LAC CDBG Project No D98694-11 COUNTY OF LOS ANGELES
AGREEMENT TO IMPLEMENT A COMMUNITY DEVELOPMENT
BLOCK GRANT(CDBG)PROJECT WITH A PARTICIPATING CITY
AMENDMENT NUMBER 1
Operating Agency: CITY OF RANCHO PALOS VERDES
Contract Number: 106306
Project Title: Home Improvement Program
Project Number: D98694-11
This amendment to the Agreement to Implement is entered into this 20th day of October 2011,
by the County of Los Angeles, hereinafter called the "County" and the City of Rancho Palos
Verdes,hereinafter called"Operating Agency".
The Operating Agency is hereby authorized to implement this amendment to the CDBG Project
identified above upon execution of this Agreement by the Operating Agency's authorized
signatory. Said implementation shall be in full accordance with the requirements, conditions,
and assurances defined in the Contract Number 106306,between the Operating Agency and the
County of Los Angeles. In addition,the Operating Agency agrees to comply with the following:
1. ESTIMATED ACCOMPLISHMENTS is amended to reflect the following:An increase
from 6 to 8.
2. COMPENSATION AND METHOD OF PAYMENT is amended to reflect the
following: One Hundred Sixty-Five Thousand Eight Hundred Forty-Three Dollars and
Zero Cents ($165,843.00). This is an increase of Twenty-Five Thousand Eight
Hundred Forty-Three Dollars and Zero Cents($25,843.00)to the project amount.
3. BUDGET SECTION is amended to reflect the new compensation of One Hundred
Sixty-Five Thousand Eight Hundred Forty-Three Dollars and Zero Cents
($165,843.00).
An amended Exhibit A, Project Description and Activity Budget, is attached hereto and
incorporated herein, and substituted in its entirety for the previously attached Exhibit A. All
other terms and conditions of said Agreement shall remain the same.
Revised 7/11
City of Rancho Palos Verdes COUNTY OF LOS ANGELES
Operating Agency
Tom Odom Digitally=signed by Tom Odom
DN:N:onTom Odom,o=Cfly of Rancho Palos
Verdes,ou,emaiNudyherpv.com,o=US
B y: Date:2011.10.2015:56:48-0700' By:
Title: Title: Director,CDBG
Community Development Commission
of the County of Los Angeles
Revised 1/21/04-gpa04-05
Los Angeles County Community Development Commission Exhibit A
Community Development Commission
County of Los Angeles
Project Description and Activity Budget
Contract No. 70741 Version 1
PROJECT OPERATING AGENCY
Project No: D98694-11 Organization
Title: Home Improvement Program Name: City of Rancho Palos Verdes
Type: Participating City
Funding Period: 7/1/2011 To:6/30/2012
Jurisdiction:Rancho Palos Verdes CDC Program Mgr: Karen Hamilton
Project Administration
Judy A.Huey, Senior Administrative Analyst
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275-5391
P: (310) 544-5427
F: (310) 544-5292
E-mail:judyhrpv.com
Eligibility Summary
Funding Source: CDBG
Hi Tl)Code: 14A Rehabilitation: Single-Unit Residential
Eligibility Citation: 570.202 (a)(1)(b)(2)(4)(5)(7)(9)(1 1)(f)
National Objective: LMH
Nat.Objective Citation: 570.208(a)(3)
Est.Accomplishments: 8 Performance Indicator: Housing Units
Activity Summary
This continuing project provides grants and/or deferred loans, to low-and moderate-income
homeowners, residing in the City of Rancho Palos Verdes. Grants and loans will be issued for the
mitigation of building and safety code deficiencies/violations and minor home repairs.
Grants(up to a maximum of$7,000)and/or no interest deferred loans(up to a maximum of
$13,000)will be given to low-and moderate-income single unit homeowners. As required,
program income generated from the loans due to the sale of a property, refinance of the loan other
than to lower the interest rate, or the transferring of the property title will be returned CDBG.
Project No: D98694-11 Version: 1
{
Los Angeles County Community Development Commission Exhibit A
Rehabilitation work will consist of work such as roofing, foundation repairs, electrical wiring,
plumbing, heating/cooling systems,termite/rodent elimination on a one-time basis to preserve and
assist rehabilitation work, home protection measures, home security devices, removal of material
and architectural barriers restricting the mobility and accessibility of elderly or severely disabled
clients, and the elimination of specific conditions detrimental to public health and safety that have
been identified by the City.
CDBG funds will be used for personnel and non-personnel costs. In addition, CDBG funds will
be used for lead-based paint and asbestos testing and abatement. CDBG funds will also be used to
contract with a consultant to assist the Operating Agency in program administration, advertising
and marketing the program, program-related office supplies, and escrow and loan document
preparation fees.
Special Conditions
Per NESHAP(40 CFR Part 61), Cal-OSHA Rule 1529, and South Coast AQMD Rule 1403,the
operating agency is required to test the work area for asbestos containing materials(ACM)where
necessary. If ACM is identified,then removal, disposal, and/or handling of the materials shall be
conducted by a certified asbestos contractor in accordance with applicable regulations. Suspect
asbestos containing materials include flooring materials,wall materials, ceiling materials, and
roofing materials.
Per 36 CFR Part 800-Protection of Historic Properties (Section 106 Historic Review) and 24 CFR
Part 55-Floodplain Management: the Operating Agency shall submit to the Community
Development Commission(CDC) a Basic Property Identification Form for all work to be performed
on each property to be rehabilitated. Review and clearance of proposed actions through this process
must be granted PRIOR to incurring any costs or starting the rehabilitation of the property. Historic
properties that may be adversely impacted will be evaluated by the State Historic Preservation
Officer(SHPO). Floodplain review and public noticing in compliance with the National
Environmental Policy Act(NEPA) of 1969 must also be completed where applicable. Each
property must be cleared through this office on an INDIVIDUAL basis.
Per 24 CFR 35 and Cal-OSHA Rule 1532.1,the operating agency is required to evaluate, complete
testing for, and reduce lead-based paint hazards,when necessary, in structures proposed for
rehabilitation activities.Notification of hazard(s)must be provided to owners, occupants, and
workers, as necessary.The operating agency shall maintain appropriate records to indicate
compliance with these regulations on a property-by-property basis. Projects subject to Part 35,
Lead-Based Paint Poisoning Prevention in Certain Residential Structures, must comply with the
regulation and follow procedures based on the funding amount for each project.
The Operating Agency must maintain payroll and time attendance records signed by the employee
and approved by the supervisor. Time distribution records must reflect total work time on a daily
basis by program and/or funding source, as applicable.
The Operating Agency will comply with procurement standards outlined in 24 CFR, Part 85,
Section 85.36 of the Common Rule, entitled Procurement, for the purchase of all equipment,
supplies, and contracted services using CDBG funds.
Project No: D98694-11 Version: 1
Los Angeles County Community Development Commission Exhibit A
The Operating Agency will track and report all program income generated from the use of CDBG or
ESG funds,as defined in 24 CFR, Part 84.24 of the Uniform Administrative Requirements.
Program income is defined as gross income received by the subgrantee or subrecipient directly
generated by a grant-supported activity, or earned only as a result of the grant agreement.
Program income includes, but is not limited to:
* Fees and donations collected from participants on public service programs;
* Applicable bid fees from construction or rehabilitation activities;
* Principal and interest collections on loans made with CDBG funds;
* Fees from the use or rental of real or personal property; and
* Proceeds from the disposition of property purchased or improved with CDBG funds.
Program income must be recorded as revenues in the CDBG cost center of the Operating Agency's
General Ledger. If applicable and upon receiving approval from the Community Development
Commission(CDC), the program income may be used for payment of other eligible project
expenditures that are not paid with CDBG funds. Otherwise,the funds must be remitted to the CDC
accompanied by the Return Funds Transmittal form within 30 days of receipt.
The Operating Agency shall maintain during the term of this Contract and for a period of five(5)
years after the expiration of the contract complete and adequate financial records and accounts as
considered necessary by the Community Development Commission(CDC)to assure proper
accounting for all program funds and to support all program expenditures. These records and
accounts shall include,but not be limited to,the following:
* A double-entry General Ledger that supports the costs charged to the CDBG or ESG Program;
* Records documenting procurement of goods and services;
* Contracts for goods or services;
* Lease or Rental Agreements;
* Invoices;
* Billing Statements;
* Cancelled Checks;
* Timecards signed by employees and supervisors;
* Personnel Authorization Records;
* Payroll Registers;
* Payroll Tax Records;
* Bank Statements;
* Bank Reconciliations; and
* Documentation to support the allocation of costs.
The Operating Agency shall execute a professional services agreement with each
consultant/contractor prior to incurring any costs or distributing any CDBG or ESG funds, in
compliance with federal contractual requirements.
The Operating Agency shall submit adequate financial documentation to support the program
expenditures reported in the monthly CDBG Funding Request forms. The financial supporting
documentation will include contracts for goods or services, evidence of procurement, lease or rental
agreements, invoices, billing statements, cancelled checks,timecards signed by employee and
Project No: D98694-11 Version: 1
Los Angeles County Community Development Commission Exhibit A
supervisors, payroll registers, payroll tax records, bank statements, bank reconciliations, a detailed
General Ledger that supports the costs charged to the CDBG program, and an approved cost
allocation method for indirect costs charged. Failure to submit the necessary supporting
documentation will result in the disallowance of costs.
Operating Agency must maintain documentation ensuring that 100%of households assisted are
equal to or less than 80%Area Median Income (AMI).
Contracted Services/Subrecipients
MDG Associates, Inc.
10722 Arrow Route, Suite 822
Rancho Cucamonga, CA 91730
Esther Luis, Consultant
The city has chosen to renew their one-year term contract with MDG Associates for a second year
with the option to renew for a third year maximum,to provide administrative services and technical
assistance for the Home Improvement Program.
Funding Summary
Cost Category Amount
Uncategorized $165,843.00
Total $165,843.00
Service Area
Region Population Low/Mod Pop
Rancho Palos Verdes 40,790 4,432
Grand Total: 40,790 4,43210.87% Low/Mod
Project No: D98694-11 Version: 1