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McGee Surveying Consulting (2012) PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into this 4th day of September, 2012, by and between the City of Rancho Palos Verdes, hereinafter referred to as "CITY," and McGee Surveying Consulting, hereafter referred to as "CONSULTANT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES 1.1 Project Description The Project is described as engineering and land surveying services to monitor land movements in the Portuguese Bend, Klondike Canyon and Abalone Cove landslide areas. 1.2 Description of Services CONSULTANT shall provide surveying services which include using GPS survey techniques to identify movement within the Abalone Cove, Klondike Canyon and Portuguese Bend landslide areas for CITY, as described in CONSULTANT's Surveying Services, attached hereto as Exhibit "A" and incorporated herein by this reference. 1.3 Schedule of Work Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall perform with due diligence the services included in Exhibit "A." Time is of the essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by CITY, other consultants/contractors, or governmental agencies, or any other delays beyond CONSULTANT's control or without CONSULTANT's fault. ARTICLE 2 COMPENSATION 2.1 Fee CITY agrees to compensate CONSULTANT an amount not to exceed fifty thousand five hundred eighty-five dollars and no cents ($50,585.00) for services as described in Article 1, except as described in Section 2.4 of this Agreement. 1 R6876-0001\1486254v2.doc 2.2 Payment Address All payments due CONSULTANT shall be paid to: McGee Surveying Consulting 5290 Overpass Road, Suite #107 Santa Barbara, CA 93111 2.3 Terms of Compensation CONSULTANT shall submit monthly invoices for the percentage of work completed in the previous month. CONSULTANT's final invoice must be submitted within thirty(30)days of completion of the stated scope of services or by the termination date of this Agreement, whichever occurs first. CITY agrees to authorize payment for all undisputed invoice amounts within thirty(30)days of receipt of each invoice. CITY agrees to use its best efforts to notify CONSULTANT of any disputed invoice amounts or claimed completion percentages within ten (10) days of the receipt of each invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion percentage shall not be deemed a waiver of CITY's right to challenge such amount or percentage. Additionally, in the event CITY fails to pay any undisputed amounts due CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY agrees that CONSULTANT shall have the right to consider said default a total breach of this Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon ten (10) working days advance written notice. 2.4 Additional Services The CITY's Director of Public Works may request in writing additional specified work not covered by the Scope of Services set forth in Article 1 of this Agreement ("Additional Services"). CONSULTANT shall perform such services, and CITY shall pay for such additional services in accordance with the rates in Exhibit"A,"which in any case shall not exceed five thousand one hundred dollars and no cents ($5,100.00) over the fee amount in Section 2.1 of this Agreement. The rates in Exhibit"A"shall be in effect through the end of this Agreement. 2.5 Term of Agreement This Agreement shall commence on the day after it is executed, provided that Certificates of Insurance are current on that date, and this Agreement shall terminate on June 30, 2013, unless sooner terminated pursuant to Article 4 of this Agreement. 2 R6876-0001\1486254v2.doc ARTICLE 3 INDEMNIFICATION AND INSURANCE 3.1 Indemnification, Hold Harmless, and Duty to Defend (a) Indemnity for Design Professional Services. In connection with its design professional services, CONSULTANT shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and independent contractors serving in the role of CITY officials, and designated volunteers (collectively, "Indemnitees"), with respect to any and all claims, demands, causes of action, damages, injuries, liabilities, losses, costs or expenses, including reimbursement of attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or willful misconduct of CONSULTANT or any of its officers, employees, subcontractors, or agents in the performance of its design professional services under this Agreement. (b) Other Indemnities. In connection with any and all claims, demands, causes of action, damages, injuries, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by Section 3.1(a), CONSULTANT shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Damages, including but not limited to, Damages relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts or omissions of CONSULTANT or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the CITY, as determined by final arbitration or court decision or by the agreement of the parties. CONSULTANT shall defend Indemnitees in any action or actions filed in connection with any such Damages with counsel of CITY's choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant's duty to defend pursuant to this Section 3.1(b)shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of Indemnitees. (c) All duties of CONSULTANT under Section 3.1 shall survive termination of this Agreement. 3.2 General Liability CONSULTANT shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Commercial General Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each occurrence and one million dollars($1,000,000)general aggregate for bodily injury, death, loss or property damage for products or completed operations and any and all other activities undertaken by CONSULTANT in the performance of this Agreement. Said policy 3 R6876-0001\1486254v2.doc or policies shall be issued by an insurer admitted to do business in the State of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better. 3.3 Automobile Liability CONSULTANT shall at all times during the term of this Agreement obtain, maintain, and keep in full force and effect, a policy or policies of Automobile Liability Insurance,with minimum of one million dollars($1,000,000)per claim and occurrence and one million dollars ($1,000,000) in the aggregate for bodily injuries or death of one person and five hundred thousand dollars ($500,000) for property damage arising from one incident. 3.4 Worker's Compensation CONSULTANT agrees to maintain in force at all times during the performance of work under this Agreement worker's compensation insurance as required by the law. CONSULTANT shall require any subcontractor similarly to provide such compensation insurance for their respective employees. 3.5 Notice of Cancellation (a) All insurance policies shall provide that the insurance coverage shall not be cancelled by the insurance carrier without thirty (30) days prior written notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium. CONSULTANT agrees that it will not cancel or reduce said insurance coverage. (b) CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT's expense, the premium thereon. 3.6 Certificate of Insurance At all times during the term of this Agreement, CONSULTANT shall maintain on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are in effect in the required amounts. The commercial general liability policy shall contain endorsements naming the CITY, its officers, agents and employees as additional insureds. 3.7 Primary Coverage The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The insurance policies (other than workers compensation and professional liability) shall include provisions for waiver of subrogation. 4 R6876-0001\1486254v2.doc ARTICLE 4 TERMINATION 4.1 Termination of Agreement (a) This Agreement may be terminated at any time,with or without cause, by the CITY upon thirty(30)days prior written notice or by CONSULTANT upon ninety(90) days prior written notice. Notice shall be deemed served if completed in compliance with Section 6.14. (b) In the event of termination or cancellation of this Agreement by CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in an amount to be determined as follows: for work satisfactorily done in accordance with all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would have been paid to CONSULTANT for the full performance of the services described in this Agreement. ARTICLE 5 OWNERSHIP OF DOCUMENTS 5.1 Ownership of Documents and Work Product All documents, plans, specifications, reports, information, data, exhibits, photographs, images, video files and media created or developed by CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the property of the CITY without restriction or limitation upon its use, duplication or dissemination by the CITY. All Written Products shall be considered "works made for hire," and all Written Products and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the CITY without restriction or limitation upon their use, duplication or dissemination by the CITY. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written Products. CONSULTANT hereby assigns to the CITY all ownership and any and all intellectual property rights to the Written Products that are not otherwise vested in the CITY pursuant to the paragraph directly above this one. CONSULTANT warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the services and the production of all Written Products produced under this Agreement, 5 R6876-0001\1486254v2.doc and that the CITY has full legal title to and the right to reproduce the Written Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials,officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of CITY officials, harmless from any loss, claim or liability in any way related to a claim that CITY's use of any of the Written Products is violating federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the services and Written Products produced under this Agreement. In the event the use of any of the Written Products or other deliverables hereunder by the CITY is held to constitute an infringement and the use of any of the same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to continue using the Written Products and other deliverables by suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify the Written Products and other deliverables so that they become non- infringing while remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement. Upon termination, abandonment or suspension of the Project, the CONSULTANT shall deliver to the CITY all Written Products and other deliverables related to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a document on a computer, CONSULTANT shall provide CITY with said document both in a printed format and in an electronic format that is acceptable to the CITY. ARTICLE 6 GENERAL PROVISIONS 6.1 Representation The CITY representative shall be the Director of Public Works or his or her designee, and CONSULTANT shall notify CITY of CONSULTANT's designated representative. These individuals shall be the primary contact persons for the parties regarding performance of this Agreement. 6.2 Fair Employment Practices/Equal Opportunity Acts In the performance of this Agreement, CONSULTANT shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Sections 12940-48), the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1992 (42 U.S.C. § 11200, et seq.). 6 R6876-0001\1486254v2.doc 6.3 Personnel CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT's services under this Agreement. Any person who performs engineering or land surveying services pursuant to this Agreement shall be licensed in the appropriate discipline of engineering and/or land surveying for the work being conducted, respectively, by the State of California and in good standing. CONSULTANT shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to perform the services hereunder and shall obtain the approval of the Director of Public Works of all proposed staff members who will perform such services. CONSULTANT may associate with or employ associates or subcontractors in the performance of its services under this Agreement, but at all times shall CONSULTANT be responsible for its associates' and subcontractors' services. 6.4 CONSULTANT's Representations CONSULTANT represents, covenants and agrees that: a)CONSULTANT is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the services in accordance with the terms and conditions set forth in this Agreement; b)there are no obligations, commitments, or impediments of any kind that will limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent required by the standard of practice, CONSULTANT has investigated and considered the scope of services performed, has carefully considered how the services should be performed, and understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. 6.5 Conflicts of Interest CONSULTANT agrees not to accept any employment or representation during the term of this Agreement or within twelve(12) months after completion of the work under this Agreement which is or may likely make CONSULTANT "financially interested" (as provided in California Government Code Sections 1090 and 87100) in any decisions made by CITY on any matter in connection with which CONSULTANT has been retained pursuant to this Agreement. 6.6 Legal Action (a) Should either party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Los Angeles County Superior Court. (b) If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, 7 R6876-0001\1486254v2.doc breach, default or misrepresentation in connection with this Agreement,the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in addition to any other relief to which the party may be entitled. (c) Should any legal action about a project between CITY and a party other than CONSULTANT require the testimony of CONSULTANT when there is no allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony. 6.7 Assignment Neither this Agreement nor any part thereof shall be assigned by CONSULTANT without the prior written consent of the CITY. Any such purported assignment without written consent shall be null and void, and CONSULTANT shall hold harmless, defend and indemnify the CITY and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from any unauthorized assignment. Notwithstanding the above, CONSULTANT may use the services of persons and entities not in CONSULTANT's direct employ,when it is appropriate and customary to do so. Such persons and entities include, but are not necessarily limited to, surveyors, specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors for additional services shall not be unreasonably restricted by the CITY provided CONSULTANT notifies the CITY in advance. 6.8 Independent Contractor CONSULTANT is and shall at all times remain, as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set forth, and CONSULTANT is free to dispose of all portions of its time and activities which it is not obligated to devote to the CITY in such a manner and to such persons, firms, or corporations as the CONSULTANT wishes except as expressly provided in this Agreement. CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents, servants or employees, are in any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall fully comply with the workers' compensation law regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify and hold the CITY harmless from any failure of CONSULTANT to comply with applicable workers' compensation laws. The CITY shall have the right to offset against the amount of 8 R6876-0001\1486254v2.doc any fees due to CONSULTANT under this Agreement any amount due to the CITY from CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or indemnification arising under this Article. 6.9 Titles The titles used in this Agreement are for general reference only and are not part of the Agreement. 6.10 Entire Agreement This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended, or provisions or breach may be waived, only by subsequent written agreement signed by both parties. 6.11 Construction In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 6.12 Non-Waiver of Terms, Rights and Remedies Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by the CITY of any payment to CONSULTANT constitute or be construed as a waiver by the CITY of any breach of covenant, or any default which may then exist on the part of CONSULTANT, and the making of any such payment by the CITY shall in no way impair or prejudice any right or remedy available to the CITY with regard to such breach or default. 6.13 Severability If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 6.14 Notice Except as otherwise required by law, any notice or other communication authorized or required by this Agreement shall be in writing and shall be deemed received on (a)the 9 R6876-0001\1486254v2.doc day of delivery if delivered by hand or overnight courier service during CONSULTANT's or CITY's regular business hours or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses listed below, or at such other address as one party may notify the other: If to CONSULTANT: McGee Surveying Consulting Attn: Michael McGee 5290 Overpass Road, Suite #107 Santa Barbara, CA 93111 If to CITY: Mr. Jim Hendrickson, Interim Director of Public Works City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 10 R6876-0001\1486254v2.doc IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written. Dated: McGEE SURVEYING CONSULTING ("CONSULTANT") By Printed Name*A�Glt4•( tie c Title: D C.1- By: omBy: Printed Name: Title: Dated: �� �-/ CITY OF RANCHO PALOS VERDES ("CITY") By: li-OLI\AA4;4*:"j`i Mayor ATTEST: APPROVED AS TO FORM: &Leg__ C7higaia-e-( City Clerk City Attorney 11 R6876-0001\1486254v2.doc • Exhibit "A": Consultant's Surveying Services McGEE SURVEYING CONSULTING 5290 Overpass Road,Ste#107-Santa Barbara,CA 93111 Telephone 805-964-3520-Fax 805-964-3785 Date:August 10,2012 Ron Dragoo,P.E. Senior Engineer City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes,CA 90275 Subject:Ranch Palos Verdes:Portuguese Bend Land Slide Monitoring Survey in September 2012 ans April 2013. The Portuguese Bend Land Slide Monitoring Program for the City of Rancho Pales Verdes has been ongoing since the 1990's. About 121 points have been measured and analyzed for tracking ground movement over the years. Some points have been destroyed or discontinued and new ones built. In September 2012,68 points will be included in the survey as shown on the attached. Point ABO6 and ABO7 have been replaced by AB62 and AB63 outside of the Palos Verde Drive South roadway. AB54 is difficult to measure due the dense trees and will be replaced by AB64(monument to be set prior to the survey). Accuracy is the primary consideration and higher accuracy surveys require a diligent effort to mitigate errors and assure the integrity of the measurements. Over the last decade,many of the points in the central drainage have moved several hundred feet. About 40 points,mostly in the western and eastern areas may move only a few inches in a year. These points are measured to a higher standard of accuracy because the movements are small,whereas the remaining points need not be so precise because of their larger annual movements. The western area also has considerable tree cover which interferes with satellite signals requiring more effort to achieve the required accuracies. The monitoring is based at point AB61 to reference the movement of other points. AB61 was established and the reference frame updated in 2007 to the North American Datum of 1983,2007.00 Adjustment. Four CGPS Network Stations(permanently fixed Continuously Operated GPS reference stations related to the national grid)are included in the survey to insure the long term integrity of the reference frame and validate the recovery of the reference frame at the time of each survey. These stations(one situated south of the City Hall)are within 6 miles of the slide area but well outside the slides influence. The data collection and processing is based on multiple independent observations where the error sources are identified,tested and mitigated. QAQC is an integral part of the survey from collecting field observations to the final network adjustments that develop precise relative and absolute movements of the slides. This process is planned and designed with the intent of being defensible in the event of a challenge to the accuracy or integrity of the measurements. Exhibit "A" R6876-0001\1486254v2.doc McGEE SURVEYING CONSULTING 5290 Overpass Road,Ste#107-Santa Barbera,CA 93111 Telephone 805-964-3520-Fax 805-964-3785 The scope of services are listed as follows. 1-Review reports for prior years,assess the present status of monitoring points and plan the field campaign. 2-On-site field reconnaissance to check condition and access to points. Maintenance is performed where necessary to preserve the monitoring points,clear access,and clear obstructions to the sky if permissible. . 3-GPS field surveys: Utilize three dual frequency geodetic quality GNSS receivers and fixed height poles to collect static data on 68 monitoring points. Each point is observed twice for 10-15 minutes,at different times of the day,and on different days to obtain independent checks on the data quality. 4-Post processing of observations with the CGPS Stations,QAQC data,analysis and framework validation followed by network adjustments to determine latitude,longitude,ellipsoid heights, elevations and California State Plane Coordinates Zone 5 in feet. 5-Analyze previous monitoring results relative to present movements,prepare spreadsheet summaries of the annual and overall movements,prepare a deflection analyses as a final QAQC,and update the status,descriptions and photos of the monitoring points. 6-Prepare a Report detailing the methods for the field observations,data analysis,QAQC and proof of accuracy. The Report follows on the previous years work and summarizes the present history,results of the survey campaign and recommendations for future monitoring. Cost of Services for Monitoring in September 2012 1. Research, Planning, Field Reconnaissance $ 3040.00 2. GPS Field Surveys $ 15580.00 3. Processing, Analysis, Reports $ 11400.00 4. GPS Receivers $ 2880.00 5. Expenses $ 2200.00 Total $ 35,100.00 2 Exhibit "A" R6876-0001\1486254v2.doc I J Cost of Services for Monitoring a subset of 30 Points in May 2013 As an option,the cost of an additional partial monitoring in the spring of 2013 is provided here. The cost for providing the services listed as 1 through 5 above for monitoring 30 points would be$15,485.00. The cost is based on a pro rata per point. Normally,in this type of survey the cost per point increases for a lesser number of points;however,this proposal assumes we will eliminate the more difficult points to access and survey and keep the costs at the same level. Eighteen points are suggested for elimination subject to the approval of the Geologist as follows:CR51,AB57,AB64,AB 18,AB58,AB 15,AB52,AB 12,PB53,PB55, PB26,PB27,PB64,BB52,KC01,KC04,FT07 and FT08. Rate Schedule(per hour) McGee: Licensed Surveyor, GPS Specialists, Expert Witness: $190 Second GPS crew $136 Technician $ 76 If you have any question or require additional information do not hesitate to call on me. Regards, Michael McGee,PLS3945 3 Exhibit "A" R6876-0001\1486254v2.doc