Alta Planning and Design Inc (2012) • • citi cerl
Design Professional Services Agreement for
Rancho Palos Verdes California Coastal Trail Project
between
The City of RANCHO PALOS VERDES
114111611.
Alta Planning and Design
ili 41,
THIS AGREEMENT ("Agreement") is made and entered into this 7th day of
February, 2012 by and between the City of Rancho Palos Verdes (hereinafter referred
to as the "CITY") and Alta Planning and Design (hereafter referred to as
"CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth,the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows:
Improvements for the Rancho Palos Verdes segment of the California
Coastal Trail project.
1.2 Description of Services
CONSULTANT shall: Prepare plans, specifications and cost estimates for
the project including project initiation and management, field inventory, engineering
design, and, project management services during bidding and construction as
described in the Consultant's Proposal, which is attached hereto as Exhibit "A" and
incorporated herein by this reference.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty
performance by CITY, other consultants/contractors, or governmental agencies, or any
other delays beyond CONSULTANT's control or without CONSULTANT's fault.
ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed
seventy-five thousand and forty-five dollars ($75,045.00) for services as described in
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Article 1.
2.2 Payment Address
All payments due CONSULTANT shall be paid to:
Alta Planning and Design
711 SE Grand Ave.
Portland, Oregon 97214
Attention : Erinn Rogan
2.3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULTANT of a disputed amount of claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10)working days advance written notice.
2.4 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSULTANT shall perform such services, and CITY shall pay for such
additional services in accordance with CONSULTANT's Schedule of Hourly Rates, which
is within Exhibit "A." The rates in Exhibit "A" shall be in effect through the end of this
Agreement.
2.5 Term of Agreement
This Agreement shall commence on February 8, 2012 and shall terminate on
September 30, 2013 unless sooner terminated pursuant to Article 4 of this Agreement.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend.
(a) Indemnity for Design Professional Services. In connection with its
design professional services, CONSULTANT shall hold harmless and indemnify CITY, and
its officials, officers, employees, agents and independent contractors serving in the role of
CITY officials, and designated volunteers (collectively, "Indemnitees"), with respect to any
and all claims, demands, causes of action, damages, injuries, liabilities, losses, costs or
expenses, including reimbursement of attorneys' fees and costs of defense (collectively,
"Claims" hereinafter), including but not limited to Claims relating to death or injury to any
.. person and injury to any property, which arise out of, pertain to, or relate to in whole or in
part to the negligence, recklessness, or willful misconduct of CONSULTANT or any of its
officers, employees, subcontractors, or agents in the performance of its design
professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1(a), CONSULTANT shall defend, hold harmless and indemnify the Indemnitees
with respect to any and all Damages, including but not limited to, Damages relating to
death or injury to any person and injury to any property, which arise out of, pertain to, or
relate to the acts or omissions of CONSULTANT or any of its officers, employees,
subcontractors, or agents in the performance of this Agreement, except for such loss or
damage arising from the sole negligence or willful misconduct of the CITY, as determined
by final arbitration or court decision or by the agreement of the parties. CONSULTANT
shall defend Indemnitees in any action or actions filed in connection with any such
Damages with counsel of CITY's choice, and shall pay all costs and expenses, including all
attorneys' fees and experts' costs actually incurred in connection with such defense.
Consultant's duty to defend pursuant to this Section 3.1(b) shall apply independent of any
prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of
Indemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars($2,000,000)general aggregate for bodily injury, death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted to do business in the State of California
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and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars($1,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims
made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3)years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance,with minimum of one million dollars($1,000,000)per claim and occurrence and
two million dollars($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled by the insurance carrier without thirty (30) days prior written notice to
CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
CONSULTANT agrees that it will not cancel or reduce said insurance coverage.
(b) CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately terminate this Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance
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and pay, at CONSULTANT's expense, the premium thereon.
3.7 Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are
in effect in the required amounts. The commercial general liability policy shall contain
endorsements naming the CITY, its officers, agents and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at anytime,with or without cause,
by the CITY upon thirty(30)days prior written notice or by CONSULTANT upon ninety(90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount
equal to the percentage of services performed prior to the effective date of termination or
cancellation in accordance with the work items; provided, in no event shall the amount of
money paid under the foregoing provisions of this paragraph exceed the amount which
would have been paid to CONSULTANT for the full performance of the services described
in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products
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and any and all intellectual property rights arising from their creation, including, but not
limited to, all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use, duplication or dissemination by the
CITY. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials,officers,
employees, servants, attorneys,designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSULTANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction, or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
-document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
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regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of
1992 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subconsultants in the
performance of its services under this Agreement, but at all times shall CONSULTANT be
responsible for its associates or subconsultants' services.
6.4 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a)CONSULTANT is
licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b)there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULTANT has investigated and considered the
• scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve(12) months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.6 Legal Action
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(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California,excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement,the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ, when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSULTANT's use of subconsultants
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth, and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt,obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
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required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.10 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
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this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during
CONSULTANT's or CITY's regular business hours or (b) on the third business day
following deposit in the United States mail, postage prepaid, to the addresses listed below,
or at such other address as one party may notify the other:
To CITY:
Tom Odom, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Randy Anderson, Regional Manager/ CO Emily Duchon, Senior Designer
Alta Planning and Design
448 S. Hill St. Suite 501 :: •
Los Angeles, CA 90013
[Signatures on next page.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: 2- /"'---7/) ALTA PLANNING AND DESIGN
("CONSULTANT")
By:
Printed Name: �re4 �orIk) r.p
Title: Pr' nc,i; P0,,
By: 7
Printed Name:
Title: Gel i�t,Q� �qj��'
Dated: CITY OF RANCHO PALOS VERDES
: ayo
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ATTEST: APPROVED AS TO FORM:
By: (.&&__ 4-A/2. =ee By:
City Clerk City Attorney
10
Exhibit "A":
Consultant's Proposal
Scope of Work
The following Work Plan has been carefully organized to respond
to the Request for Proposals, clarification from the City and to
provide a highly efficient process and effective project design
and implementation, consistent with the grant objectives and
budget and proceeding from the current Conceptual Improvement
Plans.
1. Project Initiation and Management
1.1 Initial Meeting and Tour
The relevant City staff will accompany Alta staff (Randy
Anderson, and Emily Duchon) and Willdan staff (Lew Gluesing and
Vanessa Munoz) on an initial overview tour of the trail route to
discuss objectives, conditions, and challenges. Alta will
formally analyze the key issue opportunity areas starting during
the tour and meeting, building on the analysis initiated for the
proposal .
1.2 Project Management
Alta will provide overall Project management services, including:
• General Project Management—Administer the project contract, coordinate personnel and sub-
consultant activities,prepare and maintain the project schedule,and prepare invoicing.
• QA/QC_Each of our submittals will be reviewed by personnel not directly involved with the
project to ensure that the City quality standards are met.We utilize senior level staff for all
submittal reviews,and clearly communicate project requirements to the entire project team so all
team members understand the project expectations.
• Project Schedule—Prepare and maintain a project schedule throughout the life of the project.
The schedule will be used as a tool to manage the project and updated as the specific dates are
resolved.
• Project Update Meetings—We will participate in monthly project update calls/meetings to
review monthly schedule/milestone updates,including a Status of Open Items list/spreadsheet
identifying open items/tasks,priorities, responsibilities, and brief status description.
1.3 Background Materials
Alta and Willdan will collect background documents and data from
the City (augmenting the documents already collected and reviewed
for the proposal) , and contact information for key stakeholders
for the project . Alta will reference design standards, guidelines
and best practices for bicycle and pedestrian path design for
Exhibit "A"
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preparing the improvement plans . Design standards, guidelines and
best practices to be referenced will include:
1) National and California Manual on Uniform Traffic Control Devices (MUTCD and CA
MUTCD)
2) California Highway Design Manual (HDM)
3) AASHTO's Guide for the Development of Bicycle Facilities
4) Caltrans Standard Plans
5) Caltrans Standard Specifications
6) Americans with Disabilities Act/California Codes
7) Rancho Palos Verdes Coast Vision Plan 2008
8) Policies and objectives from"Completing the California Coastal Trail"
9) Trail signage standards of Coastal Conservancy,PVPLC and City
1.4 Project Base Sheets
Using the available Concept Plan data, and other data provided by
the City, Alta will prepare a 40 scale CAD base sheet series for
use in preparing the trail improvement plans . The base map will
utilize high-resolution aerial photography. Limits of right-of-
way and property lines will be based on GIS and CAD data and as-
built record drawings provided by the City. Base plans will
accurately depict, based on field verification, the following in
areas relevant to the project :
• Existing relevant features including curb lines, edges of
pavement, edges of existing trails and paved sidewalks, curb
returns, and curb ramps .
• Existing striping or pavement markings .
• Existing signs and markings, both on the trail and on
routes leading directly to the trail
• Other field conditions that might affect a design decision.
Task 1 Deliverables
• Notes of initial meeting and tour,including photos and map mark-ups
• Background documents and contacts lists
• Summary of standards,guidelines,and BMPs
• Summary of operations and maintenance policies,issues and practices
• Project area base sheets
• Monthly billing and task progress reports,status of open items memo
2. Field Inventory(Task A)
The Inventory and Analysis will provide a review and scoping of
the improvements warrant and feasibility, and resolve the
relative cost of construction versus design to determine which
improvements can be designed and constructed within the available
Exhibit "A"
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budget.
2.1 Field Inventory
Following the initial tour, Alta and Willdan will perform a field
inventory and analysis of the trail route to document existing
relevant conditions, analyze the requirements of the grant and
scope the improvements that can be constructed within the grant
budget.
Alta and Willdan will give prioritized attention to the
improvement areas that are in question and to preliminary
maintenance and rehabilitation strategies recommended in the
grant application. Alta will work with the responsible City staff
to resolve these to final project-level strategies for each trail
segment, including consideration of management, maintenance,
enforcement and emergency response for the trail system.
2.2 Inventory and Analysis Report
Alta will prepare and Willdan will contribute engineering
analysis elements to an Inventory and Analysis Report reflecting
the results of the field inventory. Engineering analysis will
include the following elements :
a. Evaluate desirability/feasibility and design of a dirt or
gravel parking area adjacent to Gateway Park along Palos
Verdes Drive South (PVDS) . Analyze impact of curb/gutter
relocation at Fire Station along PVDS in preparation for
the potential relocation and expansion of curb and gutter
at Fire Station #53 , located at 6124 Palos Verdes Drive
South for widening the sidewalk for trail .
b. Depending on parking area improvements analysis, analyze
need for surface water drainage improvements along PVDS
adjacent to Fire Station # 53 at PVDS and Sea Cove Dr.
2.3 Wayfinding Sign Preliminary Design
Our objective will be to prepare a functional signage system - a
trail identity and wayfinding plan that addresses signage,
pavement markings, orientation maps, and other features that will
help trail users identify and navigate the California Coastal
Trail in Rancho Palos Verdes . Based on guidance and input from
the City, Alta will prepare up to two (2) conceptual
signage/identity design themes for review.
Alta will prepare graphics and maps as appropriate to illustrate
the proposed sign designs and general signage locations . The
concept designs will include sign types (confirmation, decision,
turn signs, and/or pavement markings) , dimensions, color, and
example layouts of the individual signs - appropriate for the
regional trail and consistent with local, state and national
standards, including ADA accommodation.
Alternatives for sign material and planning-level unit costs for
each concept will be provided to assist the City in selecting a
preferred design. The following elements will be addressed:
Schematic-level typical designs will be provided for CCT Trail
Exhibit "A"
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signage and identity elements:
• The hierarchy of the respective logos(CCT vs.agency logos)in the sign system;
• Identity plaques,route directional signs and markers/mileposts;
• Pavement striping and marking;
• Diagrammatic orientation map board signs;
• Layout and design of interpretive signage.Themes,images and text to be provided by the City.
2.4 Preliminary Cost Estimate
Alta and Willdan will prepare a preliminary engineering estimate
of the cost of improvements reflecting the results of the
inventory and analysis . This will quantify potential
improvements, consistent with the items and detail in Task B
(3 . 2)
2.5 City Meeting
Alta will transmit the Inventory and Analysis Report to the City.
Alta and Willdan will attend a meeting with City staff to review
the report and confirm the basis for design of the improvements,
and the scope of the improvements, based on the Report,
wayfinding design concepts and preliminary estimate. This will be
the second City meeting specified for Task A - the Initial
Meeting being the first. •
Task 2 Deliverables
• Field Inventory and Analysis Report,including Engineering and Traffic Analysis
• Conceptual(schematic-level)plans and planning-level estimates for wayfinding signs and identity
features.
• Preliminary Engineering Estimate
• Notes from City meeting confirming scope of improvements
3 Engineering Design (Task B)
Alta and Willdan will collaborate to prepare PS&E for the
project, including 24' x36" plans in AutoCAD 2010, bound
specifications and the engineers cost estimate for construction.
Improvements will be designed per the "Greenbook" Standard Plans
and Specifications for Public Works Construction, latest edition,
City of Rancho Palos Verdes Public Works standards and Caltrans
standard plans and specifications, latest edition.
3.1 Survey and Field Measurements
During the analysis conducted during Task 3/A, areas requiring
field survey for design will be identified. These areas will be
surveyed to provide necessary planimetric, topographic and
boundary data. This will include locations where property survey
ties need to be replaced, if necessary. These locations are
anticipated to be limited due to the simple nature of the
improvements and the objective to conserve maximum budget for
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
construction.
3.2 Trail Improvement Drawings
The drawings will be prepared in AutoCAD 2010 on the 40 scale
aerial photo base maps . The plans will address the entire trail
system and direct approaches and crossings, with special
attention to locations identified by the City. Improvements will
include the following elements as detailed in the RFP, subject to
verification based on the Field Inventory and Analysis Report,
Preliminary Cost Estimate, and meeting with the City to confirm
scope of improvements during Task 3/A.
■ Construction of approximately three miles of new trails trail,
including removal and disposal of the existing asphalt trails
to be replaced with DG trails with stabilizer and bender board
edges
■ Up to four (4) new ADA-compliant curb ramps on local roads (in
locations identified in Exhibit 1- Improvement Plan Sheet
Count)
■ Landscaping with drought resistant native/non-native plants
which are not known to be habitat for endangered species, and
low flow irrigation systems at locations where existing water
and power are present .
■ Enhancement of unimproved/deficient trails, fences (deficient
fencing on Vanderlip Park trail adjacent to Terrenea) , trash
cans and appurtenances
■ Installation of CCT signs/decals at strategic locations
throughout the trail route per the California Coastal
Conservancy, PVPLC and the City' s requirements
■ Installation of rest benches
■ Installation of post and cable fencing at certain locations
■ Potential construction of a dirt or gravel parking area
adjacent to Gateway Park along Palos Verdes Drive South
(PVDS) .
■ Potential curb/gutter relocation at Fire Station #53, located
at 6124 Palos Verdes Drive South to widen the sidewalk for
trail .
■ Potential surface water drainage improvements along PVDS
adjacent to at Fire Station # 53 at PVDS and Sea Cove Dr.
■ Installation of up to six (6) ,interpretive panels (signs) with
map
■ Erosion control and stormwater management features consistent
with the SWPPP.
3.3 Engineers Estimate
Alta and Willdan will prepare an estimate of probable construction cost for the project
improvements, with a corresponding bid table. Costs will be based on reference costs
from recent Alta and Willdan projects and Alta's national and California databases of trail
project costs. Quantities shall be provided in accordance with the industry standards with,
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
as a minimum, the following units of measurement:
• Decomposed granite installation - Square Feet
• Asphalt concrete removal - Square Feet
• Asphalt concrete removal and replacement - Square Feet
• Curb and gutter removal and replacement - Linear Feet
• Existing trail repair - Square Feet
• Installation of ADA pedestrian ramps including removal and
replacement complete - Each
• Installation of Signs - Each
• Replace property survey ties if necessary - Each
• Coastal interpretive panel (sign) with map - Each
• Rest Benches - Each
• Post & and cable fence - Linear Feet
• Landscaping with Irrigation - Square Feet
• Installation of perforated pipe - Linear Feet
• Removal of the existing chain link fence - Linear Feet
• Construction of gravel parking lot per plan -Lump Sum
3.4 Technical Specifications
Alta and Willdan will prepare technical specifications and special provisions and provided them at
the final two submittal milestones. The specifications will be prepared in CSI format and
will include an inventory of locations for curb and gutter removal, sign installation and street
pedestrian improvements by street address,
3.5 SWPPP
Willdan will prepare an erosion control and stormwater management plan (SWPPP) consistent
with the provisions of the National Pollutant Discharge Elimination System (NPDES) and
the Clean Water Act.
3.6 PS&E Review and Finalization
Submittal milestones shall include a 75% submittal, a 95% (or final draft) submittal and a Final
submittal. Alta and Willdan will attend a review meeting•with the City at the 75% and 95%
stages (2 meetings).
The City will provide Alta with a set of consolidated and internally consistent comments/mark-ups on the
PS&E submittals at each of the above stages.Alta and Willdan will revise and complete the products at each
stage per the deliverables outlined below.
Task 3 Deliverables
75%progress plans and estimate,and 95%and Final PS&E for Project Improvements:
• Plans 24'x36"in AutoCAD 2010,pdf and hard copy format
• Engineers Estimate and Bid Form spreadsheets in current version Microsoft Excel and pdf
•format,and hard copy
• Technical .Specifications and Special Provisions in current version Microsoft Word and pdf
format,and hard copy
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
4 Project Management Services During Bidding and Construction
(Task C)
Alta and Willdan will provide limited project management services during bidding and
construction. Project Management services include:
4.1 Construction project coordination, communication and observation, to
the limits of the budget provided for this task.
4.2 Marking/flagging sign and other improvement locations in the field
(construction control staking, if required, will be provided by the
Contractor as part of the construction contract)
4.3 Responding to Requests for Information (RFIs) from bidders during the
advertisement phase, and preparation of addenda as required (assumes no
significan project changes or unanticipated conditions).
4.4 Attendance at the pre-construction meeting with contractor
4.5 Review and approval of project submittals
4.6 One set of duplicate "record" drawings based on the Contractor-
maintained as-built drawings will be prepared at project close-out.
Task 4 Deliverables
• Meeting and teleconference notes
• RFI responses and addenda,where applicable
• Records of submittal reviews
• Project observation notes
• Record drawings
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
Exhibit 1
Improvement Plan Sheet Count- Tasks per RFP Exhibit A
The sheet count and descriptions follow the Activities outlined
in RFP Exhibit A - Concept Improvement Plans . There would be a
total of up to 20 sheets at the scale of 1"=40' , or 1"=80' , or
other functional scale for sign layout, with 1"=20' scale sheets
necessary for crosswalk, sidewalk widening and parking area as
noted below.
Sheet 1/Activity 1: Palos Verdes Estates to Marguerite Drive and
Activity 2-1: PVDW from Marguerite Drive to Calle Entradero
(40 scale)
o Alta Tasks, design:
• New DG trail to connect to existing median trail
• Landscaping and irrigation to connect to existing power and water in median
• Interpretive node with site amenities including bench and
interpretive or wayfinding sign panel (20 scale inset)
• Proposed DG Trail to replace existing A.C. trail
• Wayfinding
Sheet 2/Activity 2-1: PVDW from Marguerite Drive to Calle
Entradero
(40 scale)
o Alta Tasks, design:
• Proposed DG Trail to replace existing A.C. trail
• Landscaping and irrigation to connect to existing power and water in median
• Wayfinding
Sheet 3/Activity 2-2 : PVDW from Marguerite Drive to Calle
Entradero - Existing trail to remain. Proposed improvements
limited to wayfinding.
(80 scale, combine 3 and 4)
o Alta Tasks,design:
Wayfinding - signs along trail and map kiosk at existing
trailhead parking lot
Sheet 4/Activity 2-3 : PVDW from Marguerite Drive to Calle
Entradero - Existing trail to remain. Proposed improvements
limited to wayfinding.
(80 scale, combine 3 and 4)
o Alta Tasks, design:
• Wayfinding
Sheet 5/Activity 3 : Lower Point Vicente and Upper Point Vicente-
Existing trail to remain
(40 scale)
o Alta Tasks,design:
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
• 0
•
• Wayfinding
Sheet 6/Activity 4-1: Point Vicente Interpretive Center
(40 scale)
o Alta Tasks, design:
• Proposed DG trail to replace existing A.C. trail or parallel DG trail to existing A.C. trail
• Wayfinding
(20 scale)
o Alta Tasks, design:
• Design recommendations for improving two (2) interpretive
nodes . Design to address circulation, and the addition of
site amenities (i .e. interpretive sign, bench, and trash
receptacle as appropriate) .
Sheet 7/Activity 4-2 : Point Vicente Interpretive Center
(40 scale)
o Alta Tasks, design:
• Proposed DG trail to replace existing A.C. trail
• Potential landscaping and irrigation to connect to existing power and water
• Potential Site Amenities
• Wayfinding
(20 scale inset)
o Alta Tasks, design:
• Redesign/recommendation for improving one (1)
interpretive node. Design to address improving use,
circulation and the addition of site amenities (i.e.
interpretive sign, bench, and trash receptacle as
appropriate) . Improvements to existing interpretive node
assume no field topo survey.
Sheet 8/Activity 4-3 : Point Vicente Interpretive Center
(40 scale)
o Alta Tasks, design :
• Proposed DG trail-buffered sidepath along Palos Verdes Drive
• Landscaping and irrigation where feasible, to connect to existing power and water
• Wayfinding
Sheet 9/Activity 5-1: Lower Point Vicente to Terranea Resort
(40 scale - may combine with Sheet 8)
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
o Alta Tasks, design:
• Proposed DG Trail—buffered sidepath along Palos Verdes Drive,connection to existing
trail
• Landscaping and irrigation where feasible, to connect to existing power and water
• Wayfinding
Sheet 10/Activity 5-2 : Lower Point Vicente to Terranea Resort and
Spa - Existing trail to remain,
(80 scale w/20 scale inset map)
o Alta Tasks, design:
• Remove existing chain-link fence and replace with post and cable fence,shown on small sale
20 scale inset map
• Wayfinding
Sheet 11/Activity 6&7 : Vanderlip Trail to Coast Site Drive
(40 scale)
o Alta Tasks, design:
• Proposed DG trail connection between existing trails
• Wayfinding
(20 scale inset)
o Alta Tasks, design:
• New interpretive node at Verderlip Park. Design to
include DG gathering area and site amenities (i .e.
interpretive sign, bench, and trash receptacle as
appropriate) . Assumes site plan will be schematic using
aerial photo and field measurements - no formal fieild
survey or engineering.
Sheet 12/Activity 7&8 : Vanderlip Trail to Coast Site Drive
(Crossing improvements)
(40 scale)
o Alta Tasks, design:
• Wayfinding
o Willdan Tasks:
• Field topo survey and design for up to 4 curb ramps (as necessary across low volume road,
Beachview Drive /Coastline Drive and cul-de-sac and Seahill Drive/Cul de sac).
Sheet 13/Activity 8: Seahill Drive/Tramonto Drive and PVDS
(40 scale)
o Alta Tasks, design:
• Proposed DG trail sidepath along Palos Verdes Drive
• Wayfinding
•
Sheet 14/Activity 9 : Seahill Drive to Abalone Cove
Sheet 14A (40 scale) :
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
o Alta Tasks,design:
• Proposed DG trail sidepath along Palos Verdes Drive
• Proposed DG trail sidepath from Sea Cove and connection to Abalone Cove Shoreline Park.
This proposed alignment would not require retaining walls, therefore, this scope does not
include site survey,design for retaining walls or significant grading.
• Wayfinding
Sheet 14B (20 scale) :
o Willdan Tasks:
• Analyze impact of curb/gutter relocation at Fire Station#53 and sidewalk widening
• Design of new curb,gutter, and sidewalk
Sheet 15/Activity 10-1: Abalone Cove Shoreline Park and Reserve
(40 scale)
o Alta Tasks,design:
• Proposed DG trail through Abalone Cove Shoreline Park
• Remove existing chain-link fence and replace with post and cable fence
• Wayfinding
Sheet 16/Activity 10-2 : Abalone Cove Shoreline Park and Reserve
(40 scale)
o Alta Tasks, design:
• Proposed DG Trail to connect with existing trail to be improved by others (PVPLC)
• Wayfinding
Sheet 17/Activity 10-3 : Abalone Cove Shoreline Park and Reserve —
Existing trail to be improved by others
(80 scale, combine on other sheets?)
o Alta Tasks, design:
• Wayfinding
Sheet 18/Activity 10-4: Abalone Cove Shoreline Park and Reserve—
Existing trail to be improved by others
(80 scale, combine on other sheets?)
o Alta Tasks, design:
• Wayfinding
Sheet 19/Activity 11: Gateway Park Trailhead and Parking Lot
(20 scale)
o Alta Tasks, design:
• Trailhead and parking area layout design
• Landscaping(no water available at this location. Scope assumes irrigation to be provided by
water truck or Land Conservancy)
• New interpretive node with trailhead amenities (i.e.interpretive panel,map kiosk,benches,
trash receptacle).
• Wayfinding
o Willdan Tasks:
• Traffic Analysis for driveway ingress and egress, site survey and design for parking area
(layout and grading plan). Midblock crosswalk and possible roadway realignment or
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
modifications would be an out-of-scope task, to be authorized separately if
necessary/desired.
Sheet 20/Activity 12 : Gateway Park to Bend Club Gatehouse
(20 scale)
o Alta Tasks:
• Proposed DG Trail
• Wayfinding
Sheets 21-22
(80 scale)
o Alta Tasks, design:
• Wayfinding
Summary Sheet Counts:
Alta 40 scale sheets including trail,landscape, amenities,wayfinding signs (6) — 1,2, 5, 7, 8/9, 16
Alta 40 scale sheets including trail and signs or fence only (7) —6, 10,11, 13, 14A, 15,20
• Alta 20 scale inset maps for interpretive nodes (4) — 1, 6, 7, 11,
Alta 20 scale sheets with parking area layout and trailhead design (1 —combine with Willdan) — 19
Alta 80 scale sheets including signs only (7) —3, 4, 12, 17, 18, 21, 22
Willdan 40 scale sheet including curb ramp design only (1 —combine w/ Alta sheet) —12
Willdan 20 scale sheets including sidewalk design, traffic analysis for parking lot ingress and egress,and
parking lot grading (2) —14B, 19
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
0 0
Exhibit "A":
RANCHO PALOS VERDES COASTAL TRAIL SITE SCALE MAP
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
EXHIBIT A
PROJECT BUDGET
Rancho Palos Verdes California Coastal Trail
ALTA PLANNING+DESIGN TEAM
January 27,2011
Alta Planning+Design Willdan Engineers Task Task
Hours Budget
Landscape Senior Designer,
'Architect, Designer, Assistant lead SWPPP Sr.Design Sr.Design Sr.Design
Principal in Project Project Principal Traffic Project Traffic Traffic Civil 1 Man
Charge Manager Manager Designer Admin Engineer Engineer Manager Manager Engineer Engineer Survey Admim
410
Randy Emily Kristin Brian Staff Lew Vanessa Elroy Robert Jeffery Melvin Staff
Task -
I Anderson Duchon Maravilla Burchfield Gluesing Munoz Keipke Burch Lau Gillard
2011 Hourly Rate* $175 $90 $80 $70 $65 $180 $180 $180 $145 $130 $130 $130 $65
Task 1.Pro'ect Initiation and Management 79 $8,855
Task 1.1 Initial Meeting and Tour 4 4 4 12 $1,780
Task 1.2 Project Management i 8 4 6 4 26 $3,020
Task 1.3 Background Materials I 2 4 4 11 $1,195
Task 1.4 Project Base Sheets 2 Ir, 12 30 $2,860
Task 2.Field Inventory(Task A) 137 $13,970
Task 2.1 Field Inventory 8 8 8 2 6 6 38 $3,770
Task 2.2 Inventory and Analysis Report 2 4 16 -1 , 1 10 2 2 2 45 $4,680
Task 2.3 Wayfinding Sign Preliminary Design 1 12 8 21 $1,895
Task 2.4 Preliminary Cost Estimate I 4 10 1 2 I 2 21 $1,935
Task 2.5 Cite Meeting 4 2 2 12 $1,690
Task 3.En:ineerin:Desi:n(Task B) 433 $22,997
I ask 3.1 Survey and Field Measurements 8 8 16 2,08ll
Task 3.2 Trail Improvement Drawings 2 22 24 $3,220
Task 3.2a Trail layout , 16 16 40 78 $0
Task 3.2b Wayfinding 2 16 20 24 62 $72
Task 3.2c Trailhead Design 1 4 8 16 29 $36
Task 3.2d Landscaping and Irrigation 8 16 24 50 $82
Task 3.2e Trail Interpretive Nodes I 8 12 16 37 $272
Rask 3.3 SWPPP 56 2 58 $10,210
Task 3.4 Engineers Estimate 1 2 2 8 1 1 2 17 $1,515
Task 3.5 Technical Specifications 1 8 2 10 1 1 1 24 $2,130
0
:I:3.6 PS&I:Review and Finalization 2 8 2 20 2 2 2 38 $3,380
Task 4.Pro'ect Mana:ement Services Durin:Bidding and Construction Task C) 81 $7,245
Task 4.1 Construction Project Coordination 4 16 20 2 2 44 $4,030
Task 4.2 Sign and Improvement Location Siting in the Field 8 8 $720
Task 4.3 Respond to RFIs from Bidders 1 2 4 2 2 I I $1,025
Task 4.4 Pre-Construction Meeting with Contractor 4 2 6 $490
Task 4.5 Review and Approval of Submittals 4 2 6 $520
Rask 4.6 Record Drawings 2 4 6 $460
St. Hours 36 154 116 224 10 12 '12 56 12 26 47 8 17 730 -
Staff Labor $6,300 $13,860 $9,280 $15,680 $650 $2,160 $2,160 $10,080 $1,740 $3,380 $6,110 $1,040 $1,105 $73,545
Firm Labor Totals $45,770 $27,775
Reimbursable Expenses ect Travel $1,000 $500 $1,500
Project Total $46,770 $28,275 $75,045
*These arc fully burdened rates that include salary,benefits,firm overhead charges,administrative fees and profit