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Pacific Architecture and Engineering Inc - FY2015-008CITY OF RANCHO PALOS VERDES ON-CALL PROFESSIONAL/TECHNICAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into this 4th day of August 2015, by and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and Pacific Architecture and Engineering, Inc., a California corporation (hereafter referred to as "CONSULTANT"). IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree as follows: ARTICLE 1 SCOPE OF SERVICES 1.1 Project Description The Project is described as on-call services as follows: Public Work Engineering Services, Architecture, Structural Engineering, Civil engineering, Landscape Architecture, Mechanical, Electrical, Plumbing, Environmental, and Surveying. 1.2 Description of Services CONSULTANT shall provide such on-call Public Work Engineering services, and Architecture, Structural Engineering, Civil Engineering, Landscape Architecture, Mechanical, Electrical, Plumbing, Environmental, and Surveying services as may be requested by CITY. CONSULTANT acknowledges that this Agreement is for on-call services, and there is no certainty that CONSULTANT will be asked to perform any services pursuant to this Agreement. CONSULTANT's Statement of Qualifications is attached hereto as Exhibit A and incorporated herein by this reference. In the event of any conflict between the terms of this Agreement and incorporated documents, the terms of this Agreement shall control. 1.3 Schedule of Work Upon receipt of written Notice to Proceed from CITY, CONSULTANT shall perform with due diligence the services requested by CITY. Time is of the essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by CITY, other consultants/contractors, or governmental agencies, or any other delays beyond CONSULTANT's control or without CONSULTANT's fault. 1.4 Term of Agreement This Agreement shall commence on August 4, 2015 and shall terminate on June 30, 2021 unless sooner terminated pursuant to Article 4 of this Agreement. R6876-0001 \1857600v3.doc ARTICLE 2 COMPENSATION 2.1 Rates; Expense Reimbursement 2.1.1 CITY agrees to compensate CONSULTANT in accordance with CONSULTANT's Schedule of Hourly Rates, which is within Exhibit A and shall meet or exceed prevailing wage rates, and in any case an amount not to exceed Sixty Thousand Dollars ($60,000) per fiscal year for services as described in Article 1. On-call services that are reimbursed by a trust deposit shall not count towards the maximum amount CONSULTANT shall be paid for such services. The rates in Exhibit A shall be in effect through the end of the term of this Agreement. 2.1.2 CITY will not reimburse CONSULTANT for costs and expenses unless such costs and expenses are previously approved by CITY. 2.2 Payment of Compensation CONSULTANT shall submit monthly invoices for the work completed in the previous month. CITY agrees to authorize payment for all undisputed invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to notify CONSULTANT of any disputed invoice amounts within ten (10) days of the receipt of each invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount shall not be deemed a waiver of CITY's right to challenge such amount. Additionally, in the event CITY fails to pay any undisputed amounts due CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY agrees that CONSULTANT shall have the right to consider the default a total breach of this Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon ten (10) working days advance written notice. 2.3 Prevailing Wages CITY and CONSULTANT acknowledge that this project is a public work to which prevailing wages apply. The Terms for Compliance with California Labor Law Requirements is attached hereto as Exhibit B and incorporated herein by this reference. ARTICLE 3 INDEMNIFICATION AND INSURANCE 3.1 Indemnity 3.1.1 Indemnity for Design Professional Services. To the fullest extent permitted by law, CONSULTANT shall, at its sole cost and expense, protect, indemnify, and hold harmless CITY and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those CITY agents serving as independent contractors in the role of CITY officials (collectively "Indemnitees"), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, Page 2 of 12 Agreement for On -Call Professional/Technical Services R6876-0001 \1857600v3.doc proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of attorney's fees and costs of defense (collectively "Liabilities"), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of CONSULTANT, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a "design professional," as the term is defined under California Civil Code Section 2782.8(c)(2). 3.1.2 Other Indemnities. (a) Other than in the performance of design professional services, and to the fullest extent permitted by law, CONSULTANT shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively "Claims"), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of CONSULTANT, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. CONSULTANT shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. CONSULTANT shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. (b) CONSULTANT shall pay all required taxes on amounts paid to CONSULTANT under this Agreement, and indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall fully comply with the workers' compensation law regarding CONSULTANT and CONSULTANT's employees. CONSULTANT shall indemnify and hold CITY harmless from any failure of CONSULTANT to comply with applicable workers' compensation laws. CITY may offset against the amount of any fees due to CONSULTANT under this Agreement any amount due to CITY from CONSULTANT as a result of CONSULTANT's failure to promptly pay to CITY any reimbursement or indemnification arising under this Subparagraph (b). (c) CONSULTANT shall obtain executed indemnity agreements with provisions identical to those in this Section 3.1 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance Page 3 of 12 Agreement for On -Call Professional/Technical Services R6876-0001 \1857600v3.doc of this Agreement. If CONSULTANT fails to obtain such indemnities, CONSULTANT shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of CONSULTANT's subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that CONSULTANT's subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties. 3.1.3 Workers' Compensation Acts not Limiting. CONSULTANT's obligations under this Article 3, or any other provision of this Agreement, shall not be limited by the provisions of any workers' compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY, its officers, agents, employees and volunteers. 3.1.4 Insurance Requirements not Limiting. CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provisions in this Article 3 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, Claims, tax, assessment, penalty or interest asserted against CITY. 3.1.5 Survival of Terms. The indemnification in this Article 3 shall survive the expiration or termination of this Agreement. 3.2 Insurance 3.2.1 General Liability Insurance CONSULTANT shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Commercial General Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death, loss or property damage for products or completed operations and any and all other activities undertaken by CONSULTANT in the performance of this Agreement. The policy or policies shall be issued by an insurer admitted or authorized to do business in the State of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better. 3.2.2 Professional Liability Insurance CONSULTANT shall at all times during the term of this Agreement, carry, maintain, and keep in full force and effect a policy or policies of professional liability insurance with a minimum limit of one million dollars ($1,000,000) per claim and aggregate for errors and/or omissions of CONSULTANT in the performance of this Agreement. The policy or policies shall be issued by an insurer admitted or authorized to do business in the Page 4 of 12 Agreement for On -Call Professional/Technical Services R6876-0001 \1857600v3.doc State of California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims made" policy is provided, such policy shall be maintained in effect from the date of performance of work or services on CITY's behalf until three (3) years after the date of work or services are accepted as completed. Coverage for the post -completion period may be provided by renewal or replacement of the policy for each of the three (3) years or by a three- year extended reporting period endorsement, which reinstates all limits for the extended reporting period. If any such policy and/or policies have a retroactive date, that date shall be no later than the date of first performance of work or services on behalf of CITY. Renewal or replacement policies shall not allow for any advancement of such retroactive date. 3.2.3 Automobile Liability Insurance CONSULTANT shall at all times during the term of this Agreement obtain, maintain, and keep in full force and effect, a policy or policies of Automobile Liability Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person and five hundred thousand dollars ($500,000) for property damage arising from one incident. The policy or policies shall be issued by an insurer admitted or authorized to do business in the State of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better. 3.2.4 Worker's Compensation Insurance CONSULTANT agrees to maintain in force at all times during the performance of work under this Agreement worker's compensation insurance as required by the law. CONSULTANT shall require any subcontractor similarly to provide such compensation insurance for their respective employees. 3.2.5 Notice of Cancellation (a) All insurance policies shall provide that the insurance coverage shall not be cancelled or modified by the insurance carrier without thirty (30) days prior written notice, or ten (10) days notice if cancellation is due to nonpayment of premium. CONSULTANT shall provide immediate notice to CITY, if CONSULTANT receives a cancellation or policy revision notice from the insurer. (b) CONSULTANT agrees that it will not cancel or reduce any required insurance coverage. CONSULTANT agrees that if it does not keep the insurance in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT's expense, the premium thereon. 3.2.6 Entire Policy and Certificate of Insurance At all times during the term of this Agreement, CONSULTANT shall maintain on file with the City Clerk both a copy of the entire policy and a certificate of insurance showing that the policies are in effect in the required amounts. The commercial general Page 5 of 12 Agreement for On -Call Professional/Technical Services R6876-0001 \1857600v3.doc liability policy shall contain endorsements naming CITY, its officers, agents and employees as additional insureds. 3.2.7 Primary Coverage The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The insurance policies (other than workers compensation and professional liability) shall include provisions for waiver of subrogation. ARTICLE 4 TERMINATION 4.1 Termination of Agreement (a) This Agreement may be terminated at any time, with or without cause, by CITY upon ten (10) days prior written notice or by CONSULTANT upon ninety (90) days prior written notice. Notice shall be deemed served if completed in compliance with Section 6.15. (b) CONSULTANT shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of termination or cancellation of this Agreement by CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in an amount to be determined as follows: for work satisfactorily done in accordance with all of the terms and provisions of this Agreement as determined by CITY, CONSULTANT shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would have been paid to CONSULTANT for the full performance of the services described in this Agreement. ARTICLE 5 OWNERSHIP OF DOCUMENTS 5.1 Ownership of Documents and Work Product All final documents, plans, specifications, reports, information, data, exhibits, photographs, images, video files and media created or developed by CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the property of CITY without restriction or limitation upon its use, duplication or dissemination by CITY. All Written Products shall be considered "works made for hire," and all Written Products and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of CITY without restriction or limitation upon their use, duplication or dissemination by CITY. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written Products. Page 6 of 12 Agreement for On -Call ProfessionallTechnical Services R6876-0001 \1857600v3.doc CONSULTANT hereby assigns to CITY all ownership and any and all intellectual property rights to the Written Products that are not otherwise vested in CITY pursuant to the paragraph directly above this one. CONSULTANT warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the services and the production of all Written Products produced under this Agreement, and that CITY has full legal title to and the right to reproduce the Written Products. CONSULTANT shall defend, indemnify and hold CITY, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of CITY officials, harmless from any loss, claim or liability in any way related to a claim that CITY's use of any of the Written Products is violating federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the services and Written Products produced under this Agreement. In the event the use of any of the Written Products or other deliverables hereunder by CITY is held to constitute an infringement and the use of any of the same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to continue using the Written Products and other deliverables by suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify the Written Products and other deliverables so that they become non -infringing while remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement. Upon termination, abandonment or suspension of the Project, the CONSULTANT shall deliver to CITY all Written Products and other deliverables related to the Project without additional cost or expense to CITY. If CONSULTANT prepares a document on a computer, CONSULTANT shall provide CITY with the document both in a printed format and in an electronic format that is acceptable to CITY. ARTICLE 6 GENERAL PROVISIONS 6.1 Representation The CITY representative shall be the Director of Public Works or his or her designee, and CONSULTANT shall notify CITY of CONSULTANT's designated representative. These individuals shall be the primary contact persons for the parties regarding performance of this Agreement. 6.2 Fair Employment Practices/Equal Opportunity Acts In the performance of this Agreement, CONSULTANT shall comply with all applicable provisions of the California Fair Employment Practices Act (California Page 7 of 12 Agreement for On -Call Professional/Technical Services R6876-0001 \1857600v3.doc Government Code Sections 12940-48), the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1990 (42 U.S.C. § 11200, et seq.). 6.3 Audit The CITY or its representative shall have the option of inspecting, auditing or inspecting and auditing all records and other written materials used by CONSULTANT in preparing its billings to CITY as a condition precedent to any payment to CONSULTANT. CONSULTANT will promptly furnish documents requested by CITY. Additionally, CONSULTANT shall be subject to State Auditor examination and audit at the request of CITY or as part of any audit of CITY, for a period of three (3) years after final payment under this Agreement. 6.4 Personnel CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT's services under this Agreement. Any person who performs engineering services pursuant to this Agreement shall be licensed as a Civil Engineer by the State of California and in good standing. CONSULTANT shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to perform the services hereunder and shall obtain the approval of the Director of Public Works of all proposed staff members who will perform such services. CONSULTANT may associate with or employ associates or subcontractors in the performance of its services under this Agreement, but at all times shall CONSULTANT be responsible for its associates and subcontractors' services. 6.5 CONSULTANT's Representations CONSULTANT represents, covenants and agrees that: a) CONSULTANT is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent required by the standard of practice, CONSULTANT has investigated and considered the scope of services performed, has carefully considered how the services should be performed, and understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. 6.6 Conflicts of Interest CONSULTANT agrees not to accept any employment or representation during the term of this Agreement or within twelve (12) months after completion of the work under this Agreement which is or may likely make CONSULTANT "financially interested" (as provided in California Government Code Sections 1090 and 87100) in any decisions made by CITY on any matter in connection with which CONSULTANT has been retained pursuant to this Agreement. Page 8 of 12 Agreement for On -Call Professional/Technical Services R6876-0001 \1857600v3.doc 6.7 Legal Action (a) Should either party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Los Angeles County Superior Court. (b) If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in addition to any other relief to which the party may be entitled. (c) Should any legal action about a project between CITY and a party other than CONSULTANT require the testimony of CONSULTANT when there is no allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony. 6.8 Assignment Neither this Agreement nor any part thereof shall be assigned by CONSULTANT without the prior written consent of CITY. Any such purported assignment without written consent shall be null and void, and CONSULTANT shall hold harmless, defend and indemnify CITY and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from any unauthorized assignment. Notwithstanding the above, CONSULTANT may use the services of persons and entities not in CONSULTANT's direct employ, when it is appropriate and customary to do so. Such persons and entities include, but are not necessarily limited to, surveyors, specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors for additional services shall not be unreasonably restricted by CITY provided CONSULTANT notifies CITY in advance. 6.9 Independent Contractor CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set forth, and CONSULTANT is free to dispose of all portions of its time and activities which it is not obligated to devote to CITY in such a manner and to such persons, firms, or corporations as the CONSULTANT wishes except as expressly provided in this Agreement. CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of CITY or otherwise act on behalf of CITY as an agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents, servants or employees, are in any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify and hold Page 9 of 12 Agreement for On -Call ProfessionallTechnical Services R6876-0001 \1857600v3.doc CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall fully comply with the workers' compensation law regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify and hold CITY harmless from any failure of CONSULTANT to comply with applicable workers' compensation laws. The CITY shall have the right to offset against the amount of any fees due to CONSULTANT under this Agreement any amount due to CITY from CONSULTANT as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Article. 6.10 Titles The titles used in this Agreement are for general reference only and are not part of the Agreement. 6.11 Entire Agreement This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended, or provisions or breach may be waived, only by subsequent written agreement signed by both parties. 6.12 Construction In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 6.13 Non -Waiver of Terms, Rights and Remedies Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by CITY of any payment to CONSULTANT constitute or be construed as a waiver by CITY of any breach of covenant, or any default which may then exist on the part of CONSULTANT, and the making of any such payment by CITY shall in no way impair or prejudice any right or remedy available to CITY with regard to such breach or default. 6.14 Severability If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. Page 10 of 12 Agreement for On -Call Professional/Technical Services R6876-0001 \1857600v3.doc 6.15 Notice Except as otherwise required by law, any notice, payment or other communication authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during CITY's regular business hours or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses listed below, or at such other address as one party may notify the other: To CITY: Responsible Person: Michael Throne, Director of Public Works City of Rancho Palos Verdes 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 To CONSULTANT: Responsible Person: Jun Fujita Hall, AIA, LEED AP, BE+C Pacific Architecture and Engineering Inc. 25307 Malibu Road Malibu, CA 90265 Page 11 of 12 Agreement for On -Call Professional/Technical Services R6876-0001\ 1857600v3.doc IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written. Dated: (9.-`f /2,01� Dated: ATTEST: By: R6876-0001 \1857600v3.doc Pacific Architecture and Engineering, Inc., a Califnia corporation ("CON_ By: PrintecTName: UJfffs RAL Title: ?g4.4 l v'�tv� By: Printed Name: NI UH- FUTITA Title: C -C) CITY OF RANCHO PALOS VERDES ("CITY") By: ‘16yor APPROVED AS TO FORM: By: City Attorney Page 12 of 12 Agreement for On -Call Professional/Technical Services CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Los Angeles On AUGUST 24, 2015 before me, PETE PRESTON LOPEZ , Notary Public, Date Here Insert Name and Title of the Officer JUN CAT INA FUJITA HALL Name(s) of Signer(s) personally appeared who proved to me on the basis of satisfactory evidence to be the person(54 whose name(aWare subs �i ' ed to the within instrum t and acknowledged to me that he/ thexecuted the same in his eir authorized capacity ' s), and that by his /M/their signature(0 on the instrument the person(% or the entity upon behalf of whi h the person{s'jacted, executed the instrument. "Y.CJI`7�idY�YU."Ni:"y!��''.Y.a�..,.�pl��eyl.!+.�st��te���;•dca"?7e'd3:sd` .1'ir,,� Commission # 1996 996-V33 Nc to y California i_..os i:‘;v;e;t s C (unly PETE -PRESTON LOPEZ - y C0fPf 1. OCt ;3 i1, ;?C) •- I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Number of Pages: Signer(s) Other Than Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — 0 Limited 0 General ❑ Individual ❑ 0 Attorney in Fact ❑ Trustee 0 Guardian or Conservator ❑ Other: Signer Is Representing: Document Date: Named Above: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — 0 Limited 0 General ❑ Individual 0 Attorney in Fact ❑ Trustee 0 Guardian or Conservator ❑ Other: Signer Is Representing: aa.�a....��...ti�o�.�c�o...�a.��w��a...�=��w��a���.�a...��a�a���o.meati=w��a...�a���a�a.��•�o.�a ©2014 National Notary Association • www.NationalNotary.org • 1 -800 -US NOTARY (1-800-876-6827) Item #5907 Exhibit A Consultant's Statement of Qualifications, including Schedule of Hourly Rates Exhibit A R6876-0001 \1857600v3.doc Exhibit B TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS 1. Consultant acknowledges that the project as defined in this Agreement between Contractor and the City, to which this Terms for Compliance with California Labor Law Requirements is attached and incorporated by reference, is a "public work" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of Industrial Relations ("DIR") implementing such statutes. Consultant shall perform all work on the project as a public work. Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein. 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above. 3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement. 4. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. 5. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. 6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Exhibit B R6876-0001 \1857600v3.doc Agreement, Consultant and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement. 7. Consultant acknowledges that eight (8) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1-1/2) times the basic rate of pay. 8. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 9. For every subcontractor who will perform work on the project, Consultant shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure. 10. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant's expense with counsel reasonably acceptable to the City) the City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subcontractors, and each of their officials, officers, employees and agents) in connection Exhibit B R6876-0001 \1857600v3.doc with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Consultant under this Section shall survive termination of the Agreement. Exhibit B R6876-0001 \1857600v3.doc PACIFIC ARCHITECTURE AND ENGINEERING, INC. 41 5 DIAMOND ST., REDONDO BEACH CA 90277 (310)405-3878 WWW.PACIFIC-AE.COM RECEIVED City of Rancho Palos Verdes JUN 1 5 2015 PUBLIC WORKS DEPARTMENT Proposal For ON-CALL CONSULTING SERVICES Statement of Qualifications for the City of Rancho Palos Verdes June 15, 2016 PACIFIC ARCHITECTURE AND ENGINEERING, INC. 25307 MALIBU RD., MALIBU, CA 90265 41 5 DIAMOND ST, DOOR E, REDONDO BEACH, CA 90277 (310)405-3878 WWW.PACIFIC-AE.COM June 15, 2015 LETTER OF TRANSMITTAL To Whom It May Concern: Pacific Architecture and Engineering is pleased to present you this Proposal for On -Call Services, Statement of Qualifications for the City of Rancho Palos Verdes. We specialize in all discipline Public Works Engineering Services for small to medium projects. We provide Architecture, Structural Engineering, Civil Engineering, Landscape Architecture, Mechanical, Electrical, Plumbing, Environmental, Surveying, and others. Our current clients include City of Redondo Beach, City of EI Segundo, and the City of Carlsbad. We have experience working with Master Agreements for City of Carson, Los Angeles World Airports, Los Angeles County Parks and Recreation, and California National Guard. Not only does our team have proven experience, we also have the leadership and experience to manage the effort in order to deliver a successful project. Please note that each of our key personnel - from leadership through the entire team has the related experience and proven expertise. We fully understand and believe in the commitment to deliver your projects on time and on budget, and also meet the requirements of the stakeholders. We expect to work hand in hand with City Staff and Stakeholders to meet the expectations of the projects. Please do not hesitate to contact me directly at jun@pacific-ae.com or (310) 405-3878 if you have any questions or require additional information. We thank you for this opportunity and look forward to working with the City Of Rancho Palos Verdes. Jun Fujita Hall, AIA, LEED AP, BE+C Principal tl Table of Contents 1. Firm Information and List of Services 2. Firm Experience 3. Summary of Services and Core Team 4. References 5. Rate Schedule PACIFIC ARCHITECTURE AND ENGINEERING, INC. Firm Information Pacific Architecture and Engineering, Inc., provides Architecture and Engineering Services throughout Southern California specializing in small to medium projects for Public Works Engineering Projects. Our repeat clients and business is based on our focus on client satisfaction and successful project delivery is our top priority. We have experience working with small and large scale municipal projects, we currently work out of the City of Redondo Beach. Not only does our team has proven experience, we also have the leadership experience to lead the effort, in order to deliver a successful project. We have assembled a team of expert professionals and highly qualified specialty consultants to work closely with City Staff and stakeholders. Please note that each of our key personnel - from leadership through the entire team possesses experience and proven expertise. We provide the following Services: Project Management including Program Management and Contract Management Architecture Mechanical Electrical Plumbing Structural Engineering Landscape Architecture Civil Engineering including Site work and Road Traffic Survey Geotechnical Services Construction Management Environmental Services Planning LEED and other Sustainable Solutions Cost Estimating Plan Check Services/Peer Review/QAQC Waterproofing Interiors Outreach Visual Simulations Building Assessments CEQA Historic Assessments Phase I Environmental Site Assessment Report(ESA) Firm Experience Pacific Architecture and Engineering, Inc., provides Architecture and Engineering Services throughout Southern California. Our repeat clients and business is based on our focus on achieving client goals and successful project delivery. Please note that each of our key personnel - from leadership through the PACIFIC ARCHITECTURE AND ENGINEERING, INC. entire team possesses experience and proven expertise. We have experience working with small and large scale municipal projects, and we work out of the City of Redondo Beach. We specialize in municipal projects in Southern California. Pacific Architecture and Engineering, Inc. Current Awarded Projects include: • City of Redondo Beach - $5M Redondo Beach Transit Center, $300K City of Redondo Beach Anderson Park and Perry Park Renovations to Senior Centers • City of Carlsbad - $300K Fleet Maintenance Bridging Documents, $3.5M Safety Center Concept Design • City of El Segundo - $45K Fire Circle Park Improvements Jun Fujita Hall, AIA, LEED AP BD+C, would be the Project Manager and Architect, and has extensive experience as main point of contact for Master agreements. She has been the main point of contact and/or architectural lead for the Master Agreement for Los Angeles County Parks and Recreation, San Diego Airport, Los Angeles World Airports, Los Angeles County Fire Department, City of Carson, California National Guard, and San Francisco International Airport. Below are Ms Fujita Hall's past projects that that we believe will be similar in scope most of which are tasks from Master Agreements. City of Carson — Carson Park Pool ADA Upgrades and Renovation The project began with a building assessment, the building was not ADA compliant and required extensive reconfiguration of the building. Project Manager Jun Fujita Hall, AIA, LEED AP BD + C managed all disciplines including Architecture and MEP. The finishes were selected and design drawings were created for Stakeholder approval. ADA upgrades included modifying restroom configuration, shower configuration, adjusting grades. Other interior improvements included renovation of the lifeguard area to include new cabinets, countertops, and gates. Renderings and Material Finish Board, City of Carson, Carson Park Pool ADA Upgrades and Renovation: CARSON PARK POOL RENOVATIONS o..r.c �u JS" --.21 City of Carson, Juanita Millender-McDonald Community Center - Senior Computer Center The project was to renovate rooms in the Community Center to create a Senior Computer Center. PACIFIC ARCHITECTURE AND ENGINEERING, INC. Upgrades included a new sink and kitchenette that resembles a cafe with tables for computers. Presentations such as a 3 dimensional rendering of the project as well as color and material boards were prepared so that City staff may visualize the project design. The project was completed through construction. Space Planning included layout of furniture, equipment to current ADA code. Traffic Analysis, Parking Layout, Parking Structure Concept and Bridging Documents for $15M San Francisco Airport Long Term Parking San Francisco Airport required a new Long Term Parking Structure with 3000 spaces as the existing structure did not have enough capacity. Ms Fujita Hall led over 10 groups of stakeholder groups in developing the design. Project Manager Jun Fujita Hall, AIA, LEED AP BD + C managed all disciplines including Architecture Structural, Landscape, Cost Estimating, and Traffic. Traffic Analysis was performed for buses, pedestrians and vehicles. 3 -Dimensional Exhibit and traffic analysis for the stakeholder workshops: �AN,�.i ONLY (V4 •'fit �CA.i*Git': Ea�s1.1 FOP CLyNtttA TY� J ..140,IMIIR GE,SETWEENEX-V.Al.Jti:X PT *RPM GAPAGGP CO3FI NATL0 TOE! AMOYE JI;RTWW RATFOFV- TTN FLOOia _ !S' BtR:D*1Q HEIGHT FuTUR.c u.EvAT AIRTRA !; TM." L Arm TAM of t'.I'CIPi OF DESIGN OPTION aA SHOWS A FUTURE AIRTRAIN 'TOLL PLAZA STAl.CNI WITH SIVE.LAVORMS. TITS STATION WOCX INCWDE A )CDCA T ED VERT CAL CIRCULATION N COIF ` 1 ( VA'OR and 1 STASI), ,ortF . 4 STA:ICY:IR> La.., fir.k;r.:sifo�'L �.�'itir��t i1'V UiitISAUE CAY,V�iitU T PARKPP3 Alta P IC PAMONO ACCESS LAS Df=ATE()BUSWAY LOC., OUExxw j 17TC EXISTING LO':G•TERY PARKING STR•CTLRF SOUTH AIRPORTLVO IIicS VEASIGNOr DESIGN 01'71014-aX-SROWS' Ir €U1104! A.WTPA.N STATION WITH A . ENTRAL FLATFORiA. 1!£S STATION WOULD NCLUUC 10LDICATED v11411GAL iICULATIOk TOWED CONF,S, NG OF 2 MEVATORS AND 1 SET OF STAIRS OPTION 4A WITH S(1 AIR'S F.ATPerez 380 FWY NM 1ONGTFPu PA K., 101 FWY .4 PACIFIC ARCHITECTURE AND ENGINEERING, INC. OPTION AA INT sn I......r:% Lw•.ta ne.+ "4"-.7 ..9dU r .1re 0.111. • .ls •s fr !a M Mr i 4 /M Redondo Beach Transit Center LEED Silver The Redondo Beach Transit Center is an intermodal transit center funded in part by Metro and FTA. Jun Fujita Hall, AIA, LEED AP BD+C was both the Architect of Record and Project Manager and managed the all discipline team including Architecture, Civil, Traffic, Mechanical, Electrical, Plumbing, Structural, Landscape, Cost Estimating, and LEED Documentation through building department approval. The project also included street widening, new striping for a new right hand turn lane, new bike lane, new signals and new signage. Pacific Architecture and Engineering is currently contracted to manage the project through construction through 2017. The project has a detention basin that infiltrates excess water that was a specific design requirement due to the flooding of the street. The project required coordination with various stakeholders including Public Works, Redondo Beach Police Department, and IT. Rendering of Redondo Beach Transit Center(Designer: Jun Fujita Hall, AIA, LEED AP) City of Carlsbad Las Palmas Building Bridging Documents The Las Palmas building was slated to be leased to a vocational school. The program was to replace the roofing membrane, some mechanical units, replace damaged caulking and seals. Ms Fujita Hall was the Project Manager and coordinated all disciplines involved including Mechanical, Structural, Cost Estimating, and Waterproofing consultant. Basis of Design, Schematic Plans and Specifications were created, along with a cost estimate. PACIFIC ARCHITECTURE AND ENGINEERING, INC. 4.1 County of Los Angeles, Parks and Recreation — Stoneview Park Stoneview Park Design included a design for a new park and new community center. Community Center included a Kitchen, Meeting rooms, and Restrooms, and Offices. Jun Fujita Hall, AIA LEED AP BD+C was the Designer and Project Manager for this Master Agreement Task and managed all disciplines. There were multiple stakeholder meetings and workshops with both County Staff and Community Members. Sketches and lists were produced from input from these meetings. The Site Plan was also developed with parking and other park amenities. Stoneview Park Concept Design Rendering(Designer Jun Fujita Hall, AIA LEED AP BD+C): Stoneview Park Concept Design Plan: PARK ELEMENTS CONTmxtm Ao®E+MR11M+G iwnDscAPE NUMMI &UMW STO1EVEw CIL fKKTRY AREA &ND EIITE E T1V1 WAWA osSERYAT1011 MLA MI TRMIS MSSWE NEAD011 NAM, GAMINS TOGA DM MINIUM MOW SEJR 111111 >DEICINE MAS OL11IOIIf1IfAlIOM GAS gIRIM TEIAK Ci0NMK11011 SICIMI MTUI TEIEAMMENT PACIFIC ARCHITECTURE AND ENGINEERING, INC. ti Summary of Services Architecture Our Design is especially skilled in bridging the gap between stakeholder input, program requirements, and site constraints, budget and schedule. We are excellent verbal and visual communicators, in that we are able to draw information effectively from stakeholders, and as skilled designers, we are able to create the appropriate visual material to show how stakeholder expectations and requirements are integrated into the design. We understand that collaboration and open communication is key to the success of the project The Project Manager will be in constant contact with the City Project Manager, as well as face to face meeting. We have found that going over the stakeholder meeting agenda prior to stakeholder workshops are informative to review with the City Project Manager who is familiar with the stakeholder and previous discussions. We are committed to open communication throughout the process for the delivery of a successful project. The first questions we will ask are: Is there any programming information? Are goals for the project established? Does the scope align with the programming? Does the budget align with the scope? In some cases the programming information is not complete or is outdated and requires updating prior to commencement of plans. In other cases the programming information is complete or the project is small in scale and the Team may move forward with further developing plans and specifications. Program Verification The Team will review the City's program, previous reports, scope, needs, budget, and time table, as well as meet with Stakeholders, and verify the Team's Cost Estimating Team, as a conceptual level cost estimate. This will also include stakeholder workshops to further develop the program and Project objectives. This cost estimate will continue to be used as a design tool, and will be referenced during the development of the design. The Cost Estimate that is generated will be compared to prior cost estimates, and the Team will present a written report that shows unit costs used to determine the final price, and will show if the costs are within budget. Some of the tasks are: • Site Visit • Kick off meeting • Discussion with Stakeholder • Review previous reports, current scope, needs budget, schedule • Review for adequate square footage • Communicate with Stakeholders PACIFIC ARCHITECTURE AND ENGINEERING, INC. • Stakeholder Workshop • Present recommendations for other revisions to scope if necessary • Cost Estimate • Feasibility Report • Sustainability requirements, if any • Equipment and requirements • Verify Adjacencies Coordination and Management of Other Disciplines Our project management team has extensive experience managing all disciplines for small and Targe complex projects. Identifying major issues early on is key to the success of the project, such as making sure that all existing conditions are properly documented and coordinated with the project. Our Project Management Team has worked on projects large and small to manage all disciplines involved on a project. There are some very specific key issues that require particular attention in the Design, depending on the use of the project, specific equipment, depending on the type may require special installation, special conduits, or additional structural support that may affect the design of the systems within the building. Specific uses, may also trigger Air Quality Management issues, in uses such as a paint booth. As such, the Team will identify special cases and reflect those issues in design criteria or in the drawings. Facilitation for Project and Site Information Gathering If necessary the Architectural team can manage and make sure that the site information is completed with other disciplines to collect site specific information such as the survey, utility information, geotechnical, environmental teams for survey and analysis required for site information if required. Such information might be: • Plot of Record Utility • Survey • Geotechnical report • ESA Phase I • Geotechnical Analysis • CEQA Documents Program Validation to Construction Documents Stakeholder Workshops After the program is verified, space adjacencies are mapped via bubble diagrams and are signed off by stakeholders. Concept plans may also be created with furniture layout to be reviewed by stakeholders. We are experienced in managing workshops as needed, including workshops with the public as we have with many public park designs through our experience. We are extremely proficient in drawing the line between functionality and feasibility. PACIFIC ARCHITECTURE AND ENGINEERING, INC. Examples of points of development are: • Design Criteria including path of travel of pedestrian and vehicular traffic • Outline and detailed specifications • Assist with Schedules • Milestone Dates • Phasing Plans • Review Special Conditions to the construction package • Research of City zoning, setback, and parking requirements. • Preliminary check of ADA grade rates compliance. • Research and summarize for bid phase the entitlements process anticipated for this site development. • Develop a schedule as to civil design and entitlements processing schedule. Design and Aesthetics We are able to create visual exhibits so that Stakeholders may visualize color and design scheme. This has been a helpful tool in developing the design in workshops. Documents, Details, Code Compliance In the case that complete Construction Documents are required, Concept, Schematic, Design Development and Construction Documents will be prepared. We are well versed in the current codes particularly ADA to provide for required egress and clearances. We have an experienced waterproofing consultant that will also allow us to provide for the best possible waterproofing solutions. Coordination Again, there are some key issues that require particular attention depending on the project and if there is a specific use. Special Equipment, depending on the type may require special installation, special conduits, or additional structural support that may affect the design of the systems within the building. Specific uses, may also trigger Air Quality Management issues, in uses such as a paint booth. As such, the Team will identify special cases and reflect those issues in design criteria or in the drawings. Examples of drawings we may create are the following: • Plans • Elevations • Section • Furniture Schedule & Plan • Equipment Schedule & Plan • Specifications or Outline Specifications, selected sections may be more prescriptive • Design Criteria — Specific uses repeated throughout may require a design criteria package that may be applied to similar uses throughout. • Analysis path of travel and separation of spaces • Proposed Phasing Plan, if the facility is to remain operational • The building footprint will be finalized prior to Civil grading and stormwater design work. PACIFIC ARCHITECTURE AND ENGINEERING, INC. Design Administration Services: Bid and Construction Support Pacific Architecture and Engineering, Inc., is available to assist during construction to insure that the Design Intent is being met. The Bridging team may answer RFIs and Submittals as required, and also provide field observations. • RFI • ASI • Submittal Review • Attend Construction Meetings • Field Observation • Assist in evaluating Construction Bid • Assist in evaluating Design Build Proposals The Team is available to provide design support during construction, such as presenting alternate solutions during construction, as well as expediting of revisions to the design during construction if required. This may be for specific coordination issues or unforeseen circumstances. Construction support includes bidders prescreening, attendance at pre -construction meeting, respond to RFIs, submittal review and design intent compliance, attend construction meetings, assist the city in review of shop drawings, samples, and other samples, conduct inspections, review "As -Built" drawings, written guarantees, Operations and Maintenance manuals and related documents, and provide close out support. Project Management Cost Controls As the design evolves, the Design Team will work hand in hand with the Cost Estimating Team to insure that the revisions are within budget. A final cost estimate will be generated to show variances from the previous Cost Estimate. Budget Our inhouse Cost Estimating Team will work hand in hand with the Design Team to keep the cost of the project in check. First, the City's cost estimate will be verified during Program Verification after the Program has been updated, and a final schematic level Cost Estimate will also be generated to verify the Bridging Documents to be within budget, there will also be an interim cost estimate to determine that the further defined design items are within budget. We use cost estimating as a tool so that added scope can be kept within budget. Project Schedule Develop Project Schedule jointly with the City, which will include City review time, meetings, and milestone dates. PACIFIC ARCHITECTURE AND ENGINEERING, INC. Meetings Meetings are key to the design process, so that lines are communication are open between the City, Stakeholders and the Design Team for a successful project. Schedule The Team will prepare a schedule for Bridging Documents for City review and approval. Multiple Tasks The Project Manager has experience as the point of contact for the client and manager for many on-call contracts, including San Diego Airport, Los Angeles World Airports, Los Angeles County, National Guard, and Air Force, which had multiple tasks at the same time. We have architects and other resources that are not full time that are able to assist if necessary. Inhouse work plans schedule out staff time accordingly per project. Pacific Architecture and Engineering, Inc. may also add resources as necessary if needed. Quality Control If the project is produced in Revit we typically run clash detection, which will show us conflicts such as pipes and conduits running into beams. Pacific Architecture and Engineering, Inc. has a rigorous Quality Control Plan. We particularly check items that are high value change order items during construction such as structural and maintenance items such as waterproofing. Our Quality Control Program has a checklist program as well as a peer review process that is built into the schedule. Our QC program includes a double check of some of these items: • Coordination of the structural grid between Architectural and Structural • Coordination of building openings • Clash Detection in Navisworks • Peer review • Consistency of Background drawing • Coordination with Geotechnical Report • Coordination between Specification and Drawings • Square footages correlate to program • Construction type detailed • Sprinkler requirements stated • Fire Separation detailed An excel spreadsheet is created so that coordination items remain on the list until completed and checked off, and we have a checklist for each phase of the project, and the checklist becomes more detailed as the project is more developed. For Example during Design Development and Construction Documents more detailed items are on the checklist to make sure that the drawing adequately detail the project: PACIFIC ARCHITECTURE AND ENGINEERING, INC. • Occupancy types and floor areas shown • Dimension strings land on structural grid • Screening of rooftop equipment • ADA clearances shown • UL listings shown Mechanical, Electrical and Plumbing We provide innovative design solutions in heating, ventilating, air conditioning systems, electrical, plumbing and fire protection systems. In addition, we offer building evaluation, system diagnostics, feasibility studies and lease consultation. We assist our clients in all phases of a project from consulting and design to construction and postoccupancy survey. Our multi -disciplinary integrated approach enables our clients to rely on us as a single source for a multitude of projects. Our industry experience includes but is not limited to the following: • Public Transit • Libraries, Museums, Public Assembly • Civic Buildings • Education • Central Utility Plants • New/Retrofit Office Buildings • Critical Facilities/Data Centers • Street Improvement We employ current sustainable design strategies such as: • Passive Cooling • Solar Photo -voltaic Technologies • High Performance Energy Systems • Digital Lighting Control Technology Structural Structural Engineering for wood, concrete, steel, masonry precast and post tensioned • Structural Design to resist Seismic and Wind forces • Performance based Design to resist Seismic Forces • Structural Preservation of Historic Building • Seismic Retrofit of Commercial and Office Buildings • Renovation and upgrade of buildings • Peer review to check the structural efficiency and project cost reduction • Value Engineering to provide competent project bids • Building Information Modeling • Structural Design for Architectural Facades PACIFIC ARCHITECTURE AND ENGINEERING, INC. Landscape • Hardscape Design • Planting Design • Irrigation Design • Lighting Design The Landscape team provides hardscape elements of the project. This will include the design of decorative ground plane aesthetics, raised planters, seat walls. This task will also include the selection of appropriate site furnishings in keeping with the overall design theme of the project. Tree placement, shrub massings, and groundcover plantings. A plant palette will be developed irrigation plans indicating location of point of connection, main line and valves. An irrigation schedule will be prepared specifying recommended manufacturers. This document will be used to coordinate with the other proposed utility improvements associated with the project. Specify location and manufacturer of each fixture type and recommended transformer locations. A lighting schedule will be developed specifying the type and quantity of each fixture along with any special lens or bulb patterns. Civil • Research and Plot of Record Utilities • Grading and Utilities Plan • Water Quality Evaluation and Design • Traffic, Street Widening, Signal, Striping Design, Signage Site research Site research includes preparation of document delineating the record location of known wet utilities within the project work area. Utility sizes and locations will be researched for sewer, water, and storm drains, and an electronic file of the horizontal location, type, and size of the utilities will be developed This task will include wet utilities and storm drains of record; and those dry utility locations (telephone, gas, electric, and CATV) that can be input from record data obtained from the respective utilities. Preparation of Grading, Utility Design, Stormwater Management Plan The plan will indicate contour grading and slopes floor elevations, and limited spot elevations. Drainage scheme will typical show pickup and conveyance of drainage, if any, from offsite areas and treatment and infiltration of runoff prior to discharge to the public storm drain system or to offsite. The Stormwater Management Plan will address the water quality and hydromodification requirements for the project based on current water quality regulations and will include: sizes of Best Management Practices (BMPs). The sizes will be determined early to ensure that enough space is set aside for selected BMP's and that they are incorporated into the design at the earliest stages. A Stormwater Management Plan (SWMP) will also be prepared Due to recent stringent water quality regulations established by the Regional Water Quality Control Board, we will evaluate hydromodification needs and establish a size and location of an anticipated PACIFIC ARCHITECTURE AND ENGINEERING, INC, r ry- bioretention basin and a stormwater management plan will be prepared, if required. The Stormwater Management Plan will address the water quality and hydromodification requirements for the project based on current water quality regulations. Survey The Survey Team(subconsultant) is committed to staying informed of all industry regulatory requirements, allowing us to better consult our clients in determining their exact needs for bringing their projects to successful completion. We offer a number of expert professional services to a variety of industries. ALTA Services: • Topographic mapping • ALTA/ACSM land title surveys • Boundary Surveys • Subdivision Mapping & Planning • Lot Line Adjustments • Certificates of Compliance Telecom Survey Services: • 1-A / 2-C FAA Certifications • As Built Surveys • Construction Staking • Cell Site Certification (Antenna Orientation) & • Geodetic Control • Lease Area Legal Descriptions & Exhibits • Record Boundary Mapping • Site Walks • Topographic Surveys (including roof survey) • Tower Mapping (with 3D Laser Scanning • Service) • Title report analysis Environmental Survey Services: • GeoTracker Reporting • Location Staking (Monitoring Wells, Soil Boring • Locations) • Earth quantity calculation • Topographic surveys • Construction Survey Services: • Construction staking • Mapping • As Builts The Survey Team utilizes High Definition Surveying(HDS), otherwise known as 3D laser scanning, as part of our professional surveying service portfolio. The HDS system works by creating a3D point cloud of data and is extremely useful for applications within the engineering, transportation and architectural industries including: • 3D Topographic Surveys • Freeway / Highway Design Surveys • Renovation Work • Bridge and Tunnel Design • Building, Plant and Facility Design • Drainage System Mapping Waterproofing PACIFIC ARCHITECTURE AND ENGINEERING, INC. • Piping and Plumping Retrofits • 3D Pipeline Surveys • Street Improvement Plans • 3D Architectural Design Surveys • Historic Renovation We provide evaluations, condition surveys, investigations, and water testing of exterior envelope building systems on various structures and facilities. In addition we may also provide exterior envelope peer review and design assistance services for developers, architects, building owners, and contractors. Our expertise also includes below -grade waterproofing, windows and doors, curtain walls, plaza waterproofing, and roofing. We also specialize in exterior wall cladding such as Portland cement plaster (stucco), EIFS, cement board siding, rain screens, metal panel, stone, and precast concrete. He provides repair and replacement design services for exterior envelope systems Geotechnical The Geotechnical staff (subconsultant) includes experienced and registered geotechnical engineers, civil engineers, environmental engineers, engineering geologists, hydrogeologists, environmental scientists, certified technicians, and inspectors, as well as hazardous waste and regulatory compliance specialists. The firm's experience includes evaluations for port of facilities, airports, bridges, commercial developments, dams, channels and flood control structures, educational facilities, highrise structures, landfills, off -shore structures, recreational and medical facilities, municipal and commercial structures, treatment plants, pipelines, tunnels, reservoirs, educational facilities, railroads, bridges, and highways. • County of Los Angeles / On -Call Soils and Materials Testing and Inspection Services, Earthquake Recovery Project, Various Project Locations throughout Los Angeles County, California • On -Call Geotechnical/Materials Testing and Construction Inspection Services, John Wayne Airport, Orange County, California • On -Call Soil and Materials Testing Services, Orange County Transportation Authority • City of Fontana On -Call Testing and Inspection Services, Fontana, California • On -Call Services, Riverside County Transportation Commission • On -Call Geotechnical Consulting and Materials Testing Services, Orange County Sanitation District: On -Call Testing and Inspection Services, City of Irvine, California • On -Call Geotechnical Services, Rancho Santa Margarita Core Team Jun Fujita Hall, AIA LEED AP BD+C Principal Project Manager Principal Architect - Ms Fujita Hall would be the Project Manager and main point of contact. Ms Fujita Hall has a Bachelor in Architecture from UC Berkeley, and a Master of Architecture from Columbia University. She is an award winning designer, the recipient of the Grand Prize AIA Allwork Portfolio Prize. Ms Fujita Hall is skilled in space programming, conceptual design, managing bridging documents, and Construction Administration. Ms Fujita Hall has extensive experience as Project Manager and has been the main point of contact and/or Architectural Lead for many Master Agreement Contracts including Los Angeles County Parks and Recreation, San Diego International Airport, City of Carson, Los Angeles County Fire Department, California National Guard and Los Angeles World Airports. PACIFIC ARCHITECTURE AND ENGINEERING, INC. 411 The Redondo Beach Transit Center was managed by Ms.Fujita Hall from start to Building Department Approval of the Construction Documents. All disciplines were managed by Ms. Fujita Hall including Architecture, Civil, MEP, Structural, Landscape, Interiors, Specifications, Traffic and LEED Documentation. The project also included street widening, new striping for a new right hand turn lane, new bike lane, new signals and new signage. Ms Fujita Hall was Project Manager for Bridging Documents for large scale projects and is experienced in leading Program Validation and Concept Design with workshops involving large stakeholder groups including community groups. She has extensive experience leading, scheduling, creating agendas for stakeholder workshops and leading project development from beginning to end. Ms Fujita Hall managed and developed the design for San Francisco International Airport Long Term Parking Bridging Documents as part of the On -Call Master Agreement. Ms. Fujita Hall led workshops with over 10 stakeholder groups as part of this process. Ms Fujita Hall designed and managed all disciplines for the production and design of the Stoneview Community Center Concept Design. She met first with stakeholders to create diagrammatic sketches, led community workshops with the Outreach Team and then produced the final rendering and plans. Stan Klemenowitz Project Manager Stan Klemenowitz, AIA, LEED AP, has over 30 years of experience and extensive experience and experience with municipal projects. Mr Klemenowitz also worked on Project 384, a $350 million dollar facility project that included over 50,000 square feet of Operation and Maintenance uses, including equipment rooms, vehicle maintenance, equipment maintenance and repair areas. Mr Klemenowictz managed the West Los Angeles College, Technology and Learning Center in Culver City, Construction Administration for a new six -story classroom and office facility for community college. Provided value - engineering and constructability reviews, directed design modifications and corrections, and facilitated DSA reviews and approval for this $90 million LEED Gold design/build project. Mr Klemenowicz also provided constructability reviews for multiple capital improvement and major maintenance projects, including the new police/fire headquarters, city pool, and senior housing. In this capacity, he also managed design and construction for the interior finish -out of City Hall, and renovations to the Civic Auditorium, Animal Shelter, and numerous parks facilities for the City of Santa Monica. Responsible for project planning, design, bidding documents, contractor negotiation, construction oversight, and project closeout. Jason Friedrich, AIA, LEED AP Project Architect Project Architect - Licensed Architect Jason Friedrich, AIA, LEED AP has over 20 years of coordination of construction documents and coordinating consulting engineers. Duties included technical staff and client management of several concurrent public agency projects from preliminary schematic through substantial completion. Specific knowledge and skills include: Space Planning, Peer Review, Bridging Documents and Construction PACIFIC ARCHITECTURE AND ENGINEERING, INC. Administration. Mr Friedrich has also worked on the Redondo Beach Transit Center, as well as the City of Carlsbad Las Palmas Bridging Document Project. Mark Risch, PE Civil Engineer Mr. Mark Risch possesses over 25 years of civil engineering experience primarily associated with the design and design review of streets, subdivisions, transit facilities, roadways, sound walls, bridges, utility relocation, ADA modifications, parking Tots, and equestrian/pedestrian trails. He has developed plans, specifications, and estimates and has designed transportation projects using both metric and English units of measurement. Mr. Risch has also been involved with the design and planning of drainage systems, hydrology, hydraulics, flood control channels, schools, site developments, and water and wastewater conveyance systems. Robert Kerns Waterproofing Specialist Robert Kerns has broad-based experience in evaluations, condition surveys, investigations, and water testing of exterior envelope building systems on various structures and facilities. He provides exterior envelope peer review and design assistance services for developers, architects, building owners, and contractors. Mr. Kerns' expertise also includes below -grade waterproofing, windows and doors, curtain walls, plaza waterproofing, and roofing. Mr. Kerns was also on the team for the City of Carlsbad Las Palmas Bridging Document Project. Rachelle Favis, Assoc AIA, Cost Estimator Ms Favis is an experienced cost estimator previously at the Cummings Corporation. She has provided cost control services for Kaiser Permanente under a Master Services Agreement for renovations, conceptual and schematic cost controls for additions at the Google Campus, and major campus development for the University of Southern California. She has a Bachelor of Architecture from California State Polytechnic University, Pomona. Ms Favis is also currently working on the Redondo Beach Transit Center. Ms Favis's skills are used to keep projects within budget. PACIFIC ARCHITECTURE AND ENGINEERING, INC. References Client: City of Redondo Beach Redondo Beach Transit Center $5M PM for client: Brad Lindahl (310)318-0661 Project Manager was Jun Fujita Hall, AIA, LEED AP BD + C Client: Carlsbad Public Works Las Palmas Building Construction Value $300K PM for client: Patrick McGarry (760)802-4521 Project Manager was Jun Fujita Hall, AIA, LEED AP BD + C Client: Los Angeles County Parks and Recreation PM for client: Jim Smith County of Los Angeles Parks and Recreation (213)639-6702 Project Manager was Jun Fujita Hall, AIA, LEED AP BD + C Client: City of Carson ADA Improvements Senior Computer Center Renovation Carson Park Pool PM for client: Edward Escamilla (310)830-7600 Project Manager was Jun Fujita Hall, AIA, LEED AP BD + C PACIFIC ARCHITECTURE AND ENGINEERING, INC. 44.1 Pacific Architecture and Engineering, INC Rate List Project Manager $167.67 Project Engineer $156.11 Engineer I $100.37 Engineer II $125.24 Engineer III $140.87 Engineeer IV $148.34 Engineer V $157.77 Sr Engineer I $165.45 Sr Engineer II $178.03 Drafter $85.39 Engineer Sr Specialist I $190.92 Engineer Sr Specialist II $210.35 Engineer Sr Specialist III $241.45 Admin $45.28 PACIFIC ARCHITECTURE AND ENGINEERING, INC.