CC SR 20170207 K - NOC Residential Rehabilitation ProjectRANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
AGENDA DESCRIPTION:
MEETING DATE: 02/07/2017
AGENDA HEADING: Consent Calendar
Consideration and possible action to authorize the City Clerk to file a Notice of
Completion for the Residential Street Rehabilitation Project, Phase I Area 2 Concrete
Asphalt Repairs.
RECOMMENDED COUNCIL ACTION:
(1) Accept the project as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Recorder; and if no claims are filed within 35 days after
recordation, and send a notice to the surety company to exonerate the Payment
and Performance Bond; and,
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Hardy & Harper, Inc., 35 days after recordation of the Notice of
Completion by the Los Angeles County Recorder, contingent upon no claims
being filed on the project, and the contractor posting an acceptable warranty
bond with the City.
FISCAL IMPACT: Funding for the project is included in the Capital Improvement
Program, Residential Streets Rehabilitation Program.
Amount Budgeted: $4,100,000
Additional Appropriation: None
Account Number(s): 330-3031-461-73-00-�
ORIGINATED BY: Ron Dragoo, PE, Principal Engineer r_
REVIEWED BY: Michael Throne, PE, Director of Public Works j
APPROVED BY: Doug Willmore, City Manager ..,",7: -,
ATTACHED SUPPORTING DOCUMENTS:
A. Location Map of Areas 2 & 6 (page A-1)
B. Notice of Completion (page B-1)
BACKGROUND AND DISCUSSION:
Annually, the City implements a residential street rehabilitation project as part of its
street improvement program. Construction of the project was authorized May 17, 2016,
in the amount of $1,789,000 with a 10% contingency authorization. Work was
authorized in Area 2 of the City (Attachment A). The scope of this work included
localized asphalt replacement for portions of the streets that had been damaged by root
intrusion or other causes, concrete curb and gutter repair, new Americans with
1
Disabilities Act (ADA) access ramps, concrete sidewalk repair, and crack sealing to
prepare the streets for slurry sealing, which is a separate project.
Observations during asphalt repairs confirmed that root intrusion had increased since
the initial design, which required increasing the asphalt removal and repair, curb and
gutter removal and repair, and sidewalk removal and repairs to accommodate the
needed repairs. As work progressed, the City Council took advantage of the excellent
prices received through the low bid and authorized an increase in the scope of the
project to include work in Area 6 of the City through the approval of a construction
change order on September 20, 2016, in the amount of $640,698. Accompanying the
authorization to change the contract was an authorization for Staff to use up to an
additional 5% of the change order amount ($32,035) as a construction contingency.
During the asphalt repairs, the contractor typically hauls the existing crushed asphalt
material to a disposal center with minimal disposal costs. During this phase of
construction, however, it was discovered that the existing asphalt material contained
"petromat", a fibrous cloth material that is not easily recycled. The process to remove
petromat from crushed asphalt is tedious and costly, requiring the contractor to locate a
different disposal facility to accommodate the petromat loads. Contingency funds were
used for this changed condition, which required additional funding for disposal of the
275 loads containing petromat at an additional cost of $275 per load for a total of
$75,625.00.
Several items of work were completed under the initial estimated quantity, and some
were removed from the contract to better manage the overall budget. Work items that
were removed or reduced include: sidewalk, tree removals, driveways approaches and
some ADA access ramps. Those items of work that were deleted will be addressed
during the next rehabilitation cycle in these areas. The balance of changes to the
contract resulted in an overall increase to the contract in the amount of $87,730.09.
The project consisted of preparing the roadways for a slurry seal treatment in the Areas
2 and 6. All work on this project has been satisfactorily completed. The final project
costs are as follows:
Contract Award Amount and Council
Approved Change Order
$2,429,698.00
Authorized Contingency Budget
$ 210,935.00
Authorized Total Construction Budget
$2,640,633.00
Net Field Change Orders
$ 87,730.09
Final Total Construction Cost
$2,517,428.09
Remaining Budget
$ 123,204.91
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RECORDING REQUESTED BY:
Cit Of Rancho Palos Verdes
HEN RECORDED MAIL TO:
F I
Name
StreetCity Clerk
Addres City of RAncho Palos Verde
3Ri9
s, ,40 Hawthorne Blvdci
eRancho Palos Verdes
zip CA
L 90275
J I
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is City of Rancho Palos Verdes
3. The full address of the owner is 3 0 9 4 0 Hawthorne
4. The nature of the interest or estate of the owner is: In fee.
(It other than Fee, strike 'In fee' and insert, for example. 'purchaser under contract' of purchase,' or 'Lessee")
5. The lull names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed onJanuary 20 2017
The work done was:
Resident -i -al street n Project Phase I, Area
8. The names of the contractor, if any, for such work of improvement was Ha rdy & Harper , Inc
(II no cantrattor for work of improvement as a whole, insert 'None') (Date of Contract)
9. The property on which said work of improvement was completed is in the City of Rancho Palos Verdes
county of Los Angeles , State of CA , and is described as tollowireas 2 & 6
10. The street address of said property is
Dated
no street address has been officially assigned, insert
(Sigi tty 1 Own pr or,�orporn t`eCq_MOr of pwn�r &med y�r� r his agent)
VERIFICATION
I, the undersigned, say: I am the__.. City Clerk , the Declarant of the foregoing Notice of Completion;
(President of, Manager of, Partner of, Owner of, etc.)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of
perjury that the foregoing is true and correct.
City of
Executed on 20_ at Rannhn Pa1nG Verdes CA
(Personal signature of the individual who is swearing that the contents of the Notice of Completion are true)
Before you use this form fill in all blanks, and make whatever chanes are appropriate and necessary 11111111110gIIIIHIIII
to your particular transaction. Consult a lawyer if you doubt the forms fitness Por your purpose and use. uWolcotts makes no representation or warrantyexpress or implied, with respect to the merchantability 7 677701114 z
or fitness of this form for an intended use or purpose. 02005 WOLCOTTS FORMS, INC. B-�1
FORM 1114 Rev. 10-05 I