Professional Service Industries Inc - Hazardous Materials Survey (2010) f
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III 41,
- PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
This Agreement is made and entered into this 9th day of August, 2010 by and
between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and
Professional Service Industries, Inc. (hereafter referred to as "CONSULTANT").
WHEREAS, the CITY seeks to identify asbestos-containing material, loose and
flaking lead based paint and lead ceramic tile at the City Hall Administration and Planning
Buildings; and
WHEREAS, CONSULTANT has submitted to the CITY a Proposal for Hazardous
Material Survey that meets the CITY's needs.
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto
mutually agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The project is described as the Hazardous Material Survey to identify various
materials at the City Hall Administration and Planning Buildings, as stated in
CONSULTANT's Proposal for Hazardous Material Survey, PSI Proposal No. 23871,which
is attached hereto as Exhibit "A" and incorporated herein by this reference, excepting
pages 7 and 8 titled General Conditions and any reference in pages 1 through 6 to the
General Conditions ("Project"). CONSULTANT shall provide the services described in
Exhibit "A."
1.2 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY and agreed on by
CONSULTANT. Time is of the essence in this Agreement. CONSULTANT shall not be
responsible for delay, nor shall CONSULTANT be responsible for damages or be in default
or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the
failure of CITY to furnish timely information or to approve or disapprove CONSULTANT's
work promptly, or delay or faulty performance by CITY, other consultants/contractors, or
governmental agencies, or any other delays beyond CONSULTANT's control or without
CONSULTANT's fault.
ARTICLE 2
COMPENSATION
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2.1 Fee
(a) CITY agrees to compensate CONSULTANT a not to exceed amount of
seven thousand, seven hundred and forty-five dollars($7,745.00)for services as described
in Article 1.
(b) CITY may request additional specified work under this Agreement. All
such work must be authorized in writing by the Deputy City Manager prior to
commencement. CONSULTANT shall be paid for such additional services in accordance
with rates negotiated and agreed upon in writing by CITY and CONSULTANT.
2.2 Payment Address
All payments due CONSULTANT shall be paid to:
Gregory R. Archung, CAC
Department Manager
Professional Service Industries, Inc.
3960 East Gilman Street
Long Beach, CA 90815
2.3 Terms of Compensation
CONSULTANT will submit invoices monthly for the work completed in the
previous month. CITY agrees to authorize payment for all undisputed invoice amounts
within thirty(30)days of receipt of the invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts within ten (10)days of the receipt of each
invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount shall
not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.5 Term of Agreement:
This Agreement shall commence August 9, 2010 and shall terminate on
October 31, 2010.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification
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411)
CONSULTANT will defend, indemnify and hold harmless CITY and its
officials, officers, employees, agents and volunteers free and harmless from all tort
liability, including liability for claims, suits, actions, expenses or costs of any kind,
whether actual, alleged or threatened, actual attorneys' fees, experts' fees, or court
costs incurred by the CITY, to the extent arising out of or in any way connected with, in
whole or in part, the negligent or reckless acts or omissions or willful misconduct of
CONSULTANT or any of CONSULTANT's officers, agents, employees or contractors in
the performance of this Agreement. This includes but is not limited to claims, suits and
liabilities for bodily injury, death or property damage to any individual or entity, including
officers, agents, employees or contractors of the CONSULTANT. The provisions of this
paragraph shall not apply to claims to the extent arising out of the active negligence or
willful misconduct of the CITY and its officials, officers, employees, agents and
volunteers.
In addition to the foregoing, CONSULTANT shall indemnify, defend and
hold free and harmless the CITY and the CITY's officials, officers, employees, agents
and volunteers from and against any and all losses, liabilities, damages, costs and
expenses, including reasonable attorneys' fees, experts' fees, and costs to the extent
the same are caused by negligence, recklessness or willful misconduct of the
CONSULTANT, or any of the CONSULTANT's officials, officers, agents, employees or
volunteers, in the performance of professional services pursuant to this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars($2,000,000)general aggregate for bodily injury,death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims
made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3)years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
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extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance,with minimum of one million dollars ($1,000,000)per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and $500,000 for property damage arising from one incident.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
A. All insurance policies shall provide that the insurance coverage shall
not be cancelled by the insurance carrier without thirty (30) days prior written notice to
CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
CONSULTANT agrees that it will not cancel or reduce said insurance coverage.
B. CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately terminate this Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance
and pay, at CONSULTANT's expense, the premium thereon.
3.7 Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are
in effect in the required amounts. The commercial general liability shall contain
endorsements naming the CITY, its officers, agents and employees as additional insured.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
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• TERMINATION -
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time,with or without cause,
by the CITY upon thirty(30)days prior written notice or by CONSULTANT upon ninety(90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount
equal to the percentage of services performed prior to the effective date of termination or
cancellation in accordance with the work items; provided, in no event shall the amount of
money paid under the foregoing provisions of this paragraph exceed the amount which
would have been paid to CONSULTANT for the full performance of the services described
in Section 2.1.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents, plans, specifications, reports, photographs, images,video files
and media created or developed by CONSULTANT pursuant to this Agreement ("Written
Products") shall be and remain the property of the CITY without restriction or limitation
upon its use, duplication or dissemination by the CITY. All Written Products shall be
considered "works made for hire," and all Written Products and any and all intellectual
property rights arising from their creation, including, but not limited to, all copyrights and
other proprietary rights, shall be and remain the property of the CITY without restriction or
limitation upon their use, duplication or dissemination by the CITY. CONSULTANT shall
not obtain or attempt to obtain copyright protection as to any Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality,thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials,officers,
employees, servants, attorneys,designated volunteers, and agents serving as independent
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contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSULTANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction, or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project. If CONSULTANT prepares a document on a computer, CONSULTANT
shall provide CITY with said document both in a printed format and in an acceptable
electronic format.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
A CITY representative shall be Deputy City Manager or his or her designee,
and a CONSULTANT representative shall be designated by CONSULTANT as the primary
contact person for each party regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48)and the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act
of 1992 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
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assigned to perform the services hereunder and shall obtain the approval of the Deputy
City Manager of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall be responsible for
their services.
6.4 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12) months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.5 Legal Action
(a) Should either party to this Agreement bring legal action against the
other,the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California,excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement,the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
6.6 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless,defend and indemnify the CITY and its officers, officials,employees,agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ,when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.7 Independent Contractor
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CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth, and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations at the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt,obligation,or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement,and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.8 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.9 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.10 General Conditions Excepted
The CITY does not agree to or accept, in whole or in part, the General
Conditions attached to CONSULTANT's Proposal for Hazardous Material Survey, PSI
Proposal No. 23871, as pages 7 and 8, or any reference to these General Conditions in
pages 1 through 6 of CONSULTANT's Proposal for Hazardous Material Survey. These
General Conditions are not incorporated in this Agreement, and the ordering of work from
CONSULTANT or the reliance on any of CONSULTANT's work shall not constitute
acceptance of the terms of the General Conditions or of any reference to the General
Conditions in CONSULTANT's Proposal for Hazardous Material Survey.
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4106.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any notice, request, direction,demand,
consent, waiver, approval or other communication required or permitted to be given
hereunder shall not be effective unless it is given in writing and shall be delivered (a) in
person or (b) by certified mail, postage prepaid, and addressed to the parties at the
addresses stated below, or at such other address as either party may hereafter notify the
other in writing as aforementioned:
To CITY:
Carolynn Petru
Deputy City Manager
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Gregory R. Arch u ng, CAC
Department Manager
Professional Service Industries, Inc.
3960 East Gilman Street
Long Beach, CA 90815
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A party may change its address by giving written notice to the other party.
Thereafter, any notice or other communication shall be addressed and transmitted to the
new address. If sent by mail, any notice,tender, demand, delivery or other communication
shall be deemed effective three(3)business days after it has been deposited in the United
States mail. For purposes of communicating these time frames, weekends and federal,
state, religious, County of Los Angeles or CITY holidays shall be excluded. No
communication via facsimile or electronic mail shall be effective to give any such notice or
other communication hereunder.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: g- PROFESSIONAL SERVICE
INDUSTRIES, INC.
Printed Name: 6-e-,0,7 Qi-c47)
Title: �p�. 1 7
Signature:
Printed Name:
Title:
Signature:
Dated: g - /0 - 10 CITY OF RANCHO PALOS VERDES
A Municipal Corporation
BY: k I A ."
CITY MANAGER
ATTEST:
&E,& /0 if
CITY CLERK
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0 0
Exhibit "A":
Consultant's Proposal for Hazardous Material Survey
PSI Proposal No. 23871 -
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�„ Information
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Sent via email: saras@rpv.com
August 5, 2010
Ms. Sara Singer
Senior Administrative Analyst
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Phone: (310) 544-5204
Re: Proposal for Hazardous Material Survey
City Hall Administration & Planning Building
Rancho Palos Verdes, California
Revised PSI Proposal No. 23871
Dear Ms. Singer:
We appreciate your consideration of Professional Service Industries, Inc. (PSI) for the
provision of professional services on the project referenced above. The work will be
performed in accordance with the Scope of Services as listed herein.
A Hazardous Material Survey is requested to identify asbestos-containing material
(ACM), loose and flaking lead based paint (LBP) and lead ceramic tile at the above
referenced city buildings. In addition, PSI will identify PCB light ballasts, mercury
switches, fluorescent light bulbs and refrigeration gases which require proper handling
and disposal requirements. PSI will also perform preliminary waste characterization
sampling for lead ceramic tile in each building surveyed to determine proper disposal. It
is our understanding that the survey will be performed in preparation for demolition.
This proposal reflects the performance of a hazardous material survey at the following 2
accessible buildings in preparation for demolition:
Building Square Footage
City Hall Administration 17,530
Planning Building 4,604
It is our understanding that no previous hazardous material survey has been performed
on the site. The specific issues that will be assessed are presented below.
SCOPE OF SERVICES
PSI has developed the scope of services presented below based on our understanding
of the property site.
Professional Service Industries,Inc.—6330 Gateway Drive—Cypress,CA 90630 Phone 714/484-8600-Fax 714/484-8601
0 0t
1. Survey
1.1 An on-site survey of exposed and accessible suspect ACM will be conducted
by an EPA AHERA accredited inspector. PSI will list the suspected ACM on a
room-by-room basis. Any suspect ACM found to be significantly damaged as
defined by EPA will also be noted.
1.2 PSI will collect building material samples will be collected according to EPA
guidelines, which dictates the number and location of samples to be collected.
PSI will attempt to sample damaged materials and building areas that are least
visible. The following is a listing of the typical materials that will be sampled.
Surfacing Thermal System Miscellaneous
Insulation (TSI)
Fireproofing Pipe Insulation Ceiling Tiles
Acoustical Boiler/tank Insulation Acoustic Tiles
Plaster
Hardwall Plaster Breeching Insulation Blown-in Insulation
Ductwork Insulation Floor Tile
Rolled Sheet Flooring
Mastic
Gypsum Wallboard
Roofing Material
1.3 PSI will conduct analysis for asbestos on each sample collected up to the first
positive sample in a sample group using EPA "Method for the Determination of
asbestos in Bulk Building Materials" EPA/600/R-93/116, July 1993.
1.4 PSI will develop an estimated quantity of each building material identified
ACM. The quantity will be listed with the material. Any material that cannot be
fully accessed will be noted as not having an accurate quantity due to the
inaccessibility of the material. Example: Piping that goes from a mechanical
room into an enclosure.
PSI will report only the quantity observed and note that there is the possibility of
additional materials in inaccessible areas. Quantities will be given in square feet
for surfacing materials, linear feet for piping insulation, and each for mudded
joints and other single item materials.
1.5 PSI will sample roofing materials as part of the survey. Damage resulting
from the sampling operations will not be repaired. PSI will not accept
responsibility for damage to roofing materials resulting from sampling
procedures, or for damage to interior materials or finishes resulting from leaks
from roof sampling areas.
City of Ranch Palos Verde
Revised PSI Proposal No.:23871
Page 2 of 6
1.6 PSI will collect samples from loose and flaking painted interior and exterior
surfaces of the building. One sample will be collected from observed and
accessible damaged painted surface / component on the interior and exterior of
the facility. Typical painted surfaces to be sampled may include: walls, doors,
door frames, windows, and window frames.
1.7 PSI will conduct analysis for each lead sample collected using Inductively
Coupled Plasma (EPA Method 6010) or Atomic Absorption (EPA SW846 7420).
1.8 Composite sample of the main building components and ceramic tile samples
collected from each building for waste characterization analysis during the
inspection will be analyzed for Total Threshold Limit Concentration (TTLC). If the
composite sample collected are at the action level of 50 mg/kg of lead by weight
but below 1000 mg/kg must undergo the Soluble Threshold Limit Concentration
(STLC) California "Wet" Test. Results from the STLC greater than 5 mg/L need
to be submitted for TCLP testing (Toxicity Characteristic Leaching Procedure to
determine the level of hazardous waste for treatment purposes.
1.9 PSI will also observe the building to evaluate the presence and locations of
PCB light ballasts, mercury switches and fluorescent light bulbs and refrigeration
gases for the air conditioning equipment. PSI will observe approximately 10 % of
the light fixtures for PCB light ballasts. Light ballasts will be assumed to be PCB
containing unless the ballasts are labeled NON — PCB Containing.
2.0 Field drawings will be provided to indicate material sample locations.
Drawings will not be to scale. Exterior walls will be shown as single lines without
doorways or windows. Drawings will not be meant for construction purposes.
Sample location drawings will showing the general location within the room or
area the sample was taken. Notes on the drawings will give the sample number
and analytical results.
2.1 PSI will provide cost estimate for the estimated quantities of hazardous
materials identified. This information will be presented in tabular form and per
square foot cost per material will be provided.
2.2 Following completion of the field portion of the survey, two copies of the final
report will be delivered to the City of Rancho Palos Verde. This report will
contain the detailed results of materials observed, sampling activities, material
quantification, material assessment, and drawings.
2.3 This report is intended for the sole use of City of Ranch Palos Verde, "the
client" and no warrants or claims are made for use beyond that described herein.
The services proposed herein are conventional in nature and do not include any special
services that may lessen the risk of conditions that can contribute to moisture, mold or
other microbial contaminate amplification in buildings. You may be aware that mold is
City of Ranch Palos Verde
Revised PSI Proposal No.:23871
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abundant throughout nature and is comprised of a wide variety of microscopic fungi.
Due to its nature, the potential for mold infestations cannot be completely eliminated.
However, PSI offers a wide array of professional Moisture, Waterproofing, Roofing and
Indoor Air Quality/Mold Consulting services that can help minimize the likelihood of
future occurrences. PSI is interested in discussing these service options with you to suit
your specific needs and project objectives. If requested, PSI will submit a proposal for
these additional services under a separate cover for your review and authorization.
SCHEDULE
Our services will be performed subject to City of Ranch Palos Verde Professional
Service Agreement. Work would begin within five days of your commitment. A written
report summarizing our findings and recommendations will be presented to you within
five weeks of the survey. Verbal results of findings will be communicated as soon as
they become available.
Special Instructions
PSI will rely on you for arrangements for access, including notification of tenants, if
required. Normally, the on-site property manager assists us by providing keys, ladders,
etc. Upon project start-up PSI will contact you or your designated representative to
verify the work schedule. From performing many engineering and environmental
surveys, PSI has developed the following list of information or assistance we will need
from you to perform our services in a timely and cost effective manner.
• A legal description of the property. A site location map would also be helpful if
available.
• Contact information for the on-site individual (name and phone number) we
should contact to schedule our site walk-through.
• The name and phone number of an individual to contact for the property if we
have trouble scheduling our site visit or if we are refused access when we get to
the site.
• Copies of any available construction drawings, construction test reports and
engineering survey reports for the property. For maximum benefit, we should
receive these copies before starting our field work.
• If PSI inspectors are required to go above a 12' elevation, then City of South
Gate is responsible in providing proper lifts and /or equipment for the inspection.
FEES
PSI will perform this work on a lump sum basis. Our lump sum fee for the hazardous
material survey will be $7,745.00, which includes up to 120 asbestos samples and 15
loose and flaking paint chip samples. In addition, PSI will perform one waste
characterization sampling per building and up to five samples of lead ceramic tiles to
evaluate disposal options. In the event that additional services are requested which are
outside this scope of work, a written proposal will be submitted for approval prior to the
work being performed. Additional work required beyond the scope of services included
City of Ranch Palos Verde
Revised PSI Proposal No.:23871
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in this proposal, or as caused by factors beyond PSI's control, will be invoiced on a time
and expense basis. If the number of asbestos and paint chip samples proposed is not
adequate, additional samples will be taken and analyzed. These additional samples will
be invoiced at $25.00/sample which includes the labor and analysis. If the number of
waste characterization samples proposed is not adequate, additional samples will be
taken and analyzed. These additional samples will be invoiced at $300.00/sample
which includes the labor and analysis. Additional work will not be performed without
prior authorization.
AUTHORIZATION
PSI will provide invoices on this project monthly. All services provided by PSI are
subject to City of Ranch Palos Verde Professional Service Agreement. In order to
comply with the requirements of our insurance providers, we require written
authorization on each of our projects. If City of Ranch Palos Verde, wants PSI to
perform the proposed services please sign the proposal acceptance section of this
proposal and return it to me as soon as possible so we can prioritize your survey.
If you have any questions or comments regarding this proposal, please do not hesitate
to contact our office at (562) 597-3977, extension 247. Thank you for your
consideration.
Best Regards,
PROFESSIONAL SERVICE INDUSTRIES, INC.
Gregory R. Archung, CAC Robert W. White, REA, CAC
Department Manager Principal Consultant
City of Ranch Palos Verde
Revised PSI Proposal No.:23871
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