SCS Consulting Engineers Inc (2015) FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN
STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. (SCS
ENGINEERS) AND THE CITY OF RANCHO PALOS VERDES
This First Amendment ("First Amendment") to the Professional Services
Agreement ("Agreement") between the City Of Rancho Palos Verdes, a California
municipal corporation ("CITY") and Stearns, Conrad and Schmidt, Consulting
Engineers, Inc., a Virgin-corporation, ba SCS Engineers ("CONSULTANT") is made
and entered into this sdaY of 15.
WHEREAS, CITY and CONSULTANT previously entered into that certain
Professional/Technical Services Agreement dated June 4, 2013, whereby
CONSULTANT provides professional consulting services to CITY; and
WHEREAS, CITY and CONSULTANT wish to amend the Agreement to provide
for CONSULTANT's provision of services pursuant to the Agreement for Fiscal Year
2015-2016;
IN CONSIDERATION of the covenants hereinafter set forth, the parties agree as
follows:
1. Section 1.1 of the Agreement is amended to read as follows:
"1.1 Project Description
The Project is described as follows:
Professional Consulting Services for Source Reduction and Recycling
Element ("SRRE"), Solid Waste Support Services and Used Oil Payment Program for
Fiscal Years 2013-2014, 2014-2015, and 2015-2016."
2. Fee.
CITY agrees to compensate CONSULTANT an amount not to exceed
twenty nine thousand nine hundred and eighty dollars ($29,920) for Fiscal Year 2015-16
for services as described in Article 1 of the Agreement. The fees for Fiscal Year 2015-
16 shall be paid in accordance with the fee schedule attached hereto as Exhibit A.
3. Except as expressly amended by this First Amendment, all of the provisions of
the Agreement shall remain in full force and effect.
R6876-000111806528v2.doc 1
TO EFFECTUATE THIS AGREEMENT, the parties have executed this
Agreement as of the dates set forth below.
CITY OF RANCHO PALOS VERDES STEARNS, CONRAD AND SCHMIDT,
a Municipal Corporation CONSULTING ENGINEERS, INC.
("CONSULTANT")
By: E:--7/14-uctuy: p
ayor I/
Title: \I lc,a y✓i-c�rD�i
Date:
41/94/K
Date: 4 f— off.o i S
ATTEST:
(/)
By: dA45,(-- /
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
R6876-0001\1806528v2.doc 2
Exhibit A
Fees
R6876-0001\1806528v2.doc 3
Environmental Consultants 438 S. Marengo Avenue 626 792-9593
and Contractors Pasadena, CA 91101 FAX 562 427-0805
www.scsengineers.com
SCS ENGINEERS
February 25, 2015
File No. 01201062
Ms. Lauren Ramezani
Senior Administrative Analyst, Public Works
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Subject: Fiscal Year 2015/2016 Scope of Work and Budget
Dear Ms. Ramezani:
SCS Engineers (SCS) is pleased to present our proposed scope of work and budget to the City of
Rancho Palos Verdes (City)to administer the City's Source Reduction and Recycling Element
("SRRE"), Solid Waste Support Services and the Used Oil Payment Program for Fiscal Year
2015/2016.
SCOPE OF WORK
The scope of work has been prepared based on our discussions and ongoing work for the City. As
you will notice, we have combined some of the tasks from previous years, in order to allocate the
time most efficiently.
Task I Administration and Project Management
SCS will provide general project management, including the following:
• Establish and maintain clear lines of communication between SCS staff and with the City.
• Monitor and control the Project schedule and budget.
• Anticipate potential issues and bring them to timely resolution.
• Check that the contractual and technical requirements of the Project are fulfilled, and that the
City's expectations are met and/or exceeded.
• Initiate and maintain the quality management and control plan throughout the Project.
• Attend regular project meetings with the City's Recycling Coordinator,typically monthly.
• Prepare agendas and provide notes and action items for project meetings.
Task II Annual AB 939 Report Preparation, LARA Assistance,
Hauler /DRS Reporting, Rate Adjustment Verification
• Update the City-specific information items and assist LARA with needed information to
complete the electronic Annual Report.
• Attend LARA meetings/workshops on the City's behalf as requested, and provide input on
LARA policies and programs, as needed.
Lauren Ramezani
February 25, 2015
Page 2
• Review quarterly hauler reports and providing suggested program changes in support of
waste reduction efforts.
• Track reports generated through the Disposal Reporting System, and compile a database with
the quarterly information from all reporting disposal sites and the City's residential and
commercial haulers.
• Track and monitor City's compliance with State diversion mandates, and calculate annual
diversion rate.
• Review DRS data and identify potential discrepancies (non-origin waste).
• Notify illegal haulers of need to stop work in City.
• Monitor CalRecycle activities, including regulatory updates, workshops, meetings, and local
activities.
• Verify annual residential rate adjustments by franchised haulers. This task is typically
undertaken in the spring, following release of the CPI data. The process involves verifying
that the haulers used the correct formula as established in the agreement with the City, and
the calculations were done properly and the resulting change in rate is in accordance with the
contract.
Task III Public Education and Outreach
• Provide input for the City's website, quarterly newsletters, and Recycling Guide.
• Design and prepare public outreach items in support of solid waste programs.
• Improve outreach and education for City schools,working with EDCO and Waste
Management.
• Contact businesses to enlist interest in the SBBEC or other awards programs.
• Research and specify promotional items in support of solid waste and applicable grant
programs, with approval from CalRecycle.
Task IV Construction and Demolition (C&D) Program
• Review the C&D policies and procedures and work with staff and the City attorney to
determine if there is a need for changes to the policies, including such issues as revising
the diversion goals, reporting requirements, compliance with CalGreen, or other codes or
requirements.
• Review and update City recycling certification forms and standard specifications, as
necessary.
• Review waste management recycling certification plans and identify data gaps and
deficiencies and request additional data to determine compliance with the requirements.
Report to the City on the adequacy and accuracy of the submitted plans and reports, and
conduct site visits as necessary and as directed by City staff to evaluate compliance with
applicable codes and regulations.
Lauren Ramezani
February 25, 2015
Page 3
Task V Mandatory Commercial and Multi-Family Recycling and
Organics Programs (AB 341 and AB 1826), and Single-Use
Plastic Grocery Bag Ban (SB 270)
• Conduct ongoing monitoring of businesses and M-F complexes for AB 341 compliance,
including requesting from haulers annual lists of businesses and updates of compliant and
non-compliant businesses and M-F complexes.
• Assist the City with implementation of AB 1826, mandatory organics recycling,
including:
• Identify the number of regulated businesses that generate organic waste, and the
number that are recycling organic waste, including large organics generators (e.g.
schools, cemetery, golf courses, City parks, multi-family residences).
• Identify which haulers service specific large organics generators (commercial and
multi-family establishments).
• Prepare letters to haulers and large generators regarding AB 1826 requirements.
• Research availability of CalRecycle outreach materials, and modify as necessary for
the City.
• Design new outreach materials as may be necessary.
• Assist the City to develop an organics recycling program as required by AB 1826. The
organics recycling program must be implemented by January 1, 2016. The organics
program is to include the following:
• Identification of existing organic waste processing facilities available to the City, or
efforts to develop new facilities.
• Identification of other non-disposal opportunities and markets.
• Identification of provisions for the education of, outreach to, and monitoring of,
businesses' compliance with the law.
• Draft an ordinance for mandatory commercial and multi-family recycling(AB 341) and
organics recycling(AB 1826).
• Prepare articles for the City's Newsletters specifically related to AB 341 and AB 1826.
• Work with EDCO and UWS and the other permitted haulers to ensure compliance with
AB 341 and AB 1826, including monitoring, reporting, and public outreach and
education.
• Pending the outcome of ballot measure referendum to overturn SB 270, SCS will assist
the City with implementation and compliance with SB 270, State-wide Single-Use Plastic
Grocery Bag ban. If the referendum is not successful, SCS will prepare a City ordinance
for adoption, and assist with outreach to businesses affected by the ban.
Task VI Commercial/Business Sector Recycling
SCS will assist the City with the following Commercial/Business Sector Recycling programs:
• Identify and contact businesses to arrange for free business technical assistance
assessments.
Lauren Ramezani
February 25, 2015
Page 4
• Perform assessments and provide recommendations to enhance and improve waste
reduction and recycling efforts.
• Prepare and provide to the City and businesses a written report of the results of the
assessments.
• Prepare for and attend presentations at Chamber of Commerce and other business/civic
events to highlight the City's business technical assistance program.
Task VII Used Oil and Household Hazardous Waste Programs
The City's Used Oil and HHW Program includes curbside residential collection of used oil and
filters,participation in County HHW events, and public outreach and education. Tasks specific to
this grant include:
• Prepare annual report and supporting documentation.
• Prepare resolutions and supporting documentation for grant applications,when necessary.
• Prepare yearly budget for grant program.
• Obtain approval from CalRecycle grant manager for expenditures.
• Design and prepare public outreach items in support of grant program.
• Specify and procure a variety of promotional items in support of grant program.
• Visit Certified Collection Centers at least once per year.
• Coordinate HHW roundups with LA County DPW, Certified Collection Centers, and
other interested parties.
Task VIII Miscellaneous
In addition to the tasks outlined above, SCS staff will be available to provide other solid waste
services as needed, including:
• Research proposed or pending legislation/regulations, and provide analysis to the City on
the potential impacts and whether the City should support or oppose.
• Review existing City policies and programs and identify opportunities to expand existing
or implement new policies or programs.
• Coordinate setup and staffing of community event booths promoting recycling and
environmental programs.
• Review and/or prepare staff reports, Council agenda items, or City Manager items, as
necessary.
• Apply for and manage competitive grants.
• Contact other cities for surveys and other information.
• Evaluate and monitor the City Hall and park sites' recycling and green waste programs
and suggest modifications to increase participation and diversion.
Lauren Ramezani
February 25, 2015
Page 5
BUDGET
The proposed budget for Fiscal Year 2015/2016 is included in Exhibit 1,and has been arranged
according to the tasks itemized above. In response to your concern regarding the budget, we have
kept staff billing rates the same as Fiscal Year 2014/2015. In addition, there are no costs incurred for
travel time to and from our offices, and no direct costs for mileage,photocopying, or other expenses.
Exhibit 1. Proposed Budget, City of Rancho Palos Verdes, Fiscal Year 201 5/201 6
PERSONNEL
(Hours)
Leonard Zitron Total
TASK ($225/hr) ($130/hr) Hours Fee
1.
Administration, Project Management, Rate 24 24 48 8 520
Adjustment Verification $ '
II. Annual AB 939 Report, LARA Assistance, 1 28 293 865
DRS/Hauler Reports $ '
Ill. Public Education and Outreach 2 12 14 $ 2,010
IV. Construction and Demolition Recycling 4 8 12 $ 1,940
V. AB 341, AB 1826, SB 270 Compliance 8 53 61 $ 8,690
VI. Commercial/Business Sector Recycling 1 10 11 $ 1,525
VII. Used Oil Payment Program and HHW Program 0 14 14 $ 1,820
VIII. Miscellaneous 4 5 9 $ 1,550
TOTAL PROJECT 44 154 198 $29,920
Following your review of this scope and budget,please do not hesitate to call me with any questions
you may have.
Sincerely,
---)-v)
Michelle P. Leonard
Vice President
SCS ENGINEERS