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HDR Engineering Inc
C rrY CeP5' PROFESSIONAL/TECHNICAL SERVICES AGREEMENT This Agreement is made and entered into this 18 day of May, 2011 by and between the City of Rancho Palos Verdes (hereinafter referred to as the"CITY") and HDR ENGINEERING, INC. (HDR) (hereafter referred to as "CONSULTANT"). WHEREAS, the City has been actively implementing its Source Reduction and Recycling Element ("SRRE") since its adoption in 1991, which includes administering the exclusive residential single-family and multi-family solid waste and recycling contracts and the non-exclusive commercial solid waste and recycling contracts; and WHEREAS, the City needs assistance in implementing the SRRE, solid waste support services and used Oil Payment Program implementation. IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES 1.1 Project Description The Project is described as consultant assistance in the implementation of SRRE, Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13. 1.2 Description of Services CONSULTANT shall assist in the implementation of the SRRE, Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13, as described in CITY'S Request For Proposals and Consultant's Proposal, which are attached hereto as Exhibit "A" and incorporated herein by this reference. 1.3 Schedule of Work Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall perform with due diligence the services requested by the CITY and agreed on by CONSULTANT. Time is of the essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by CITY, other consultants/contractors, or governmental agencies, or any other delays beyond CONSULTANT's control or without CONSULTANT's fault. ARTICLE 2 Page 1 of 12 R6876-0001\1341274v4.doc w/Iauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc r Y COMPENSATION 2.1 Fee (a) CITY agrees to compensate CONSULTANT a not to exceed amount of$34,915 for FY 11-12 and $34,915 for FY 12-13 for services as described in ARTICLE 1. (b) CITY may request additional specified work under this Agreement. All such work must be authorized in writing by the Director of Public Works prior to commencement. CONSULTANT shall be paid for such additional services in accordance with CONSULTANT's Schedule of Hourly Rates attached hereto as Exhibit "A" and incorporated herein by reference. (c) The schedule of hourly rates shall be in effect through the end of this Agreement or June 30, 2013,whichever occurs first. If the CITY and CONSULTANT agree in writing to renew the Agreement in FY 2013-14 and/or in FY 2015-16, and if CONSULTANT wishes to rates to be changed in each new term of this Agreement, CONSULTANT shall provide notice of the new rates in writing to the CITY at least sixty(60) days prior to the end of the former term. If provided as required in this section, the new rates shall be substituted for the Schedule of Hourly Rates in Exhibit "A" and shall be in effect through the end of the term of the Agreement. If new rates are not provided as required in this section, the current rates shall be in effect through the end of the term of the Agreement. 2.2 Payment Address All payments due CONSULTANT shall be paid to: HDR Engineering, Inc. C/O Ms. Michelle Leonard, V.P. 801 S. Grand Avenue, Ste # 500 Los Angeles, CA 90017-4633 Phone : 213-239-5800 Fax: 213-239-5801 E-mail: Michelle.Leonard@hdrinc.com 2.3 Terms of Compensation CONSULTANT will submit invoices monthly for the percentage of work completed in the previous month. CITY agrees to authorize payment for all undisputed invoice amounts within thirty(30)days of receipt of the invoice. CITY agrees to use its best efforts to notify CONSULTANT of any disputed invoice amounts or claimed completion percentages within ten (10)days of the receipt of each invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount of claimed completion percentage shall not be deemed a waiver of CITY's right to challenge such amount or percentage. Additionally, in the event CITY fails to pay any undisputed amounts due Page 2 of 12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc r CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY agrees that CONSULTANT shall have the right to consider said default a total breach of this Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon ten (10) working days advance written notice. 2.4 Additional Services CITY may request in writing that CONSULTANT perform additional services not covered by the specific Scope of Work set forth in this Agreement, and CONSULTANT shall perform such services and will be paid for such additional services in accordance with Consultant's Proposal and included Schedule of Hourly Rates attached hereto as Exhibit "A." 2.5 Term of Agreement: This Agreement shall commence on July 1, 2011 and shall terminate on June 30, 2013, unless terminated earlier pursuant to Section 4.1 of this Agreement. Additionally, there shall be two (2) two-year options to renew the Agreement in FY 2013-2014 and FY 2015-2016 with the mutual written consent of both parties. ARTICLE 3 INDEMNIFICATION AND INSURANCE 3.1 Indemnification CONSULTANT will defend, indemnify and hold harmless CITY and its officials, officers, employees, agents and volunteers free and harmless from all tort liability, including liability for claims, suits, actions, expenses or costs of any kind, whether actual, alleged or threatened, actual attorneys' fees, experts' fees, or court costs incurred by the CITY, arising out of, pertaining to, or in any way connected with, in whole or in part, the negligent or reckless acts or omissions or willful misconduct of CONSULTANT or any of CONSULTANT's officers, agents, employees or contractors in the performance of this Agreement. This includes but is not limited to claims, suits and liabilities for bodily injury, death or property damage to any individual or entity, including officers, agents, employees or contractors of the CONSULTANT. The provisions of this paragraph shall not apply to claims to the extent arising out of the sole negligence or willful misconduct of the CITY and its officials, officers, employees, agents and volunteers. In addition to the foregoing, CONSULTANT shall indemnify, defend and hold free and harmless the CITY and the CITY's officials, officers, employees, agents and volunteers from and against any and all losses, liabilities, damages, costs and expenses, including reasonable attorneys' fees, experts' fees, and costs to the extent the same are caused by negligence or willful misconduct of the CONSULTANT, or any of the CONSULTANT's officials, officers, agents, employees or volunteers, in the Page 3 of 12 R6876-0001\1341274v4.doc w/Iauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc performance of professional services pursuant to this Agreement. All duties of CONSULTANT under this section shall survive termination of this Agreement. 3.2 General Liability CONSULTANT shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Commercial General Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each occurrence and two million dollars($2,000,000)general aggregate for bodily injury, death, loss or property damage for products or completed operations and any and all other activities undertaken by CONSULTANT in the performance of this Agreement. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better. 3.3 Professional Liability CONSULTANT shall at all times during the term of this Agreement, carry, maintain, and keep in full force and effect a policy or policies of professional liability insurance with a minimum limit of one million dollars($1,000,000) per claim and aggregate for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims made" policy is provided, such policy shall be maintained in effect from the date of performance of work or services on the CITY's behalf until three (3) years after the date of work or services are accepted as completed. Coverage for the post-completion period may be provided by renewal or replacement of the policy for each of the three (3) years or by a three-year extended reporting period endorsement, which reinstates all limits for the extended reporting period. If any such policy and/or policies have a retroactive date, that date shall be no later than the date of first performance of work or services on behalf of the CITY. Renewal or replacement policies shall not allow for any advancement of such retroactive date. 3.4 Automobile Liability CONSULTANT shall at all times during the term of this Agreement obtain, maintain, and keep in full force and effect, a policy or policies of Automobile Liability Insurance,with minimum of one million dollars ($1,000,000) per claim and occurrence and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person and $500,000 for property damage arising from one incident. Page 4 of 12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc 3.5 Worker's Compensation CONSULTANT agrees to maintain in force at all times during the performance of work under this Agreement worker's compensation insurance as required by the law. CONSULTANT shall require any subcontractor similarly to provide such compensation insurance for their respective employees. 3.6 Notice of Cancellation A. All insurance policies shall provide that the insurance coverage shall not be cancelled by the insurance carrier without thirty (30) days prior written notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium. CONSULTANT agrees that it will not cancel or reduce said insurance coverage. B. CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT's expense, the premium thereon. 3.7 Certificate of Insurance At all times during the term of this Agreement, CONSULTANT shall maintain on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are in effect in the required amounts. The commercial general liability policy shall contain endorsements naming the CITY, its officers, agents and employees as additional insured. 3.8 Primary Coverage The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The insurance policies (other than workers compensation and professional liability) shall include provisions for waiver of subrogation. ARTICLE 4 TERMINATION 4.1 Termination of Agreement (a) This Agreement may be terminated at any time,with or without cause, by the CITY upon thirty(30)days prior written notice or by CONSULTANT upon ninety(90) days prior written notice. Notice shall be deemed served if completed in compliance with Article 6.13. (b) In the event of termination or cancellation of this Agreement by CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in an amount to be determined as follows:for work satisfactorily done in accordance with all of Page 5 of 12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc the terms and provisions of this Agreement, CONSULTANT shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would have been paid to CONSULTANT for the full performance of the services described in Article 2.1. ARTICLE 5 OWNERSHIP OF DOCUMENTS 5.1 Ownership of Documents and Work Product All documents, plans, specifications, reports, photographs, images,video files and media created or developed by CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the property of the CITY without restriction or limitation upon its use, duplication or dissemination by the CITY. All Written Products shall be considered "works made for hire," and all Written Products and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the CITY without restriction or limitation upon their use, duplication or dissemination by the CITY. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written Products. CONSULTANT hereby assigns to the CITY all ownership and any and all intellectual property rights to the Written Products that are not otherwise vested in the CITY pursuant to the paragraph directly above this one. CONSULTANT warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality,thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the services and the production of all Written Products produced under this Agreement, and that the CITY has full legal title to and the right to reproduce the Written Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of CITY officials, harmless from any loss, claim or liability in any way related to a claim that CITY's use of any of the Written Products is violating federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the services and Written Products produced under this Agreement. In the event the use of any of the Written Products or other deliverables hereunder by the CITY is held to constitute an infringement and the use of any of the same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to continue using the Written Products and other deliverables by suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify the Written Products and other deliverables so that they become non-infringing while Page 6 of 12 R6876-0001\1341274v4.doc w/Iauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement. Upon termination, abandonment or suspension of the Project, the CONSULTANT shall deliver to the CITY all Written Products and other deliverables related to the Project. If CONSULTANT prepares a document on a computer, CONSULTANT shall provide CITY with said document both in a printed format and in an electronic format that is acceptable to the CITY. ARTICLE 6 GENERAL PROVISIONS 6.1 Representation A CITY representative shall be Director of Public Works or his or her designee, and a CONSULTANT representative shall be designated by CONSULTANT as the primary contact person for each party regarding performance of this Agreement. 6.2 Fair Employment Practices/Equal Opportunity Acts In the performance of this Agreement, CONSULTANT shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Sections 12940-48) and the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1992 (42 U.S.C. § 11200, et seq.). 6.3 Personnel CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT's services under this Agreement. Any person who performs engineering services pursuant to this Agreement shall be licensed as a Civil Engineer by the State of California and in good standing. CONSULTANT shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to perform the services hereunder and shall obtain the approval of the Director of Public Works of all proposed staff members who will perform such services. CONSULTANT may associate with or employ associates or subcontractors in the performance of its services under this Agreement, but at all times shall be responsible for their services. 6.4 Conflicts of Interest CONSULTANT agrees not to accept any employment or representation during the term of this Agreement or within twelve(12) months after completion of the work under this Agreement which is or may likely make CONSULTANT "financially interested" (as provided in California Government Code Sections 1090 and 87100) in any decisions made by CITY on any matter in connection with which CONSULTANT has been retained pursuant to this Agreement. 6.5 Legal Action Page 7 of 12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc (a) Should either party to this Agreement bring legal action against the other,the validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Los Angeles County Superior Court. (b) If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach,default or misrepresentation in connection with this Agreement,the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in addition to any other relief to which the party may be entitled. (c) Should any legal action about a project between CITY and a party other than CONSULTANT require the testimony of CONSULTANT when there is no allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony. 6.6 Assignment Neither this Agreement nor any part thereof shall be assigned by CONSULTANT without the prior written consent of the CITY. Any such purported assignment without written consent shall be null and void, and CONSULTANT shall hold harmless, defend and indemnify the CITY and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from any unauthorized assignment. Notwithstanding the above, CONSULTANT may use the services of persons and entities not in CONSULTANT's direct employ,when it is appropriate and customary to do so. Such persons and entities include, but are not necessarily limited to, surveyors, specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors for additional services shall not be unreasonably restricted by the CITY provided CONSULTANT notifies the CITY in advance. 6.7 Independent Contractor CONSULTANT is and shall at all times remain, as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set forth, and CONSULTANT is free to dispose of all portions of its time and activities which it is not obligated to devote to the CITY in such a manner and to such persons, firms, or corporations as the CONSULTANT wishes except as expressly provided in this Agreement. CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents, servants or employees, are in Page 8of12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall fully comply with the workers' compensation law regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify and hold the CITY harmless from any failure of CONSULTANT to comply with applicable workers'compensation laws. The CITY shall have the right to offset against the amount of any fees due to CONSULTANT under this Agreement any amount due to the CITY from CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or indemnification arising under this Article. 6.8 Titles The titles used in this Agreement are for general reference only and are not part of the Agreement. 6.9 Entire Agreement This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended, or provisions or breach may be waived, only by subsequent written agreement signed by both parties. 6.10 Construction In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 6.11 Non-Waiver of Terms, Rights and Remedies Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by the CITY of any payment to CONSULTANT constitute or be construed as a waiver by the CITY of any breach of covenant, or any default which may then exist on the part of CONSULTANT, and the making of any such payment by the CITY shall in no way impair or prejudice any right or remedy available to the CITY with regard to such breach or default. 6.12 Severability Page 9 of 12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 6.13 Notice Except as otherwise required by law, any notice, request, direction, demand, consent, waiver, approval or other communication required or permitted to be given hereunder shall not be effective unless it is given in writing and shall be delivered (a) in person or (b) by certified mail, postage prepaid, and addressed to the parties at the addresses stated below, or at such other address as either party may hereafter notify the other in writing as aforementioned: To CITY: Attn: Lauren Ramezani City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 To CONSULTANT: Responsible Person: Michelle Leonard, VP HDR Engineering, Inc. 801 S. Grand Avenue, Ste #500 Los Angeles, CA 90017-4633 A party may change its address by giving written notice to the other party. Thereafter, any notice or other communication shall be addressed and transmitted to the new address. If sent by mail, any notice,tender, demand, delivery or other communication shall be deemed effective three(3) business days after it has been deposited in the United States mail. For purposes of communicating these time frames, weekends and federal, state, religious, County of Los Angeles or CITY holidays shall be excluded. No communication via facsimile or electronic mail shall be effective to give any such notice or other communication hereunder. Page 10 of 12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc , IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date and year first above written. Dated: May 18, 2011 HDR ENGINEERING, INC. CONSULTANT .).(1 ,,j (A_ 2 BY: k' Richard Coles,, V.P. BY: i'li-e) Michelle Ricigliano (witness ) Dated: ✓\ Oe.)01( CITY OF RANCHO PALOS VERDES A Municipal C• oration BY: . . &AirliL .,' MAYOR ATTEST: .L / /" / CITY CLERK Page 11 of 12 R6876-0001\1341274v4.doc w/lauren/staff report/refuse/2011/HDR professional-tech agrmnt for SRRE solidwate.doc • Exhibit "A": Consultant's Proposal and Schedule of Hourly Rates Page 12 of 12 R6876-0001\1341274v4.doc w/Lauren/staff report/2011/ 1• f- / 13' (V; O `tel 4.49.Ecy% Consultant Assistance for the Implementation of Source Reduction -uvr.A,Ikk and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 April 22, 2011 City of Rancho Palos Verdes, DPW 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Attention: Lauren Ramezani, Senior Administrative Assistant Dear Ms. Ramezani: Happy Earth Day! What an appropriate day for the City to accept HDR Engineering, Inc's. (HDR's) proposal to provide assistance for the implementation of the City's SRRE, Solid Waste support services, and Used Oil Payment Program. Selecting HDR will enable the City to continue to implement its AB 939 and Used Oil/HHW programs utilizing personnel who have previously worked with the City, and who are innovators in the design and implementation of cutting-edge waste reduction, recycling, and zero waste programs. The attached proposal demonstrates our approach to this project and highlights the benefits HDR offers the City, including: • Hands-on Project Management. Ms. Michelle Leonard is a recognized leader in solid waste in Southern California, and previously provided these services to the City of RPV. • Project Understanding. We have developed a comprehensive approach to this project that incorporates the existing, ongoing efforts in addition to innovative, cost-effective zero waste policies and programs. • Recent and Relevant Experience. HDR is one of Southern California's leading solid waste consulting firms and our team has recent and relevant experience providing similar services to cities and counties in Southern California. If you have any questions regarding the contents of our proposal, please contact Michelle Leonard at michelle.leonard@ hdrinc.com. Sincerely, HDR Engineering, Inc. Michelle P. Leonard, Vice President Rich Coles, Vice President Project Director Area Manager Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE),Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 TABLE OF CONTENTS Firm History and Experience 1 Relevant Project Experience 2 Staff Qualifications 9 Firm Resources and Capability to Perform Work Contained in Proposal 11 Project Understanding 12 Project Approach 13 References 20 Cost Proposal (see separate sealed envelope) 21 Appendix 22 consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE),Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 FIRM HISTORY AND RELEVANT EXPERIENCE HDR is one of the premier solid waste consulting firms, with over 35 years of experience in providing solid waste planning, program design, implementation and monitoring services. Our staff has provided AB 939 and related solid waste management services to both large and small municipalities in Southern California, including the cities of Rancho Palos Verdes, Lakewood, Baldwin Park, Irvine, Pasadena, Glendale, Los Angeles, and Long Beach, and the counties of Los Angeles, San Bernardino and Orange. In California, HDR operates 12 offices with over 900 staff members who have worked with numerous municipal agencies HDR's local office is located at: toplan, and implement AB 939policies and programs, and 801 S. Grand Ave., Ste. 500 P p g Used Oil and Household Hazardous waste projects. This Los Angeles, CA 90017 project will be managed from our Los Angeles office. (213) 239-5839 HDR is imminently qualified to provide AB 939 services to the City of Rancho Palos Verdes. Michelle Leonard, HDR's Project Director, managed this effort for the City from 2001 and 2009, and has a keen understanding of the City's existing programs and policies, and the efforts that are necessary to not only implement the City's SRRE and Used Oil program, but to improve the solid waste services the City provides to its residents and businesses. Michelle worked with the City during the development of a number of ongoing solid waste programs, including business and multi-family audits and recycling programs, C&D diversion at Marineland/Terranea, C&D debris policy development and implementation, park recycling program, City Hall recycling, LARA initiation, and the Used Oil and Household Hazardous Waste grant programs. HDR staff has unparalleled experience in zero waste policies, programs and facilities; giving them the expertise necessary to take the City's solid waste program to the next level. Zero waste means maximizing diversion and minimizing disposal; targets that are relevant and achievable in today's sophisticated solid waste management infrastructure. HDR staff members are trained in all aspects of zero waste program design and implementation, along with preparing Annual Reports, reviewing and analyzing Disposal Reporting System (DRS) information, designing and presenting public education and outreach materials, preparing C&D policies, programs, and ordinances, evaluating and enhancing multi-family and commercial business recycling programs, administering Used Oil grant and household hazardous programs, and preparing and presenting reports and surveys. I 1 Page t CYC,%,, Consultant Assistance for the Implementation of Source Reduction �-a and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 RELEVANT PROJECT EXPERIENCE HDR staff members have been involved in AB 939 since it's inception in 1990, and over the past 20 plus years, have helped communities throughout California to reach and exceed the diversion mandates. This experience will afford RPV the opportunity to evaluate innovative options for residential and commercial solid waste programs. Our experience ranges from developing cutting edge solid waste management programs, such as commercial business and multi-family technical assistance in waste prevention and recycling, construction and demolition debris recycling projects, City facility recycling and waste reduction programs and policies, school waste reduction and recycling programs and presentations, used oil, household hazardous waste, and universal waste grant applications, to diversion monitoring, technical assistance, and ordinance preparation, program administration and implementation, and the design, presentation, and publication of public education and outreach efforts to support all types of waste diversion programs. Descriptions of relevant projects undertaken by HDR staff are included below: AB 939, Used Oil, and Other Solid Waste Support Services City of Rancho Palos Verdes, CA Beginning in 2001, Michelle Leonard and her project team provided annual solid waste management (AB 939) services to the City of Rancho Palos Verdes. Over the years, a number of projects were ' implemented to assist the City in reaching its diversion goals. •a. Highlights of the projects include: .' 1 ■ Expansion of the City's multi-family recycling program, includingmeetingwith the City's franchised hauler, ' lemma�'� A ' managers, and residents to discuss opportunities for �" building �� 'v;r g PPc a 1 increasing diversion from the City's many multi-family buildings. As a result of these meetings, a new program was designed and implemented, in conjunction with interested The CSD Diversion Project at stakeholders. Marineland/Terranea resulted in a 98% Diversion Rate • Applied for a won a State grant for expansion of the multi- family recycling program. • Reviewed the City's C&D programs and worked on new policies and methods to increase diversion of this material. ■ Designed, implemented and monitored the C&D diversion program at Marineland/Terranea Resort, including meeting with developer, contractors and staff, site visits, and assistant with quantifying debris and identifying markets for recycled materials. • Assisted the City in reviewing and expanding programs at City parks and a variety of other public education and outreach programs. 2 l Page I : Consultant Assistance for the Implementation of Source Reduction (-AO and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 • Reviewed the DRS and monthly hauler data, and prepared the AB 939 Annual Reports. • Implemented the City's Used Oil Program, including inspections of the Certified Centers and filing of Form 303 and Annual Reports. • Annual Review of Franchise Haulers' rate increase requests, including review and verification of calculations and proposed rates. AB 939 Support Services City of San Gabriel (Athens Services), CA HDR is providing AB 939 services to the City of San Gabriel under contract to Athens Services. As part of their franchise agreement,Athens is responsible for ensuring the City is in compliance with AB 939. HDR is undertaking the following tasks: • Preparing the AB 939 Annual Report. • Quarterly tracking of DRS data, including verification of generator origin, contacting and reporting illegal I ass haulers, and submitting corrections to DRS. ‘74r. • • Review and verification of hauler reports. Pr"' w w. • Evaluation of diversion program effectiveness, including HDR staff have worked with the City of San identification of opportunities to enhance diversion. Gabriel and Athens'Services for 10 years providing AB 939 compliance services. • Meetings with CalRecycle, City, and hauler representatives • Attendance and presentation at public meetings and hearings. AB 939 Support Services City of Lakewood, CA For nearly ten years, Michelle Leonard provided AB 939 support services to the City of Lakewood, California. During this time, the City achieved compliance with the State mandated diversion goal through the implementation of numerous residential, commercial and City programs designed to reduce waste, increase recycling, and educate residents and businesses on the importance of sustainable waste management. The following highlights some of the programs that Michelle worked with the City to implement: • Development of a new franchise agreement with EDCO that included a transition to weekly curbside commingled recycling and greenwaste collection for single and multi-family residences. • Preparation of AB 939 Annual Report, and monthly review and analysis of DRS and hauler reports for disposal and diversion. 3IPage $4CY% A el V TIF Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 • Coordination of public education and outreach materials, such as newsletters, door hangers, and other materials. • Organization of informational booth and presentations at communityevents, includingannual Fourth ofJuiy, "The City was very pleased with the Mother's Day, and Earth Dayevents. many years of service provided by Michelle;she has proved to be • Design and implementation of commercial waste extremely reliable and efficient. She has reduction and recycling programs, including business completed our projects on time and audits, recycling program technical assistance, and review within budget,and the final work of hauler reports. products have been of the highest quality. "--Lisa A. Rapp, Director of Public • Development of Construction and Demolition Debris Works, City of Lakewood policy, a voluntary program for the reduction of waste from construction and demolition projects in the City. • Design of the green waste drop-off program, which established monthly events for residents to bring their greenwaste for recycling. • Established innovative electronics recycling collection events at the regional Lakewood Mall. The events were the first of their kind to provide a convenient drop-off location for Lakewood residents and businesses to recycle used electronics. • Administration of the Used Oil grant program, including preparing and submitting required reports, reimbursement requests and Form 303; inspection of Used Oil collection centers, and outreach and education to residents on the proper methods for handling of used oil and filters. • Design and implementation of a multi-family recycling program under the Litter Reduction/Beverage Container Recycling Grant program. Solid Waste Support Services/Business Technical Assistance Project City of Irvine, CA Between 2004 and 2009, Michelle Leonard provided comprehensive solid waste services to the City of Irvine, including AB 939 compliance, C&D diversion projects, school recycling, business . _ technical assistance, andublic education and outreach su ort• r - p PP HDR was a subconsultant to SCS on the first year of the City's - . _,: -- Business Technical Assistance project. Project accomplishments , included: • i assessments anddirected the a Conducted business waste assess e is formulation of the assessment methodology, reviewed HDR staff assisted the City of Irvine reports and recommendations, and provided input on with reviewing recycling plans for specific recycling opportunities. the Great Park Demolition and Construction activities. 4IPage A eiConsultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 • Prepared a new non —exclusive franchise agreement for commercial collection in the City. The revised agreement includes a franchise fee system that provides financial incentives to recycle or avoid landfill disposal, as well as new requirements for reporting and auditing. Michelle conducted a workshop with stakeholders to gain input and support for the new agreement, and worked with the City's attorneys on the contract language. She also developed the reporting forms used by the haulers to document diversion, disposal, and ad franchised fee payments. • Assisted the City in preparing a Construction and Demolition Debris Recycling Ordinance. Michelle conducted a workshop introducing the ordinance to haulers and contractors, and worked with the City to establish the diversion requirements, project thresholds, and reporting mechanisms. • Assisted in reviewing recycling plans submitted for the City of Irvine Great Park demolition and construction projects, which included identifying markets for hard-to-recycle items, compliance with LEED requirements, and verification of disposal and diversion data. • Participated in meetings and presentations with staff, local businesses, and franchise hauler to identify opportunities to increase recycling and food waste diversion at businesses and multi-family residences. Integrated Waste Management Planning and Implementation City of Stockton, CA HDR provided integrated waste management technical assistance to =� { the City of Stockton (City) to design and implement programs to :. V.151-5,1t. reach 50 percent diversion. Projects and tasks included. s M . y • HDR developed of a waste diversion study to document the City's existing diversion rate, establish a baseline for planning ,, purposes, and identify opportunities for new diversion. • Recycling Coordinator Services- The City hired HDR in 2001 for a five-year project to provide recycling coordinator services on-site at the City offices. Our role was to Together with the City of Stockton, supplement City staff in planningand implementing HDR designed and implemented recycling programs to reach 50 recycling programs pursuant to the City's Local Assistance Percent diversion. Plan, developed in cooperation with the CIWMB. • Developed the City's buy recycled procurement policy, implementing the construction and demolition debris ordinance, supervising the City's recycling intern, planning and implementing special events, such as America Recycles Day and Earth Day, applying for and administering the City's Department of Conservation grants, writing the City's annual report to the CIWMB, and working with the school districts in the City to develop recycling programs and environmental education projects. • Developed the City's construction and demolition debris ordinance, requiring generators to recycle 50 percent. 5IPage eC:Y A le V Consultant Assistance for the Implementation of Source Reduction w.vrAg, and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 • Assisted the City in implementing its new solid waste collection programs, which includes single- stream recycling and organics collection (green waste, food waste, and food contaminated paper). • Public Outreach - Facilitated the implementation of new collection services, which included conducting 20 public workshops throughout the City and in each City Council District to introduce the new program to residents and businesses and to answer questions from the public. For this project, we developed outreach materials and PowerPoint presentations describing the new services, identified locations for each meeting, prepared the agendas and meeting announcements, coordinated the set-up of each meeting, presented the information, and answered questions. We conducted many of these public meetings in both Spanish and English. StopWaste.Org Business Partnership Alameda County, CA HDR supported the StopWaste Business Partnershipin ST-01 tAXTGKG. 1 pP P Reducing the Waste Stream for Alameda County providing a comprehensive business and environmental performance improvement initiative to help businesses and Resulting from this program, 145,000 institutions reduce waste, energy and water use, and improve tons of solid waste have been diverted from business clients. competitiveness in Alameda County. To date, business clients have diverted more than 145,000 tons of solid waste. Client representatives have contacted more than 450 businesses throughout Alameda County. These contacts have resulted in 112 active clients, and diversion of more than 20,000 tons in the current fiscal year, including 11,300 of new diversion so far. Projects and tasks included: • Assisting with project planning and industry targeting • Leading comprehensive assessments at businesses and institutions • With an automated, web-based assessment system designed for this program, making cost-cutting recommendations for businesses and institutions in waste reduction, energy and water efficiency • Providing implementation assistance including training, helping to secure waste prevention and recycling vendors, finding buyers for discards, and piloting waste prevention technologies • Helping to measure and evaluate waste reduction and other resource efficiency and cost improvements • Supporting policy dialogues on various issues including waste prevention, energy efficiency, and sustainable development • Conducting or supporting several special projects within the Partnership, including property manager focus groups and marketing, commercial recycling and solid waste collection arrangements within each member agency, construction and demolition debris recycling assistance, environmentally preferable purchasing, janitorial services and sample contract language, the Brain Trust, the Web Seminar, and the Best Practices Workshop • Helping companies change processes and redesign supply chains to reduce waste 61Page . . .„0, p.,7, .:' A'. Consultant Assistance for the Implementation of Source Reduction */t, .,.:.\-a' and Recycling Element(SRRE),Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 HDR IS AT THE FOREFRONT OF THE ZERO WASTE MOVEMENT, AND HAS BEEN INSTRUMENTAL IN THE DEVELOPMENT AND IMPLEMENTATION OF ZERO WASTE PLANS FOR COMMUNITIES IN CALIFORNIA AND ACROSS THE COUNTRY. BELOW ARE HIGHLIGHTS OF OUR EFFORTS IN ZERO WASTE PROGRAM DESIGN AND IMPLEMENTATION. Solid Waste Integrated Master Plan, Zero Waste Master Plan City of Los Angeles, CA The City of Los Angeles is striving to accelerate diversion goals to 70 percent diversion by 2015, to add materials and curbside collection programs, and to convert the City's 700+ collection trucks to clean-burning liquefied natural gas by 2010. HDR is assisting the City in developing its Solid Waste Integrated Resources Plan that is envisioned to be the City's 20-year zero waste master plan. During Phase 1 we worked with LA stakeholders to develop zEls, the guiding principles for the 20-year zero waste master plan by 1 36public workshops, 3 citywide conferences, 75 jp_ conducting P tY�' WASTE P�-n - business interviews, 100 key constituent meetings, and 36 ,4' ,:ii grassroots house meetings. Phase 2 will include the development , of the policy, programs and facility plan, financing plan, implementation plan and environmental documentation Zero Waste Implementation Plan City of Alameda, CA In its Local Action Plan for Climate Protection, the City of Alameda identified zero waste initiatives as the number one strategy for reducing greenhouse gas emissions in the City, accounting for 58 percent of the City's planned reduction. HDR is now assisting the City in the development of its Zero Waste Implementation Plan, which documents the diversion potential, costs and greenhouse gas emissions reduction potential of the policy and program initiatives identified for implementation by stakeholders within the City for achieving zero waste. For this project, HDR conducted a series of workshops designed to obtain input and buy-in from stakeholder groups within the City, including businesses and business associations, community groups, school-based organizations, and interested residents. 71Page . ...\:1, „,„,,, _ ,s, A ___ Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 Zero Waste Plan Curbside Setourt : :.-- =. ,;:.1,-::::7:-.....:44." City of San Jose, CA ---______ �,, - --T... ... HDR assisted the Cityof San Jose to developits _ PI . - j.— tr. 41_,,integrated waste management zero waste plan, :: , IV ___ ' L ; ' � ��2�1I— coordinatingthe work of the consultant team and '' `"�� ..~` "`" developing the zero waste summary plan document. Our =� ' ~'" "r' bed Too.. • :1::::=3:-.«s... i.WJM►.-4ii....r..�� __ task includes: identifying all of the policies programs and "`"�` TM""-'"':'`"°' .su...e+:4I..r4r.►..��• ..-•r w.nt u..—_�. .rr.�►r y..•.f..1�-1b1� facilities that will be needed within the next 20 years for -'�•`"`�'� i„.........7....=,1,.. r`��:�. : .�....r,....'• .f1........M\.B\.n►s` —a-- the eR.=amu Y.' the City to reach 75 percent diversion by 2013 and zero ;. waste by 2020; documenting the City's existing and HDR completed theplan in 2008 and is now assistingthe planned new programs; reviewingalternatives for p •• • p g City in procuring new organics processing facilities, conversion technology and waste to energy to assist including anaerobic digestions,gasification,and organics the City is achieving its Green Vision goals; composting. supporting the work of City staff in identifying next steps for managing organics by using anaerobic digestion capacity at the regional water pollution control plant; and preparing an implementation plan which identifies all of the action steps to be implemented by City staff. We are currently assisting the City in procuring new organics processing capacity, including the incubation of new technologies. Zero Waste Planning City and County of San Francisco, CA a t I41 a HDR is providing on-going technical assistance to San Francisco in the design and implementation of the City's zero waste programs. We are assisting City - £ 4' departments to model zero waste behavior through implementation of recycling F ' and organics programs; assisting the City in evaluating strategies for mandatory recycling and product and packaging reduction (fees and bans); conducting the San Francisco's Zero Waste City's annual litter audit; compiling the City's annual diversion and disposal Program is a model for innovative estimates; calculating the City's potential greenhouse gas emissions reductions diversion programs across the through its zero waste initiatives; evaluating the City's street sweepings for country. diversion from disposal; and supporting the City in conducting its rate review process. . Wage sitEG Consultant Assistance for the Implementation of Source Reduction �►,�-�, � and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 STAFF QUALIFICATIONS The experience and expertise of the project team is a key factor to the success of any project. The HDR team combines selected individuals that we believe offer the strongest, most flexible and most cost-effective approach to this project. Our solid waste specialists have unsurpassed expertise in implementing AB 939 policies and HDR's Project Director program design and implementation, including undertaking Michelle Leonard has over 8 years business waste audits, solid waste programs review, Disposal experience working with Ranchos Palos Reporting System (DRS) information review and analysis, Verdes. preparation of diversion studies in compliance with the State Diversion Study Guide, completion of new base year studies, and C&D ordinances and programs. Recently, our staff has been instrumental in helping many cities and counties to maximize diversion through Zero Waste strategies, including waste reduction, reuse, recycling and composting policies, programs and facilities. Michelle P. Leonard Project Director Ms. Leonard is HDR's proposed Project Director and will serve as the primary point of contact for the City. Michelle is a recognized leader in the field of solid waste management and recycling, and has spent all of her professional career in environmental consulting, with emphasis in solid waste management planning. She was involved in the early years of AB 939, and prepared many of the source reduction and recycling elements, base year studies, and waste generation studies that are still in place today for many California cities and counties. She taught a Certificate Course at Cal Poly Pomona on AB 939, and many of her students are Recycling Coordinators for municipalities in Southern California. In her previous position at SCS Engineers, Ms. Leonard directed Solid Waste Programs for the cities of Rancho Palos Verdes, Lakewood, Irvine, and Baldwin Park, to name a few. Ms. Leonard worked with the City of RPV for nearly 8 years on all aspects of AB 939 compliance, and helped to develop many of the existing programs, including business and multi-family recycling, DRS monitoring and reporting, C&D diversion projects, and City recycling programs. She has a strong working knowledge of the City's existing programs, and an established working relationship with Lauren Ramezani. Ms. Leonard also directed the City of Lakewood's Solid Waste Programs for over seven years, providing a variety of services to the City, including service negotiations and procurement, solid waste planning, program design and implementation; infrastructure needs assessment, and AB 939 compliance. A letter of reference from Public Works Director Lisa Rapp is included in the appendix section of this proposal. Ms. Leonard also directed the City of Irvine's Solid Waste Business Technical Assistance project for four years. Ms. Leonard drafted the City's new non-exclusive franchise agreement, and the new hauler diversion and reporting requirements. She conducted workshops for local haulers to gather input and support for the new ordinance. Ms. Leonard worked closely with the City on the C&D Debris Diversion Ordinance, and conducted the workshop for haulers and other stakeholders. 91Page Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 Ms. Leonard is active in local, regional and state-wide recycling efforts, and brings to the project over 28 years of experience in managing solid waste management projects. Ms. Leonard currently serves on the International Board Executive Committee of the Solid Waste Association of North America (SWANA), and is a past director (20 years) of the Southern California Waste Management Forum. Ms. Leonard is the HDR National Director of Integrated Waste Management Planning, and works out of the HDR Los Angeles office. Jennifer Lao AB 939 Reporting, DRS 1I-I onZtoring, Public Outreach and Education Jennifer Lao has six years experience in solid waste management and recycling. She previously worked at Boeing as the Site and Regional Recycling and Solid Waste Manager. She created short term and long term waste reduction goals and plans for sites, implemented recycling programs, tracked program metrics, and partnered with key stakeholders to ensure efficiency and a clear flow of communication. Under her leadership, her site was a first time winner in the California Waste Reduction Awards Program (WRAP). For the past year,Jennifer has worked as a recycling specialist at HDR. She has prepared AB 939 Annual Reports, compiled DRS data and developed a database/spreadsheet with quarterly tonnage reports, conducted business waste audit verifications, participated in multi-family recycling workshops, and contributed to solid waste management planning projects, identifying opportunities to increase recycling and food waste diversion. Jennifer earned a Certificate in Principles of Municipal Solid Waste Recycling from UCLA Extension, and is a member of the California Resource Recovery Association, Southern California Waste Management Forum, and Women's Environmental Council. Ruth Abbe Program Evaluation and Planning and Technical Support Ms. Abbe is a recycling and solid waste management specialist and project manager with more than 20 years of experience as a consultant. She is HDR's national practice leader in zero waste planning. She has worked with over 50 communities and private sector clients to plan and develop their recycling and solid waste management programs in compliance with AB 939. She has designed recycling programs for the residential and commercial sectors, assisted in the development of food waste collection and recycling programs, and has conducted public outreach and education programs that bring together diverse stakeholders to support innovative, cost-effective waste reduction programs. As a member of the City of Alameda Recycling Task Force, Ms. Abbe developed one of the first citywide residential single-stream collection programs. 10 I Page ,W.;Yf j • a � Reduction 1 IIConsultant Assistance for the Implementation of Source Reduct o and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 Georgia Thompson Legislative and regulatory mon1 toring, Grant Applications and administration on Ms. Thompson has more than 20 years of experience as an environmental regulatory specialist, with expertise in integrated waste management. Her experience includes AB 939 hauler compliance monitoring, contract management, and rate reviews and auditing, development and implementation of public information and participation programs, preparation of applications and administration of grant programs, and preparation of AB 939-related documents (e.g., Source Reduction and Recycling Elements, Household Hazardous Waste Elements, and Annual Reports). Ms. Thompson has extensive experience working with elected officials at the city, county, state, and federal levels as well as extensive experience working with solid waste hauling vendors. Ms. Thompson has tracked and proposed legislation regarding solid waste management and other environmental issues. FIRM RESOURCES AND CAPABILITY TO PERFORM WORK CONTAINED IN PROPOSAL HDR has a dedicated staff of scientists and solid waste planners who would be available to provide ongoing support to the City of Rancho Palos Verdes as outlined in the proposal, and as may be necessary to meet the existing and future solid waste needs of the City. 11IPage . . ,,,,,( .,.. i - :,,L 4,,,,, Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 PROJECT UNDERSTANDING The City of RPV has been at the forefront of solid waste issues since the inception of AB 939. Former Councilman John McTaggert was a long-time member of the Los Angeles County Solid Waste Management Committee/Integrated Waste Management Task Force, and instrumental in the City's charter membership of the Los Angeles Regional Agency. Over the past 20 plus years, the City has implemented a variety of programs that has enabled it to exceed the mandates of AB 939, including the Recycler of the Month award, implementation of an exclusive residential franchise and monitoring of to facilitate diversion tracking, Our team members will non-exclusive commercial agreements diversion of C&D materials from the former Marineland site and street be available to respond to improvement projects, use of greenwaste for trails and erosion control, the City's requests at collection of horse manure from residential properties, and recycling short notice, to prepare programs at City parks and facilities. The City has been active in Used reports, to attend Oil Collection and HHW programs as well, including sponsoring meetings, and generally to regular collection events in the City and on the peninsula, utilizing work closely with staff to grant funds for public outreach and education, and pursuing accomplish the City's opportunities to collect these materials curbside. goals and objectives for The City's recent transition to a new single-family residential solid AB 939 compliance. ..3waste and recycling contract has transformed the City from its historic two-day per week collection to once per week automated curbside refuse, recycling and greenwaste service. The new service incorporates a Pay-As-You-Throw rate structure, with a goal of"incentivizing" residents to recycle more by providing unlimited recycling and greenwaste capacity, and fees for additional waste containers. The new system also includes curbside collection of oil and filters and e-waste, as well as bulky waste collection. At this time, the City is seeking the assistance of a consultant that can work with the City to expand the existing programs, and to meet the requirements of new and emerging legislation and regulations. We envision our role as an extension of City staff. Our team members will be available to respond to the City's requests at short notice, to prepare reports, to attend meetings, and generally to work closely with staff to accomplish the City's goals and objectives for AB 939 compliance. As the laws and regulations of AB 939 continue to change, and the types of materials generated and requiring diversion expand, the City must anticipate the need for new programs and policies. We will keep the City abreast of new programs and regulations that will affect the City, such as the multi-family recycling requirement, and other activities that may impact the City's solid waste management system. 12IPage t - nsuItant Assistance for the Implementation of Source Reduction (-AO and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 PROJECT APPROACH The following describes our approach to undertaking the Scope of Work as outlined in the City's RFP TASK I: Administration and Project Management The Project Team is The City intends to award a two year consulting agreement with an option to extend upto two, two-year periods. The scope of work committed to a project P Y P P includes a total of nine potential tasks, with various items under each that is not only task. Therefore, it will be important to establish at the beginning of the technically successful, but engagement a project management system that tracks the progress on fiscally responsible as each task, as well as the budget for each task and progress to date. HDR well.Accordingly, all maintains a robust project management system that includes the project expenditures will following elements: be tabulated and • Project Coordination and Communication monitored on a weekly • Quality Assurance/Quality Control basis by the Project Director, who will be • Project Control/Progress Status Monitoring responsible for taking As Project Director, Michelle Leonard will implement a Project corrective action on the Management Plan that meets the specific needs of the City and the baseline budget as may be engagement. Michelle will have the following primary responsibilities: required. • Serve as primary contact with the City and stakeholders; • Coordinate and direct the activities of the HDR Project Team members; • Establish and maintain clear lines of communication with HDR staff and with the City; • Monitor and control the Project schedule and budget; • Anticipate potential issues and bring them to timely resolution; • Conduct progress and coordination meetings to make City staff aware of Project progress; • Check that the contractual and technical requirements of the Project are fulfilled, and that the City's expectations are met and/or exceeded; • Initiate and maintain the quality management and control plan throughout the Project. HDR understands that communications, externally with our client and internally with the assigned staff, is essential for project success. We are committed to regular, open communication to keep you well informed on our progress. The Project Team is committed to a project that is not only technically successful, but fiscally responsible as well. Accordingly, all project expenditures will be tabulated and monitored on a weekly basis by the Project Director, who will be responsible for taking corrective action on the baseline budget as may be required. Under this task, HDR will provide general project management, including the following: 13 IPage C:Y% 110 V h. TIP Consultant Assistance for the Implementation of Source Reduction ►,;o and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 1. Attending regular project meetings with the City's Recycling Coordinator, typically quarterly, or more frequent if necessary. Prepare agendas and provide notes and action items for status meetings. 2. Providing monthly project progress reports, including a description of work completed in the previous month and pending work in progress. 3. Researching proposed or pending legislation/regulations, and providing analysis to the City on the potential impacts, and whether the City should support or oppose. 4. Reviewing existing policies and programs and identifying opportunities to expand existing or implement new policies or programs. 5. Reviewing hauler reports and provide suggested program changes in support of waste reduction efforts. 6. Monitoring CalRecycle activities, including regulatory updates, workshops, meetings, and local activities. 7. Verifying annual residential rate adjustments by franchised hauler. This task is typically undertaken in the spring, following release of the CPI data. The process involves verifying that the haulers used the correct formula as established in the agreement with the City, and the calculations were done properly, and the resulting change in rate is in accordance with the contract. TASK II: Annual AB 939 Report Preparation, LARA Assistance,and Quarterly Tonnage/DRS Reports Monitoring LARA As a charter member of LARA, the City can play an important role in the Agency's organization and ongoing operations. HDR staff have followed the progress of LARA, have established relationships with the LARA administrators, and have attended LARA meetings on behalf of RPV and other cities in the past. For this task, HDR will 1. Update the City specific information items, and assist the LARA with needed information to complete the electronic Annual Report. 2. Attend LARA meetings on the City's behalf, and provide input on LARA policies and programs. Quarterly Tonnage/DRS Reports The DRS reports are compiled by the County and include data from the disposal facilities where haulers have reported tonnage from the City. For the most part, the majority of waste from RPV has been disposed at the Puente Hills landfill. Over the years, the Puente Hills landfill has provided the backup information that identifies what haulers have reported waste from the City. In many instances, haulers have either reported the wrong city of origin, as a result of their being unaware of the City's boundaries, or they have operated illegally 14IPage S• •:rp-41 Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 in the City. For this reason, it is important to verify the accuracy of the data on a regular basis, in order to ensure that all reported tonnage originates from RPV. HDR staff have conducted DRS tracking and reporting for many cities over the past 10 or more years. We have established relationships with County and disposal facility operators, and have a strong working knowledge of how the data is compiled and reported. We also are aware of the challenges associated with illegal haulers and misreported origin data, and have established and implemented a methodology to track, monitor and correct inaccuracies that has been acceptable to CalRecycle, Los Angeles County, and the Sanitation Districts. For this task, HDR will perform the following: 1. Track reports generated through the Disposal Reporting System, and compile a database with the quarterly information from all reporting disposal sites. 2. Review DRS data and identify potential discrepancies (non-origin waste) using information from Puente Hills landfill. 3. Notify illegal haulers of need to stop work in City. TASK III: Public Education and Outreach The success of solid waste diversion programs is heavily dependent on the HDR staff has been outreach and education efforts that are utilized to publicize the program. involved inp ublic Studies have shown that in order to sustain interest and involvement in education and outreach these programs, regular communication with the intended audience must efforts to support beprovided. The communications must be consistent, creative, and pp programs in RPV, constant. g Lakewood, Irvine and San HDR staff has been involved in public education and outreach efforts to andSan Gabriel, andhave Gabriel, and have created support programs in RPV, Lakewood, Irvine Gab e , created materials that are effective in increasingparticipation, diversion materials that are effective p p > and public awareness of the programs. in increasing participation, diversion, For this task, HDR will undertake the following: andpublic awareness of 1. Provide input for the City's on-line newsletter. • the programs. 2. Design and prepare public outreach items in support of solid waste and grant programs, including recycling, used oil, composting, and source reduction programs. 3. Design and implement an outreach campaign for City businesses, targeting large generators and those that have opportunities to recycle. 4. Work with EDCO and Waste Management to improve outreach and education for RPV schools. 5. Contact businesses to enlist interest in the WRAP, SBBEC or other awards program, and assist businesses to complete the awards program's applications. 15IPage Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 6. Specify and procure promotional items in support of solid waste and grant programs, with approval from CalRecycle. TASK IV: Construction and Demolition (C&D) Recycling HDR staff has been The City has taken an active role in policies and programs that target the instrumental in the design diversion of construction and demolition waste. The City had considered and implementation of an ordinance in the past, and although not adopted, the City does require C&D projects, policies, contractors to certify waste diversion for larger (greater than $100,000 and programs throughout valuation) projects, and for City funded projects, contractors must recycle Southern California. to the maximum extent possible. The City has achieved a high degree of Presently, HDR is success in the diversion of asphalt and other inert materials from City conducting a state-wide projects. Other programs the City has implemented include requiring, as study on C&D part of the EIR process, the diversion of the demolition and construction ordinances, gathering debris generated from the Marineland/Terranea project. The City also promotes the use of C&D recycling facilities, and provides an incentive for data on the types and Y g commercial haulers to divert this waste through a credit on their AB 939 quantities of materials fees. that were actually HDR staff has been instrumental in the design and implementation of diverted as a result of C&D projects, policies, and programs throughout Southern California. In these ordinances. P g g addition to hands on experience at Marineland/Terranea and the Great Park in Irvine, staff members have prepared and implemented ordinances that were adopted in the cities of Pasadena, Irvine, Long Beach and Baldwin Park, and for many years assisted those cities in tracking the efficacy of those ordinances. Presently, HDR is conducting a state-wide study on C&D ordinances, gathering data on the types and quantities of materials that were actually diverted as a result of these ordinances. The results of the study will be presented at future conferences and workshops. For this task, HDR will assist the City in the following activities: 1. Review the existing programs, and recommend and implement improvements. 2. Review reports from contractors on public funded projects to identify the types and quantities of materials that were diverted. 3. Review reports from contractors on private projects, and determine diversion rates as required for their building and planning permits. 4. Review development projects proposed and final recycling plans, from applicants, developers, and contactors. We will identify data gaps and deficiencies, and request additional data in order to determine compliance with the requirements. We will report to the City on the adequacy and accuracy of the submitted plans and reports, and will conduct site visits as necessary and as directed by City staff to evaluate compliance with City codes and regulations. 5. We will also review the C&D policy, and work with staff and the City attorney to determine if there is a need for a new ordinance, including such issues as revising the diversion goals, reporting requirements, or other aspects. 16IPage ecy% t VIA Consultant Assistance for the Implementation of Source Reduction '��Aa and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 TASK V: Expand City Hall/Park Sites Recycling Program Over the years, the City has implemented a number of recycling programs at City Hall and park sites, including a variety of containers and target material types. As material types change in the wastestream, so do the needs of the City Hall and park site recycling programs, in order to incorporate materials such as electronics, batteries, plastics, green waste and food. The programs are in need of ongoing evaluation and monitoring, to ensure they are capturing the target materials and are aesthetically acceptable in the community. For this task, HDR will undertake the following: 1. Evaluate the City hall and park sites recycling and greenwaste programs, and suggest modifications to increase participation and diversion. 2. Review the work in progress to replace the park site containers, highlight the sites that are completed, and establish a schedule for completing the replacement of the existing concrete containers. As part of this task, it is recommended to look into the potential cost savings of purchasing all of the containers at one time, if possible within the City's budget, and having the containers delivered and installed in stages. 3. Track the recycling collection at the park sites, to determine if the new containers are effective at encouraging greater participation. TASK VI: Expand/Improve Multi-Family Residential Recycling- Follow up Michelle Leonard assisted The City was awarded $37,500 in grant funds from the DOC (now ingthe P Pre arin original g CalRecycle) to implement or expand multi-family recycling programs at a grant application for the number of complexes. The grant included funding for recycling bins City, and therefore is outreach and education materials, and promotional items. The grant however i was familiar with the identified dentified five complexes as part of the program, t later concluded that ten complexes could benefit from the program. program. HDR staff has p p g worked with otherAccording to the cities RFP, the funds have been used to purchase indoor and outdoor containers for four complexes. jurisdictions to design and implement multiMichelle Leonard assisted in preparing the original grant application for the City, and therefore is familiar with the program. HDR staff has family recycling tY p g worked with other jurisdictions to design and implement multi-family programs, including those recycling programs, including those in the cities of Lakewood, Baldwin in the cities of Lakewoo Park, and Irvine. Baldwin Park, and Irvine. 17 IPage . V • consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 For this task, HDR will perform the following: 1. Evaluate the work completed to date, and monitor the progress in those participating complexes 2. Work with EDCO and LTWS to evaluate the potential to expand the HDR staff has been program. tracking the Mandatory 3. Work with property managers and landscape companies to improve Commercial Recycling efforts at existing complexes that are participating in the program. requirement and 4. Provide assistance for the grant administration, including preparing regulations on a regular theuarterl and annual reports, and reimbursement requests. q y Pbasis, and haveresented Track upcoming grant opportunities, and if available, rant P 5. p g PP prepare g on this topic at a number applications to expand theprogram to other complexes. P PP anPP gof local and national solid TASK VII: Commercial/Business Sector Recycling waste conferences. CalRecycle (formerly the California Integrated Waste Management Board) is charged with developing regulations to implement a mandatory commercial recycling measure. The draft regulations (December 2009), present the proposed parameters for the mandate. As drafted, jurisdictions will be required to develop and implement recycling programs for all businesses that generate four cubic yards or more per week of waste. Although cities with existing programs will meet the intent of the requirement, and no revision to the Source Reduction and Recycling Element or mandatory ordinance or policy is required, many cities, including RPV, will be required to track and monitor the progress of business participation, and to report in the Annual Report on the status of their program. Cities will also be required to implement outreach and education programs to their business sector. When CalRecycle conducts their compliance review of the 2012 Annual Report, the determination of a good faith effort to implement mandatory commercial recycling will most likely include the following criteria: • Number of businesses participating • Disposal and diversion data HDR staff has been involved in reviewing, • Business monitoring and notification expanding, and • Extent of outreach and education implementing cost- A failure to implement can be the basis for a compliance order even if the effective and beneficial jurisdiction exceeds the 50% per capita equivalent (pce) target. diversion programs for HDR staff has been tracking the Mandatory Commercial Recycling businesses in requirement and regulations on a regular basis, and have presented on this communities throughout topic at a number of local and national solid waste conferences. Lew California miummil HDR staff has been involved in reviewing, expanding, and implementing cost-effective and beneficial diversion programs for businesses in communities throughout California. Our experience includes a variety of business types, including supermarkets, offices, and schools, to name a few. 18 I Page ce-C,1% 1101 V Consultant Assistance for the Implementation of Source Reduction �,•A and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 HDR can assist the City in a number of ways to comply with the Mandatory Commercial Recycling Requirement: 1. Meet with authorized commercial haulers, review existing business technical assistance program results, quantify the number of businesses participating, and compile disposal and diversion data. 2. Conduct monitoring of businesses and haulers, and notify the City of those businesses and haulers that are not participating in recycling programs. 3. Develop and implement effective outreach and education efforts, including an aggressive social marketing campaign that strives to change the behavior of business owners and operators to increase participation in commercial recycling. This can include presentations to the Chamber of Commerce or other local business meetings. TASK VII:Used Oil Grant and Household Hazardous Waste Program Administration Tasks specific to this grant include: 1. Preparation of annual report and supporting documentation. 2. Preparation of resolutions and supporting documentation for grant applications, when necessary. 3. Prepare yearly budget for grant program. 4. Obtain approval from CalRecycle grant manager for expenditures. 5. Design and prepare public outreach items in support of grant program. 6. Specify and procure variety of promotional items in support of grant program. 7. Apply for and manage grant funding. 8. Visit Certified Collection Centers at least once per year. 9. Coordinate HHW roundups with LACSD, Certified Collection Centers, and other interested parties. TASK IX:Miscellaneous In addition to the tasks outlined above, HDR staff will be available to participate in other solid waste services as needed, including: 1. Coordinate setup and staffing of community event booths promoting recycling and environmental programs. 2. Support venues and special events recycling programs. 3. Coordinate Christmas tree recycling program with hauler, LA County Sanitation Districts, and tree lots. 4. Apply for and manage litter/beverage container and used oil block grant programs 5. Prepare staff reports, Council agenda items or City Manager items, as necessary. 6. Design and prepare public outreach items in support of grant program. 7. Specify and procure variety of promotional items in support of grant program. 8. Apply for and manage grant funding. 9. Prepare yearly budget for grant program. 19IPage `Y Consultant Assistance for the Implementation of Source Reduction and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 REFEREN CES The following references are provided to the City as examples of public agencies where HDR staff have provided similar, relevant services. We encourage the City to contact these references for more information on the services HDR and Michelle Leonard have provided to them. Name of Client City of San Gabriel Name of Project AB 939 Support Services Contact Name Steve Preston, City Manager City of San Gabriel Mailing Address 425 S. Mission Drive San Gabriel, CA 91776 Phone Number 626-308-2806 Email address spreston©sgch.org Name of Client City of Lakewood Name of Project AB 939, Used Oil and Solid Waste Support Services Contact Name Lisa Rapp, Director of Public Works 5050 N. Clark Avenue Mailing Address Lakewood. CA 90712 Phone Number 562-866-9771 Email address Trapp@lakewoodcity.org Name of Client City of Irvine Name of Project Solid Waste Support Services/Business Technical Assistance Project Contact Name Michael Byrne, Management Analyst Mailin Address One Civic Center Plaza g Irvine. CA 92623 Phone Number 949-724-6357 Email address mbyrne@ci.irvine.ca.us 20 I Page Consultant Assistance for the Implementation of Source Reduction -,*s and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 COST PROPOSAL A cost proposal has been prepared and provided in a separate sealed packet. The cost proposal includes a detailed task structure, professional fee schedule, estimated hours by staff, by task and is valid for a period of 2 years from the date submitted. We anticipate working as an extension of city staff. Therefore, we would anticipate undertaking much of the work without expending staff time. Staff time will be necessary to review reports, approve programs, policies, and approve grant applications. 21IPage Consultant Assistance for the Implementation of Source Reduction .{AO' and Recycling Element(SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 APPENDIX Letter of Recommendation Provided by: Lisa A. Rapp, Director of Public Works City of Lakewood, California A� L A K�� A0111.flo 14-/F011' November 16,2009 To Whom it Concerns: The City of Lakewood,California(City)worked with Michelle Leonard as the City's environmental consultant from 2000 through May of 2009. During that time,Michelle worked on a number of projects for the City,including hauler contract negotiations,designing and implementing recycling programs,and AB 939 compliance monitoring and reporting. The City was very pleased with the many years of service provided by Michelle;she has proved to be extremely reliable and efficient. She has completed our projects on time and within budget. and the final work products have been of the highest quality. I look forward to working with Michelle in the future,and I gladly recommend Michelle as a solid waste planning consultant. Sincerely, r Lisa A.Rapp Director of Public Works 5050 N.Clark Avenue •Lakewood,California 90712 •(562)866-9771 22IPage E--xI-7 ,‘b,` 1 A Ral--_c_ ch -€_ CITY OF RANCHO PALOS VERDES Implementation of the SRRE,Solid Waste Support Services,and Used Oil Payment Program . HDR ENGINEERING,INC.COST PROPOSAL FOR FY 2011/2012 and FY 2012/2013 Hours by Task '.'.HDR PERSONNEL. 1 2 3 4 5 6 7 8 9 Total Rate;$!hr*.'Ambu'nt;$ Project Director,M.Leonard 20 6 8 8 6 8 8 4 6 74 220 16,280 Senior Technical Advisor,R.Abbe 0 0 2 0 0 2 2 0 2 8 220 1,760 Project Engineer,J.Lao 0 12 18 8 8 8 4 20 8 86 135 11,610 Project Professional,G.Thompson 6 0 0 0 0 8 0 8 4 26 150 3,900 Administrative,S.Helsens 13 0 0 0 0 0 0 0 0 13 105 1,365 Total Personnel(Hours): 39 18 28 16 14 26 14 32 20 207 Total Personnel Per Task($): 6,665 2,940 4,630 2,840 2,400 4,480 2,740 4,780 3,440 (Total_Personnel:,•_•_•.$34,915 * Rates are the same for weekday and weekend days ,4corzEt CERTIFICATE OF LIABILITY INSURANCE( 1 ) DATEM/DD/YYYY) 1 i 5/18/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this cert;`: .: e does not confer rights to the certificate holder in lieu of such endorsement(s). CONT PRODUCER Lockton Companies,LLC-1 Kansas City NAMEACT 444 W.47th Street,Suite 900 PHONE FAX (A/C,No.Ext): (A/C.No): Kansas City MO 64112-1906 ADDRESS:I (816)960-9000 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Hartford Fire Insurance Company 19682 INSURED HDR ENGINEERING,INC. INSURER B:St.Paul Fire and Marine Insurance Company 24767 1013472 ATTN:LOUIS J.PACHMAN INSURER C:New Hampshire Insurance Company 23841 8404 INDIAN HILLS DRIVE INSURER D:Insurance Company of the State of PA 19429 OMAHA,NE 68114-4049INSURER E:Zurich American Insurance Company 16535 INSURER F: COVERAGES HDRINO1 SA CERTIFICATE NUMBER: 11275459 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS GENERAL LIABILITY Y I 37CSEQUO950 6/1/2010 6 1 ,O1 1 EACH OCCURRENCE S 1.000.000 DAMAGE TO RENTED X CQMMERCIAL GENERA ABILITY PREMISES(Ea occurrence) S 1,000,000 CLAIMS-MADE I OCCUR MED EXP(Any one person) S 1 0.000 X Contractual Liab. _ PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE S 2.000.000 GENII AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG S 2.000.000 POLICY X 7.-i X LOG $ A AUTOMOBILE LIABILITY N N 37CSEQUO951(AOS) 6/1/2010 6/1/201 1 COMBINED SINGLE LIMIT ..\ -- - 37CSEQU0952 HI6/1/2010 6/1/2011 (Ea accident) $ 2,000,000 X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX ALL OWNED SCHEDULED BODILY INJURY(Per accident) S XXXXXXX AUTOS AUTOS NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS (Per accident) $ XXXXXXX $ XXXXXXX 13 N UMBRELLA LIAB X OCCUR N N QK08000912 6/1/2010 6/1/2011 EACH OCCURRENCE $(EXCLUDES PROF.LIAR 1,000,000 EXCESS LIAB CLAIMS-MADE ) AGGREGATE $ 1.000.000 DED X RETENTION$ $0 _ $ XXXXXXX WORKERS COMPENSATION } WC STATU- OTH- L AND EMPLOYERS'LIABILITY3621195(AOS) 6/1/2010 7/1/2011 X TORY LIMITS ER DANY PROPRIETOR/PARTNER/EXECUTIVE Y/N 3621196 CA) 6/1/2010 7/1/2011 E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? N N/A 1'000'000 — (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT_5 1.000.000 I, ARCHS&ENGS N N EOC9260026-03 6/1/2010 6/1/201 1 PER CLAIM:$1,000,000. AGG: PROFESSIONAL $1,000,000. LIABILITY DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) RE:RANCHO PALOS VERDES SRRE IMPLEMENTATION.THE CITY OF RANCHO PALOS VERDES,ITS OFFICERS,AGENTS AND EMPLOYEES ARE NAMED AS ADDITIONAL INSURED ON GENERAL LIABILITY AS PER WRITTEN CONTRACT,ON A PRIMARY,NON-CONTRIBUTORY BASIS. WAIVER OF SUBROGATION APPLIES WHERE APPLICABLE BY LAW. CERTIFICATE HOLDER CANCELLATION See Attachment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 11275459 AUTHORIZED REPRESENTATIVE CITY OF RANCHO PALOS VERDES ATTENTION: LAUREN RAMEZANI 30940 HAWTHORNE BLVD. RANCHO PALOS VERDES CA 90275 if 1 i i ACORD 25 2010/05 The ACORD name and logo are registered marks of ACORD 01988-2010 CORPORATION.All rights reserved ( ) 9 . POLICY NUMBER: 37CSEQUO950 HARTFORD • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACT OR AGREEMENT - OPTION II This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)Or Organization(s): Blanket coverage as required by written contract. Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II -Who Is An Insured is amended to include as an additional insured the person(s)or organization(s)shown in the Schedule above with whom you agreed in a written contract or written agreement to provide insurance such as is afforded under this policy, but only with respect to liability for"bodily injury", "property damage"or"personal and advertising injury"caused by: 1. Your acts or omissions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing operations for such additional insured at the project(s)or location(s)designated in the Schedule; b. In connection with your premises owned by or rented to you and shown in the Schedule;or c. In connection with "your work"for the additional insured at the project(s)or location(s) designated in the Schedule and included within the"products-completed operations hazard", but only if: (1). The written contract or agreement requires you to provide such coverage to such additional insured at the project(s)or location(s)designated in the Schedule; and (2). This Coverage Part provides coverage for"bodily injury"or"property damage" included within the"products-completed operations hazard". 2. The acts or omissions of the additional insured in connection with their general supervision of your operations at the projects or locations designated in the Schedule. B. The insurance afforded to these additional insureds applies only: 1. If the"occurrence"or offense takes place subsequent to the execution of such written contract or written agreement;and 2. While such written contract or written agreement is in force, or until the end of the"policy period", whichever is earlier. C. With respect to the insurance afforded to these additional insureds under this endorsement,the following additional exclusion applies: This insurance does not apply to"bodily injury", "property damage"or"personal and advertising injury"arising out of the rendering of or the failure to render any professional architectural, engineering or surveying services by or for you, including: 1. The preparing, approving, or failing to prepare or approve maps, shop drawings,opinions, reports, surveys,field orders, change orders, designs or specifications; and 2. Supervisory, inspection, architectural or engineering activities. Miscellaneous Attachment:M5509 Certificate ID:11275459 D. How Limits Apply To Additional Insureds The most we will pay on behalf of the additional insured shown in the Schedule is the lesser of: 1. The limits of insurance specified in the written contract or written agreement; or 2. The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to Limits of Insurance shown in the Declarations and described in this Section. E. Duties Of Additional Insureds In The Event Of Occurrence, Offense, Claim Or Suit The Duties Condition in Section IV-Conditions is replaced by the following and applies to the additional insured shown in the Schedule: 1. Notice Of Occurrence Or Offense The additional insured must see to it that we are notified as soon as practicable of an "occurrence" or an offense which may result in a claim.To the extent possible, notice should include: a. How,when and where the "occurrence"or offense took place; b. The names and addresses of any injured persons and witnesses; and c. The nature and location of any injury or damage arising out of the"occurrence"or offense. 2. Notice Of Claim If a claim is made or"suit" is brought against the additional insured,the additional insured must: a. Immediately record the specifics of the claim or"suit"and the date received; and b. Notify us as soon as practicable. The additional insured must see to it that we receive written notice of the claim or"suit"as soon as practicable. 3. Assistance And Cooperation Of The Insured The additional insured must: a. Immediately send us copies of any demands, notices, summonses or legal papers received in connection with the claim or"suit"; b. Authorize us to obtain records and other information; c. Cooperate with us in the investigation or settlement of the claim or defense against the "suit"; and d. Assist us, upon our request, in the enforcement of any right against any person or organization which may be liable to the insured because of injury or damage to which this insurance may also apply. 4. Obligations At The Additional Insureds Own Cost No additional insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid,without our consent. 5. Additional Insureds Other Insurance If we cover a claim or"suit"under this Coverage Part that may also be covered by other insurance available to the additional insured, such additional insured must submit such claim or"suit"to the other insurer for defense and indemnity. However, this provision does not apply to the extent that you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance. 6. Knowledge Of An Occurrence,Offense, Claim Or Suit Paragraphs 1. and 2. applies to the additional insured only when such"occurrence",offense, claim or"suit" is known to: a. The additional insured that is an individual; b. Any partner, if the additional insured is a partnership; c. Any manager, if the additional insured is a limited liability company; d. Any"executive officer"or insurance manager, if the additional insured is a corporation; e. Any trustee, if the additional insured is a trust; or f. Any elected or appointed official, if the additional insured is a political subdivision or public entity. F. Other Insurance With respect to insurance provided to the additional insured shown in the Schedule,the Other Insurance Condition Section IV-Conditions is replaced by the following: 1. Primary Insurance Miscellaneous Attachment:M5509 Certificate ID:11275459 a. Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract or written agreement that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in 3. below. b. Primary And Non-Contributory To Other Insurance When Required By Contract If you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance,this insurance is primary and we will not seek contribution from that other insurance. Paragraphs a. and b. do not apply to other insurance to which the additional insured has been added as an additional insured or to other insurance described in paragraph 2. below. 2. Excess Insurance This insurance is excess over any of the other insurance,whether primary,excess, contingent or on any other basis: a. Your Work That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for"your work"; b. Premises Rented To You That is fire, lightning or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; c. Tenant Liability That is insurance purchased by you to cover your liability as a tenant for"property damage"to premises rented to you or temporarily occupied by you with permission of the owner; d. Aircraft,Auto Or Watercraft If the loss arises out of the maintenance or use of aircraft, "autos"or watercraft to the extent not subject to Exclusion g. of Section I-Coverage A-Bodily Injury And Property Damage Liability; e. Property Damage To Borrowed Equipment Or Use Of Elevators If the loss arises out of"property damage"to borrowed equipment or the use of elevators to the extent not subject to Exclusion j. of Section I-Coverage A-Bodily Injury And Property Damage Liability; or f. When You Are Added As An Additional Insured To Other Insurance That is any other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations,for which you have been added as an additional insured by that insurance. When this insurance is excess, we will have no duty under Coverages A or B to defend the insured against any"suit"if any other insurer has a duty to defend the insured against that"suit". If no other insurer defends,we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance,we will pay only our share of the amount of the loss, if any, that exceeds the sum of: a. The total amount that all such other insurance would pay for the loss in the absence of this insurance; and b. The total of all deductible and self-insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. 3. Method Of Sharing If all of the other insurance permits contribution by equal shares,we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains,whichever comes first. If any of the other insurance does not permit contribution by equal shares,we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. Hartford Form#HS2481 Miscellaneous Attachment:M5509 Certificate ID:11275459 , '' '' 0 1 is- b I+ 1-1/ R. Fro Ls, RANCHO PALOS VERDES Department of Public Works REQUEST FOR PROPOSALS Consultant Assistance for the implementation of Source Reduction and Recycling Element (SRRE), Solid Waste Support Services, and Used Oil Payment Program FY 11-12 and FY 12-13 `= INTRODUCTION AND BACKGROUND OF CITY, The City of Rancho Palos Verdes (City)was incorporated in 1973 and consists of a total area of about 13.6 square miles with 7.5 miles of coastline. Elevations range from sea level to 1,480 feet. The population of the City is over 42,000 and the character of the community is primarily residential with about 13,545 single-family residences, 40 multi-family properties comprising approximately 2,300 units, and 155 commercial/industrial parcels. The City is seeking proposals from qualified firms with prior experience working with local government for consulting assistance to continue implementation of its Source Reduction and Recycling Element (SRRE). The City has been actively implementing its SRRE since its adoption in 1991. The Public Works Department is responsible for implementing the SRRE, administering the exclusive residential single-family and multi-family solid waste and recycling contracts, and the non-exclusive commercial solid waste and recycling contracts. The Public Works Department is organized similar to other contract cities, in that the assistance of consultants is used to perform tasks that are administered by a core staff of City employees. The new $RRE consulting agreement will be awarded for a two year period (FY 11-12 and FY 12-13) with an option to extend up to two, two-year periods (FY 13-14 and /or FY 15-16) with mutual consent. The City currently has two exclusive residential solid waste and recycling contracts. Those contacts have been recently awarded and expire on June 30, 2017, with up to a 36-month extension option. EDCO Disposal Corporation (EDCO) exclusively services 95% of the City (Service Area 1), offering once a week automated curbside refuse, recycling and green waste collection. While the second hauler, Universal Waste Systems (UWS) exclusively services 5% of the City (Service Area 2) offering once a week manual backyard collection in the Portuguese Bend Landslide areas using a split-bodied truck. Other UWS customers receive once a week automated curbside collection of trash, recycling, and green waste. Additionally, the City currently has non-exclusive commercial agreements with 10 haulers, which are renewed annually. The market is competitive and the haulers set their own rates. Authorized haulers pay a 5% franchise fee and up to a 5% AB 939 fee on gross receipts to the City. Haulers receive a credit on their AB 939 fees if they recycle. Approximately 200 businesses operate in the City. This includes one large supermarket (Ralphs) and a few medium size supermarkets (one Smart and Final, and two Trader Joe's). W:\LAUREN\Solid Waste\SRRE\FY 11-13 SRRE Consultant\SRRE-RFPfy11-2 to 12-13 final r.doc Page 1 The Scope of Work shall include but not be limited to the following items: SCOPE:: FW K FISCAL YEARS 11-12. 12-13 U :..:. and Task I. Administration and Project Management Provide general project management including assisting the City's Recycling Coordinator, attending meetings, and updating the City of pertinent new or upcoming legislature and ordinances. Assist in implementing new programs and policies. Monitor CalRecycle and legislative activities and recommend action to be taken by City. Verify annual residential rate adjustments requests submitted by UWS and EDCO. TASK II: Annual AB 939 Report Preparation, LARA Assistance, and Quarterly Tonnage/DRS Reports Monitoring The City is a charter member of the Los Angeles Regional Agency (LARA). LARA prepares member annual reports. However, the City is still responsible for preparing City specific information items, and entering the needed information and tonnage into LARA's electronic annual report database program. The City is also responsible for implementing its various programs as mentioned in its SRRE. 1. Update the City specific information items. Assist the LARA with needed information to complete the electronic annual report. 2. Attend quarterly LARA meetings, when needed, and represent the City and provide input to LARA on how to improve their programs. 3. The City's and/or LARA's approved diversion rates for the past few years is as follows: Year 2006 2007 2008 2009 RPV's % Diversion (w/transformation) 60 59* 71* 63* LARA's % Diversion 55 56 56 55 * The City's per capita disposal equivalent target is 4.5 and per capita generation is 9.1. The percentages above are estimates based on these amounts. 4. Compile in a database/spreadsheet quarterly disposal tonnage reports (DRS) provided from various counties. Review the residential and commercial haulers quarterly disposal/recycling tonnage information, and determine if they match the counties DRS reports. Recommend follow-up action(s). Depending on the tonnage discrepancy, obtain from the Sanitations District a list of self-haul disposals to their facility (Puente Hills). Review list and identify illegal haulers and send them "stop notices". Task III: Public Education and Outreach 1. Prepare public education and outreach material to publicize and educate the City's residents and commercial establishments of existing and new recycling, used oil, .composting and source reduction programs. Materials may include preparing/editing articles for the City's bi-annual newsletters, brochures, flyers, e-mail articles, and other public education materials. Update City's website public education material. 2. Improve the development and implementation of an outreach campaign for City businesses to facilitate, improve, and/or begin their recycling efforts. 3. With EDCO and/or Waste Management's cooperation and assistance, explore how to W:\LAUREN\Solid Waste\SRRE\FY 11-13 SRRE Consultant\SRRE-RFPfy11-2 to 12-13 final r.doc Page 2 improve the implementation of an outreach campaign for RPV schools to enhance recycling. Waste Management is currently the PVPUSD's authorized hauler. 4. Promote the WRAP, or other local or State recycling awards (SBBEC) and recycling new .material. 5. Obtain competitive quotes; obtain CalRecyce approval, and order giveaways and promotional items (when needed). Task IV: Construction and Demolition (C & D) Recycling The City has not adopted a C & D recycling ordinance. However, the City promotes the use of nearby C & D recycling facilities. The City also offers commercial haulers a credit on their quarterly AB 939 fees if they take material to various recycling facilities including SERRF, Chandlers', MRF's, etc. For several years, the City has been requiring waste certifications from private contractors, as part of their building permit for construction or remodeling projects in the City (if exceeding a certain valuation threshold). Additionally, staff requires that all City funded projects, where possible, recycle their waste material especially inert material, and/or reuse material from the project. 1. Improve the City's construction and demolition recycling and implement programs. 2. Review recycling tonnage and certificates from contractors performing City funded projects. 3. Review recycling tonnage and certificates from contractors performing private projects, as part of their building and planning permits (for valuation over$100,000). 4. Review (when needed) development projects tentative and final recycling plans. 5. If needed, work with staff and City Attorney for new ordinance(s). Task V: Expand City Hall/Park Sites Recycling Program This is a continuation and monitoring of the previous years' activities. 1. Evaluate and monitor the City facilities (City Hall and park sites) recycling and landscaping green waste program. Suggest necessary changes and implement a public education program. 2. Gradual replacement of existing concrete recycling containers at parks with different ones. .This has already begun. The work to continue for the next few years. Task VI: Expand/Improve Multi-Family Residential Recycling- Follow up The City has exclusive franchises for multi-family residential solid waste and recycling services. Many multi-family complexes have recycling containers. This task is a continuation/follow-up and monitoring of the previous years' activities, and improving the overall program. In FY 08-09, the City received a grant from CalRecycle (formerly Department of Conservation) for multi-family recycling programs. Indoor and outdoor containers and outreach material were purchased for four multi-family complexes. W:\LAUREN\Solid Waste\SRRE\FY 11-13 SRRE Consultant\SRRE-RFPfy11-2 to 12-13 final r.doc Page 3 1. Work with EDCO and UWS and evaluate potential to expand multi-family recycling and green waste program, including recycling in pool and common areas. 2. Work with property managers and landscape companies to improve green waste and commingled recycling in complexes. 3. Prepare remaining multi-family grant related quarterly and annual reports, and reimbursement requests. The grant expires November 2011. Monitor the progress in those complexes. 4. Depending on grant funding availability, improve recycling at other complexes. Task VII: Commercial/Business Sector Recycling The City requires all permitted residential (single and multi-family) and commercial hauler to submit quarterly reports (disposal and recycling tonnage) in order to verify the county DRS information. Additionally, the City plans to be prepared for the mandatory commercial recycling ordinance prior to the July 1, 2012 implementation deadline. 1. Meet with and obtain input from authorized commercial haulers. 2. Assist in preparing staff report(s) and reviewing draft ordinance(s). 3. .Continue implementing recycling and waste reduction programs for businesses and/or improve existing or implement new programs. 4. Attend Chamber of Commerce and/or other local business meetings and meet businesses. Make presentations. TASK VIII: Used Oil Grant and Household Hazardous Waste Program Administration The City annually receives approximately $10-14,000 in used Oil Payment Program (formerly UOBG) grant funds from CalRecycle. The City has two certified used oil collection centers. Additionally used oil and filters are collected weekly on a call-in basis at curbside by the residential haulers. Typically, the City sets aside half of its grant funds (approximately $5- $7,000) for stormwater pollution prevention (NPDES) activities. The City has a separate NPDES consultant that assists in that particular program. 1. Administer the Used Oil Payment Program (OPP) including preparing and submitting required reports, reimbursement requests, visiting certified centers, etc. 2. Prepare Form 303, or reports for other agencies. 3. Assist with public education, such as placement of newspaper advertising, and obtain quotes and order used oil supplies and giveaway material (after obtaining approval from CalRecycle). The City hosts an annual County sponsored HHW/E-waste roundup at City Hall. Additionally, residents are encouraged to go to the SAFE Collection center operating on weekends in the neighboring San Pedro. Task IX: Miscellaneous The selected firm will be viewed as the City's overall solid waste management consultant as well as being responsible for implementing the specific tasks listed for FY 11-12 to FY 12-13. This may include, but not be limited to some of the following miscellaneous tasks: W:\LAUREN\Solid Waste\SRRE\FY 11-13 SRRE Consultant\SRRE-RFPfy11-2 to 12-13 final r.doc Page 4 1. Prepare grant application forms and needed support documents. 2. Prepare/edit staff reports, and correspondence as needed. 3. Contact other cities for service surveys and other needed information. 4. Perform waste audits of businesses, if necessary. 5. Attending events or fairs, as needed. 6. Other tasks as assigned. PROJECT BUDGET The City is in the process of preparing the next two-year budget (FY 11-12 and 12-13). The FY 11-12 and FY 12-13 budget is estimated to not exceed $35,000 and $35,000 respectively. The City budget is expected to be approved by City Council on June 7, 2011. PROPOSAL The Consultant shall submit three copies of the proposal to the City of Rancho Palos Verdes, Department of Public Works. The proposal shall contain the following elements: 1. Submit a transmittal letter. 2. Name, address and brief history of the firm with emphasis on work related to the SRRE implementation, related solid waste services and used Oil Payment Program. 3. Names and qualifications of individuals who will be assigned to the project. Additionally, list recent related projects on which the principal staff have worked and describe their respective role and responsibility. 4. A cost proposal (attached in a sealed packet) including a detailed task structure, professional fee schedule and estimated hours by staff based on the category of each task. The hourly rates shall be for the two-year term of the agreement, or June 30, 2013, whichever occurs first. The proposal shall also include an estimated level of effort expected of City staff. 5. A statement that the firm or consultants have sufficient staff resources and capability to perform work contained in the proposal. 6. References from at least three (3) public agencies where you have completed similar projects in the past five (5)years. Prior work experience in RPV, or public agencies of a similar size and composition to the City of Rancho Palos Verdes are preferred. • The City reserves the right to select a consultant, which may not have submitted the lowest proposed fees. Note: This project may require services during weekends and/or evenings, and travel to different meeting sites. Indicate on your fee schedule any fee differential for weekend, evening services and/or travel time and mileage. Fees shall be inclusive of all clerical support, overtime services, travel time, travel mileage, cellular phone services, and computer usage. W:\LAUREN\Solid Waste\SRRE\FY 11-13 SRRE Consultant\SRRE-RFPfy11-2 to 12-13 final r.doc Page 5 SELECTION CRITERIA The following criteria will be used to evaluate submitted proposals: 1. Experience of personnel assigned to the project. 2. Experience working with public agencies in the development of SRRE, annual reports, grant management and implementation. 3. Quality of the proposal. The proposal shall clearly demonstrate the firm's understanding of the City's overall objectives 4. Ability to produce high quality work, usable and modifiable databases that are user friendly, easily implemented and manageable. 5. How the consultant team will interact with the City of Rancho Palos Verdes. 6. Review of references. Please note that the responses to this request for proposal are subject to the following conditions as noted in the sample agreement attached. SELECTION PROCEDURE A selection team will be established to review submittals and/or interview firms or consulting teams of the top selected proposals. The committee will recommend the most qualified firm or consulting team to the City Council for approval. CONTRACT FORMAT Attached is a blank copy of the agreement format "Professional /Technical Services Agreement", which is approved by the City Attorney. This is for consultant's information. SUBMITTAL OF PROPOSALS Submit proposal to: City of Rancho Palos Verdes, DPW 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA 90275 Attention: Lauren Ramezani, Senior Administrative Analyst Proposals must be received no later than 1 p.m., Friday, April 22, 2011. If you have any questions regarding the Request for Proposal, please contact Lauren Ramezani at (310) 544-5245 and/or at Lawrfizffir rpv.com. The projected date for requesting City Council approval for this professional consulting agreement is May 17, 2011. 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