CC DM 20170307 B - 20170207 CC ADJ REG MTG MINS DRAFTDRAFT
MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
FEBRUARY 7, 2017
The meeting was called to order at 5:45 P.M. by Mayor Campbell at Fred Hesse
Community Park, 29301 Hawthorne Boulevard.
City Council roll call was answered as follows:
PRESENT: Brooks, Duhovic, Misetich and Mayor Campbell
ABSENT: Dyda (excused)
Also present were Doug Willmore, City Manager; David Aleshire, City Attorney;
Gabriella Yap, Deputy City Manager; Nathan Zweizig, Administrative Assistant and
Lorna Cloke, Records Manger/Administrative Analyst II.
CLOSED SESSION ITEMS ANNOUNCED:
City Attorney Aleshire announced the items to be discussed in Closed Session.
PUBLIC COMMENTS: (This section of the agenda is for audience comments regarding
Closed Session items)
None.
RECESS TO CLOSED SESSION:
At 5:48 P.M., the Council recessed to Closed Session.
RECONVENE TO ADJOURNED REGULAR SESSION — INTERVIEWS
The meeting was reconvened to an Adjourned Regular Session to conduct interviews
for the Traffic Safety Committee at 6:30 P.M.
RECONVENE TO REGULAR SESSION:
The meeting was reconvened to Regular Session at 7:10 P.M.
ROLL CALL:
City Council roll call was answered as follows:
PRESENT: Brooks, Duhovic, Misetich and Mayor Campbell
ABSENT: Dyda (excused)
DRAFT City Council Minutes
Adjourned Regular Meeting
February 7, 2017
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Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City Manager;
David Aleshire, City Attorney; Michael Throne, Director of Public Works; Nicole Jules,
Deputy Director of Public Works; Cory Linder, Director of Recreation and Parks; Daniel
Trautner, Deputy Director of Recreation and Parks; Ara Mihranian, Director of
Community Development; Michael Gibson, Public Works Senior Management Analyst
and Lorna Cloke, Records Manager/Administrative Analyst II.
Also present was Captain Beringer, Lomita Station, Los Angeles County Sheriff's
Department.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Ray Mathys.
CLOSED SESSION REPORT:
City Attorney Aleshire reported with regards to the Public Employee matter, the City
Manager evaluation,did not occur; with regards to potential litigation against the City
involving California River Watch, matter was reviewed with no reportable action taken;
with regards to the existing litigation the matters, Vista Verde vs. the City of Rancho
Palos Verdes, the Loveys lawsuits, last week the mediation occurred with that group
that was positive and parties are working on trying to finalize a possible settlement of
that matter which, if it is worked out, will come back to the City Council in the future.
MAYOR'S ANNOUNCEMENTS:
Mayor Campbell presented Mesa Homeowners Association member and past president
Ray Mathys with a City tile for his dedicated work on the Tree Project for Crest Road.
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
Mayor Campbell announced Recyclers of the Month from the January 17, 2017 City
Council meeting: Melanie Streitfeld and Heather Koracev. He indicated that all winners
receive a check for $250 and urged everyone to participate in the City's Recycling
Program.
APPROVAL OF THE AGENDA:
Mayor Pro Tem Duhovic moved, seconded by Councilwoman Brooks to approve the
agenda with Item 5 (Consideration and Possible Action to Provide Direction on the
Proposed Revisions to Rancho Palos Verdes Municipal Code Chapter 2.08) continued
to a future date.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Misetich and Mayor Campbell
NOES: None
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Adjourned Regular Meeting
February 7, 2017
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ABSENT: Dyda (excused)
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
Deputy City Manager Yap reported that there were no requests to speak regarding this
item.
CITY MANAGER REPORT:
City Manager Willmore mentioned Finance Director Cullen regrets she is unable to
attend tonight's meeting due to illness. He went on to say he appreciated Finance
Director Cullen's work with Ray Mathys on the Tree Project and knows she wanted to
be there to see him honored. City Manager Willmore then reported on the status of
Arterial Walls and Fences project and noted that members of the public who had
recently done business with the City will be receiving a survey to help Staff assess their
level of satisfaction with our service. The survey is a part of an ongoing effort to
improve customer service citywide.
CONSENT CALENDAR:
Deputy Manager Yap reported that there was one request to speak regarding Item H
(Consideration and Possible Action to Award a Public Services Agreement for Design of
the Residential Streets Rehabilitation Project Cycle 2, Year 1, Area 8).
Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic to approve the
Consent Calendar, with Items F (Consideration and Possible Action to Support
Assembly Bill No. 1 and Senate Bill No. 1 Regarding Local Street and Roadway Project
Funding) and Item J (Consideration and Possible Action to Award a Contract for the
Construction of the Palos Verdes Drive East Traffic Safety [Guardrails] Project [Federal -
Aid Highway Safety Improvement Program Project #6544]) to be heard after Regular
Business and Item H (Consideration and Possible Action to Award a Public Services
Agreement for Design of the Residential Streets Rehabilitation Project Cycle 2, Year 1,
Area 8) removed and to be heard immediately after the Consent Calendar.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Misetich, and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members after
the reading of the title.
DRAFT City Council Minutes
Adjourned Regular Meeting
February 7, 2017
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Approval of Minutes
Approved the Minutes of the December 20, 2016 Special Meeting and the January 17,
2017 Adjourned Regular Meeting (Interviews).
Register of Demands
ADOPTED RESOLUTION NO. 2017-04, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
Consideration and Possible Action Regarding the November 2016 Cash
Balances/Monthly Treasurer's Report
Received and filed the November 2016 Cash Balances/Monthly Treasurer's Report.
Consideration and Possible Action to Regarding the December 2016 Cash
Balances/Monthly Treasurer's Report
Received and filed the December 2016 Cash Balances/Monthly Treasurer's Report.
Consideration and Possible Action to Support Assembly Bill No. 1 and Senate Bill
No. 1 Regarding Local Street and Roadway Project Funding
This item was removed from the Consent Calendar for separate consideration.
Consideration and Possible Action to Amend the Professional Services
Agreement with MDG Associates, Inc. for Community Development Block Grant
(CDBG) Administrative Services for FY 16-17
Approved the first amendment to the professional services agreement with MDG
Associates, Inc., for Community Development Block Grant (CDBG) Administrative
Services for FY 16-17; and, authorized the Mayor and City Clerk to execute the
agreement, subject to approval as to form by the City Attorney.
Consideration and Possible Action to Award a Public Services Agreement for
Design of the Residential Streets Rehabilitation Project Cycle 2, Year 1, Area 8
This item was removed from the Consent Calendar for separate consideration.
Consideration and Possible Action to Approve a Change Order to the
Professional Services Agreement with CWE Corporation for Storm Drain Design
Services
Approved Change Order No. 2 in the amount of $67,812 to the December 15, 2015,
professional services agreement with CWE Corporation for storm drain engineering
design services; and authorized the Contract Officer to execute the change order.
DRAFT City Council Minutes
Adjourned Regular Meeting
February 7, 2017
Page 4 of 9
Consideration and Possible Action to Award a Contract for the Construction of
the Palos Verdes Drive East Traffic Safety (Guardrails) Project (Federal -Aid
Highway Safety Improvement Program Project #6544)
This item was removed from the Consent Calendar for separate consideration.
Consideration and Possible Action to Authorize the City Clerk to file a Notice of
Completion for the Residential Street Rehabilitation Project, Phase I Area 2
Concrete Asphalt Repairs
1) Accepted the project as complete; 2) Authorized the City Clerk to file a Notice of
Completion for the project with the Los Angeles County Recorder, and if no claims are
filed within 35 days after recordation, send a notice to the surety company to exonerate
the Payment and Performance Bond; and 3) Authorized the Director of Public Works to
release the 5% construction retention payment to Hardy & Harper Inc., 35 days after
recordation of the Notice of Completion by the Los Angeles County Recorder,
contingent upon no claims being filed on the project, and the contractor posting an
acceptable warranty bond with the City.
Consideration and Possible Action to Award a Professional Services Agreement
to KOA Consulting Inc. to Aid in the Administration of Public Works Projects
Authorized the award of a contract with KOA Consulting Inc. for Professional Services
up to $100,000 for assistance in the administration of Public Works Projects currently in
design and construction; and authorized the Mayor and City Clerk to execute the
Professional Services Agreement with KOA Consulting, Inc. subject to approval as to
form by the City Attorney.
Consideration and Possible Action to Award a Public Services Agreement for
Design of the Residential Streets Rehabilitation Project Cycle 2, Year 1, Area 8
Deputy City Manager Yap reported that there was one request to speak regarding this
item.
Minas Yerelian commented that several items on the proposed agreement's Schedule
of Compensation were unclear, not needed or too costly. He also commented on sub-
committees, City Council compensation, and suggested a Legal Advisory Committee be
formed.
Mayor Campbell and Public Works Director Throne discussed the process of gathering
proposals. Public Works Director Throne offered clarification to Mr. Yerelian's
comments.
Mayor Pro Tem Duhovic moved, seconded by Councilwoman Brooks, to approve Staff
recommendation to: 1) Award a contract for professional services to Sunbeam
DRAFT City Council Minutes
Adjourned Regular Meeting
February 7, 2017
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Consulting for a not exceed amount of $391,703.10 for civil engineering services related
to the Residential Streets Rehabilitation Project Area 8; 2) Authorize Staff to utilize an
additional $7,834.06 for project contingency; and, 3) Authorize the Mayor and City Clerk
to execute the Professional Services Agreement, subject to approval as to form by the
City Attorney.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Misetich and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
PUBLIC HEARING
Consideration and Possible Action to Adopt a Resolution Establishing Two New
Underground Utility Districts in Rancho Palos Verdes
Deputy City Manager Yap reported that the notice of public hearing was duly published,
no written protests were received.
Public Works Director Throne introduced Senior Management Analyst Gibson who
provided a staff report and PowerPoint presentation.
Discussion ensued between the City Council and Staff.
Mayor Campbell declared the public hearing open.
Deputy City Manager Yap reported there were no requests to speak.
Mayor Campbell declared the public hearing closed.
Mayor Pro Tem Duhovic, seconded by Councilman Misetich to: ADOPT RESOLUTION
NO. 2017-05, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES ESTABLISHING TWO NEW UNDERGROUNDING UTILITY
DISTRICTS IN THE CITY OF RANCHO PALOS VERDES.
AYES: Brooks, Duhovic, Misetich and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
REGULAR BUSINESS:
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Adjourned Regular Meeting
February 7, 2017
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Deputy City Manager Yap reported that there was no late correspondence or requests
to speak for any of the Regular Business items.
Consideration and Possible Action to Contract with American Capitol Group for
Federal Advocacy Services
City Manager Willmore provided a brief staff report.
Sub -committee members Councilwoman Brooks and Mayor Pro Tem Duhovic
discussed their Congressional meetings in Washington D.C. and those with the Federal
Advocacy Services candidates.
Discussion ensued among Council Members and City Manager Willmore.
City Manager Willmore requested the City Council appoint a sub -committee to work with
the lobbyist and himself.
Councilwoman Brooks and Councilman Misetich agreed to serve on the sub -committee.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic to: 1) Approve the
Staff recommendation to authorize the Mayor and the City Clerk to sign the agreement
with American Capitol Group for a 1 -year Professional Services Agreement, subject to
the City Attorney review and approval, and, 2) Create a sub -committee composed of
members Brooks and Misetich.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Misetich and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
Consideration and Possible Action to Receive and File the Sheriff's Department
2016 Crime Report
Captain Beringer of the Lomita Station, Los Angeles County Sheriff's Department.
provided a brief staff report regarding this item.
Discussion ensued among Council Members and Staff.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic, to receive and file
the staff report.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Misetich and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
DRAFT City Council Minutes
Adjourned Regular Meeting
February 7, 2017
Page 7 of 9
Consideration and Possible Action to Revise and Approve the City Manager's
Office Records Retention Schedule
Administrative Analyst II Cloke provided staff report.
Council Members and Staff discussed records and email retention.
Councilman Misetich moved, seconded by Mayor Pro Tem Duhovic to approve the City
Manager's Records Retention Schedule and to retain all emails across all departments,
for 5 years.
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Misetich and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
Consideration and Possible Action to Provide Direction on the Proposed
Revisions to Rancho Palos Verdes Municipal Code Chapter 2.08
This item was continued to February 21, 2017, City Council Meeting.
ITEMS REMOVED FROM THE CONSENT CALENDAR:
Consideration and Possible Action to Support Assembly Bill No. 1 and Senate Bill
No. 1 Regarding Local Street and Roadway Project Funding
This item was removed by Mayor Pro Tem Duhovic from the Consent Calendar for
separate consideration.
Discussion ensued among Council Members.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Duhovic, to NOT accept
the Staff recommendation to authorize the Mayor to sign the letters supporting
Assembly Bill No. 1 (AB 1) and Senate Bill No. 1 (SB 1) regarding local street and
roadway project funding
The motion passed on the following roll call vote:
AYES: Brooks, Duhovic, Misetich, and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
Consideration and Possible Action to Award a Contract for the Construction of
the Palos Verdes Drive East Traffic Safety (Guardrails) Project (Federal -Aid
Highway Safety Improvement Program Project #6544)
DRAFT City Council Minutes
Adjourned Regular Meeting
February 7, 2017
Page 8 of 9
This item was removed by Councilwoman Brooks from the Consent Calendar for
separate consideration.
Discussion ensued among Council Members and Staff.
Councilwoman Brooks, seconded by Mayor Pro Tem Duhovic moved to approve the
Staff recommendation to 1) Approve the construction plans and contract documents for
the Palos Verdes Drive East Traffic Safety (Guardrails) Project; 2) Award a construction
contract to ACE Fence Company in the amount of $198,747; 3) Award a Professional
Services Agreement to Sunbeam Consulting, Inc. for Construction Management and
Inspection service in the amount of $25,600; 4) Authorize a 10% project contingency in
the amount of $19, 874; and 5) Authorize the Mayor and City Clerk to execute the
Construction and Professional Services Agreements, subject to approval as to form by
the City Attorney.
AYES: Brooks, Duhovic, Misetich and Mayor Campbell
NOES: None
ABSENT: Dyda (excused)
FUTURE AGENDA ITEMS:
Mayor Pro Tem Duhovic asked that the Social Host Ordinance be brought forward at a
future meeting.
CITY COUNCIL ORAL REPORTS:
Each Council Member present reported on his/her attendance at various organization
and association meetings.
ADJOURNMENT: At 9:10 P.M., Mayor Campbell adjourned the meeting in the memory
of Betty Bovee and Gladys Richardson to 6:00 p.m. on February 21, 2017 for an
Adjourned Regular Meeting to conduct interviews of applicants to fill the vacancies on
the Traffic Safety committee.
Attest:
Acting City Clerk
WA01 City Clerk\City Council Minutes\2017\20170207 CC ADJ REG MTG MINS DRAET.docx
Mayor
DRAFT City Council Minutes
Adjourned Regular Meeting
February 7, 2017
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