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CC SR 20170516 B - 20170418 CC ADJ MTG MINS DRAFTDRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING APRIL 18, 2017 The meeting was called to order at 5:33 P.M. by Mayor Campbell at Fred Hesse Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Brooks, Duhovic, Dyda, Misetich and Mayor Campbell ABSENT: None Also present were Doug Willmore, City Manager; Colin Tanner, Assistant City Attorney; Gabriella Yap, Deputy City Manager; Emily Colborn, City Clerk; and Teresa Takaoka, Deputy City Clerk. CLOSED SESSION ITEMS ANNOUNCED: City Manager Willmore announced the items to be discussed in Closed Session. PUBLIC COMMENTS: (This section of the agenda is for audience comments regarding Closed Session items) None. RECESS TO CLOSED SESSION: At 5:35 P.M., the Council recessed to Closed Session. RECONVENE TO OPEN SESSION AND RECESS TO ADJOURNED REGULAR MEETING TO INTERVIEW COMMITTEE CHAIRS The meeting was reconvened to an Adjourned Regular Session to conduct interviews for the Chair position for the Emergency Preparedness Committee and Infrastructure Management Advisory Committee at 6:00 P.M. RECONVENE TO CLOSED SESSION: The meeting was reconvened to a Closed Session at 6:50 P.M. RECONVENE TO STUDY SESSION: The meeting was reconvened to a Study Session at 7:24 P.M. DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 1 of 14 STUDY SESSION: DISCUSSION TOPICS: Review of Tentative Agendas and 2014 City Council Goals and Priorities Discussion ensued among Council Members, and Staff regarding items on the upcoming Council Meeting agendas as listed on the Tentative Agendas. Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic to approve the tentative agendas as amended. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich and Mayor Campbell NOES: None PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION: City Clerk Colborn reported that there were no requests to speak. RECONVENE TO REGULAR SESSION: The meeting was reconvened to Regular Session at 7:27 P.M. ROLL CALL: City Council roll call was answered as follows: PRESENT: Brooks, Duhovic, Dyda, Misetich and Mayor Campbell ABSENT: None Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City Manager; David Aleshire, City Attorney; Terry Rodrigue, Interim Director of Public Works; Nicole Jules, Deputy Director of Public Works; Cory Linder, Director of Recreation and Parks; Daniel Trautner, Deputy Director of Recreation and Parks; Deborah Cullen, Director of Finance; Ara Mihranian, Community Development Director; Octavio Silva, Associate Planner; Irving Anaya, Assistant Planner; Emily Colborn, City Clerk; and Teresa Takaoka, Deputy City Clerk. Also present was Captain Beringer, Lomita Station, Los Angeles County Sheriff's Department. all 4 iel 4101;V-11" *0 F-11 LI [4 DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 2 of 14 The Pledge of Allegiance was led by Captain Beringer. CLOSED SESSION REPORT: City Attorney Aleshire reported that with respect to the Conference with Labor Negotiators, Council direction was given for further negotiations; with regards to anticipated litigation, a report was given with no reportable action was taken; with regards to the real property negotiations, (Martin Martinez), a status report was given and Council direction was given for further negotiations; with regards to potential litigation against the City involving California River Watch, a status report was given with no reportable action taken; with regards to the City Manager performance evaluation, matter was discussed with no reportable action taken; and with regards to the City Attorney performance evaluation, that did not occur. MAYOR'S ANNOUNCEMENTS: None. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Campbell announced Recyclers of the Month from the April 4, 2017, City Council meeting: Andrew Beaupre and Leila Reville. He indicated that all winners receive a check for $250 and urged everyone to participate in the City's Recycling Program. He noted that in addition to winning the Recycler Drawing, the two individuals also won a Personal Emergency Preparedness Kit from the City at a value of $60.00. APPROVAL OF THE AGENDA: Council discussion ensued regarding the order of the agenda. Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic to approve the agenda with Regular Business items to be reordered as follows: Item #9 to Item #8, Item #8 to Item #9. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich and Mayor Campbell NOES: None ABSENT: None PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) City Clerk Colborn reported that there were two requests to speak regarding this item. DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 3 of 14 Nick Ryan Shirley, Rancho Palos Verdes, encouraged residents to come out and volunteer for the Palos Verdes Land Conservancy and shared his experience with the organization. Max Ryan Shirley, Rancho Palos Verdes, also encouraged residents to volunteer at the Palos Verdes Land Conservancy and shared his experience with the organization. CITY MANAGER REPORT: City Manager Willmore announced: that April is California Earthquake Preparedness Month and encouraged residents to reevaluate all of their disaster plans and to restock their emergency kits and shared that more information can be found on the City website or they can contact Emergency Preparedness Coordinator Tracy Bonano; the Palos Verdes Drive East Traffic Safety Guardrails Project was started on April 17, 2017, and will take approximately a month for installation and urged residents to plan their trips accordingly due to the increased traffic; and part of the Healthy RPV Initiative, the first community event which is Healthy People, Healthy Pets will be held on Saturday, May 6, 2017, from 10:00 A.M. to 2:00 P.M. at the City Hall site in the grassy area. The Event is free and is designed to bring healthy area resources, information and services to City residents and their pets. 10101Z&14kiIKey_144ki117_13 City Clerk Colborn reported that late correspondence was distributed prior to the meeting regarding Item F (Consideration and Possible Action to Oppose Senate Bill No. 649 Regarding Wireless Telecommunications Facilities) and that there was one request to speak on Consent Calendar Item D (Consideration and Possible Action Regarding a Claim Against the City by Howard De Ruyter) Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic to approve the Consent Calendar with Item D (Consideration and Possible Action Regarding a Claim Against the City by Howard De Ruyter) removed and to be heard immediately after the Consent Calendar and Item F (Consideration and Possible Action to Oppose Senate Bill No. 649 Regarding Wireless Telecommunications Facilities) removed and to be heard after Regular Business. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None Motion to Waive Full Reading DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 4 of 14 Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the March 7, 2017, Adjourned Regular Meeting. Register of Demands ADOPTED RESOLUTION NO. 2017-14, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Consideration and Possible Action Regarding a Claim Against the City by Howard De Ruyter This item was removed from the Consent Calendar for separate consideration. Consideration and Possible Action to Authorize the City Clerk to File a Notice of Completion for the Annual Sidewalk Repair Program, FY15-16 1) Accepted the project as complete; 2) Authorized the City Clerk to file a Notice of Completion for the project with the Los Angeles County Recorder; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond; and, 3) Authorized the Director of Public Works to release the 5% construction retention payment to Hardy & Harper, Inc., a California corporation, 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City. Consideration and Possible Action to Oppose Senate Bill No. 649 Regarding Wireless Telecommunications Facilities This item was removed from the Consent Calendar for separate consideration. Consideration and Possible Action to Receive and File "Independent Accountants' Report on Agreed -Upon Procedures (AUP) Performed with Respect to City Employee Compensation, for the Calendar Year Ended December 31, 2016" Received and filed documents related to the City Employee Compensation and Benefit Analysis Report for 2016. Consideration and Possible Action to Award a Construction Contract for the Pedestrian Safe Bus Stop Linkage on Hawthorne Boulevard Project No. 018515, DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 5 of 14 Federal Project No. CML -5413(013) and Appropriation of Funds to Complete the Project 1) Approved the plans and specifications for the Pedestrian Safe Bus Stop Linkage on Hawthorne Boulevard Project No. 018515, Federal Project No. CML -5413(013); 2) Awarded a construction contract to California Landscape & Design, Inc. in the amount of $1,296,040; 3) Awarded a Professional Services Agreement to Interwest Consulting Group for Construction Management and Inspection Services in the amount of $125,800; 4) Authorized Staff to utilize an additional 10% ($123,074) for project contingency for a total construction authorization of $1,544,914. 5) Directed Staff to request the Los Angeles County Metropolitan Transportation Authority allocate an additional $196,836 of Proposition A funds for this project; 6) Appropriated an additional $257,727 for this project from the CIP Reserves; 7) Authorized the Mayor and City Clerk to execute the Construction and Professional Services Agreements; subject to approval as to form by the City Attorney. Consideration and Possible Action to Approve the Purchase of Two Mobile Automated License Plate Recognition (ALPR) Camera Speed Trailers for the Eastview Neighborhoods Adjacent to Western Avenue Approved the purchase of two mobile Automated License Plate Recognition (ALPR) camera speed trailers for the Eastview neighborhoods adjacent to Western Avenue ITEM REMOVED FROM THE CONSENT CALENDAR: Consideration and Possible Action Regarding a Claim Against the City by Howard De Ruyter City Clerk Colborn reported that there was one request to speak regarding this item. Howard De Ruyter, requested that City Council reconsider the recommendation by the Claims Administrator to reject his claim against the City in the amount of $6,835.61. Mayor Campbell moved, seconded by Mayor Pro Tem Duhovic to continue this item to the next meeting. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None PUBLIC HEARINGS: DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 6 of 14 Consideration and Possible Action to Modify the Parks Master Plan to Include Outdoor Interactive Exhibits at Lower Point Vicente Park City Clerk Colborn reported that notice of the public hearing was duly published, there were no written protests received, late correspondence was distributed prior to the meeting, and that there were six requests to speak on this item. Deputy Director of Recreation and Parks Trautner presented a staff report and Powerpoint presentation. Fran Simon, President of Los Serenos De Point Vicente Docents, presented a Powerpoint presentation. Mayor Campbell declared the public hearing open. Discussion ensued among Council Members and Staff. Susan Deo, Rancho Palos Verdes, spoke to the rewarding experience of being a docent and was in support of the interactive exhibits and the hands-on activities that were proposed. Herb Stark, Rancho Palos Verdes, spoke in support of the exhibits and spoke to the amount of visitors to the Interpretive Center. Elena Johnson, Palos Verdes Estates, spoke in support of the outdoor exhibits; explained the ratio of teachers to students for various school groups; and that noise was generally not a complaint with school groups as the group were very respectful. Diane Robinson, Palos Verdes Peninsula, spoke in support of the outdoor exhibits; the value statements that are taught through these exhibits and shared her strong feelings as a descendant of the Sepulveda family. Henry Jurgens, Rancho Palos Verdes, spoke in favor of the outdoor exhibits and noted that this proposal is merely a concept and is not "shovel ready", all the funds will be from individual contributions; and he felt that residents concerned were addressed. Phillip Browning, Rancho Palos Verdes, spoke in opposition to the project and would like to keep visitors and traffic to a minimum as the noise issue has been increasing. Mayor Campbell declared the public hearing closed. Discussion ensued among Council Members and Staff. Councilwoman Brooks moved, seconded by Councilman Misetich to approve the Staff recommendation to approve the modification to the Parks Master Plan to include outdoor interactive exhibits in concept, and to work with staff and come back and address conditions as identified by the City Council have identified. DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 7 of 14 The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None Mayor Campbell called a brief recess from 8:40 P.M. to 8:53 P.M. Consideration and Possible Action to Approve a Revision to Conditional Large Domestic Animal Permit No. 2 (Case No. ZON2016-00465) for the Ride -to -Fly Therapeutic Riding Program Deputy City Clerk Takaoka reported that notice of the public hearing was duly published, there were no written protests received, late correspondence was distributed prior to the meeting, and that there were two requests to speak on this item. Assistant Planner Anaya presented a staff report and Powerpoint presentation. Mayor Campbell declared the public hearing open. Sana Radville, spoke in support of staff's recommendation and noted how the therapeutic program has greatly benefitted her son. Gail Grove, Ride -to -Fly Executive Director, spoke in support of Staff's recommendation and was available to answer any questions of staff or Council. Mayor Campbell declared the public hearing closed. Councilman Misetich moved, seconded by Councilwoman Brooks to approve the Staff recommendation to Adopt Resolution No. 2017-15, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING AN AMENDMENT TO CONDITIONAL LARGE DOMESTIC ANIMAL PERMIT NO. 2 FOR THE RIDE -TO -FLY THERAPEUTIC PROGRAM, 1) EXTENDING THE EXISTING ENTITLEMENTS FOR 7 ADDITIONAL YEARS TO DECEMBER 19,2023; AND 2) EXTENDING THE OPERATING HOURS ON TUESDAYS THROUGH FRIDAYS TO 9:00 AM TO 5:00 PM OR SUNSET, WHICHEVER IS EARLIER, FOR THE PROPERTY LOCATED AT 50 NARCISSA DRIVE (CASE NO. ZON2016-00465). The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 8 of 14 Consideration and Possible Action to Deny an Appeal and Uphold the Planning Commission's Approval of a Fence/Wall Permit for a 6' -Tall Wall Along the Easterly Property Line of 30931 Cartier Drive (Case No. ZON2016-00475) Deputy City Clerk Takaoka reported that notice of the public hearing was duly published, there were no written protests received, late correspondence was distributed prior to the meeting, and the appellant and applicant are present to speak on this item. Associate Planner Silva presented a staff report and Powerpoint presentation. Associate Planner Silva also informed the City Council that late correspondence was submitted by the Applicants, Mikeo & Shiego Kadowaki, which requested to modify the material of the proposed wall from block to vinyl. Mayor Campbell declared the public hearing open. Chandon Sujan, Appellant, shared his concerns by noting areas on photos he displayed for Council and Staff; and felt that the applicant had provided incorrect information. He also noted some damage that had occurred to the wall. Matthew Kadowaki, Applicant, shared his concerns that the appellant had encroached on his property line which a surveyor confirmed and would like the Council to uphold the Planning Commission's decision. Mayor Campbell declared the public hearing closed. Discussion ensued among Council Members and Staff. Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic to approve the Staff recommendation to adopt Resolution No. 2017-16, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DENYING AN APPEAL AND UPHOLDING THE PLANNING COMMISSION'S APPROVAL OF A FENCE/WALL PERMIT FOR A 6' -TALL WALL ALONG THE EASTERLY SIDE PROPERTY LINE OF 30931 CARTIER DRIVE (CASE NO. ZON2016-00475). The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None REGULAR BUSINESS: Consideration and Possible Action to Appoint Chairs to the City's Advisory Boards DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 9 of 14 Deputy City Clerk Takaoka distributed ballots earlier in the evening for the selection of Chair position for the Emergency Preparedness Committee and the Infrastructure Management Advisory Committee. After one round of balloting, Jon Spain was selected as Chair for the Infrastructure Management Advisory Committee; and Diana Feinberg was selected as Chair of the Emergency Preparedness Committee. Discussion ensued among Council Members and Staff. Councilman Dyda moved, seconded by Councilwoman Brooks to approve to continue with the noted appointments for Chair as called out in the staff report. The Chairs are for the six City Advisory Boards are: Diana Feinberg, Emergency Preparedness Committee; Romolo Santarosa, Finance Advisory Committee; Jon Spain, Infrastructure Management Advisory Committee; John Cruikshank, Planning Commission; Mickey Rodich, Storm Drain User Fee Oversight Committee; and James Guerin, Traffic Safety Committee. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None Mayor Campbell called a brief recess from 9:33 P.M. to 9:39 P.M. Consideration and Possible Action to Approve a Settlement Agreement with Vista Verde Homeowners Deputy City Clerk Takaoka reported that there were three requests to speak regarding this item. City Attorney Aleshire provided presented a staff report. Noel Weiss, Vista Verde Homeowners Attorney, noted that some additional signatures that were requested would be submitted and expressed his desire that the Council approve the settlement so this item could be taken care of tonight. Brian Carter, Secretary of Vista Verde Homeowners Association, wanted to make one minor clarification in that the owners of the properties, not the association, had instituted the lawsuits. Noel Park, Rancho Palos Verdes, strongly urged approval of the settlement and asked that going forward any Green Hills requests should be looked at very carefully. DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 10 of 14 Discussion ensued among Council Members and Staff. Councilwoman Brooks moved, seconded by Councilman Misetich to approve the Staff recommendation to approve the Settlement Agreement with Vista Verde Homeowners. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None Consideration and Possible Action to Receive and File a Status Report on the City's Arterial Fences and Walls Program; to Identify Draft Design Options for an Arterial Fence and Wall Master Plan; and to Initiate Code Amendment Proceedings to Amend the Development Code Relating to an Arterial Fence and Wall Master Plan Deputy City Clerk Takaoka reported that there were two requests to speak regarding this item. Director of Community Development Mihranian presented a staff report and Powerpoint presentation. S. Govind, Rancho Palos Verdes, shared his concerns that removing the chain link fencing could possibly create security and safety issues without having a replacement plan in place. Noel Park, Rancho Palos Verdes, asked that staff double their efforts and remove the fencing especially as it encroaches in the right-of-way. He is ambivalent as to the replacement materials. Councilman Misetich moved, seconded by Mayor Pro Tem Duhovic, to extend the meeting to 11:00 P.M. for the consideration of new business. Without objection, Mayor Campbell so ordered. Discussion ensued among Council Members and Staff. Councilman Dyda moved, seconded by Councilwoman Brooks to approve the Staff recommendation to: 1) Receive and file a status report on the Arterial Fences and Walls program; 2) Identify and direct the Planning Commission to review design options to be included in an Arterial Fences and Walls Master Plan for the City Council's future consideration; and 3) Initiate Code Amendment proceedings to RPVMC Section 17.76.030(F)(6) to require replacement fences and walls along specified arterial streets to comply with a future Arterial Fence and Wall Master Plan. DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 11 of 14 The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, and Misetich NOES: Mayor Campbell ABSENT: None Consideration and Possible Action to Revise and Approve the Community Development Department Records Retention Schedule Deputy City Clerk Takaoka reported that there were two requests to speak regarding this item. Councilwoman Brooks moved to waive the Staff Report. Discussion ensued among Council Members and Staff. Mickey Rodich, Rancho Palos Verdes, spoke to his concerns that staff may not be retaining documents deemed necessary and should look to retain documents for a longer period of time. Lowell Wedemeyer, Rancho Palos Verdes, spoke to preserving the raw data which supports experts' reviews on projects. Councilwoman Brooks moved, seconded by Councilman Dyda to approve the staff recommendation to revise and approve Community Development Department Records Retention Schedule. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None Consideration and Possible Action to Appoint a City Council Member as an Alternate Director to the Boards of Sanitation District No. 5 and the South Bay Sanitation District City Attorney Aleshire provided presented a staff report. Mayor Pro Tem Duhovic moved, seconded by Councilman Dyda to affirm Mayor Campbell's appointment as the City's Director to the Boards of Sanitation District No. 5 and the South Bay Sanitation District, and appoint Councilwoman Brooks as the City's Alternate Director. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 12 of 14 NOES: None ABSENT: None Presentation of Brown Act Summary by City Attorney Discussion ensued among Council Members and Staff. Mayor Campbell moved, seconded by Mayor Pro Tem Duhovic to pull the item for consideration at a later date. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Dyda, Misetich, and Mayor Campbell NOES: None ABSENT: None ITEMS REMOVED FROM THE CONSENT CALENDAR: Consideration and Possible Action to Oppose Senate Bill No. 649 Regarding Wireless Telecommunications Facilities This item was removed by Councilwoman Brooks from the Consent Calendar for separate consideration. Discussion ensued among Council Members, City Attorney, and Staff. Mayor Pro Tem Duhovic moved, seconded by Councilman Dyda to approve the Staff recommendation to authorize the Mayor to sign a letter to Senator Hueso in opposition to Senate Bill No. 649 (SB 649) regarding wireless telecommunications facilities. The motion passed on the following roll call vote: AYES: Duhovic, Dyda, Misetich, and Mayor Campbell NOES: Brooks ABSENT: None FUTURE AGENDA ITEMS: Councilwoman Brooks requested an item be brought back on the retention of electronic data storage. Mayor Pro Tem Duhovic requested that a process to formalize how committees or commissions bring matters forward be agendized. Mayor Campbell requested an update on the Civic Center project, and a review of the City Policy and Procedures. DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 13 of 14 CITY COUNCIL ORAL REPORTS: Mayor Pro Tem Duhovic moved, seconded by Mayor Campbell, to extend the meeting to 11:13 P.M. for the consideration of new business. Without objection, Mayor Campbell so ordered. Each Council Member present reported on his/her attendance at various organization and association meetings. ADJOURNMENT: At 11:15 P.M., Mayor Campbell adjourned to 5:30 P.M. on May 2, 2017, for an Adjourned Regular Meeting. Attest: City Clerk W:\01 City Clerk\City Council Minutes\2017\20170418 CC ADJ MTG MINS DRAFT.doc Mayor DRAFT City Council Minutes Adjourned Regular Meeting April 18, 2017 Page 14 of 14