RBF Consulting Inc (2013) CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 1st day of
October, 2013, by and between the City of Rancho Palos Verdes (hereinafter referred to
as the "CITY") and RBF Consulting, Inc., (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto
agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows:
Master Plan of Drainage.
1.2 Description of Services
CONSULTANT shall: develop and provide a GIS based Master Plan of
Drainage, as described in the CITY's Request For Qualifications, which is attached
hereto as Exhibit "A" and incorporated herein by this reference, and in CONSULTANT's
Proposal, which is attached hereto as Exhibit "B" and incorporated herein by this
reference. In the event of any conflict between the terms of this Agreement and
incorporated documents, the terms of this Agreement shall control. In the event of any
conflict between Exhibits "A" and "B," the terms of Exhibit A shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default
by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish
timely information or to approve or disapprove CONSULTANT's work promptly, or delay
or faulty performance by CITY, other consultants/contractors, or governmental
agencies, or any other delays beyond CONSULTANT's control or without
CONSULTANT's fault.
ARTICLE 2
COMPENSATION
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2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed five
hundred fifty one thousand thirty dollars ($551,030) for services as described in Article
1.
2.2 Terms of Compensation
CONSULTANT shall submit monthly invoices, which shall include hours
worked and associated billing rates, for the work completed in the previous month.
CITY agrees to authorize payment for all undisputed invoice amounts within thirty (30)
days of receipt of each invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts or claimed completion percentages
within ten (10) days of the receipt of each invoice. However, CITY's failure to timely
notify CONSULTANT of a disputed amount or claimed completion percentage shall not
be deemed a waiver of CITY's right to challenge such amount or percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10)working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement. All
such work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSULTANT shall perform such services, and CITY shall pay for
such additional services in accordance with CONSULTANT's Schedule of Hourly Rates,
which is within Exhibit "B." The rates in Exhibit "B" shall be in effect through the end of
this Agreement.
2.4 Term of Agreement
This Agreement shall commence on October 1, 2013 and shall terminate
on June 30, 2015 unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
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3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law,
CONSULTANT shall hold harmless and indemnify CITY, and its officials, officers,
employees, agents and independent contractors serving in the role of CITY officials,
and designated volunteers (collectively, "Indemnitees"), with respect to any and all
claims, demands, causes of action, damages, injuries, liabilities, losses, costs or
expenses, including reimbursement of attorneys' fees and costs of defense (collectively,
"Claims" hereinafter), including but not limited to Claims relating to death or injury to any
person and injury to any property, which arise out of, pertain to, or relate to in whole or
in part to the negligence, recklessness, or willful misconduct of CONSULTANT or any of
its officers, employees, subcontractors, or agents in the performance of its design
professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered
by Section 3.1(a), and to the maximum extent permitted by law, CONSULTANT shall
defend, hold harmless and indemnify the Indemnitees with respect to any and all
Damages, including but not limited to, Damages relating to death or injury to any person
and injury to any property, which arise out of, pertain to, or relate to the acts or
omissions of CONSULTANT or any of its officers, employees, subcontractors, or agents
in the performance of this Agreement, except for such loss or damage arising from the
sole negligence or willful misconduct of the CITY, as determined by final arbitration or
court decision or by the agreement of the parties. CONSULTANT shall defend
Indemnitees in any action or actions filed in connection with any such Damages with
counsel of CITY's choice, and shall pay all costs and expenses, including all attorneys'
fees and experts' costs actually incurred in connection with such defense. Consultant's
duty to defend pursuant to this Section 3.1(b) shall apply independent of any prior,
concurrent or subsequent misconduct, negligent acts, errors or omissions of
Indemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive
termination of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury,
death, loss or property damage for products or completed operations and any and all
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other activities undertaken by CONSULTANT in the performance of this Agreement.
Said policy or policies shall be issued by an insurer admitted to do business in the State
of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and
aggregate for errors and/or omissions of CONSULTANT in the performance of this
Agreement. Said policy or policies shall be issued by an insurer admitted to do business
in the State of California and rated in Best's Insurance Guide with a rating of A:VII or
better. If a "claims made" policy is provided, such policy shall be maintained in effect
from the date of performance of work or services on the CITY's behalf until three (3)
years after the date of work or services are accepted as completed. Coverage for the
post-completion period may be provided by renewal or replacement of the policy for
each of the three (3) years or by a three-year extended reporting period endorsement,
which reinstates all limits for the extended reporting period. If any such policy and/or
policies have a retroactive date, that date shall be no later than the date of first
performance of work or services on behalf of the CITY. Renewal or replacement
policies shall not allow for any advancement of such retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence
and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one
person and five hundred thousand dollars ($500,000) for property damage arising from
one incident.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as
required by the law. CONSULTANT shall require any subcontractor similarly to provide
such compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage
shall not be cancelled or modified by the insurance carrier without thirty (30) days prior
written notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of
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premium. Additionally, CONSULTANT shall provide immediate notice to the City if it
receives a cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall
maintain on file with the CITY Clerk both a copy of the entire policy and a certificate of
insurance showing that the aforesaid policies are in effect in the required amounts. The
commercial general liability policy shall contain endorsements naming the CITY, its
officers, agents and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any
coverage available to CITY. The insurance policies (other than workers compensation
and professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without
cause, by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon
ninety (90) days prior written notice. Notice shall be deemed served if completed in
compliance with Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by
CONSULTANT, in an amount to be determined as follows: for work satisfactorily done
in accordance with all of the terms and provisions of this Agreement as determined by
the CITY, CONSULTANT shall be paid an amount equal to the percentage of services
performed prior to the effective date of termination or cancellation in accordance with
the work items; provided, in no event shall the amount of money paid under the
foregoing provisions of this paragraph exceed the amount which would have been paid
to CONSULTANT for the full performance of the services described in this Agreement.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data,
exhibits, photographs, images, video files and media created or developed by
CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the
property of the CITY without restriction or limitation upon its use, duplication or
dissemination by the CITY. All Written Products shall be considered "works made for
hire," and all Written Products and any and all intellectual property rights arising from
their creation, including, but not limited to, all copyrights and other proprietary rights,
shall be and remain the property of the CITY without restriction or limitation upon their
use, duplication or dissemination by the CITY. CONSULTANT shall not obtain or
attempt to obtain copyright protection as to any Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the
CITY pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to
which any intellectual property right exists, including computer software, used in the
rendering of the services and the production of all Written Products produced under this
Agreement, and that the CITY has full legal title to and the right to reproduce the Written
Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected
officials, officers, employees, servants, attorneys, designated volunteers, and agents
serving as independent contractors in the role of CITY officials, harmless from any loss,
claim or liability in any way related to a claim that CITY's use of any of the Written
Products is violating federal, state or local laws, or any contractual provisions, or any
laws relating to trade names, licenses, franchises, copyrights, patents or other means of
protecting intellectual property rights and/or interests in products or inventions.
CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade
secret or trademarked documents, materials, equipment, devices or processes in
connection with its provision of the services and Written Products produced under this
Agreement. In the event the use of any of the Written Products or other deliverables
hereunder by the CITY is held to constitute an infringement and the use of any of the
same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to
continue using the Written Products and other deliverables by suspension of any
injunction, or by procuring a license or licenses for CITY; or (b) modify the Written
Products and other deliverables so that they become non-infringing while remaining in
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compliance with the requirements of this Agreement. This covenant shall survive the
termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables
related to the Project without additional cost or expense to the CITY. If CONSULTANT
prepares a document on a computer, CONSULTANT shall provide CITY with said
document both in a printed format and in an electronic format that is acceptable to the
CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities
Act of 1990 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense,
all personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed
as a Civil Engineer by the State of California and in good standing. CONSULTANT
shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who
are assigned to perform the services hereunder and shall obtain the approval of the
Director of Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSULTANT
be responsible for its associates and subcontractors' services.
6.4 CONSULTANT's Representations
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CONSULTANT represents, covenants and agrees that: a) CONSULTANT
is licensed, qualified, and capable of furnishing the labor, materials, and expertise
necessary to perform the services in accordance with the terms and conditions set forth
in this Agreement; b) there are no obligations, commitments, or impediments of any kind
that will limit or prevent CONSULTANT's full performance under this Agreement; c) to
the extent required by the standard of practice, CONSULTANT has investigated and
considered the scope of services performed, has carefully considered how the services
should be performed, and understands the facilities, difficulties and restrictions
attending performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12) months after completion of the
work under this Agreement which is or may likely make CONSULTANT "financially
interested" (as provided in California Government Code Sections 1090 and 87100) in
any decisions made by CITY on any matter in connection with which CONSULTANT
has been retained pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled
by and construed under the laws of the State of California, excluding California's choice
of law rules. Venue for any such action relating to this Agreement shall be in the Los
Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement,
the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees,
and other costs, in addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT
for its testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
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assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents
and representatives with respect to any claim, demand or action arising from any
unauthorized assignment.
Notwithstanding the above, CONSULTANT may use the services of
persons and entities not in CONSULTANT's direct employ, when it is appropriate and
customary to do so. Such persons and entities include, but are not necessarily limited
to, surveyors, specialized consultants, and testing laboratories. CONSULTANT's use of
subcontractors for additional services shall not be unreasonably restricted by the CITY
provided CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over
the conduct of CONSULTANT or any of the CONSULTANT's employees, except as
herein set forth, and CONSULTANT is free to dispose of all portions of its time and
activities which it is not obligated to devote to the CITY in such a manner and to such
persons, firms, or corporations as the CONSULTANT wishes except as expressly
provided in this Agreement. CONSULTANT shall have no power to incur any debt,
obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an
agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of
its agents, servants or employees, are in any manner agents, servants or employees of
CITY. CONSULTANT agrees to pay all required taxes on amounts paid to
CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless
from any and all taxes, assessments, penalties, and interest asserted against the CITY
by reason of the independent contractor relationship created by this Agreement.
CONSULTANT shall fully comply with the workers' compensation law regarding
CONSULTANT and its employees. CONSULTANT further agrees to indemnify and
hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount
of any fees due to CONSULTANT under this Agreement any amount due to the CITY
from CONSULTANT as a result of its failure to promptly pay to the CITY any
reimbursement or indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are
not part of the Agreement.
6.10 Entire Agreement
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This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier
service during CONSULTANT's or CITY's regular business hours or (b) on the third
business day following deposit in the United States mail, postage prepaid, to the
addresses listed below, or at such other address as one party may notify the other:
To CITY:
Les Jones, Interim Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
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Rancho Palos Verdes, CA 90275
To CONSULTANT:
Steve Bein
RBF Consulting, Inc.
14725 Alton Parkway
Irvine, CA 92618
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Za 13
Dated: OoA s , RBF Consulting, Inc.
("CONSULTANT")
By:
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/CY/C/3 Dated. CITY OF RANCHO PALOS VERDES
("CITY")
By: C*.g---enn
Mayor
ATTEST: APPROVED AS TO FORM:
By: _ ?' B
City Clerk City Attorney
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Exhibit "A":
City's Request For Qualifications
Exhibit "A"
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Request for Qualifications (RFQ)for Professional Services
CITY OF RANCHO PALOS VERDES
MASTER PLAN OF DRAINAGE
MAYOR, SUSAN BROOKS
MAYOR PRO TEM, JERRY DUHOVIC
COUNCILMEMBER, BRIAN CAMPBELL
COUNCILMEMBER, JIM KNIGHT
COUNCILMEMBER, ANTHONY MISETICH
The City of Rancho Palos Verdes invites Statements of Qualifications from selected
qualified consulting firms to provide professional services for the Master Plan of
Drainage project.
The successful firm, or firms, will provide complete professional services to accomplish
the scope of work presented in this RFQ. The City is particularly interested in proposals
that utilize innovative cost saving project approaches and will provide a comprehensive
drainage master plan program on the City's GIS platform. The primary goal is the
integration of existing programs and systems to create a sustainable document which
will allow City staff to better understand the drainage deficiencies and more effectively
utilize the limited maintenance and capital project funds. This "living" document must be
able to accommodate routine updates by City staff of maintenance and capital
improvement accomplishments to keep the database current.
To be considered for this project, three (3) copies of the qualifications must be
submitted to the Public Works Department located at 30940 Hawthorne Boulevard,
Rancho Palos Verdes, CA 90275, attention: Andy Winje, Associate Engineer, no later
than 5:00 p.m. on Monday August 19, 2013.
Project Background and Description
1. Setting
The City is comprised of approximately 14 square miles on the Palos Verdes
Peninsula in the southwest portion of Los Angeles County. The majority of
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the City drains to natural canyon systems with direct discharge to the ocean.
The current planning document for the City's storm drain system is the Master
Plan of Drainage Update prepared in November 2004. That master plan
updated the previous study which was completed in 1998.
2. Purpose
The goal of the Master Plan of Drainage is to develop a comprehensive
planning effort for the City's drainage. In order to be a comprehensive plan
the program will need to include; development of a verified inventory
database; update of the hydrology and hydraulic calculations; integration of
the assessment of pipe conditions and remaining service life; identification of
required improvements and cost estimates; address current and future water
quality requirements; and develop a scheme for the prioritization and
implementation for the recommended improvements. To be effective, the
plan needs to be integrated with the City's GIS system and incorporate
drainage master plan information in a user-friendly application to allow annual
updates as necessary to reflect new data and completed projects. This
document will review the City's current storm drain master plan and system
components to develop a program for the overhaul and implementation of a
new drainage master plan and capital improvement program.
3. Drainage System Description
The City's drainage makes use of City owned, County owned and private
facilities. The City's portion includes City streets, reinforced concrete pipe,
thick walled steel pipe, and soft bottom channels. In addition the City has an
extensive system of corrugated metal pipes that are nearing or have
exceeded their service life, and has adopted a program to complete on-going
video inspections of the City's existing storm drain systems. The goal of the
inspection program is to identify facilities in need of rehabilitation and repair.
As a result of the inspections, numerous storm drains were identified to be
lined to repair the systems and extend their service life. The repairs focus on
extending the facility service life, but do not take into account any hydraulic
deficiencies within the existing facilities. The City's 5-Year model includes on-
going funds for storm drain inspection and lining projects.
4. GIS System Description
The City currently has a GIS system which is operated and maintained by a
non-profit organization, Palos Verdes on the Net. The system includes a full
range of current GIS software including ArcGIS Desktop (ArcView/Arclnfo),
ArcGIS Server, and ArcSDE. Palos Verdes on the Net maintains an ArcGIS
Server Intranet site using the .Net API which provides internal mapping for the
layers of data which have already been created. Data layers are currently
maintained in version 9.3.1 of the GIS, however, there are plans to upgrade to
version 10 shortly. Licensing for this upgrade has already been secured. Any
work done to support the Stormwater Master Plan should be compatible with
existing City GIS resources as operated and maintained by the City GIS
Provider.
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Consultant's Scope of Services
The Consultant shall be responsible for providing professional services for all
phases of the project. Project Management oversight will be needed during the
all phases of the project. The successful firm will be required to complete the
tasks as described in Attachment A, Scope of Work.
Consultant's Representative
The Consultant, as deemed acceptable by the City, shall assign a qualified
primary representative and a qualified alternate to perform the services described
in the scope of work. Both shall be identified in the proposal. The Consultant's
representative shall remain in responsible charge of all duties from contract
negotiations through project completion. If the primary representative is unable
to continue with the project, then the alternate representative shall become the
primary representative with the City's approval.
Additional Consultant Responsibilities
The successful Consultant shall be required to enter into a written contract with
the City of Rancho Palos Verdes and shall be responsible for completing the
specified services in Accordance with the City's standard "Professional Services
Agreement" (Attachment B). This Request for qualification, or any part thereof,
may be incorporated into and made a part of the final contract; however, the City
reserves the right to further negotiate the terms and conditions of the agreement
with the successful consultant. At a minimum, the agreement shall include a
maximum "not to exceed" cost to the City of Rancho Palos Verdes. The primary
components and provisions of the agreement shall include errors and omissions
insurance coverage in the minimum amount of one million dollars ($1,000,000).
City Responsibilities
The City shall provide the following to assist the Consultant with the project and
its completion:
• Existing information records as available
• Access to existing GIS data owned or available by license to the City,
upon completion of the City's GIS Data Licensing Agreement (Attachment
C)
In addition, the City shall be responsible for holding a project kick-off meeting,
hosting regular progress meetings, providing timely response to questions and
draft documents, and providing or acquiring right of entry access to facilities (to
the extent available).
For scheduling purposes, it may be assumed that City staff turnaround time for
review items will be five working days.
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Submission of Statement of Qualifications
The Statement of Qualifications shall be in letter format, and include at a
minimum the following information:
• Introduction and understanding of the project.
• Identification of any sub-consultants.
• Consultants experience with at least two projects of similar scope,
including references with contact persons and telephone numbers.
• Identification of the project team, including organizational chart and
resumes of each team member. The Consultant's primary representative
shall be available on all occasions for discussion with City staff. Specific
responsibilities of each team member shall be detailed along with
anticipated total effort, expressed in percentages of work hours, to be
provided by each member of the team.
• Project schedule, including task start and completion dates. For purposes
of the proposal, it shall be assumed that the Consultant will receive a
Notice to Proceed in late September 2013 ,
• Scope of work.
Selection Procedure
City staff will review the Statements of Qualifications. Qualifications will be
evaluated based on the following criteria:
• Experience of the firm in providing similar services.
• Relevant experience of individual team members assigned to the project.
• Understanding of the project and the City's drainage and GIS systems.
• References from clients for whom similar services were provided.
• Previous services provided to the City of Rancho Palos Verdes by the firm
and/or team members assigned to the project.
• Previous services provided to other clients on the Palos Verdes Peninsula.
• Appropriateness of project schedule.
Based on their review and evaluation, staff may prepare a short list of finalist
firms and determine whether to offer the projects to a single firm, or multiple
firms. The selected firm(s) needs to work with staff to finalize the scope of
consultant's work. Based on the final scope of work, staff will ask for a fee
proposal from the successful firm(s). The fee will be reviewed by staff and, if
necessary, may be negotiated.
General Information
• This Request for Qualifications does not commit the City of Rancho Palos
Verdes to pay costs incurred in the preparation of a response to this
request. No work may begin until a "Professional Services Agreement" is
executed and the City issues a Notice to Proceed.
Page 5 of 5
• Notwithstanding any other provisions of this Request for Qualifications, the
City of Rancho Palos Verdes reserves the right to reject any and all
submittals and to waive any informality in a submittal.
• Submission of a statement of qualifications shall constitute
acknowledgement of all terms and conditions set forth in the Request for
Qualifications unless otherwise expressly stated in the proposal.
• All data, documents, and other products used or developed for this project
shall remain in the public domain upon completion of the project.
Similarly, all responses to this Request for Qualifications shall become the
property of the City of Rancho Palos Verdes.
• The method of payment upon negotiation of a contract shall be monthly
payments based upon satisfactory progress and the submission of
accurate invoices for payment.
All inquiries questions regarding this proposal shall be submitted in writing to the
City of Rancho Palos Verdes, Public Works Department, 30940 Hawthorne
Boulevard, Rancho Palos Verdes, CA 90275, attention: Andy Winje, Associate
Engineer. RFQ inquiries may be submitted via fax to 310/544-5292 or e-mail to
andyw(a�rpv.com. Please copy Ron Dragoo, Senior Engineer at rondrpv.com.
Please send all inquiries not later than 5:00 p.m. on Monday, August 12,
2013. Responses to all questions received will be faxed or e-mailed to all
prospective proposers soon thereafter.
Attachments:
A: Master Plan of Drainage Scope of Work
B: Sample Professional Services Agreement
C: GIS License Agreement
ATTACHMENT A
SCOPE OF WORK
Master Plan of Drainage Scope of Work
The following tasks identify a proposed scope of work to develop a
comprehensive Master Plan of Drainage for the City of Rancho Palos Verdes and
incorporate the recommendations from the needs assessment.
Task 1 Data Collection
Task 1.1 Review and Compile Existing Watershed and Drainage Facility
Data
CONSULTANT will provide services to research, collect and review existing
background data. Data collection includes existing City GIS drainage and
watershed maps, utility index map, soils data, "as-built" construction drawings for
the local storm drain facilities, existing hydraulic and master plans of drainage,
previous project reports, proposed development tentative maps or hydrology
studies, EIR's, floodplain mapping, ownership data, geotechnical data, County
master plans, land use data, topography, Army Corps of Engineers' reports,
proposed development plans, NPDES Permits, Notice of Violations (NOVs),
existing water quality facility as-builts, and receiving water TMDL listings. In
addition, a field reconnaissance investigation of the project study watershed area
will be performed. The field investigation will include a verification of the
watershed conditions and accuracy of the existing improvement plans. Field
reconnaissance of the project site and the immediate adjacent conditions of the
surrounding watershed will assess flow restrictions and general surface flow
patterns. A field review with ground photo inventory and analysis will be included
in the final report of critical areas of interest or locations of severe flooding.
Identify data gaps in GIS database and as-built plans found in the field
investigation. Document data gaps for inventory in Task 2.1 and incorporation
into the GIS database development(Task 3).
Task 1.2 Identification of Existing Initial Needs Assessment
CONSULTANT will prepare a qualitative assessment of the drainage constraints
and conditions based upon existing data of the watershed and historical flooding
problems for this area. Existing conditions and current design criteria will be
evaluated to formulate initial assessment of the drainage needs. CONSULTANT
will identify and summarize critical drainage related problems, including existing
flood hazard zones and published floodplain and will identify existing physical or
regulatory constraints based upon the baseline information researched for the
watershed.
Task 1.3 Establish Engineering Design Criteria
CONSULTANT will provide preliminary engineering services to establish the
design criteria for hydraulic and hydrologic design requirements prior to initiating
the preliminary design process. The necessary planning criteria and standards
will be established to ensure that the required level of flood protection is provided
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to meet the various jurisdictional agency requirements, and are in conformance
with the City and guidelines. All elements of the Master Plan of Drainage will be
prepared in accordance with the procedures established by the LA County
Department of Public Works. This work item will include establishment of the
following critical design features:
• Hydraulic controls
• Street inlet requirements
• Outlet requirements
• Local drainage system hydraulic modeling
• Review of master plan design assumptions
• Distribution of flows to the proposed storm drain and street section
• Critical design water surfaces (committed elevations)
• Allowable street flooding and storage
• Deficiency upgrade requirements
• Allowable design deviations (i.e., min. Flood protection levels)
• Establish water quality design criteria
• Evaluate Notices of Violation and/or areas of water quality concern
A memo summarizing the recommended design criteria and guidelines will be
prepared for review. This document will serve as an initial reference framework
for future decisions as work progresses and unique opportunities are
encountered.
Task 2 Existing Facilities Field Survey and Inventory
Task 2.1 Field Facility Inventory
CONSULTANT will perform an "above-ground" field review and inspection of
existing storm drain lines and channel facilities (laterals and private lines are
excluded from this study). This inventory will include drainage facilities
throughout the City. Facility inventory will also include existing facilities by other
agencies, i.e. Caltrans, LA County. CONSULTANT will provide GPS land survey
to determine the coordinates of the manhole covers. Depths of manholes can be
measured where possible to determine accurate invert elevations where
accessible, and or not clearly defined on as-built plans. Manhole locations
located within heavily traveled right-of-way will be verified for location only, but
invert elevations may not be field verified. These inverts will be acquired by as-
built, or by evaluating the invert elevations of adjacent manholes within the same
system (upstream and/or downstream). CONSULTANT shall develop a program
to acquire missing invert data as part of the City's regular maintenance program,
or during CCTV inspections.
The investigation will identify missing or incorrect data by field investigation,
review of as-builts and interviews with City staff. CONSULTANT will also verify
the facility information in comparison to the plan data, and augment data gaps
with available information. The inspection will include limited field
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measurements, if possible, for depth of pipe, pipe size, and pipe condition (if
visible). This task does not include enclosed space work or CCTV review of pipe
characteristics. Catch basins and manholes will be located based on a GPS field
inventory. Information will be recorded and provided to the City for delivery into
the City database, including:
• Pipe materials
• Pipe Size
• Age of Construction
• Referenced Construction Plans
• GPS Location
• Invert Elevation
Task 3 GIS Database Development
Task 3.1 GIS Organization & Project Data Collection
The success of this project will be dependent on both the expertise of the
CONSULTANT Team and its teamwork with the City. Upon kickoff of the Master
Plan Project, CONSULTANT's GIS Manager will enter discussions with the City
to review the schedule for the GIS scope of work, review and request available
data and documentation, and agree upon GIS deliverables, project milestones,
and delivery dates. CONSULTANT will present in greater detail the project
approach and take the time to build the relationships with the City, its IT and GIS
staff, and other contractors that will be necessary for ongoing effective
communication.
CONSULTANT will collect the necessary data and documents for the project. It is
assumed that the City will have all the as-built drawings scanned and saved to a
DVD or a portable data storage drive. CONSULTANT to sit down with the
appropriate City staff member to review approximately 10% of the as-built scans
so both the CONSULTANT and the City can discuss any potential problems
identified. CONSULTANT will then take the scanned drawings for review, catalog
and organization of the drawings so that they can be easily used by the
engineering staff and linked to the GIS data where needed. As CONSULTANT is
reviewing and cataloging the as-built scans they will identify scans that are
unreadable and send a list to the City of unreadable scans to have the City re-
scan the hard copy as-builts and send new TIF or PDF images of the drawing
sets.
The objectives of the project initiation will be to:
• Administer and coordinate work for timely and effective completion;
• Document the City's project and ongoing GIS priorities;
• Set up and maintain appropriate communications;
• Gather G I S data;
• Review and collect Scanned as-built drawings
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• Setup GIS status reports; and
• Setup GIS milestone dates.
Task 3.2 Complete As-built Indexing
CONSULTANT will provide as-built geocoding and indexing to incorporate the
drainage as-built drawing sheets with a link to the storm drain segments
retrievable from a GIS based mapping application. We understand that
approximately 1100 pipes remain to be linked to the appropriate as-built drawing
file. The budget for this task includes logging the as-builts from the TIF or PDF
file format provided by the City. Each sheet where a pipe reference is missing
and has not yet been accomplished by City staff will be reviewed to verify that the
quality is sufficient for this application and to extract specific information to be
used in the indexing process. From each sheet, CONSULTANT to extract
attributes for the Street Name, Date of the Drawing, Drawing Number, File
Number, pipe and/or structure size, material and Work Order Number where
available. This vital information will be imperative for development of the facility
mapping and data modeling to be accomplished in other tasks and for searching
and displaying the attributes in the online mapping application.
CONSULTANT will create a GIS index of the drawing sheets and where
necessary verify or link each image file to the appropriate stormwater facility
segment or feature for retrieval either through a query or by selecting the storm
drain segment graphically on the project online mapping application. Should
multiple as-builts relate to the same drainage segment (very common), a list of
the matching drawings will be provided in a pop-up window in the project web
mapping application (task later in this scope)for the user to look through to find a
desired drawing. For this as-built linking and indexing task, an estimated total of
4 minutes of Technician or Analyst time for each drawing sheet to be reviewed,
the attributes gathered, the street and location to be identified and logged and to
build the index. This process includes a thorough QC process to improve the
accuracy of the delivered product.
Task 3.3 Establish City Numbering Scheme for Storm Drain Facilities
CONSULTANT will work with the City to review the state of the City's current GIS
Stormwater Facility numbering scheme(s) and begin implementation of a
consistent and comprehensive numbering scheme which will support the City's
Drainage Master Plan project needs, the City's future Asset Management
application (Cityworks), and future maintenance of the GIS data . Upon gaining a
thorough understanding of the City's current numbering systems, CONSULTANT
will review with City staff our recommendation on how to number the stormwater
facilities so that the structures will tie to the storm drain pipes consistently and
can be easily updated and maintained. The system will be one that will allow the
City the maximum amount of flexibility in the numbering while allowing for easy
updates in the future. The City's GIS data attributes will be updated to the new
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numbering scheme while the existing numbering will be archived and eliminated
from the live data set and still be available for future reference if required.
Task 3.4 Acquire Outside Data
CONSULTANT will work with the City to identify and gather necessary
information and data that will assist in the completion of the Drainage Master
Plan. Data that is anticipated to be collected includes orthorectified aerial
photography and topography from the LA County LAR-IAC program, and LA
County as-builts for facilities within the City. Additional data include LA County,
private, and Caltrans stormwater facility data, FEMA Firm data, Land Use data,
Watermaster subsurface data (if available and applicable). It is assumed that the
cost of obtaining data from the various sources will be paid for by the City and
CONSULTANT will seek approval from the City before the purchase of any data.
Task 3.5 Facility Mapping Tool
To streamline the project production and provide City staff with a tool for over the
shoulder review and comment throughout the project, CONSULTANT will create
a custom GIS based secure online interactive mapping site based on the
information developed in other components of this project or as provided by the
City. The interactive web mapping site will serve two purposes, one as a project
management tool and two as a future data viewer to provide for a "living" master
plan document. As a project management tool the viewer will allow the City to
monitor the progress and results of the drainage master plan. As new data
comes online the City can make comments to the web mapping tool and send an
email to CONSULTANT staff to make corrections. Viewer components at a
minimum will include the stormwater facility pipes and structures, water quality
facilities identified in this MPD, model results, CCTV video, in pipe observation
snapshots, BMP's, drainage areas, and associated attributes such as physical
characteristics and ownership. CONSULTANT will also use County of Los
Angeles base data where appropriate within licensing agreements or as provided
by the City. The site will possess basic interactive mapping functionality. The
site will be password protected to limit access to designated City staff, authorized
contractors and consultants and CONSULTANT team members.
CONSULTANT will further develop a Project Portal Page for the Project to
present the purpose and mission of the project and provide ready access in a
central site to project documents and resources. The home page will present a
City "branded" appearance to the project data and provide links to PDF
documents such as studies, reports, and maps used in the development and
execution of this project, as well as to provide ready access to the interactive
mapping tool and linked as-built drawing scans.
The site will also act as an enhanced document management application with the
ability to link documents, snapshots, and studies or reports to the map for easy
reference and download by City staff or other project stakeholders such as
consultants or the public. Should the City desire additional functionality,
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documents can be easily uploaded by City staff on an on-going basis or will be
included initially as provided by the City or from the other components of this
project.
Support for the data layers developed under this project has been included.
Additional functionality is provided for the City to review the ongoing work during
master plan development and to provide comments in the form of
"Problem/Action" forms. These forms can be filled out by the City or
CONSULTANT staff throughout the project and will be linked to the mapped
features developed in the project. Once the details of the issue have been
logged, an email will be sent to the relevant project participants for follow-up and
resolution. This approach provides a centralized location for both the City and
CONSULTANT team members to go to for research and reference of relevant
project data, as well as to view and print maps of the work in progress and
completed. The site will also keep a log of identified issues and their resolution
as a future reference and to be included in the final report.
The scope includes a brief workshop with City staff to determine appropriate
symbolization and colors for the layer's features to be displayed on the site and
in the final atlas maps. For GIS data, it is assumed that the necessary or desired
attributes will be complete and organized, that the feature data will be clean and
ready to build any required topology (no gaps or overshoots and closed
polygons) and that the data will be delivered back to the City as either an ESRI
shapefile or file geodatabase. At the conclusion of the project CONSULTANT will
provide the City with all the source programming that was used to create the site.
By giving the City all the source code it will allow the City to keep the site up to
date into the future. The site will be hosted online by CONSULTANT during the
development of the Master Plan. After delivery of the master plan document, the
City can take the application in-house for continued use of the "living" master
plan, or continue to host the site at CONSULTANT for a nominal hosting fee.
Assistance in installation and implementation of the programming, data, and
mapping application on City systems will be accomplished at CONSULTANT's
contracted hourly rates as needed.
Task 4 Watershed Hydrology Analysis
Task 4.1 Delineate Existing Watershed Characteristics
CONSULTANT will review and validate the drainage areas within the existing
City of Rancho Palos Verdes Master Drainage Study dated 2004 (AKM, 2004),
CONSULTANT will update boundaries based on field investigations and
modeling results based on the latest digital topography completed (or purchased)
by the City. Boundaries for the Drainage Basin Areas will be determined and the
minimum critical hydrologic concentration points will be established to assist in
the development of the watershed model and analysis requirements for the
hydraulic design. A watershed map with the delineation of the watershed
Drainage Basins will be updated to document the mapping for the proposed
hydrologic modeling. The watershed map will determine the average
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characteristic parameters associated with the modified or updated watershed
subareas necessary for the application of hydrologic analysis. Obtain and review
available data for parameter estimation in the precipitation-runoff model including
infiltration, vegetation cover, impervious cover, hydrologic soils data, slopes, and
watershed hydraulic efficiency. Field verification of watershed boundaries will be
preformed for areas with conflicts or incomplete data.
Task 4.2 Rational Method Hydrology Analysis
CONSULTANT will prepare a rational method hydrology analysis for the
watershed to quantitatively estimate the "ultimate" land use watershed condition
surface runoff flowrates for the 10-, 25-, and 50-year(Capital Flood) storm return
periods based upon full conveyance of the drainage systems for all storm events.
The MODRAT hydrology model in the WMS software will be used to develop a
GIS-based link-node model for critical concentration points previously identified
in the mapping phase. Flowrates developed will be limited in minimum tributary
drainage area size to the master plan or primary backbone facility systems only.
Hydrology calculations will be completed in accordance with the LA County
Hydrology Manual.
Task 5 Drainage System Hydraulic Modeling/Alternatives Analysis
Task 5.1 Existing Municipal Storm Drain - Hydraulic Model Preparation
CONSULTANT will perform a hydraulic analysis of the conveyance "capacity" of
the existing City backbone storm drain system including large subsurface storm
drains and channels. The hydraulic analysis will be based upon evaluation of the
hydraulic grade line, rather than "normal depth" calculations. Hydraulic grade
line (HGL) calculations will be performed utilizing the XP-WSPG computer
program. The hydraulic model developed as part of this task will provide the
baseline model to identify system deficiencies and to test the modification
alternatives of the recommended storm drain improvements. (The storm drain
water surface profile models will only be generated for the main "collector" or
"trunk" storm drain lines, and the private or local facilities outside of public right-
of-way intercepting the lot/building surface drainage will not be analyzed). The
water surface data and hydraulic information will be summarized in tabular format
for each reach or element of the facility with critical areas highlighted to allow
easy use and review.
Task 5.2 Existing Municipal Storm Drain - Capacity Analysis and Hydraulic
Deficiency Identification
The hydraulic models generated for the "existing" mainline storm drain systems
will be analyzed in a sensitivity analysis to determine the maximum hydraulic
"capacity" of the system. The maximum allowable hydraulic capacity will be
defined as the highest elevation of the hydraulic grade line below the street that
allows the surface inlets to function. A sensitivity analysis will be performed by
factoring the "design" discharges to a lower amount until the storm drain operates
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without causing flooding of surface inlets. The hydraulic model will be used to
quantify any deficiency of hydraulic conveyance in the existing system. The
hydraulic capacity will be converted to "level of flood protection" numerical value
through a ratio of the capacity flowrate to the calculated design flowrate.
Task 5.3 Street Flooded Width Calculations
The results of the hydrology hydraulic capacity analysis will be used to perform
street flooded width calculations at critical street locations to ensure conformance
with City drainage design criteria. The street flooded width analysis will be
based on normal depth calculations and using City of Rancho Palos Verdes
standard street sections. The street flooded width calculations will be used to
identify locations that do not meet City criteria and therefore, may require
additional underground storm drain improvements.
Task 5.4 Deficiency Removal and Alternatives Formulation / Feasibility
Analysis
CONSULTANT will develop preliminary alternatives formulation for removal of
hydraulic deficiencies within the existing "mainline" storm drain improvements.
The conceptual assessment will focus on either: (1) increasing the hydraulic
capacity through enlarged drainage facilities or new parallel system adjacent to
existing facilities, (2) constructing a diversion system, or(3) constructing
detention storage for flow reduction and water quality benefits. The overall
watershed system will be divided into study reaches for refined analysis on a
reach-by-reach basis. A list of potential design options will be identified which
meet the primary flood protection objectives and major constraints associated
with the alternatives will be discussed. A feasibility analysis will be performed to
screen the alternatives and develop the recommended alternative based on
selection criteria, including downstream constraints, ownership issues, minimal
costs and public impacts.
The proposed increased pipe sizing will be based upon water surface profile
hydraulic calculations for the updated design flowrates. Preliminary horizontal
and vertical alignments will be developed for the recommended facilities. The
lengths and elevation data will be used for detailed hydraulic analysis and cost
estimating purposes. Recommended drainage improvements to remove
hydraulic deficiencies of the municipal storm drain systems will be analyzed in
XP-WSPG, developed in the previous tasks to verify operation. The sizing of the
modifications to the existing storm drain sizes will be adjusted using the water
surface profile model to optimize the performance of the system and identify
impacts and benefits associated with a recommended project.
Task 6 Water Quality Program Tasks
Task 6.1 Water Quality Regulatory BMP Requirements
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The New Development section of the new MS4 permit for Los Angeles County
includes requirements associated with the Low Impact Development alternatives,
Green Streets and In-lieu programs. The potential exists for the City to
implement watershed-based structural BMPs to provide an offset to those
development projects that are determined to be technically infeasible to
implement onsite LID BMPs. CONSULTANT will coordinate with the City
Planning Department to forecast future development in the City and then
evaluate the potential for implementation of watershed-based structural BMPs as
part of an LID In-lieu program. CONSULTANT will evaluate the implementation
of LID structural BMPs at the sub-regional and regional basis within the City.
CONSULTANT will also evaluate the potential retrofit and hydromodification
requirements of the new permit. CONSULTANT will evaluate the TMDLs the City
is subject to and identify subwatersheds where structural BMPs will likely be
necessary. The results of the LID offset evaluation, retrofit and hydromodification
evaluation, and TMDL evaluation will be incorporated into a technical
memorandum identify potential future structural BMP needs in the City.
Task 6.2 BMP Retrofit Opportunities
CONSULTANT will prepare a study to identify and evaluate potential structural
BMP opportunities within the City. This study will be based the technical
approach that has been implemented in other BMP retrofit studies in California.
The technical approach will identify structural BMP retrofit sites and assesses
and potential BMP types for each site. The BMP Retrofit task will include two
phases, Phase I: GIS Watershed Analysis and Phase II: BMP Assessment and
Prioritization.
Phase I: GIS Watershed Analysis encompasses a desktop level analysis to
identify potential structural BMP opportunities with the City. Phase I includes:
• Data collection and coordination with City staff.
• Identification of existing regional structural BMPs in the City
• Desktop identification of potential BMP retrofit sites
• Identification of potential site constraints for each potential BMP site
• Initial water quality assessment
• Integrated BMP needs assessment(in association with results of Task
5.1)
• Identification of potential BMPs types (including Low Impact Development)
for each site
The results of Phase I will be discussed with the City prior to proceeding with
Phase II.
Phase II: BMP Assessment and Prioritization encompasses a more detailed
assessment of the potential BMP for each site and the development of an
implementation strategy for the identified BMP retrofit sites.
Phase II includes:
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• Field verification for each identified BMP retrofit site
• Planning and constructability analysis for each site
• Conceptual exhibits for each site
• Life Cycle Cost (capital program and O&M)
• Identification of funding opportunities (i.e. grants)
• Water quality assessment
• BMP implementation prioritization and BMP site selection
The results of the BMP implementation prioritization will be an implementation
strategy that will serve as a Water Quality BMP Facilities Plan that can be
incorporated into the Drainage Master Plan. The results of Phase II will be
provided in an overall BMP Retrofit Study Report/Water Quality BMP Facilities
Plan.
Task 7 Capital Improvement Plan Development
Task 7.1 Identification of Recommended Improvements
The capital improvement program (CIP)will incorporate the results of the
drainage system pipe condition assessment(by others) and the capacity
analysis. CONSULTANT will formulate and recommend alternatives for the
repair, rehabilitation, and improvements to the storm drainage system that will
satisfy the established objectives. The identification of the recommended
improvements will incorporate the results of the condition inspection and the
capacity analysis. Consideration will be given to deficiencies in remaining service
life and hydraulic capacity.
CONSULTANT's recommendations will consider improving the water quality of
the storm water runoff, addressing both operational and structural control
measures in accordance with the MS4 permit and the other associated storm
water quality management plans. CONSULTANT will identify all upgrades to the
drainage system. Once the criteria for setting priorities have been established,
projects will be ranked and preliminary costs will be developed.
Task 7.2 Implementation Program and CIP Schedule
Provide engineering services to generate a recommended prioritization and
schedule for implementing the required drainage facilities to correct existing
service life and hydraulic deficiencies. CONSULTANT will develop the criteria for
prioritizing system improvements. Results of the capacity analysis will be
integrated with the condition assessment results, reports of local flooding, and
maintenance records to set priorities for system improvements. A listing of
recommended improvements and their priority will be presented to the City for
review.
A schedule will be developed that outlines the recommended implementation of
facilities based upon the projected funding availability. The recommended
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improvements will incorporate a phased approach based upon risk
characterization, potential impacts, and prioritization. The recommended
alternatives will include a plan and schedule for implementation based on a
priority rating and timeline determined in conjunction with the City. The City will
provide CONSULTANT an estimate of the dollar amount that can be dedicated
annually to capital improvement projects. Using this information, a plan and
schedule for replacement and rehabilitation will be established over a time frame
will be defined by the City.
Task 7.3 Preliminary Drainage Facilities Quantity and Construction Cost
Estimate
Preliminary construction quantity estimates will be performed for the
recommended drainage improvements. A preliminary estimated cost of
construction will be generated from the quantity estimate using approved unit
costs from the City. Unit costs will be based upon the most current cost
information for recent similar projects in the area compiled by CONSULTANT
and approved by the City. The total project costs for each facility will then be
estimated which include line items for project design, survey, geotechnical,
administration and construction support. In addition, intangible costs for facilities
will be investigated, such as environmental mitigation, if these are determined to
be critical for a particular system. Major physical constraints will be included in
the estimate such as (1) land acquisition, (2) street paving and traffic control, and
(3) utility relocation or protection.
Task 8 Drainage Master Plan Document
Task 8.1 Draft Report— Updated Master Plan of Drainage Document
CONSULTANT will provide engineering services for the compilation of a new
Master Plan of Drainage to support the proposed hydrology analysis and
recommended drainage facilities. The written report will serve as the technical
documentation for the preliminary engineering design and selection of the
recommended watershed improvements. This report will include the background
for the watershed investigation, hydrologic modeling, hydraulics analysis,
alternatives analysis, storm drain design and sizing, and flood protection
requirements. This document will serve to reference the design assumptions,
guidelines, and criteria developed for the project. The text of the document will be
prepared in MS WORD.
The draft Report will also serve as the initial engineering submittal package for
the plan for review by the City. The engineering analysis and associated
documentation will include (1) hydrology analysis, (2)watershed evaluation (3)
existing systems hydraulic capacity, (4)facility design considerations, (5)
required systems hydraulics, (6)feasibility alternative investigation and design
selection matrix, (7)facility construction costs, and (8) Water Quality
Assessment.
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Task 8.2 Final Report—Master Plan of Drainage
A final report will be prepared which incorporates comments and modifications
from the draft review(s) by the City. A copy of all files will also be provided on a
CD.
Task 8.3 Final Drainage Exhibits / Maps
Provide engineering services to generate the final drainage map exhibits
associated with the master plan of drainage. These drainage exhibits will consist
of the following:
• Updated Drainage Index Map (Drainage Basins)
• Watershed Hydrology Map (Basins and Drainage Areas)
The hydrology maps will be prepared on the developed base sheets, modifying
the existing drainage and will include the hydrologic concentration points or
nodes clearly identified and the associated design discharge. Facility maps will
indicate the recommended sizes and lengths for the backbone infrastructure. The
drainage index map will be prepared at a suitable scale for use by City. Maps
will be created using the GIS shapefiles generated during the project and
electronic copies of all maps will be provided in PDF format.
Task 8.4 Atlas Map Creation
At the completion of the Drainage Master Plan process, CONSULTANT will
assemble field books to provide City Engineering and Maintenance staff with
hard copy maps of the entire stormwater system. CONSULTANT will create four
sets of 1" = 200' (17 x 22-inch) atlas maps of the stormwater system, once the
data has been attributed into the geodatabase and quality checked. Additional
sets can be produced at an additional cost. These atlas maps will represent the
GIS storm water system similar to the City's existing atlas maps with the new
data created under this project. CONSULTANT will utilize the City's existing grid
if possible and desired by the City. The layout that will accommodate
approximate 17 x 22-inch maps at this scale will be determined by the City and
CONSULTANT. This scope includes two City review cycles to approve the atlas
sheet layout and content. CONSULTANT will prepare an automated "ESRI Map
Book" solution that will allow the City to re-create the 17 x 22-inch atlas sheets
that CONSULTANT will provide as part of the final deliverable using ESRI's
ArcGIS desktop application.
The atlas maps will include industry standard symbolization; attribute labels of
features and items that the City determines necessary as part of an annotation
feature class suitable for 17 x 22-inch mapping. CONSULTANT will provide the
City one set of ten representative sheets at 17 x 22 inches as well as PDF files
for review. CONSULTANT will then review the City comments and make
necessary changes. Atlas maps are anticipated to be black and white for ease of
plotting and reduced cost to the City for future reproduction. The deliverables for
this task include:
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• One set of 17 x 22-inch storm water utility atlas pages and PDF files (for
review)
• Four sets of 17 x 22-inch final color storm water utility atlas bound for
converted drawings similar to water and sewer atlas books
• Automated process for future atlas sheet creation
Task 9 Administration and Project Management
Task 9.1 Project Management, Meetings and Coordination
CONSULTANT shall conduct project management activities to ensure adherence
to schedule and budget, as well as documentation of communication between
the CONSULTANT and City, as required. Coordinate and attend project
meetings with City staff such as project kickoff, monthly progress meetings,
design submittal reviews, and as needed to review design issues. Provide
written meeting minutes for each of these meetings. CONSULTANT shall
provide written monthly updates of project progress to the City.
Task 9.2 QA/QC
CONSULTANT will perform continual QA/QC as part of our standard project
management. The QA/QC includes frequent progress checks and reviews as the
project progresses. For the master plan of drainage QA/QC would occur during
all tasks involving calculations or deliverable products.
A-13
ATTACHMENT B
STANDARD FORM PROFESSIONAL SERVICES AGREEMENT
CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this day of
, 2013, by and between the City of Rancho Palos Verdes(hereinafter referred to as
the "CITY") and (hereafter referred to as
"CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth,the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows:
1.2 Description of Services
CONSULTANT shall:
,as described in
the CITY's Request For Proposals, which is attached hereto as Exhibit "A" and
incorporated herein by this reference, and in CONSULTANT's Proposal,which is attached
hereto as Exhibit"B"and incorporated herein by this reference. In the event of any conflict
between the terms of this Agreement and incorporated documents, the terms of this
Agreement shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents,or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove CONSULTANT's work promptly,or delay or faulty
performance by CITY, other consultants/contractors, or governmental agencies, or any
other delays beyond CONSULTANT's control or without CONSULTANT's fault.
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ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed
dollars ($ )for services as described in Article 1.
2.2 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty(30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10)working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSULTANT shall perform such services,and CITY shall pay for such
additional services in accordance with CONSULTANT's Schedule of Hourly Rates,which is
within Exhibit "B." The rates in Exhibit "B" shall be in effect through the end of this
Agreement.
2.4 Term of Agreement
This Agreement shall commence on and shall terminate
on unless sooner terminated pursuant to Article 4 of this
Agreement. Additionally, there shall be ( ) -year options to renew the
Agreement with the mutual written consent of both parties.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "Indemnitees"),with respect to any and all claims,demands,causes of action,
damages, injuries, liabilities, losses, costs or expenses, including reimbursement of
attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property,which
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or
willful misconduct of CONSULTANT or any of its officers, employees, subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1(a),and to the maximum extent permitted by law, CONSULTANT shall defend,
hold harmless and indemnify the Indemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSULTANT or any of its officers, employees, subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSULTANT shall defend Indemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to defend
pursuant to this Section 3.1(b) shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of Indemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars($2,000,000)general aggregate for bodily injury,death,
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loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars($1,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims
made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three(3)years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance,with minimum of one million dollars($1,000,000)per claim and occurrence and
two million dollars($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty(30) days prior written
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notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSULTANT shall provide immediate notice to the City if it receives a
cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers,agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time,with or without cause,
by the CITY upon thirty(30)days prior written notice or by CONSULTANT upon ninety(90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSULTANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items;
provided, in no event shall the amount of money paid under the foregoing provisions of this
paragraph exceed the amount which would have been paid to CONSULTANT for the full
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performance of the services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products
and any and all intellectual property rights arising from their creation, including, but not
limited to, all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use, duplication or dissemination by the
CITY. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality,thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend, indemnify and hold the CITY,and its elected officials,officers,
employees,servants,attorneys,designated volunteers,and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in anyway
related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSULTANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction,or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
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infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48),the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of
1992 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSULTANT be
responsible for its associates and subcontractors' services.
6.4 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that:a)CONSULTANT is
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licensed, qualified,and capable of furnishing the labor, materials,and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b)there are no obligations, commitments,or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULTANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve(12)months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other,the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California,excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach,default or misrepresentation in connection with this Agreement,the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
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harmless, defend and indemnify the CITY and its officers, officials,employees,agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ,when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth, and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt,obligation,or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement,and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers'compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.10 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
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CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on(a)the day of delivery if delivered by hand or overnight courier service
during CONSULTANT's or CITY's regular business hours or(b)on the third business day
following deposit in the United States mail, postage prepaid, to the addresses listed below,
or at such other address as one party may notify the other:
To CITY:
Responsible Person:
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
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To CONSULTANT:
Responsible Person:
Address:
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated:
("CONSULTANT")
By:
Printed Name:
Title:
By:
Printed Name:
Title:
Dated: CITY OF RANCHO PALOS VERDES
("CITY")
By:
Mayor
ATTEST: APPROVED AS TO FORM:
By: By:
City Clerk City Attorney
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Exhibit "A":
City's Request For Proposals
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
Exhibit "B":
Consultant's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
ATTACHMENT C
GIS LICENSE AND CONFIDENTIALITY AGREEMENT
klf•
CITY OF RANCHO PALOS VERDES
LICENSE AND CONFIDENTIALITY AGREEMENT
FOR
GEOGRAPHIC INFORMATION SYSTEMS DATA
THIS AGREEMENT, effective as of the date specified below in Section 1, is
entered into between the City of Rancho Palos Verdes, a municipal corporation ("City")
and ("Licensee").
RECITALS
A. City owns, maintains, and periodically updates Geographic Information
Systems data and databases that are more specifically described in the attached
Schedule 'I and that are referenced herein as"GIS Data.
B. Licensee has requested use of the GIS Data to be used exclusively by
Licensee for the specific project described as
("Project").
C. City is willing to provide the GIS Data to Licensee without charge, subject to
Licensee's acceptance of the terms and conditions of this Agreement.
In consideration of the mutual covenants and conditions set forth below, the
parties agree as follows:
AGREEMENT
1. TERM.
This Agreement is effective on the date that the last of the parties, whether City
or Licensee, executes this Agreement. It is the intention of the parties that Licensee will
first execute this Agreement and then submit it to the City. The City Clerk will attest to
the execution of all counterparts of this Agreement by City's duly authorized
representative and transmit one or more fully executed counterparts to Licensee. This
Agreement shall continue in effect until the Project has been completed unless sooner
terminated pursuant to the contract documents for the Project.
2. GRANT OF LICENSE.
City hereby grants to Licensee, and Licensee hereby accepts, a nonexclusive,
nontransferable, and nonassignable license to use the GIS Data from the effective date
of this Agreement until the completion or earlier termination of the Project, as provided
for above in Section (1).
3. AUTHORIZED USE OF LICENSED GIS DATA.
A. Licensee must restrict access to the GIS Data to those employees or agents
assigned the responsibility for use of the GIS Data in connection with the Project.
Licensee must take all commercially reasonable actions to prevent access to the GIS
Data by unauthorized persons.
B. Except as authorized by this Agreement, Licensee agrees that no part of the
GIS Data may be reproduced, or stored in a retrieval system, or transmitted in any form,
whether electronic, mechanical, or otherwise, without the City's prior written consent;
provided, however, that Licensee is authorized to make backup copies of the GIS Data
solely for archival purposes.
C. Licensee's use of the GIS Data is authorized by City exclusively for
Licensee's completion of the Project described in this Agreement, and not for additions
to this Project or completion of this Project by others.
D. Use of the GIS Data for any purpose not expressly authorized by this
Agreement requires the execution of a separate agreement with the City, or a written
modification of this Agreement.
E. Licensee agrees that it shall not solicit for sale, sell, loan, rent, lease,
sublicense, donate, or share with unauthorized third parties the licensed GIS Data.
4. SPECIAL TERMS AND CONDITIONS.
A. City makes no representations concerning the compatibility of the GIS Data
with any hardware or software used by Licensee.
B. City makes no representations concerning the accuracy or inclusiveness of
the licensed GIS Data, nor their fitness for a particular purpose.
C. All licensed GIS Data are and will remain the City's property.
D. City has no obligation to provide updates to the licensed GIS Data. The
delivery of any updated GIS Data is subject to the execution of a separate agreement
by the parties, or a written modification of this Agreement.
E. Licensee assumes all responsibility for verifying the accuracy of the GIS
Data and for safeguarding against unintended or inappropriate use of the GIS Data.
F. Licensee will assist the City in enhancing the reliability of the GIS Data by
providing to the City information concerning any errors or discrepancies that are
discovered while using the GIS Data.
2
5. INDEMNIFICATION AND HOLD HARMLESS.
A. To the maximum extent authorized by law, Licensee shall indemnify, defend,
and hold harmless the City, its officers, employees, agents, and contractors,from and
against all claims, actions, damages, losses, expenses, penalties, and liabilities of any
kind, including attorney's fees and administrative costs, attributable to or arising out of
Licensee's use of the GIS Data, or their use by unauthorized third-party recipients, or
from City's efforts to enforce this Agreement.
B. Licensee hereby releases City from all claims, actions, liabilities, losses, and
damages, including consequential or incidental damages, loss of profits, and indirect,
special, or other damages, attributable to or arising out of Licensee's use of the GIS
Data.
6. TERMINATION OF AGREEMENT.
Upon termination of this Agreement, Licensee must delete from Licensee's
computer network system, and from tape and disk storage devices and individual
computers, all electronic copies, backups, and archives of the GIS Data and any
derivatives thereof.
7. NOTICES.
Any notices that either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (I) personal service; (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal
Express, that provides a receipt showing date and time of delivery; or(iii)mailing in the
United States Mail, certified mail, postage prepaid, return receipt requested, addressed
to the address of the party set forth below or at any other address that party may later
designate by notice:
To City: City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Attention: City Manager
To Licensee:
3
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly
authorized representatives to execute this Agreement on the dates set forth below.
ATTEST: "CITY"
By: CITY OF RANCHO PALOS VERDES
Carla Morreale, City Clerk
By:
Carolyn Lehr, City Manager
Reviewed by Department Head:
Date:
Reviewed by Director of Finance &
Information Technology
Date:
"LICENSEE"
By:
Title:
Date:
4
SCHEDULE 1
DESCRIPTION OF LICENSED GIS DATA
GIS DATA FILES WERE PREPARED ON THE FOLLOWING:
Computer Hardware:
Operating System:
ESRI Software:
Version:
Date of Release:
DESCRIPTION OF LICENSED GIS DATA:
Exhibit "B":
Consultant's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-0001\1347704v1.doc
---< 41*** ;
. • •A
ir
f�)f , Proposal
MONFAINIk—
CITY OF
RANCHO PALOS VERDES
MASTER PLAN OF DRAINAGE
September 19,2013
PIN 132234
Prepared for
City of Rancho Palos Verdes
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes,CA 90275-5391
Prepared by
RBF Consulting, a company of Michael Baker Corporation
14725 Alton Parkway
Irvine, CA 92618
A:aker Company
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TABLE OF CONTENTS
Page
Cover Letter 1
Table of Contents 2
Introduction and Understanding 3
Technical Approach 4
Consultant Experience 5
Project Team 11
Organizational Chart 11
Work Allocation of Key Personnel by Percentage 12
Resumes 13
Project Schedule 17
Proposed Scope of Work 18
Task 1: Data Collection 18
Task 2: Existing Facilities Field Survey and Inventory 19
Task 3: GIS Database Development 20
Task 4: Watershed Hydrology Analysis 22
Task 5: Drainage System Hydraulic Modeling/Alternatives Analysis 23
Task 6: Water Quality Program Tasks 24
Task 7: Capital Improvement Plan Development 25
Task 8: Drainage Master Plan Document 26
Task 9: Administration and Project Management 28
Proposed Fee 29
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INTRODUCTION AND UNDERSTANDING
The City is comprised of approximately 14 square miles on the Palos Verdes Peninsula in the southwest
portion of Los Angeles County. The majority of the City drains to natural canyon systems with direct
discharge to the ocean. The current planning document for the City's storm drain system is the Master
Plan of Drainage Update prepared in
November 2004. That master plan updated ; � '
the previous study which was completed in G , ,01 • _:
1998. The master plan had divided the City t= ill;i._,-.44.;,i-.
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TECHNICAL APPROACH
Master Plans of Drainage (MPD) are complex because they must be flexible enough to anticipate the
future requirements of the watershed and have the ability to address changes in regulatory
requirements associated with stormwater runoff. The primary intent of the MPD is to develop an
accurate Capital Improvement Program that provides a framework to upgrade the drainage
infrastructure so that existing flood hazards can be removed over time. Another function of the MPD is
to provide a tool to allow the successful implementation of structural flood control features and a
backbone infrastructure system to minimize existing flood hazards. The stormwater management
program is intended to be a living document that is flexible to the constantly changing conditions and
needs of the City. The forecasts developed in the MPD need to account for all the physical and
environmental regulatory constraints that may guide the facilities installed, and this will determine the
accuracy of the cost estimates generated.
One of the key objectives is to ensure that the MPD update is a useable and working technical document
that can be applied to new and redevelopment projects within the City. Currently, most documents are
marginally good for budgeting costs of storm drain infrastructure, but do not go into enough technical
depth to assist in providing design information for future storm drain facilities or upgrading existing
facilities. The lack of benefit from many storm drain master plans is because they are not integrated
with City systems. For instance,the GIS databases used for the model development and the hydraulic
analyses are often based on "normal depth" rather than a detailed water surface profile analysis. RBF is
proposing to eliminate these deficiencies with an approach to integrate the hydrologic modeling
software with a comprehensive GIS database and to accurately model all the mainline storm drain
systems using advanced hydraulic modeling computer program tied to GIS databases. This approach will
allow the City to maintain an accurate storm drain master plan system and easily update the system as
recommended storm drain improvements are implemented or as land use changes are adopted.
RBF has found in past projects,that coupling the use of advanced models, such as WMS and XPSWMM
and traditional models (LA County MODRAT) can be an effective tool to save costs to the Client,
maintain hydrology and hydraulic calculations that are familiar to the City/County, and still provide the
benefits of using the advanced modeling. RBF had great success in coupling dynamic and non-dynamic
modeling for the Cities of Yucaipa,Tustin, Irvine, and Laguna Woods, and the County of Orange. Our
extensive experience in advance modeling has given us the knowledge and understanding to identify
what key elements of a drainage system would benefit, and would not benefit from dynamic modeling.
The work plan and proposed scope of work in the Drainage Master Plan Development Program was
developed by RBF to incorporate the 8 recommendations into a new drainage master plan program for
the City. The following outline scope of work is proposed to be completed by RBF for the development
of the storm drain master plan:
1. Data Collection
2. Existing Facilities Survey and Inventory
3. GIS Database Development
4. Watershed Hydrology Analysis
5. Drainage System Hydraulic Modeling/Alternatives Analysis
6. Water Quality Program Tasks
7. Capital Improvement Program Development
8. Drainage Master Plan Document
9. Administration and Project Management
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Specific features used in these tasks are unique in our approach and will enhance the benefit of the MPD
document. These features include (1)field verification of systems and data gaps, (2) integration with
the City's video inspection program, (3) evaluating existing storm drain capacity in-terms of"level of
flood protection," (4) preparation of integrated GIS/CAD watershed and facility base maps, (5)
application of advanced hydraulic modeling to develop a water surface profile for existing facilities and
proposed improvements, (6) incorporation of stormwater quality elements, (7) up to date cost
estimates of recommended improvements, and (8) constructability reviews by-house construction
management staff.
CONSULTANT EXPERIENCE
RBF Consulting offers a full-service, in-house team of local professionals that will provide all of the
services needed for the preparation of a Master Plan of Drainage update for the City of Rancho Palos
Verdes. From our local Orange County office, RBF has available staff with proven experience in drainage
master planning, stormwater quality, geographic information systems, field surveying, capital
improvement program development, and public outreach services.
As a leader in the field of water resources and public works engineering, RBF provides a full range of
professional services from analysis, concept and design through construction support. As part of our
commitment to the water resources field, RBF has a specialized staff of over 36 local engineers
dedicated to flood control engineering, stormwater management and water quality services, providing
our team with a tremendous depth of resources and experience.
We bring to this project the technical capabilities needed to develop an effective drainage master plan,
along with a history of successfully working with City, local communities, public agencies, and
stakeholders to incorporate their concerns and issues into the development of innovative and effective
project solutions.
The RBF Team will work in partnership with the City, providing all the required services in support of this
storm drain master plan project. Working cooperatively with City staff, we will provide the resources
needed for technical studies, advanced modeling, and review of future development plans for impacts
to local storm drain systems. We also work with the City and local agencies to provide integrated
advanced hydrology/ hydraulic modeling, comply with NPDES permit requirements, and develop GIS
applications and training to allow the City to more effectively implement and manage the drainage
master plans we develop. Our staff understands how to meet agency budget and schedule goals, and
the need to consistently deliver responsive professional services.
DEMONSTRATED STORM DRAINAGE MASTER PLAN EXPERIENCE
The RBF Team has developed stormwater master plans for both public agencies and private clients
throughout Southern California, and our expertise is recognized throughout California. RBF's staff
maintains an on-going dialogue with local, regional, and state jurisdictional agencies and continually
keeps abreast of the changing requirements and procedures of the Federal, State and local agencies.
Stormwater management plans are complex because they involve multiple objectives and a variety of
elements in the planning formulation process. The technical evaluation of engineering requirements is
September 19, 2013 RBF Consulting
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• , , �- _. ✓ ,• Rancho Palos Verdes Master Plan of Drainage
RBF has completed 20 Drainage combined with the qualitative assessment of issues, which include
Master Plans in the last decade. economics, political, environmental, administrative, and community
• Knowledgeable Hydrology and acceptability.
Hydraulic Modeling
• State-of-the-Art GIS Capabilities RBF has extensive experience with watershed modeling techniques,
• Effective Facility Inventory urban drainage analysis, NPDES requirements, flood control design
Procedures criteria, agency processes and regulatory issues. We use the most
• Innovative Advanced Modeling current software and tools available to develop the most cost-effective
Techniques solutions. Hydrology calculations can be prepared by using the Los
• Current Cost Estimating data Angeles County hydrology methodology in EMS-I's Watershed Modeling
• Web based Applications. System (WMS) in conjunction with XP's version of SWMM. This will
allow the hydrology calculations to be integrated with the storm drain
hydraulics. The hydraulic modeling of storm drain facilities and street flow can be accomplished using
either one- or two-dimensional approaches or a combination of both to more accurately model complex
surface and sub-surface flow patterns.
Our staff is experienced in working with the criteria and procedures used by local agencies and the many
cities in Los Angeles County. RBF has been selected as an on-call consultant to the Los Angeles County
Department of Public Works, Water Resources Division—Hydrology Group for hydrology, hydraulics, and
sedimentation studies.
Our experience in developing master plan projects includes:
• City of Buena Park-Storm Drain Master Plan • City of Yucaipa Master Plan Update
• County of Orange—San Diego Creek Master Plan of Drainage • Southern California Logistics Airport Drainage Master Plan,Victorville
• City of Anahiem—Storm Drain Master Plan • March Air Force Base Reuse Storm Drain Master Plan,Riverside
• Midway City Drainage Master Plan,Unincorporated Orange County • Focused Master Plan of Drainage,Lathrop
• Monrovia Nursery Runoff Management Plan,Azusa • City of Brisbane Storm Drain Master Plan
• Heritage Fields&Orange County Great Park Drainage Master Plan,Irvine • Hillside Drainage Study and Capital Improvement Program,El Cajon
• Tustin Legacy-Runoff Management Plan • Drainage Facilities Master Plan Updates SDA 2&SDA 9,San Diego County
• Northern Sphere Master Plan of Drainage,Orange County • Town of Los Gatos Master Plan of Drainage
• Tonner Hills Runoff Management Plan,Unincorporated Orange County • Port of San Diego GIS Storm Water Data Management Project
• Santiago Hills Phase II Master Plan Drainage,Orange County • Otay River Watershed Management Plan,San Diego
• Storm Water Runoff Management Plan for Talega Valley,San Clemente • Naval Training Center(Liberty Station)Redevelopment,San Diego
• City of Redlands Drainage Master Plan • Marshburn Channel Watershed Update,Irvine
• City of Stanton Master Plan of Drainage
INTEGRATED HYDROLOGY/HYDRAULIC ANALYSIS AND DESIGN
RBF Team members have technical competence and specialized experience in steady and un-steady
single- and multi-dimensional numerical models for the hydrology and hydraulic analysis of storm drain
facilities. These models can analyze surface water hydrology and hydraulics in various urban
environments including coupled 1-dimensional and 2-dimensional computer models that incorporate
surface and sub-surface conditions. The team has an in-depth understanding of the EPA's SWMM
programs, and the experience and knowledge to identify appropriate applications for the use of the
software.
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i_ . ,_ The RBF Team includes recognized experts in the application of
A - _<k, ° ,, �� ' ,.; , hydrodynamic modeling. RBF's Mr.Tom Ryan recently presented an
Y, ,,„- 4 internationally attended webinar for XP Solutions on "Urban Flood
.„, f . �: ,3•s• 01:-.X.,: Modeling using 1D, 2D, and Coupled 1D/2D models in Southern
: I I'1,51, _ :,.. ! '- California.” The webinar was viewed by over 280 participants from
,., 1 AP< five different countries.
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' ' ':. coupled 1- and 2-dimensional model of the existing and project
" -� . .- ,. : :�� conditions using the SWMM program to assess the benefits and
2.}, -" 1,, .: e. ' impacts associated with the phased installation of the new storm
drain system in the existing community. This analysis provided the
RBF prepared 1-and 2-D surface necessary documentation to show that the phased installation of the
and subsurface model using the proposed improvements would not transfer the flooding problems to
SWMM program for the the adjacent areas, and allowed the County to move forward with
Midway City project. the phased construction of the project without expensive and
complicated mitigation measures. RBF identified the existing and
project condition surface flooding and used GIS tools to assess the impacts and develop graphics to
clearly document the change in surface flooding depths as a result of the project improvements.
RBF recently completed a study for the City of Tustin to assess
drainage improvements necessary for the reuse of the former Tustin ';� j
Air Base. The original master plan included offsite improvements in 1 . _ .,.. ?li.\.,
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the adjacent city to provide the required flood protection. Right-of- .ti_ t :� ' _ t).
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would have resulted in significant schedule delays and cost millions of ` \r'',-`.1 ,i-,s;—.10f1"--
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improvements to evaluate flooding limits and maximum ponding i' _'�'
depths. The XP-SWMM program was used for the analysis. The c ' '
model evaluated the proposed on-site storm drain system and site
grading. We used the results of the analysis to modify the project Tustin,Hydrodynamic Surface
grading to provide surface storage capacity at acceptable depths Flow Model Results for
maximum flooding depths
which eliminated the City's need to upgrade the existing downstream
storm drain system.
RBF team members are using versions of EPA's SWMM program for a wide variety of unique and
complex drainage projects for hydrology, hydraulics,flood routing, storm drain sizing, floodplain
mapping, and coupled 1-and 2-dimensional modeling including:
• Southern California Logistic Airport (SCLA) Drainage Master Plan (Victorville)-Backbone storm
drain system design, SWMM hydrodynamic models were used to minimize pipe sizes for this high
desert area with flashy, short-duration storm events. The results of the analysis were compared
with a separate WSPG analysis and design, and saved the City over$2,000,000 in storm drain
improvements (approximately 25-30%savings).
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• City of Anaheim Drainage Master Plan, Floodplain Revisions—As part of the master plan
preparation, RBF is using SWMM in conjunction with HEC-RAS to prepare updated floodplain
mapping for a unique channel overflow situation in the city. SWMM is being used as a coupled
1D/2D model to analyze overflow to this existing urban area from a regional flood control channel
which was modeled using HEC-RAS. Detailed 2D modeling of the overflow flood hydrograph using
the existing storm drain system and surface flow resulted in the removal of over 50 structures for
the current effective floodplain.
• City of Yucaipa Master Plan Update—A complicated regional flood control basin in the City's
drainage master plan system included one flow-through and two flow-by storage areas connected
via culverts and overflow weir sections. SWMM was used to effectively model the complex
hydraulics to better define the basin performance and determine the flood attenuation provided by
the basin. The results of the flood routing analysis were used to update regional hydrology
prepared and master planning for the regional drainage facilities within the City.
• Naval Training Center/Liberty Station Redevelopment (San Diego/ Point Loma)—SWMM model
used for preparation of hydrology and hydraulic modeling for master plan development. The
project is located on Mission Bay, and the SWMM analysis reviewed various tidal elevations and the
impacts on the system performance.
• Master Drainage Plans for the Cities of Buena Park, Redlands, Santa Ana, Anaheim, Brisbane,
Thermalito, Fort Ord redevelopment, and Lathrop - SWMM model was used for preparation of
hydrology and hydraulic modeling and pump station and storm drain facility sizing in support of
numerous storm drain master plan projects throughout California.
STORMWATER QUALITY
The RBF Team provides a wide variety of services to meet the challenges associated with stormwater
quality. Current local projects give the RBF Team a clear understanding of the requirements the
regulated community faces in developing Storm Water Management Plans (SWMP), complying with
court orders, fulfilling National Pollutant Discharge Elimination System (NPDES) Permit obligations,
implementing BMP retrofit programs, complying with Total Maximum Daily Loads (TMDLs), developing
Watershed Management Programs (WMPs) or Enhanced Watershed Management Programs (EWMPs),
creation of Coordinated Integrated Monitoring Programs (CIMPs), and other related stormwater
activities. With our experience in the Los Angeles Region, including serving as the City's consultant on
the Drainage Master Plan Program Development project, we have a detailed understanding of the
requirements of the Los Angeles Municipal Separate Storm Sewer System (MS4) permit and how this
affects the master plan of drainage. Three major areas of focus within the MS4 permit that affect storm
drain master plans include developing an inventory of retrofitting opportunities for existing
development as part of permit Section Vl.9.d,the alternative compliance program for new development
and redevelopment projects per permit Section VI.7.c.ii., and the development of either a Watershed
Management Program (WMP) or an Enhanced Watershed Management Program (EWMP) per permit
section VI.C.
Each permittee, including the City of Rancho Palos Verdes, is required to develop an inventory of
opportunities to retrofit existing development stormwater conveyance systems with regional or sub-
regional projects within the public right-of-way that reduce the discharges of stormwater pollutants into
the MS4 and prevent discharges from the MS4 from causing or contributing to a violation of water
quality standards. RBF is at the forefront of watershed scale BMP retrofit studies and has successfully
developed and completed numerous stormwater BMP retrofit studies including the County of Orange
September 19, 2013 RBF Consulting 8
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and County of San Bernardino as well as the Malibu Creek Watershed Planning and Feasibility Study
developed for the LA County Department of Public Works. RBF has developed a comprehensive process
for BMP retrofit studies and watershed restoration. RBF's Integrated Watershed Assessment Tool for
Restoration (iWATR) is a non-proprietary tool used for identification of potential BMP opportunities, and
prioritization and assessment to estimate the water quality benefits and costs of potential structural
BMPs. This application can be integrated with the Master Plan of Drainage and used to help the City
achieve compliance with Section VI.9.d of the permit.
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"`� Initial Water \GIS Watershed \ Sites Site quality Integrated Initial BMP
Analysis Tool �/,l Identification Constraints 6MP Needs Site Selection 1
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Prioritization& el,� yerifelden Con►tru<t�bil+ty UPsign Funding&Costs Se►ectan
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Section Vl.7.c.ii of the MS4 Permit allows new development and redevelopment projects to achieve
alternative compliance through implementation of offsite or regional BMPs when onsite structural BMPs
meet the retention/Low Impact Development requirements on a new development or redevelopment
project site. Identification of regional BMP sites that provide stormwater retention for existing
development would provide needed options for new and redevelopment sites where retention of
stormwater is infeasible. RBF can use iWATR to identfy and evaluate potential sites to serve as
alternative compliance.
The MS4 Permit allows Permittees the flexibility to develop Watershed Management Programs(WMP)to
implement the requirements of the permit on a watershed scale through customized strategies, control
measures, and BMPs. Participation in a Watershed Management Program is voluntary and allows a
Permittee to address Receiving Water Limitations,TMDLs, Non-Storm Water Discharges and the
Minimum Control Measures. The MS4 Permit includes provisions that allow permittees the flexibility to
implement an Enhanced Watershed Management Program (EWMP). The EWMP is incentivized where
implementation of regional projects that retain all non-stormwater runoff and all stormwater runoff
from the 85th percentile, 24-hour storm event for the drainage area tributary to those projects achieve
compliance. RBF understands that City of Rancho Palos Verdes has joined Palos Verdes Estates, Rolling
Hills Estates, LA County, and the LA County Flood Control District, identified as the Peninsula EWMP
Agencies, to develop an EWMP. The potential BMP retrofit sites identified as part of the Master Plan of
Drainage can then be integrated into the EWMP to help achieve MS4 Permit compliance.
With RBF's knowledge of the City's storm drain system through preparation of the Master Plan of
Drainage Program Development, our extensive experience in developing BMP retrofit studies, and our
knowledge and understanding of the MS4 Permit, RBF can best identify retrofit opportunities within the
City's jurisdiction to help achieve compliance with several provisions in the MS4 permit in the most cost
effective manner.
September 19, 2013 RBF Consulting 9
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GEOGRAPHIC INFORMATION SYSTEMS
,• '1_. With over 23 years of experience developing „ - j
GIS based technology solutions and using the ""--"'' . . .*+ (Q • • ',. ■•
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handling the entire span of discipline j .- _¢r•
workflows in a common environment. RBF's GIS . • ' ' s t4
experience provides a clear understanding of the t . �. �, , ....61,6:` - ;
technology required to create and manage information. -'j �__ 4. _,-,.. '-
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technology to provide better services to our clients. As s . -....*:..-.'...--........Z.t •. ..
an ESRI Business Partner, RBF is in a position to keep ,F ` � ''�`•
abreast of the latest GIS technologies and maintains a % A4 ., 1 _ -"
full suite of GIS programs and extensions. With nearly a '
hundred internal ArcGIS users, RBF has the resources to f the
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complete large and small scale projects. RBF maintains
a fully implemented service employing ArcGIS Server
and develops applications in the Silverlight environment .� ,, ; ' /,*�,�is•F„'-zrrrLxa•f.. -
for advanced media rich user environments.These1-7., .. . . . 3..
online mapping tools can be hosted by RBF or brought
in-house by our clients. The applications developed }..)•v. 1 *-;
under this project will belong to the City. . , _.
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RBF maintains GIS experts who are familiar with City • _ :-"
needs and requirements. RBF's GIS staff are extensively _�y
trained in ArcSDE with MS SQL Server as the Relational • -v.* = '4: ' - , ". ..
Database Management System (RDBMS);ArcGIS Server; _'_-
ArcGIS (all in 10 and 10.1 versions); custom tool development for desktop, mobile and online
applications; geoprocessing; data migration; CAD data interoperability; cartography; spatial analysis;
mapping; and geodatabase design and development. RBF staff can provide such GIS services as Project
Management, GIS Needs Analysis, implementation of Enterprise GIS, data migration into ArcSDE with
Microsoft SQL Server or Oracle, Geodatabase design, cartographic design, interactive web map
development,training, GIS database management, multi-media, document and tabular linking,
customized programming, software installation and testing, and GIS or custom application
documentation. Programming languages utilized include ASP, ASP.NET,VB, VBScript,JavaScript, HTML,
XHTML, XML, CSS, C#, Python and ArcObjects.
Our GIS services can be used to provide easy access to the City for project status and quality control
throughout plan development, as well as ongoing agency management of drainage master plan
implementation. For one municipality, RBF created a custom Interactive Online Facility Mapping Web
Site based on the GIS database of drainage facilities developed for the project. This application belongs
to the City and enables staff to update or modify facilities on a continuous basis, creating a master plan
that is always current, minimizing the need for future updates.
September 19, 2013 RBF Consulting 10
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Rancho Palos Verdes I Master Plan of Drainage
PROJECT TEAM
The RBF Team is comprised of a team of experts in flood control, stormwater management, stormwater
quality, GIS, database management and field data collection. The team will utilize the latest in GIS-
based data collection and processing. In addition, hydrologic and hydraulic modeling, sophisticated
enough to serve as a flexible and easy-to-use platform for City staff, will be developed to evaluate future
changes and stay in compliance with NPDES requirements.
The team of professionals we have assembled for this assignment has current, relevant experience and
utilizes top-rated project management techniques that promote creative and cost-effective solutions.
Our team will work with the City and local agencies to ensure the required level of analysis is achieved
to update the City's current 2004 master plan to today's standards, and that a cost-effective capital
improvement program is developed to eliminate existing drainage deficiencies within the City.
ORGANIZATIONAL CHART
QA/QC
Scott Taylor,PE,W.DRE,F.ACE
Diane Ray,GISP John Mccarthy.Pt,(FM Project Manager
INVENTORY!MAPPING HYDROLOGY HYDRAULICS/ALTERNATIVES
Tom Ryan Rebecca Kinney,PE Tom Ryan,PE
Mujahid Chandoo,PE Tim Muli,PE Mujahid Chandoo,PE
Jim McPherson,GISP Daniela Malott Kenneth Chan
Kenneth Chan
REPORT/CIP GEOGRAPHIC INFORMATION STORM WATER QUALITY
SYSTEMS
Rebecca Kinney,PE Steve Bein,PE,GISP Daniel Apt,CPESC,CPSWQ
Remi Candaele,PE
Tom Ryan Jim McPherson,GISP
Jeremy Hohnbaum,PE,CPESC,
Kenneth Chan
LEED AP,QSD/QSP
SUPPORT SERVICES
Mark Hill,PE Bill Cox,PLS Susan J.Harden,AICP,CMSM,LEED AP,CNU-A David Brandt
Condition Assessment Sur vey Community Outreach Facility Research
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Rancho Palos Verdes / Master Plan of Drainage
ISPRIPF_Air
KEY PERSONNEL
RBF's Project Manager,John McCarthy, PE, CFM, has more than 25 years of experience in flood control
and environmental engineering focusing on hydrology/hydraulics, master planning, water quality, and
flood control and storm drain system design. He is well qualified to manage and coordinate this effort
and has proven experience in delivering complex projects on time and within budget. Mr. McCarthy is
highly knowledgeable about Rancho Palos Verdes design requirements and has served as Project
Manager for numerous master planning and flood control projects that have included complex
hydrology, hydraulics, including coupled one- and two-dimensional stormwater runoff models, as well
as the civil design of storm drain and channel improvement projects. As Vice President in RBF's Storm
Water/Hydrology Division, Mr. McCarthy is experienced in all aspects of the planning, analyses, design,
and construction of storm drain and flood control related projects for public works and private sector
projects, and has the authority to allocate the staffing resources necessary to complete this project. He
is a Registered Civil Engineer in California, Arizona, and Nevada, Certified Floodplain Manager, and
served as a member of the California Department of Water Resources Alluvial Fan Task Force.
WORK ALLOCATION OF KEY PERSONNEL BY PERCENTAGE
Percent of
Name Assignment Allocation
John McCarthy Project Manager 5
Scott Taylor QA/QC <2
Diane Ray QA/QC <2
Inventory/Mapping; Hydraulics/Alternatives;
Tom Ryan Re p /ort CIP 5
Mujahid Chandoo Inventory/Mapping; Hydraulics/Alternatives 15
Jim McPherson Inventory/Mapping; GIS 10
Chan Inventory/Mapping; Hydraulics/Alternatives; 5
Kenneth C an
Report/CIP
Rebecca Kinney Hydrology; Report/CIP 5
Tim Muli Hydrology 15
Daniela Malott Hydrology 5
Steve Bein GIS 5
Daniel Apt Storm Water Quality 5
Remi Candaele Storm Water Quality 10
Jeremy Hohnbaum Storm Water Quality 10
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RESUMES
John McCarthy, PE,CFM Mr. McCarthy has prepared stormwater runoff and
Project Manager drainage master plans for public and private sector clients
including:the cities of Buena Park, Irvine,Tustin,Yucaipa,
Years of Experience: 25 Victorville,Azusa; County of Orange, County of Riverside,
Civil Engineer,CA,47583 County of Ventura, and various private sector clients
B.S.,Civil Engineering,California Polytechnic State University, throughout California. He also has experience working in
San Luis Obispo Rancho Palos Verdes on projects including;Palos Verdes
Certificate, 1997, Light Construction and Development
Management Drive East/Montemalaga Drive;RPV Master Plan Program
Development, and Alta Mira Canyon.
Scott Taylor, PE,D.WRE,F.ASCE Mr.Taylor has extensive experience in storm drain master
QA/QC planning and stormwater quality. He has completed
projects for federal,state, local and private clients. Mr.
Years of Experience:29 Taylor is experienced in storm drain master planning and
Civil Engineer,CA,43053 design for development projects with mixed land use and
M.S.,Civil Engineering,California State University,Long Beach conjunctive use of storm drain infrastructure with
B.S.,Civil and Environmental Engineering,California State recreational elements. He has developed master storm
Polytechnic University,Pomona2012,Certified Inspector drain plans, runoff management plans and final plans and
of Sediment and Erosion Control (CISEC),CA, 1069
2010,Construction General Permit Trainer of Record(CGP- specifications for public and privately funded
ToR),CA infrastructure.He is currently serving on the Board of
2010,Qualified SWPPP Developer/Practitioner,CA,00054 Directors for the California Storm water Quality Association
(CASQA).
Diane Ray,GISP Ms. Ray is experienced in the production of GIS AM/FM
QA/QC maps for the utility industry, municipalities, and
governmental agencies both in a manual and digital
Years of Experience:35 environment. She is able to coordinate multiple projects
Geographic Information Systems Professional,65161 with different job tasks. Strengths include the ability to be
B.A.,Political Science,University of California,Los Angeles analytical,detail oriented, learn quickly, and work well in a
A.A.,Political Science,LA Pierce College team environment. Ms. Ray is committed to going beyond
job descriptions to accomplish project objectives.
Tom Ryan Mr. Ryan has experience in the preparation of drainage
Inventory/Mapping;Hydraulics/Alternatives;Report/CIP master plans,flood control system layouts, hydrology and
hydraulic analyses, and storm drain modeling and design
Years of Experience:17 projects. He is an expert in hydrodynamic modeling using
M.S.,Environmental Engineering, Royal Institute of EPA's SWMM program.
Technology,Stockholm,Sweden Mr. Ryan prepared hydraulic modeling for the Southern
B.S.,Civil Engineering,California State University,Long Beach California Logistic Airport study;Buena Park Storm Drain
Master Plan; Yucaipa Master Plan of Drainage update;
Tustin Legacy--Drainage Master Plan and Runoff
Management Plan.
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