, thereby impacting the
resources. With the need for increased management also comes the need to maximize
resources and efficiency. City and PVPLC management roles have shifted since 2010,
with the City's dedicated resources more than doubling (Attachment B).
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The PVPLC has land management responsibilities for 1,600 acres in four Peninsula
cities: Rolling Hills, Rolling Hills Estates, San Pedro (Los Angeles) and Rancho Palos
Verdes. Of that 1,600 acres, 1,400 acres are located in the City and comprise the Palos
Verdes Nature Preserve. The PVPLC's land management roles in the City are derived
from the 2004 City Council -adopted draft Natural Communities Conservation Plan
(NCCP) and the City/PVPLC Management Agreement. PVPLC management roles
include habitat restoration, invasive weed eradication, and monitoring land and making
management recommendations to the City to achieve compliance with PVPLC's future
conservation easement over the Preserve.
In light of the fact that 87.5% of PVPLC's co -managed property is located in the City, is
vital to the preservation of community character, and that the interface of City and
Preserve programs is close and continuing, the City Council expressed a desire for
direct representation on the PVPLC Board. The City Attorney advises that this is legally
permissible since it does not violate conflict of interest laws if there is no financial
interest (Government Code §87100) as an unpaid position, nor does it constitute dual
office holding (Government Code §1123) since Board membership is not public office.
Accordingly, a variety of arrangements would be possible.
However, PVPLC has declined Council's request for Board representation, and has
offered other options for increased Council involvement with PVPLC operations outlined
below and in the attached letter from PVPLC (Attachment A):
City Preserve Subcommittee (standing or ad hock A subcommittee could be
formed consisting of one or two members of both the City Council and the
PVPLC Board. The subcommittee could meet regularly or as needed.
Staff Appointment: The City Council could direct the City Manager to have City
Staff in attendance at all PVPLC Board meetings, where appropriate, and provide
regular updates to the City Council.
President's Advisory Council: A Council Member would be appointed to the
PVPLC President's Advisory Council. In this capacity, they would be invited to
an annual meeting where Advisory Council's feedback is solicited and PVPLC
shares information on Preserve projects and efforts. Involvement could be at the
member's discretion. Members also are provided with regular updates on
Preserve management matters.
PVPLC has declined the City's request to review the Board of Directors bylaws.
However staff was able to obtain a version by searching online (Attachment D).
Because PVPLC did not directly provide the bylaws to the City, the City is not certain it
is the most current version. Depending on which of the above options is chosen, the
City Attorney would review how to implement the change, but possible actions range
from adoption of resolutions by the bodies, or an ordinance, and potential amendment
of the PVPLC bylaws. For reference, the PVPLC's Board Member job description is
attached (Attachment C).
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ALTERNATIVES
In addition to the Staff recommendation, the following alternative actions are available
for the City Council's consideration:
1. The City Council may continue with the current level of involvement/com-
munication with PVPLC regarding PVPLC's co -management of City -
owned Preserve properties.
2. The City Council may direct Staff to research alternative land
management options.
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July 7, 2016
Via Electronic Mail
PRESERVING LAND AND RESTORING HABITAT FORTH E EDUCATION AND ENJOYMENT OF ALL
Honorable Mayor and Council Members of the City of Rancho Pales Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Subject: City Council Agenda Item for the August 2, 2016 Concerning Palos Verdes Peninsula
Land Conservancy
Honorable Mayor and Council Members:
Creating the Palos Verdes Nature Preserve has over time been the product of a tremendous
partnership between the Palos Verdes Peninsula Land Conservancy (PVPLC) and the City of
Rancho Palos Verdes. PVPLC introduced preservation of our coastal open space to the public
and to prior city councils, persevered on behalf of its supporters and City residents, and raised
and continues to raise significant financial contributions and volunteer efforts on behalf of the
Preserve. For its part, the City made possible a process (the NCCP) to achieve preservation and
contributed acquisition funding and lands to the Preserve, and since that time has satisfied its
NCCP-mandated funding obligations. PVPLC is proud of its heritage in shaping the Peninsula,
proud of the community for supporting these efforts, and appreciates the opportunity to help the
City fulfill its own open space commitments and its goals of providing a beautiful, natural,
public resource.
Decently, the City Council has identified its desire to have more information regarding PVPLC's
activities affecting the Preserve. PVPLC respects this desire and wants to worn with the City in
every reasonable way to achieve this result. When considering the City Council's involvement
with PVPLC going forward, it is worth recalling that:
• PVPLC staff and City staff have numerous regular routines for the sharing of information
on Preserve priorities and work.
The City has, through its management agreement with PVPLC, significant rights and
power to approve what occurs in the Preserve so long as the primacy of habitat protection
is not violated.
* PVPLC staff provides monthly updates that City staff is informed of major and strategic
issues.
916 SILVER SPUR ROAD A207 -ROLLING HILLS ESTATES. CA 90274-3826T 310.541.7613 F 310.541.7623 WWW,PVPLC.ORC-4
Honorable Mayor and City Council
City of Rancho Palos Verdes
July 7, 2016
Page 2
City Council members are invited to PVPLC events and receive PVPLC newsletters and
other communications, via social media and otherwise, all of which afford opportunities
to build an understanding of what PVPLC is doing and PVPLC's relationship with the
community.
+� Members of PVPLC's Board of Directors reach out regularly to Council members to
establish relationships in order to facilitate better communication.
Although PVPLC believes these and other efforts already allow for substantial information
sharing between PVPLC and the City Council, PVPLC welcomes greater communication
opportunities with the City Council.
To this end, PVPLC suggests the following possibilities to the City Council and to City staff that
PVPLC believes will create the relationship between City Council and PVPLC's Board of
Directors that is necessary, appropriate and will benefit bath parties:
• The City of RPV creates a Preserve subcommittee of two Council members who meet
regularly with the PVPLC Board President and Executive Director or such other PVPLC
Board members as may benefit the conversations. This has historically been the City
Council's preferred approach to managing matters of special interest to the Council.
• A City Council member joins the PVPLC's President's Advisory Council. Although this
group was formed to bring major donors together to provide their advice and experience
to the full breadth of the organization and the work of the President's Advisory Council
goes beyond issues affecting the Preserve, PVPLC acknowledges that the City can be an
important member of this group.
• Along with other governments that have jurisdiction over the Peninsula, create an Open
Space Council of the Peninsula, with members comprised of mayors (or their delegates)
and city managers (or their delegates) of the four Peninsula cities, the 40 District
Supervisor of the Los Angeles County Board of Supervisors (or his or her delegate), the
Los Angeles City Council District 15 councilmember, and PVPLC's Board President and
Executive Director. This Open Space Council would meet quarterly to hear from
PVPLC, ask questions, exchange information and collaborate on ideas to advance open
space protection and enhancement.
e Without the necessity of formality, any member of the City Council may be delegated
responsibility to meet regularly with PVPLC's Board President and Executive Director
and PVPLC would welcome such meetings.
Any City Council member may attend PVPLC Board meetings without the necessity of
being a board representative.
916 SILVER SPUR ROAD # 207, ROLLING HILLS ESTATES. CA 90274-3826 T310.541.7613 F310-541.7623 WWWPVPLC.OR<,C_5
Honorable Mayor and City Council
City of Rancho Pales Verdes
July 7, 2016
Page 3
At a recent City Council meeting, one or more Council members suggested that one of its
members be appointed to the PVPLC Board, whether as a voting member or ex officio. For
various reasons, PVPLC's Board will not agree to put on its board an active representative of any
government entity where PVPLC: currently contracts with that government entity.
Whether or not this would constitute a strict legal conflict of interest (although the potential for
legal breach of fiduciary duty would be significant in the City's proposal), PVPLC's Beard
believes it would both constitute a practical conflict and create the appearance of impropriety.
PVPLC is not a governmental or quasi -governmental entity where the representatives are elected
by the public or appointed by elected representatives. It is a private, 501(c)(3) tax exempt
California corporation with a legal fiduciary responsibility to all of its constituents to select
board representatives who do not have a significant conflict of interest or appearance of conflict
of interest with the mission and function of PVPLC. Also, having a board member who is
conflicted in the mission of the organization can give rise to challenges to the organization's tax
exempt status. From a board management perspective, it is impractical to include a
representative from each interested government entity and it would be difficult for a single
elected government official to take into account the needs of their own electorate as well as that
of other local governments.
Moreover, PVPLC is committed to recruiting and retaining board members who are fully
involved in board governance and committees, publicly visible as representatives of the
organization, and financially committed to personally giving funding as well as supporting
fundraising activities. This type of board is incredibly important in the area of fundraising, and
in maintaining long-term sustainability of the organization. Creating an alternate type of
member unnecessarily diminishes this effort when better solutions are available.
The PVPLC Board is firmly committed to finding the right, mutually agreeable solution with the
City Council in line with the foregoing. We look forward to the opportunity to discuss this in
greater detail with the City Council.
Sincer L
.P i
Cassie Jones
President, Board of Directors
Palos Verdes Peninsula Land Conservancy
cc: City Manager, City of Rancho Palos Verdes
Executive Director, PVPLC
916 SILVER SPUR ROAD # 207. ROLLING HILLS ESTATES. CA 90274-3826 T 310.541.7613 F 310.541.7623 WWWPVYLC.oRGC_6
City Costs - Palos Verdes Nature Preserve*
Purpose
FY 10-11 Amount
FY 16-17 Amount
Description
Habitat Restoration
$126,411
$166,500
Payment to PVPLC and City restoration activities
City In -Kind Services
$277,082
$881,525
Public services, enforcement, OSM staff, general maintenance,
contractors, and field equipment.
Non -wasting Endowment
$10,000
$10,000
Annual contribution to fund PVPLC's conservation easement
responsibilities post permit.
TOTAL $413,493 $1,058,025
*This chart excludes the City's $50,000 Dedicated Habitat Restoration Fund
PVPLC Costs - Palos Verdes Nature Preserve**
Purpose
FY 15-16 Amount
Description
Salaries/Contract Services
$439,616
Staff salaries, project labor, accounting fees, irrigation installation, and surveys.
Facility & Equipment
$59,171
Building lease, vehicles, and equipment
Other non -Personnel
expenses
$94,604
Supplies, insurance, computer services, travel, and equipment repairs.
TOTAL
$593,391
** Excludes expenses for volunteer program management estimated at $40,000 and plant growth expenses.
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PALOS VERDES PENINSULA,
Palos Verdes Peninsula Land Conservancy
BOARD MEMBER JOB DESCRIPTION
The Palos Verdes Peninsula Land Conservancy is a 501(c)(3) independent non-profit California
corporation with the mission to preserve land and restore habitat for the education and enjoyment of all.
The Land Conservancy's board plays an important fiduciary role, and is responsible for corporate
governance of the organization and secondarily for support of fundraising, including making personal
significant financial contributions annually and asking others to contribute financially to the
Conservancy.
Board member responsibilities include that members act in accordance with legal standards and duty of
care by staying informed and asking questions. Duty of loyalty is required in which board members must
show undivided allegiance to organization's welfare. Duty of obedience is also important in which board
members must stay faithful to the organization's mission.
Roles & Responsibilities:
Collectively, the Board of Directors should have expertise or experience in administration, financial
management, investment, land acquisition, natural sciences, conservation and stewardship, law,
fundraising, community outreach, education, and government. Individually, each Board Member will
participate as follows:
• Exercise fiduciary responsibility for the organization and its assets.
• Attend all board meetings plus annual retreat.
• Serve on at least one committee each year.
• Make significant annual personal financial contributions, and contribute to special fund-raising
projects such as land acquisition, endowment and stewardship.
• Participate in all major fund-raising and friend -raising events (i.e., do at least one of the following for
eaeh fundraising opportunity to support the Conservancy: contribute your service to help organize or
conduct a fundraising activity, contribute directly, or recruit others who can contribute).
• Serve as ambassadors to the community, the business sector, conservation partners, public officials,
the media, and opinion leaders to leverage our conservation work, secure public funding, support
sound conservation policies, and position Conservancy as a uniquely effective, highly respected
conservation organization.
• Participate in at least two outreach activities each year such as a walk -table, a booth, etc. in order to
get a least a little `face -time' with the people we are trying to reach and serve.
• Assist the Conservancy in gaining community support by exercising personal and professional
contacts whenever possible and appropriate.
• Accept a leadership position on the board as experience and time allow.
• Establish and continuously evaluate and refine the mission and strategic plan of the organization.
• Create and promulgate policy for the organization as a whole as well as for developing the Board.
• Establish standards to measure conservation success as well as organization effectiveness and
efficiency.
• Select, evaluate, and set compensation for the Executive Director.
• Serve the interest of the whole organization.
Qualifications:
• Enthusiasm and commitment to advancing the PVPLC's Mission and Vision.
• Willing to contribute at least 4-6 hours per month (in addition to regular board meetings) to support
the work of the board and the organization.
•
• Will make personal financial contributions to the Conservancy.
• Willing to ask others to contribute financially to the PVPLC, an organization you care passionately
about and where you've contributed yourself.
• Where knowledge and experience applies, will provide pro bono work/advice in addition to monetary
contributions.
• Experience with `friend -raising', building relationships, attendance at events, making introductions,
making calls, writing letters, etc.
• Experience or knowledge in at least one of the following areas: Community and public relations or
outreach; conservation and stewardship of natural resources; finance; fundraising; law; nonprofit
organization management; real estate transactions; volunteer recruitment; human resources; or other
area in which the person would make a valuable contribution to the Conservancy.
• Energetic and highly respected individuals, preferably well known within our service area.
• Would find the experience meaningful, challenging, fun and rewarding.
The Land Conservancy maintains high standards of corporate professionalism with legal and moral
oversight, to ensure compliance with legal requirements and to safeguard organizational values, and avoid
conflicts of interest. Annually, each board member must complete a disclosure form identifying any
relationships, positions, or circumstances in which the Board member involved that he or she believes
could contribute to a Conflict of Interest arising. In addition to an annual disclosure form, each Board
member shall immediately disclose a conflict of interest. Such relationships, positions, or circumstances
might include service as a director of or consultant to a not-for-profit organization, or ownership of a
business that might provide goods or services to the Palos Verdes Peninsula Land Conservancy, or interest
in a property under management or preservation by the Palos Verdes Peninsula Land Conservancy.
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BYLAWS OF
PALOS VERDES PENINSULA LAND CONSERVANCY
ARTICLE I
NAME, PURPOSES AND PRINCIPAL OFFICE
Section 1.1 Name.
The name of this corporation is the PALOS VERDES
PENINSULA LAND CONSERVANCY.
Section 1.2 Purposes.
The corporation is organized under the Nonprofit
Public Benefit Corporation Law of California exclusively for
charitable and educational purposes, within the meaning of
Section 501(c)(3) of the Internal Revenue Code of 1954.
The specific purposes of this corporation include,
but are not limited to, the preservation of land for
historic, educational, recreational, scenic or open space
uses. Preservation of land shall be accomplished by
acquiring real property or partial interests therein,
including conservation easements as defined in California
Civil Bode Section 815.2, and retarding appropriate
instruments necessary to protect in perpetuity the physical
environment of the area for wildlife, ecological and
aesthetic purposes beneficial to the public interest.
Section 1.3 Principal Office.
The principal office of this corporation shall be
located in Los Angeles County, State of California, at an
address to be established by resolution of the board of
directors.
ARTICLE II
MEMBERSHIP
This corporation shall have no members.
ARTICLE III
BOARD OF DIRECTORS
Section 3.1 Powers.
This corporation shall have powers to the full
extent allowed by law. All powers and activities of this
corporation shall be exercised and managed directly by the
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board of directors or, if delegated, under the ultimate
direction of the board.
Section 3.2 Number of directors.
The authorized number of directors shall be
eleven.
Section 3.3 Election and Term of Office of directors.
3.3.1 The initial eleven directors of the
corporation shall be appointed by their execution of the
articles of incorporation. of those eleven directors, six
directors shall serve from the date of appointment through
the first regularly scheduled annual meeting of the board,
and for a term of two years thereafter, until a successor
has been elected, qualified, and accepted as a replacement
on the board. The remaining five initial directors shall
serve from the date of their appointment, through the first
regularly scheduled annual meeting of the board of
directors, and for a term of one year thereafter, until a
successor has been elected, qualified, and accepted as a
replacement on the board. Thereafter, each director shall
be elected for a term of two years.
3.3.2 Each director shall hold office until the
expiration of the term for which the director was elected,
unless said director resigns or is removed from the board.
3.3.3 No director may serve more than two
consecutive terms.
3.3.4 All subsequent directors shall be elected
at the annual meeting of the board to fill the vacancies
then occurring. All then sitting directors shall be
entitled to vote, by secret written ballot, for the
directors to be elected. At the discretion of the board,
the election may be conducted by mail.
3.3.5 The quorum for election of directors is
two-thirds of the then sitting directors, rounded to the
next whole number. If a quorum is not met upon the first
regularly scheduled election as a result of a sitting
director refusing to vote, said director shall automatically
be removed from the board.
3.3.6 All persons who wish to become candidates
for election to the board must identify themselves to the
Nominating Committee at least forty-five days prior to the
date set for the election of directors. The Nominating
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Committee has the authority to recommend to the board the
candidates it suggests for election.
3.3.7 All voting directors shall have allocated
to them the number of votes corresponding to the number of
vacancies then to be filled at that election. Each director
may then cast his or her votes for the candidates standing
for election allocating their votes among the candidates in
any fashion, and the candidates with the greatest number of
votes shall be elected. Votes may not be split into
fractional shares, and in the event of any tie votes, such
candidates shall not be elected, but the board shall fill
said position or positions as if a vacancy existed on the
board.
Section 3.4 Vacancies.
A vacancy shall be deemed to exist in the event
that the actual number of directors is less than the
authorized number for any reason. Designation of any
director shall be effective upon receipt of written notice
of such resignation by the board, the president, the vice
president, or the secretary. The board may remove any
director with or without cause by the vote of at least
two-thirds of all then sitting directors. Unexcused absence
of a director from three or more consecutive regular board
meetings shall constitute Cause for removal. Vacancies may
be filled by the board for the unexpired portion of the term
of any director who does not complete his or her term.
Section. 3.5 Annual Meeting.
The annual meeting of the board of directors shall
be held during the third week of October. Notice of the
exact date, time, and place of the meeting shall be mailed
to all directors at least 30 days in advance of the meeting.
Section 3.6 Regular Meetings.
The board, by resolution, may establish a schedule
of regular meetings of the board.
Section 3.7 Special etings
Special Meetings of the board may be called by the
president, or by any two (2) directors, by written notice
delivered personally or by telephone or telegraph to each of
the directors, or mailed by first class mail at least four
(4) days or more prior to any such meetings. The notice
shall state the time and place of such special meeting.
Members of the board may participate in annual, regular, or
special meetings of the board through the use of conference
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telephone or similar communications equipment so long as all
directors participating in such meeting can hear one
another.
Section 3.8 Quorum.
A majority of the directors then in office shall
constitute a quorum for the transaction of business, except
to elect directors as provided in Section 3.3 of this
Article III, or to adjourn as provided in Section 3.10 of
this Article III. Every act or decision by a majority of
the directors present shall be regarded as the act of the
board, subject to the provisions of the California Nonprofit
Corporation Law, especially those provisions relating to (i)
approval of contracts or transactions in which a director
has a direct or indirect material financial interest, (ii)
appointment of committees, and (iii) indemnification of
directors. A meeting at which a quorum is initially present
may continue to transact business, notwithstanding the
withdrawal of directors, if any action taken is approved by
at least a majority of the required quorum for that meeting.
Section 3.9 Waiver of Notice.
The transactions of any meeting of the board,
however called and noticed or wherever held, are as valid as
though the meeting had been duly held after regular call and
notice, provided (a) a quorum is present, and (b) either
before or after the meeting, each of the directors not
present signs a written waiver of notice, a consent to
holding the meeting, or an approval of the minutes. The
waiver of notice or consent need not specify the the purpose
of the meeting. All waivers, consents, and approvals shall
be filed with the corporate records or made a part of the
minutes of the meeting. Notice of a meeting shall also be
deemed given to any director who attends the meeting without
protesting before or at its commencement about the lack of
adequate notice.
Section 3.7.0 Adjournment.
A majority of the directors present, whether or
not constituting a quorum, may adjourn any meeting to
another time and place. Notice of the time and place of
holding an adjourned meeting need not be given, unless the
meeting is adjourned for more than 24 hours, in which case
personal notice of the time and place shall be given before
the time of the adjourned meeting to the directors who were
not present at the time of the adjournment.
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Section 3.11 Standard of Care.
UM
B.
General.
A director shall perform the duties of a
director, including duties as a member of any
committee of the board on which the director
may serve, in good faith, in a manner such
director believes to be in the best interests
of this corporation, and with such care,
including reasonable inquiry, as an
ordinarily prudent person in a like situation
would use under similar circumstances.
In performing the duties of a director,
a director shall be entitled to rely on
information, opinions, reports or statements
including financial statements and other
financial data, in each case prepared or
presented by:
(1) one or more officers or employees of the
corporation whom the director believes to be
reliable and competent in the matters
presented;
(2) Counsel, independent accountants or
other persons as to matters which the
director believes to merit confidence, so
long as in any such case, the director acts
in good faith, after reasonable inquiry when
the need therefore is indicated by the
circumstances, and without knowledge that
would cause such reliance to be unwarranted.
A person who performs the duties of a
director in accordance with the foregoing
shall have no liability based upon any
failure or alleged failure to discharge that
person's obligations as a director,
including, without limiting the generality of
the foregoing, any actions or omissions which
exceed or defeat the public and charitable
purposes to which the corporation, and assets
held by it, are dedicated.
Non -liability of Directors.
The directors shall not be personally
liable for the debts, liabilities, or other
obligations of the corporation.
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C. Insurance for Corporate Agents.
The board may adopt a resolution
authorizing the purchase and maintenance of
insurance on behalf of any agent of the
corporation (including a director, officer,
employee or other agent of the corporation)
against any liability other than for
violating provisions of law relating to
self-dealing (Section 5233 of the California
Nonprofit Public Benefit Corporation Law)
asserted against or incurred by the agent in
such capacity or arising out of the agent's
status as such, whether or not the
corporation would have the power to indemnify
the agent against such liability under the
provisions of Section 5238 of the California
Nonprofit Public Benefit Corporation Law.
D. Investments.
Except with respect to assets held for
use or used directly in carrying out this
corporation's charitable activities in
investing, reinvesting, purchasing,
acquiring, exchanging, selling and managing
this corporation's investments, the board
shall avoid speculation, looking instead to
the permanent disposition of the funds,
considering the probable income as well as
the probable safety of this corporation's
capital. The provisions of Subsection A,
above, shall apply to this Subsection.
Section 3.12 Prohibited Transactions.
A. Loans.
This corporation shall not make any loan
of money or property to or guarantee the
obligation of any director or officer;
provided, however, that this corporation may
advance money to a director or officer of
this corporation or of any subsidiary for
expenses reasonably anticipated to be
incurred in performance of the duties of such
officer or director so long as such
individual would be entitled to be reimbursed
for such expenses absent that advance.
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S. Self -Dealing Transactions.
Except as provided in Subsection C
below, the board shall not approve a
self-dealing transaction. A self-dealing
transaction is one to which the corporation
is a party and in which one or more of the
directors has a material financial interest.
C. Approval.
The board may approve a self-dealing
transaction if the board determines that the
transaction is undertaken for the corpora --
ton's own benefit, and is fair and
reasonable to this corporation; and the
board, after reasonable investigation under
the circumstances, determines that this
corporation could not have obtained a more
advantageous arrangement with reasonable
effort under the circumstances. Such deter-
minations must be made by the board, in good
faith, with knowledge of the material facts
concerning the transaction and the director's
interest in the transaction, and by a vote of
a majority of the directors then in office,
without counting the vote of the interested
director(s).
Section 3.13 ComDensation.
Mone of the directors shall be persons compensated
by this corporation for services performed for this
corporation. In this Section, the term "persons" includes
individuals related by blood or marriage.
ARTICLE IV
COMMITTEES
section 4.1 Committees of Directors.
The board may designate one (1) or more commit-
tees, each consisting of two (2) or more directors to serve
at the pleasure of the board; provided, however, that if an
executive committee is authorized by the board, said
committee shall consist of not Less than three (3)
directors, and the resolution establishing such executive
committee shall be adopted by a majority of the directors
then in office. Appointments to all committees shall be
made by the board of directors except that appointments to
the executive committee shall be by majority vote of the
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directors then in office. Any committee, to the extent
provided in the resolution, shall have all the authority of
the board except that no committee, regardless of board
resolution may:
A.
B.
C.
D.
E.
Section 4.2
Fill vacancies on the board of directors or
on any committee;
Expend any corporate funds for any purpose
without the express authorization of the
board of directors;
Amend or repeal Bylaws or adopt new Bylaws;
Amend or repeal any resolution of the board
of directors which by its express terms is
not so amendable or repealable;
Appoint any other committees of the board of
directors or the members of these committees.
Meetings
Meetings and actions of committees shall be
governed by and held and taken in accordance with the
provisions of Article III of these Bylaws concerning
meetings of directors, with such changes in the context of
those Bylaws as are necessary to substitute the committee
and its members for the board of directors and its members.
Minutes shall be kept of each meeting of any committee and
shall be filed with the corporate records. The board of
directors may adopt rules for the governance of any
committee not inconsistent with the provisions of these
Bylaws.
ARTICLE V
OFFICERS
Section 5.1 Officers.
The officers of this corporation shall be
president, vice-president, secretary and treasurer. The
corporation may also have, at the discretion of the
directors, such other officers as may be appointed by the
directors. Any number of offices may be held by the same
person, except that neither the secretary nor the treasurer
may serve concurrently as the president of the board.
All officers of the corporation shall be selected
from the membership of the board of directors, and must be
members of the board of directors.
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Section 5.2 Election.
The officers of this corporation shall be chosen
annually by the directors, and each shall serve at the
pleasure of the board, subject to the rights, if any, of an
officer under any contract of employment.
Section 5.3 Removal.
Subject to the rights, if any, of any officer
under any contract of employment, any officer may be
removed, with or without cause, by the board of directors at
any meeting of the board.
Section 5.4 Resignation.
Any officer may resign at
written notice to this corporation. A
take effect at the date of the receipt
any later time specified by that
otherwise specified in that notice, tY
resignation shall not be necessary to
Any resignation is without prejudice to
of this corporation under any contract
is a party.
Section 5.5 Vacancies.
any time by giving
ay resignation shall
of that notice or at
notice, and unless
.e acceptance of the
make it effective.
the rights, if any,
to which the officer
A vacancy in any office for any reason shall be
filled in the manner described in these Bylaws for regular
appointments to that office.
Section 5.5 President.
The president shall be the chief executive officer
of the corporation, shall preside at all meetings of the
board of directors and shall, subject to control of the
board, generally supervise, direct and control the business
and the officers of the corporation. The president shall be
a member of all committees and shall have the general powers
and duties of management usually vested in the office of
president of a corporation, and shall have such other powers
and duties as may be prescribed by the board of by the
Bylaws.
Section 5.7 Vice -President.
In the absence of the president, the
vice-president shall preside at all meetings of the board of
directors, and shall, subject to the control of the board,
have the powers and duties of the president.
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Section 5.8 Secretary.
The secretary shall keep a full and complete
record of the proceedings of the directors, shall keep the
seal of the corporation and affix the same to such papers
and instruments as may be required in the regular course of
business, shall make service of such notices as may be
proper or necessary, shall supervise the keeping of the
books of the corporation, and shall discharge such other
duties as pertain to the office or as prescribed by the
directors.
Section 5.9 Treasurer.
The treasurer shall have charge and custody of all
funds of the corporation, shall deposit such funds in the
manner required by the board, shall keep and maintain ade-
quate and correct accounts of the corporation's properties
and business transactions, shall render reports and
accountings as required, and shall discharge such other
duties as pertain to the office or as prescribed by the
directors.
ARTICLE VI
REPORTS TO DIRECTORS
S12ection 6.1 President's Annual Re ort.
The president shall furnish a written report
annually to all directors of this corporation containing the
following information:
A. The assets and liabilities, including the
trust funds of this corporation, as of the
end of the fiscal year;
B. The principal changes in assets and liabil-
ities, including trust funds, during the
fiscal year;
C. The revenue or receipts of this corporation,
both unrestricted and restricted for particu-
lar purposes, for the fiscal year;
D. The expenses or disbursements of this corpo-
ration, for both general and restricted
purposes during the fiscal year;
E. Any transaction during the previous fiscal
year involving FIVE THOUSAND DOLLARS
($5,000.00) or more by this corporation and
in which any director or officer of the
corporation was a party. The report must
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disclose the names of the interested persons
involved in such transaction, stating such
person's relationship to the corporation, the
nature of such person's interest in the
transaction, and, where practicable, the
amount of such interest;
F. The amount and circumstances of any indemni-
fications or advances aggregating more than
TWO THOUSAND DOLLARS ($2,000.00) paid during
the fiscal year to any officer or director of
the corporation.
Section 6.2 Audited Financial Statement
Included within the president's annual report
shall be the financial statements of the corporation in
audited form.
ARTICLE VII
INDEMNIFICATION
Section 7.1 Definitions.
For the purposes of this Article VII, "agent"
means any person who is or was a director, officer,
employee, or other agent of the corporation, or is or was
serving at the request of the corporation as a director,
officer, employee or agent of another foreign or domestic
corporation, partnership, joint venture, trust, or other
enterprise, or was a director, officer, employee, or agent
of a foreign or domestic corporation which was a predecessor
corporation of the corporation or of another enterprise at
the request of such predecessor corporation; "proceeding"
means any threatened, pending, or completed action or
proceeding, whether civil., criminal, administrative, or
investigative; and "expenses" includes without limitation
attorneys' fees and any expenses of establishing a right to
indemnification under Section 7.4 or 7.5(b) of this Article
VII.
Section 7.2 Indemnification in Actions by Third Parties.
The corporation shall have power to indemnify any
person who was or is a party or is threatened to be made a
party to any proceeding (other than an action by or in the
right of the corporation to procure a judgment in its favor,
an action brought under Section 5233 of the California
Nonprofit Public Benefit Corporation Law, or an action
brought by the Attorney General or a person granted relator
status by the Attorney General for any breach of duty
relating to assets held in charitable trust), by reason of
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the fact that such person is or was an agent of the corpo-
ration, against expenses, judgments, fines, settlements, and
other amounts actually and reasonably incurred in connection
with such proceeding if such person acted in good faith and
in a manner such person reasonably believed to be in the
best interests of the corporation and, in the case of a
criminal proceeding, had no reasonable cause to believe the
conduct of such person was unlawful. The termination of any
proceeding by judgment, order, settlement, conviction, or
upon a plea of nolo contendere or its equivalent shall not,
of itself, create a presumption that the person did not act
in good faith and in a manner which the person reasonably
believed to be in the best interests of the corporation or
that the person had reasonable cause to believe that the
person's conduct was unlawful.
Section 7.3 Indemnification in Actions by or in the Right
of the Corporation.
The corporation shall have the power to indemnify
any person who was or is a party or is threatened to be made
a party to any threatened, pending, or completed action by
or in the right of the corporation, or brought under Section
5233 of the California Nonprofit public Benefit Corporation
Law, or brought by the Attorney General or a person granted
relator status by the Attorney General for breach of duty
relating to assets held in charitable trust, to procure a
judgment in its favor by reason of the fact that such person
is or was an agent of the corporation, against expenses
actually and reasonably incurred by such person in connec-
tion with the defense or settlement of such action if such
person acted in good faith, in a manner such person believed
to be in the best interests of the corporation, and with
such care, including reasonable inquiry, as an ordinarily
prudent person in a like position would use under similar
circumstances. No indemnification shall be made under this
Section 7.3:
A. In respect of any claim, issue, or matter as
to which such person shall have been adjudged
to be liable to the corporation in the
performance of such person's duty to the
corporation, unless and only to the extent
that the court in which such proceeding is or
was pending shall determine upon application
that, in view of all the circumstances of the
case, such person is fairly and reasonably
entitled to indemnity for the expenses which
such court shall determine;
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B. of amounts paid or expenses incurred in
defending a threatened or pending action
involving the Attorney General which is
settled or otherwise disposed of without
court approval, unless it is settled with the
approval of the Attorney General.
Section 7.4 indemnification Aaainst Expenses.
To the extent that an agent of the corporation is
to be indemnified for any proceeding referred to in Section
2 or 3 of this Article VII or in defense of any claim,
issue, or matter therein, the agent shall be indemnified
against expenses actually and reasonably incurred by the
agent in connection therewith.
Section 7.5 Required Determination.
Except as provided in Section 7.4 of this Article
VII, any indemnification under this Article VII shall be
made by the corporation only if authorized in the specific
case, upon a determination that indemnification of the agent
is proper in the circumstances because the agent has met the
applicable standard of conduct set forth in Section 2 or 3
of this Article VII, by:
A. A majority vote of a quorum consisting of
directors who are not parties to such pro-
ceeding; or
B. The court in which such proceeding is or was
pending upon application made by the corpo-
ration or the agent or the attorney or other
person rendering services in connection with
the defense, whether or not such application.
by the agent, attorney, or other person is
opposed by the corporation.
Section 7.5 Advance of Expenses.
Expenses incurred in defending
be advanced by the corporation prior to
tion of such proceeding upon resolution
the agent is entitled to be indemnified
this Article VII.
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any proceeding may
the final disposi-
of the board that
as authorized in
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Section 7.7 other Indemnification
No provision made by the corporation to indemnify
its or its subsidiary's directors or officers for the
defense of any proceeding, whether contained in the Arti-
cles, Bylaws, a resolution of members or directors, an
agreement, or otherwise, shall be valid unless consistent
with this Article VII. Nothing contained in this Article
VII shall affect any right to indemnification to which
persons other than such directors and officers may be
entitled by contract or otherwise.
Section 7.6 Forms of Indemnification Not Permitted.
No indemnification or advance shall be made under
this Article VII, except as provided in Section 7.4 or
7.5(b), in any circumstances where it appears:
A. That it would be inconsistent with a pro-
vision of the Articles, these Bylaws, or an
agreement in effect at the time of the
accrual of the alleged cause of action
asserted in the proceeding in which the
expenses were incurred or other amounts were
paid, which prohibits or otherwise limits
indemnification; or
B. That it would be inconsistent with any
condition expressly imposed by a court in
approving a settlement.
Section 7.9 Nonapplicability to Fiduciaries of Employee
Benefits Plans.
This Article VII does not apply to any proceeding
against any trustee, investment manager, or other fiduciary
of an employee benefit plan in such person's capacity as
such, even though such person may also be an agent of the
corporation as defined in Section 1 of this Article VII.
The corporation shall have power to indemnify such trustee,
investment manager, or other fiduciary to the extent
permitted by subdivision (f) of Section 207 of the
California General Corporation Law.
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ARTICLE VIII
AMENDMENTS
Section 8.1 Amendment of Articles of Incorporation.
Proposed amendments to the corporation's articles
of incorporation must be submitted in writing to the direc-
tors at least one (1) month in advance of the board meeting
at which they will be considered for adoption. The vote of
two-thirds (2/3) of the directors shall be required to adopt
an amendment to the articles of incorporation.
Section 8.2 Amendments to Bylaws.
Proposed amendments to this corporation's Bylaws
must be submitted in writing to the directors at least one
(1) month in advance of the board meeting at which they will
be considered for adoption. The vote of two-thirds (2/3) of
the directors shall be required to adopt an amendment to the
Bylaws of this corporation.
ARTICLE IX
MISCELLANEOUS
Section 9.1 Fiscal Year.
The fiscal year of this corporation shall end each
year on 30 September.
Section 9.2 Corporate Seal.
This corporation shall have a seal which shall be
specified by resolution of the board of directors. The seal
shall be affixed to all corporate instruments, but failure
to affix it shall not affect the validity of the instrument.
Section 9.3 Contracts.
All contracts entered into on behalf of this
corporation must be authorized by the board of directors and
signed by at least two officers of the corporation.
Section 9.4 Execution of Checks.
Except as otherwise provided by law, every check,
draft, promissory note, money order, or other evidence of
indebtedness of the corporation shall be signed by such
individuals as are authorized by the board of directors.
END OF BYLAWS
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Elizabeth Sala, commented on the excellent report and noted that it is because of newer
guidelines and available resources for the public to review that corporations like Rancho
LPG cannot store dangerous substances.
Barbara Sattler, commented that the report Staff produces is so informative and well
written it should be continued.
Discussion ensued among Council Members and Staff.
Initially the request for a staff report was previously waived, but after public testimony
Council asked for a staff report.
Senior Administrative Analyst Fox provided a staff report regarding this item.
Discussion ensued among Council Members and Staff.
Councilman Misetich moved, seconded by Councilman Duhovic, to approve Staff
recommendation to: 1) receive and file the current report on the status of Border Issues;
and, 2) have Staff provide the Border Issues report not less than twice a year, or as
needed; and 3) return a later date with a revision of City Council Policy No. 34
accordingly.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda
NOES: None
ABSENT: None
Consideration and Possible Action to Analyze the Desired Level of Involvement
and Communication Enhancements with the Palos Verdes Peninsula Land
Conservancy (PVPLC) Board of Directors
Acting City Clerk Takaoka reported that late correspondence was distributed prior to the
meeting and there were fourteen requests to speak regarding this item.
Mayor Dyda called a brief recess from 8:22 P.M. to 8:34 P.M.
Mayor Pro Tem Campbell returned to the dais at 8:36 P.M.
Director of Recreation and Parks Linder introduced Administrative Analyst II Katie
Lozano.
Administrative Analyst II Lozano provided a staff report and PowerPoint presentation
regarding this item.
Cassie Jones, Bill Ailor, Ken Swenson, of PVPLC, provided comments regarding the
City Council Minutes
October 4, 2016
Page 5 of 7
D-1
Conservancy's role; the importance of the City's relationship with the Conservancy;
what they viewed as the City's obligation to the Conservancy; and their desire for
effective and open lines of communication.
Robert Kautz, Barbara Sattler, Noel Park, Rancho Palos Verdes, offered their
comments and suggestions for increased communication; coordination of land
management issues; and the need for a collaborative relationship.
Susan Wilcox, PVPLC, shared her role in the Conservancy and discussed the
complexities and challenges of working with all involved, as well as the need for open
lines of communication between all parties.
Judy Herman, Al Sattler, and Eva Cicoria provided comments regarding the need for
improved communication between the entities, and the City's potential role on the
Conservancy's Board.
Elizabeth Sala and Carolynn Petru expressed their desire to see greater lines of
communication between the City and the Conservancy as well as a more focused
approach as to each sides needs and perspectives.
Andrea Vona, PVPLC, discussed effective options for the roles of the Conservancy and
the City; the role that social media has played in bringing more attendance to the area;
habitat restoration, staffing and volunteering.
Eileen Hupp, Chamber of Commerce, provided comments regarding on the role of the
Conservancy and the active role the Conservancy has with the Chamber.
Councilman Misetich moved, seconded by Councilman Duhovic, to approve increased
involvement and communication with PVPLC Board of Directors by: 1) the creation of a
City Preserve Subcommittee; 2) having Staff in attendance at Board meetings; and 3)
the creation of a President's Advisory Council.
The motion passed on the following roll call vote:
AYES: Brooks, Campbell, Duhovic, Misetich and Mayor Dyda
NOES: None
ABSENT: None
Consideration and Possible Action to Authorize the City Manager or Deputy City
Manager to Continue Contract RPVty Services on a Month -to -Month Basis and
Approve Invoices Beyond their $25,000 Authorization Limit Until the Agreements
are Negotiated
Councilman Duhovic moved, seconded by Councilwoman Brooks, to approve Staff
recommendation to: Authorize the City Manager or Deputy City Manager to approve
City Council Minutes
October 4, 2016
Page 6 of 7
D-2