Willdan Engineering (2012) CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 19th day of
June, 2012 by and between the City of Rancho Palos Verdes (hereinafter referred to as
the "CITY") and Willdan Engineering (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as the preparation of Engineering and Traffic
Surveys and as-needed traffic engineering services for various locations citywide.
1.2 Description of Services
CONSULTANT shall provide professional engineering services to prepare
Engineering and Traffic Surveys and as-needed traffic engineering services at various
locations citywide, as described in CONSULTANT's Proposal, which is attached hereto
as Exhibit "A" and incorporated herein by this reference. In the event of any conflict
between the terms of this Agreement and incorporated documents, the terms of this
Agreement shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty
performance by CITY, other consultants/contractors, or governmental agencies, or any
other delays beyond CONSULTANT's control or without CONSULTANT's fault.
[continued]
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ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed twenty-
nine thousand three hundred dollars ($29,300)for completing the Engineering and Traffic
Surveys and fifteen thousand dollars ($15,000) for specific traffic engineering tasks as
described in Exhibit "A." Additionally, CITY agrees to compensate CONSULTANT an
amount not to exceed nineteen thousand eight hundred dollars($19,800)for implementing
the Walk-To-School program in accordance with the proposal as described within Exhibit
"A," Thus, payment under this Agreement shall not exceed sixty-four thousand one
hundred dollars ($64,100) for all services.
2.2 Payment Address
All payments due CONSULTANT shall be paid to:
Willdan Engineering
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
2.3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.4 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
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commencement. CONSULTANT shall perform such services, and CITY shall pay for such
additional services in accordance with CONSULTANT's Schedule of Hourly Rates within
Exhibit "A." Although the Schedule of Hourly Rates in Exhibit "A" states "Effective July 1,
2011 to June 30, 2012," these rates shall be in effect through the end of this Agreement.
2.5 Term of Agreement
This Agreement shall commence on June 20, 2012 and shall terminate on
June 19, 2013 unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services, CONSULTANT shall hold harmless and indemnify CITY, and
its officials, officers, employees, agents and independent contractors serving in the role of
CITY officials, and designated volunteers (collectively, "Indemnitees"),with respect to any
and all claims, demands, causes of action, damages, injuries, liabilities, losses, costs or
expenses, including reimbursement of attorneys' fees and costs of defense (collectively,
"Claims" hereinafter), including but not limited to Claims relating to death or injury to any
person and injury to any property, which arise out of, pertain to, or relate to in whole or in
part to the negligence, recklessness, or willful misconduct of CONSULTANT or any of its
officers, employees, subcontractors, or agents in the performance of its design
professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1(a), CONSULTANT shall defend, hold harmless and indemnify the Indemnitees
with respect to any and all Damages, including but not limited to, Damages relating to
death or injury to any person and injury to any property, which arise out of, pertain to, or
relate to the acts or omissions of CONSULTANT or any of its officers, employees,
subcontractors, or agents in the performance of this Agreement, except for such loss or
damage arising from the sole negligence or willful misconduct of the CITY, as determined
by final arbitration or court decision or by the agreement of the parties. CONSULTANT
shall defend Indemnitees in any action or actions filed in connection with any such
Damages with counsel of CITY's choice, and shall pay all costs and expenses, including all
attorneys' fees and experts' costs actually incurred in connection with such defense.
Consultant's duty to defend pursuant to this Section 3.1(b)shall apply independent of any
prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of
Indemnitees.
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(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars($2,000,000)general aggregate for bodily injury,death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars($1,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims
made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3)years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance,with minimum of one million dollars($1,000,000)per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident.
3.5 Worker's Compensation
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CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled by the insurance carrier without thirty (30) days prior written notice to
CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
CONSULTANT agrees that it will not cancel or reduce said insurance coverage.
(b) CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately terminate this Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance
and pay, at CONSULTANT's expense, the premium thereon.
3.7 Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are
in effect in the required amounts. The commercial general liability policy shall contain
endorsements naming the CITY, its officers, agents and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time,with or without cause,
by the CITY upon thirty(30)days prior written notice or by CONSULTANT upon ninety(90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
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CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount
equal to the percentage of services performed prior to the effective date of termination or
cancellation in accordance with the work items; provided, in no event shall the amount of
money paid under the foregoing provisions of this paragraph exceed the amount which
would have been paid to CONSULTANT for the full performance of the services described
in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products
and any and all intellectual property rights arising from their creation, including, but not
limited to, all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use, duplication or dissemination by the
CITY. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials,officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
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Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSULTANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction, or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of
1992 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
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performance of its services under this Agreement, but at all times shall CONSULTANT be
responsible for its associates and subcontractors' services.
6.4 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a)CONSULTANT is
licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b)there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULTANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve(12)months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California,excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement,the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
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6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ,when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth, and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt,obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
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The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.10 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during
CONSULTANT's or CITY's regular business hours or (b) on the third business day
following deposit in the United States mail, postage prepaid, to the addresses listed below,
or at such other address as one party may notify the other:
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To CITY:
Les Jones, II, Interim Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Lew Gluesing, Director of Engineering
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: WILL,, ENGINEE G
By: / � r
Prin ed Name: t.--W'k).) CLUIreA144_
Title: IRP / • i► ._•�' �-
By: Co--0
Printed Name: r- C.taA C"TV H _
Title: Sr. V;� Vcec.:L
Dated: IS CITY CITY OF RANCHO PALOS VERDES
By: f/
1yor ✓
ATTEST: APOVEDASTO FORM:
By: 6i,e, ���,4 By:
City Clerk City Attorney
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EXHIBIT "A"
jjWILLP/\N
Engineering neeri n �
9 9
May 23, 2012
Ms. Nicole Jules
Senior Engineer
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, California 90275-5391
Subject: Proposal for an Engineering and Traffic Survey to Update the Remaining Speed
Limits Citywide and for Various As-Needed Traffic Engineering Services
Dear Ms. Jules:
Willdan Engineering (Willdan) is pleased to submit this proposal to provide professional traffic
engineering services to perform an Engineering and Traffic Survey (E&T Survey), and to
provide various additional traffic engineering services on an as-needed basis.
The E&T Survey will serve as the basis for updating the speed limits of 22 roadway segments,
two truck speed zone segments and three reduced school speed zone segments, as listed on
the attached table. The E&T Survey will be performed in accordance with the appropriate
sections of the 2012 California Vehicle Code (CVC) and the 2012 California Manual on Uniform
Traffic Control Devices(CA MUTCD).
Scope of Work
Willdan proposes to perform the following tasks to provide an Engineering and Traffic Survey for
27 roadway segments:
1. Review the previous E&T Survey for each speed zone segment for any special features or
factors. Using the previous survey data for reference, conduct a field inspection and
assessment of each street segment to determine traffic and roadway conditions that are
not readily apparent to motorists. Any changes in roadway conditions since the last survey
was conducted will be identified and noted on the survey data sheets.
2. Gather the radar speed surveys for each speed zone segment,for a total of 27 surveys.
The radar surveys of the two truck speed zones will be limited to the downhill speeds of
commercial vehicles with three or more axles and a gross rating of 10,000 lbs. or more.
The data collection shall meet the requirements of Section 2B.13 of the 2012 CA MUTCD.
3. Collect daily traffic count data for each speed zone segment. Collect traffic collision data
from the City and from the SWITRS database for the most recent three-year period.
Determine the collision rate for each speed zone segment based on the traffic collision
and traffic count data.
4. Summarize the gathered data on City-format survey data sheets, which will include all of
the information necessary to determine the appropriate speed limit for each speed zone
segment. The survey data sheet for each of the truck speed zones will also include the
required physical profile showing the length and gradient of the segment and note the
recorded incident history of runaway commercial vehicles. Determine the recommended
speed limit for each speed zone segment based on the latest State requirements.
Engineering and Planning 1 Energy Efficiency and Sustainability 1 Financial and Economic Consulting I National Preparedness and Interoperability
562.908.6200 I 800.499.4484 ( fax:562.695.2120 1 13191 Crossroads Parkway North,Suite 405,Industry,California 91746-3443 1 www.willdan.com
EXHIBIT "A"
Proposal for E&T Surveys
May 23,2012
Page 2
5. Prepare a draft E&T Survey report that documents the State's requirements for conducting
speed zone surveys, including those for truck speed zones on descending grades and for
reduced school zone speed limits, the methodology and procedures used for the survey,
statistical analysis factors, field data collection description, collision history, results and
recommended speed limits. The E&T Survey report will be finalized based on City
comments, and provided in a format suitable for use in Court. The raw data sheets, which
are sometimes required by the Court,will also be provided.
6. Attend one meeting each of the Traffic Safety Commission and the City Council, to present
the Engineering and Traffic Survey findings and recommended speed limits.
Willdan also proposes to provide various traffic engineering services, as requested by the City,
including implementation of the Safe Routes to School (SATS) Non-Infrastructure grant-funded
project, preparation of a Crest/Whitley Collins pedestrian crossing alternatives analysis, and
preparation of Caltrans' HPMS Maintained Mileage Report.
Proposed Schedule
Willdan estimates it will take approximately eight (8) weeks following the Notice-to-Proceed to
complete proposed Tasks 1-6. The radar speed surveys and traffic counts will be conducted
before school lets out for the summer.The various traffic engineering services will be performed
upon request from the City.
Proposed Fee
Willdan proposes to complete the Engineering and Traffic Survey for 27 speed zone segments
for an estimated fee of$29,300.00, and to complete the various traffic engineering services for
an additional fee of$15,000.00, for a total not-to-exceed fee of$44,300.00.
The fee assumes that the E&T Survey will be limited to 22 roadway segments, two truck speed
zone segments and three reduced school speed zone segments. Should additional segments,
more detailed analyses, and/or additional meetings be necessary, Willdan will provide a cost
estimate for the additional work based on the attached rate schedule.
Thank you for the opportunity to be of continuing service to the City of Rancho Palos Verdes.
Should you have any questions regarding this proposal, please contact Ms. Ruth Smith at
714.978.8225 or Mr. Lew Gluesing at 562.908.6291.
Respectfully submitted,
Iden Engineering
L w Gluesing, PE, TE, PTOE
Director of Engineering
Attachments
RS:mh
91005-11106-16011312-088 R1_5789
EXHIBIT "A"
City of Rancho Palos Verdes
ENGINEERING AND TRAFFIC SURVEY(E&TS) LOCATIONS
ROAD SEGMENT LIMITS
Crenshaw Blvd Sea Crest Dr to Crest Rd
Crest Rd to Rolling Hills Estates City Boundary
Crest Rd Hawthorne Blvd to Crenshaw Blvd
Palos Verdes Dr East to Ganado Dr
-- ---- --- -- - --- - ----Ganado Dr to the Rolling Hills City Boundary N/0 Paseo de Pino
Crestridge Rd Crenshaw Blvd to Highrid ge Rd
Forrestal Dr Palos Verdes Dr South to terminus of Forrestal Dr N/0 Pirate Dr
Granvia Altamira Hawthorne Blvd to Palos Verdes Estates City Boundary NAD Monero Dr
Hawthorne Blvd Palos Verdes Dr West to Vallon Dr
Vallon Dr to Crest Rd
Crest Rd to Eddinghill Dr/Seamount Dr
Eddinghill/Seamount Dr to Highrldge Rd/Grayslake Rd
Grayslake Rd/Highridge Rd to Indian Peak Rd
Sliver Spur Rd to the Rolling Hills Estates City Boundary
Highridge Rd Hawthorne Blvd to the Rolling Hills Estates City Bounday S/0 Peacock Ridge Rd
Miraleste Dr Palos Verdes Dr East to Via Colinta
Via Cofinrte to the Los Angeles Courty Bounday SIO Suana Dr
Montemalaga Dr Sliver Spur Rd to the Palos Verdes Estates City Boundary W10 Grayslake Rd
Palos Verdes Dr South 1,300 ft W/O Schooner Dr to the Los Angeles City Limit
1,500 ft E/0 Seacove Dr to 1,300 ft W/0 Schooner Dr
Ridgegate Dr Hawthorne Blvd to Iiighridge Rd
Via Vrcente/Calle Entradero Palos Verdes Drive West to Palos Verdes Drive West
TRUCK SPEED ZONE ON DESCENDING GRADES(25 MPH)
Hawthorne Blvd Silver Spur Rd to the Rolling Hills Estates City Bounday
Rhone Dr to Palos Verdes Dr West
REDUCED SCHOOL ZONE SPEED LIMITS(15 MPH)
Bayend Dr General St.to Crestwood St.
Crestwood St Upland St to Bayend Dr
General St , Crestwood St to Bayend Dr
EXHIBIT "A"
WILLDAN ENGINEERING
Schedule of Hourly Rates
Effective July 1, 2011 to June 30, 2012
ENGINEERING LANDSCAPE ARCHITECTURE
Principal Engineer.. $200.00 Principal Project Manager 180.00
Director 180.00 Principal Landscape Architect 150.00
Deputy Director 180.00 Senior Landscape Architect. 125.00
Principal Project Manager 180.00 Associate Landscape Architect ... 115.00
City Engineer 180.00 Assistant Landscape Architect ... 100.00
Project Manager 180.00
Program Manager 180.00 BUILDING AND SAFETY
Supervising Engineer 160.00 Director 180.00
Senior Engineer. 145.00 Deputy Director 180.00
Senior Design Manager 145.00 Principal Project Manager 180.00
Design Manager. 135.00 Supervising Plan Check Engineer 150.00
Associate Engineer 135.00 Building Official 150.00
Senior Designer 130.00 Plan Check Engineer 140.00
Senior Design Engineer II 130.00 Deputy Building Official...... 140.00
Senior Design Engineer I. 125.00 Inspector of Record. 140.00
Designer II .... 120.00 Senior Plans Examiner ... 125.00
Designer I.. 115.00 Supervising Building Inspector 125.00
Design Engineer II 120.00 Plans Examiner 115.00
Design Engineer I .. 115.00 Senior Building Inspector 115.00
Senior Drafter. 110.00 Supervisor Code Enforcement 115.00
Drafter II 100.00 Building Inspector "105.00/110.00
Drafter I 95.00 Supervising Construction Permit Specialist 105.00
Technical Aide 85.00 Senior Construction Permit Specialist 100.00
Senior Code Enforcement Officer 95.00
CONSTRUCTION MANAGEMENT Assistant Building Inspector **95.00/110.00
Director 180.00 Code Enforcement Officer 80.00
Deputy Director 180.00 Construction Permit Specialist 80.00
Project Manager. 180.00 Assistant Construction Permit Specialist 85.00
Senior Construction Manager 155.00 Plans Examiner Aide 75.00
Construction Manager 145.00 Assistant Code Enforcement Officer 70.00
Assistant Construction Manager 120.00
Utility Coordinator 125.00 PLANNING
Labor Compliance Manager. 120.00 Director 180.00
Labor Compliance Specialist 95.00 Deputy Director .. 180.00
. Principal Planner 150.00
INSPECTION SERVICES Principal Community Development Planner 150.00
Supervising Public Works Observer 120.00 Senior Planner 130.00
Senior Public Works Observer.. 110.00 Senior Community Development Planner 130.00
Public Works Observer 'x'100.00/110.00 Associate Planner 115.00
Assistant Public Works Observer ... *x`100.00/110.00 Associate Community Development Planner.... 115.00
Assistant Community Development Planner 105.00
SURVEYING Assistant Planner 105.00
Principal Project Manager 180.00 Planning Technician 85.00
Supervisor-Survey&Mapping 155.00 Community Development Technician 85.00
Senior Survey Analyst ... 130.00 ..
Certified Party Chief 130.00 ADMINISTRATIVE
Senior Calculator..... 120.00 Computer Data Entry 65.00
Calculator II 110.00 Clerical 65.00
Calculator I. 100.00 Word Processing 65.00
Survey Analyst II 115.00 Personal Computer Time 30.00
Survey Analyst I 100.00
Survey Party Chief 115.00
Field Party(One) 180.00 Mileage reimbursement will be charged at the current Federal
Field Party(Two) 235.00 guideline rate at the time of billing. Vehicles will be charged at
Field Party(Three) 295.00 a monthly rate of$500.00.
**Prevailing Wage Project,Use$110.00
Additional billing classifications may be added to the above listing during t year as new positions are created.Consultation in connection with litigation and court appearances will be
quoted separately. The above schedule Is for straight time.Overtime will be charged at 1.25 times, and Sundays and holidays. 1.70 times the standard rates. Blueprinting,
reproduction,messenger services,and printing will be invoiced at cost plus fifteen percent(1 S%. A subconsultant management fee of fifteen percent(15%)will be added to the direct
cost of all subconsultant services to provide for the cost of administration,consultation,and coordination.Valid January 04,2010 thru June 30,2010,thereafter,the rates may be
raised once per year to the value of change of the Consumer Price Index for the Los Angeles/Orange County/Sacram area,but not more than five percent per year.
EXHIBIT "A"
W'WILLPAN extendingyour
Engineering reach9 9
February 23, 2012
Ms. Nicole Jules
Senior Engineer
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275-5391
Subject: Proposal to Assist with the City of Rancho Palos Verdes' 'Walk to School
Program", a Safe Routes to School Non-Infrastructure Grant-Funded Project
Dear Ms. Jules:
Willdan Engineering (Willdan) is pleased to submit this proposal to provide professional traffic
engineering services to provide the City of Rancho Palos Verdes assistance with its 'Walk to
School Program", funded by a Safe Routes To School Non-Infrastructure grant. The goal of the
program is to increase walking to school in the City of Rancho Palos Verdes. It is our
understanding that you would like assistance with the "before" and "after" student tally and
parent survey, project implementation, development of a "Suggested Routes to School" map
and newsletter article, development and implementation of a school presentation and incentive
program, and preparation of a before/after study report. We also understand that the grant
originally included the participation of five schools, but that you now expect it to include one
school, perhaps two.
ScoDe of Work
Willdan proposes to perform the following tasks in support of the project tasks and activities, for
one school:
Task 1: Conduct the"Before" Student Tally and Parent Survey
Contact the school principal to discuss the logistics and schedules for conducting the Student
Tallies and Parent Survey. Set up the Parent Survey online and provide information to the
school to use in notifying the parents of the survey. The completed Student Tally forms will be
collected, the information will be entered online for tabulated results, the results of the Parent
Survey will be downloaded, and the results of the Student Tally and Parent Survey will be
provided to the City and school.
Task 2: Initiate Project Implementation
Meet with the school principal and City staff to discuss the overall project and discuss strategies
for implementing the various project activities. Assist the City in setting up and conducting a
kick-off meeting with the stakeholders, including the participating school's principal and PTA,
and the Sheriff's Department.
Engineering I Gsotrchnical I Environmental I Financial 1 Homeland security
562.908.6200 1800.499.4404 I fax:562.6952120 1 13191 Crossroads Parkway North,suite 405,industry,CA 91746-3443 1 www.wlidan.com
EXHIBIT "A"
Proposal for the SRTS
Walk to School Program
February 23,2012
Page 2
Task 3: Develop an SRTS Map & Newsletter Article
Develop a Suggested Route to School (SRTS) map for the participating school, which will
include the following subtasks:
• Prepare a base street map of the attendance area.
• Conduct a field survey of the attendance area, to identify intersection controls, marked
crosswalks, bike lanes, and street segments without sidewalks or locations having any
other conditions that would limit pedestrian use/access. To limit costs, an aerial map of
the area will be reviewed first, to initially assess the existing conditions. This will be
followed by the field survey, to confirm the assessment.
• Prepare a draft SRTS map based on the field survey and submit it to the City and the
school/school district for review and comment.
• Finalize the SRTS map and provide in both CAD and pdf formats.
Prepare a draft newsletter article regarding the benefits of physical activity, to be included in the
school's newsletter, and finalize it based on feedback from the City and the school.
Task 4: Create a School Presentation and an Incentive Program
In cooperation with the Sheriff's Department, create a school presentation to encourage walking
to school and develop an incentive program to actively encourage children to walk to school. It
Is anticipated that the school and PTA will be consulted during the development of both
activities, particularly regarding the incentive program.
Task 5: Hold a Walk to School Presentation
Coordinate with the school and Sheriff's Department to schedule and plan the Walk to School
presentation. Develop the presentation with the Sheriff's Department, based on input from the
Stakeholders, and then hold the Walk to School presentation at the school. Follow up with the
school regarding how well the presentation was received by the students,faculty and staff.
Task 6: Implement the Incentive Program
Assist the school in implementing the incentive program, and follow up with the school regarding
how well the incentive program was received by the students,faculty and staff.
Task 7: Conduct the "After" Student Tally and Parent Survey
Contact the school regarding when the surveys will be taken, set up the online Parent Survey,
provide information to the school to use in notifying parents of the survey. The completed
Student Tally forms will be collected, the information will be entered online for tabulated results,
the results of Parent Survey will be downloaded, and the results of the Student Tally and Parent
Survey will be provided to the City and school.
Task 8: Prepare a Before/After Study Report
Evaluate the program's effectiveness based on a comparison of the results of the `before" and
"after" Student Tallies and Parent Surveys and on feedback from the school and the Sheriff's
Department regarding the success of the Walk to School presentation and the incentive
program. Prepare a report summarizing the findings and providing recommendations for future
activities.
EXHIBIT "A"
Proposal for the SR2S
Walk to School Program
February 23, 2012
Page 3
Optional Task 9: Assist with a Walkability Assessment Event
If requested, in cooperation with school staff and other stakeholders, develop, schedule and
hold a Walkability assessment event, in which parents walk to/from school with students and
complete a survey identifying any obstacles to walking/biking to school. Willdan would provide
the forms, collect the completed forms and tabulate the results. The results would be used to
prepare the Suggested Route to School maps in Task 3 and could also be used by the City in
making future decisions regarding infrastructure improvements. This task could also be the
basis of the incentive for students, by having classes compete for the most surveys returned.
Proposed Schedule
To meet the grant schedule, Willdan will complete Tasks 1 through 7 and Optional Task 9
before the end of the current school year. Task 8 will be completed by September 2012.
Proposed Fee
Willdan proposes to complete the Walk to School Program for a not-to-exceed fee of
$19,800.00. Optional Task 9 could be completed for an additional not-to-exceed fee of
$9,800.00, based on a maximum of 100 returned surveys (a cost estimate would be provided
should there be more than 100 surveys). The fee includes attendance at three
meetings/events. Should additional meetings be necessary, Willdan would be happy to attend
on a time-and-materials basis, using the attached rate schedule.
Two originals of this proposal are being submitted. Please indicate the City's approval and
authorization to proceed by signing both originals and returning one to our office or by issuing a
Notice-to-Proceed.
Thank you for the opportunity to be of continuing service to the City of Rancho Palos Verdes.
Should you have any questions regarding this proposal, please contact Ms. Ruth Smith at
(714) 978-8225 or Mr. Lew Gluesing at (562) 908-6291.
Respectfully submitted, Approval and Authorization to Proceed By:
DAN ENGINEERING CITY OF RANCHO PALOS VERDES
21P ---7
Lew Gluesing, PE, TE, PTOE
Director of Engineering Signature
Date
Enclosure
RS:mh
91005-11106-1601P12-046_5422
WILL&WENGINEERING
Schedule of Hourly Rates
Effective July 1: 201. 1 to June 30, 2012
Engineer
ENGINEERING
LANDSCAPE ARCHITECTURE
. .Principal $200.00 Principal
Project Manager 180.00
Director 180.00 Principal Landscape Architect 150.00
Deputy Director 180.00 Senior Landscape Architect. 125.00
Principal Project Manager 180.00 Associate Landscape Architect 115.00
City Engineer 180.00 Assistant Landscape Architect 100.00
Project Manager 180.00
Program Manager.. 180.00
BUILDING AND.SAFETY
Supervising Engineer 160.00 Director 180.00
Senior Engineer 145.00 Deputy Director 180.00
Senior Design Manager 145.00 Principal Project Manager 180.00
Design Manager 135.00 Supervising Plan Check Engineer 150.00
Associate Engineer 135.00 Building Official.. 150.00
Senior Designer 130.00 : Plan Check Engineer 140.00
Senior Design Engineer II 130.00 Deputy Building Official 140.00
Senior Design Engineer I 125.00 Inspector of Record 140.00
Designer II. 120.00 Senior Plans Examiner.. 125.00
Designer 1115.00 Supervising Building Inspector 125.00
Design Engineer Il 120.00 Plans Examiner 115.00
Design Engineer I 115.00 Senior Building Inspector 115.00
Senior Drafter 110.00 Supervisor Code Enforcement 115.00
Drafter II 100.00 Building Inspector.... **105.00/110.00
Drafter I 95.00 Supervising Construction Permit Specialist 105.00
Technical Aide 85.00 Senior Construction Permit Specialist 100.00
Senior Code Enforcement Officer 95.00
:. CONSTRUCTION MANAGEMENT Assistant Building Inspector.. **95.00/110.00
Director 180.00 Code Enforcement Officer. 80.00
Deputy Director 180.00 Construction Permit Specialist 80.00
Project Manager 180.00 Assistant Construction Permit Specialist 85.00
Senior Construction Manager 155.00 Plans Examiner Aide 75.00
Construction Manager 145.00 Assistant Code Enforcement Officer 70.00
Assistant Construction Manager 120.00
Utility Coordinator 125.00PLANNING
Labor
Labor Compliance Manager 120.00 Director 180.00
Labor Compliance Specialist 95.00 Qeputy Director 180.00
. Principal Planner 150.00
INSPECTION SERVICES . Principal Community Development Planner 150.00
Supervising Public Works Observer 120.00 Senior Planner 130.00
Senior Public Works Observer.. 110.00 Senior Community Development Planner 130.00
Public Works Observer **100.00/110.00 Associate Planner 115.00
Assistant Public Works Observer **100.00/110.00 Associate Community Development Planner 115.00
Assistant Community Development Planner ...105.00
SURVEYING Assistant Planner 105.00
PlanningTechnician 85.00
Principal Project Manager 180.00 , , ,
Supervisor-Survey&Mapping...... 155.00 Community Development Technician 85.00
Senior Survey Analyst 130.00 .
Certified Party Chief 130.00 ' ADMINISTRATIVE
Senior Calculator 120.00 Computer Data Entry... 65.00
Calculator 11 110.00 Clerical 65.00
Calculator I 100.00 Word Processing 65.00
Survey Analyst II 115.00 Personal Computer Time 30.00
Survey Analyst I 100.00
Survey Party Chief 115.00
Field Party(One) 180.00 Mileage reimbursement will be charged at the current Federal
Field Party(Two) 235.00 guideline rate at the time of billing. Vehicles will be charged at
Field Party(Three) .. ..295.00 a monthly rate of$500.00.
**Prevailing Wage Project,Use$110.00
Additional billing classifications may be added to the above listing during the year as new poskions are created.Consultation in connection with litigation and court appearances will be quoted separately.
The above schedule is for straight time.Overtime will be charged at 1.25 times.and Sundays and holidays.1.70 times the standard rates.Blueprinting,reproduction,messenger services,and printing all
be invoiced at cost plus fifteen percent(15%). A suboonsultant management fee of fifteen percent(15%)will be added to the drect cost of all subconaultant services to provide for the cost of
administration,consultation,and coordination.Valid July 1,2011 thru June 30,2012,thereafter,the rates may be raised once per year to the value of change of the Consumer Price index for the Los
Angeles/Orange County/Sacram area,but not more than five percent per year.