AndersonPenna Partners Inc (Apr 2014) •
CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this fifteenth day of
April, 2014, by and between the City of Rancho Palos Verdes (hereinafter referred to as
the "CITY") and AndersonPenna Partners, Inc. (hereafter referred to as
"CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto
agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows: Fiscal Year 2013-14 Residential
Streets Rehabilitation Project, Area 9
1.2 Description of Services
CONSULTANT shall provide professional design and engineering
services, as described in the CITY's Request For Proposals, which is attached hereto
as Exhibit "A" and incorporated herein by this reference, and in CONSULTANT's
Proposal, which is attached hereto as Exhibit "B" and incorporated herein by this
reference. In the event of any conflict between the terms of this Agreement and
incorporated documents, the terms of this Agreement shall control. In the event of any
conflict between Exhibits "A" and "B," the terms of Exhibit "A" shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default
by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish
timely information or to approve or disapprove CONSULTANT's work promptly, or delay
or faulty performance by CITY, other consultants/contractors, or governmental
agencies, or any other delays beyond CONSULTANT's control or without
CONSULTANT's fault.
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ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed
three hundred fifty-nine thousand, nine hundred eighty-five dollars ($359,985) for
services as described in Article 1.
2.2 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use
its best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed
completion percentage shall not be deemed a waiver of CITY's right to challenge such
amount or percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10)working days advance written notice.
2.3 Prevailing Wages
CITY and CONSULTANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by this
reference.
2.4 Additional Services
CITY may request additional specified work under this Agreement. All
such work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSULTANT shall perform such services, and CITY shall pay for
such additional services in accordance with CONSULTANT's Schedule of Hourly Rates,
which is within Exhibit "B," which in any case shall meet or exceed prevailing wage
rates. The rates in Exhibit "B" shall be in effect through the end of this Agreement.
2.5 Term of Agreement
This Agreement shall commence on April 16th, 2014 and shall terminate
on April 15th, 2015 unless sooner terminated pursuant to Article 4 of this Agreement.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law,
CONSULTANT shall hold harmless and indemnify CITY, and its officials, officers,
employees, agents and independent contractors serving in the role of CITY officials,
and designated volunteers (collectively, "Indemnitees"), with respect to any and all
claims, demands, causes of action, damages, injuries, liabilities, losses, costs or
expenses, including reimbursement of attorneys' fees and costs of defense (collectively,
"Claims" hereinafter), including but not limited to Claims relating to death or injury to any
person and injury to any property, which arise out of, pertain to, or relate to in whole or
in part to the negligence, recklessness, or willful misconduct of CONSULTANT or any of
its officers, employees, subcontractors, or agents in the performance of its design
professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered
by Section 3.1(a), and to the maximum extent permitted by law, CONSULTANT shall
defend, hold harmless and indemnify the Indemnitees with respect to any and all
Damages, including but not limited to, Damages relating to death or injury to any person
and injury to any property, which arise out of, pertain to, or relate to the acts or
omissions of CONSULTANT or any of its officers, employees, subcontractors, or agents
in the performance of this Agreement, except for such loss or damage arising from the
sole negligence or willful misconduct of the CITY, as determined by final arbitration or
court decision or by the agreement of the parties. CONSULTANT shall defend
Indemnitees in any action or actions filed in connection with any such Damages with
counsel of CITY's choice, and shall pay all costs and expenses, including all attorneys'
fees and experts' costs actually incurred in connection with such defense. Consultant's
duty to defend pursuant to this Section 3.1(b) shall apply independent of any prior,
concurrent or subsequent misconduct, negligent acts, errors or omissions of
Indemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive
termination of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury,
death, loss or property damage for products or completed operations and any and all
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other activities undertaken by CONSULTANT in the performance of this Agreement.
Said policy or policies shall be issued by an insurer admitted or authorized to do
business in the State of California and rated in A.M. Best's Insurance Guide with a
rating of A:Vll or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and
aggregate for errors and/or omissions of CONSULTANT in the performance of this
Agreement. Said policy or policies shall be issued by an insurer admitted or authorized
to do business in the State of California and rated in Best's Insurance Guide with a
rating of A:VI1 or better. If a "claims made" policy is provided, such policy shall be
maintained in effect from the date of performance of work or services on the CITY's
behalf until three (3) years after the date of work or services are accepted as completed.
Coverage for the post-completion period may be provided by renewal or replacement of
the policy for each of the three (3) years or by a three-year extended reporting period
endorsement, which reinstates all limits for the extended reporting period. If any such
policy and/or policies have a retroactive date, that date shall be no later than the date of
first performance of work or services on behalf of the CITY. Renewal or replacement
policies shall not allow for any advancement of such retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence
and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one
person and five hundred thousand dollars ($500,000) for property damage arising from
one incident. Said policy or policies shall be issued by an insurer admitted or
authorized to do business in the State of California and rated in A.M. Best's Insurance
Guide with a rating of A:VII or better.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as
required by the law. CONSULTANT shall require any subcontractor similarly to provide
such compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage
shall not be cancelled or modified by the insurance carrier without thirty (30) days prior
written notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of
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premium. Additionally, CONSULTANT shall provide immediate notice to the CITY if
CONSULTANT receives a cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall
maintain on file with the CITY Clerk both a copy of the entire policy and a certificate of
insurance showing that the aforesaid policies are in effect in the required amounts. The
commercial general liability policy shall contain endorsements naming the CITY, its
officers, agents and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any
coverage available to CITY. The insurance policies (other than workers compensation
and professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without
cause, by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon
ninety (90) days prior written notice. Notice shall be deemed served if completed in
compliance with Section 6.15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by
CONSULTANT, in an amount to be determined as follows: for work satisfactorily done
in accordance with all of the terms and provisions of this Agreement as determined by
the CITY, CONSULTANT shall be paid an amount equal to the percentage of services
performed prior to the effective date of termination or cancellation in accordance with
the work items; provided, in no event shall the amount of money paid under the
foregoing provisions of this paragraph exceed the amount which would have been paid
to CONSULTANT for the full performance of the services described in this Agreement.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data,
exhibits, photographs, images, video files and media created or developed by
CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the
property of the CITY without restriction or limitation upon its use, duplication or
dissemination by the CITY. All Written Products shall be considered "works made for
hire," and all Written Products and any and all intellectual property rights arising from
their creation, including, but not limited to, all copyrights and other proprietary rights,
shall be and remain the property of the CITY without restriction or limitation upon their
use, duplication or dissemination by the CITY. CONSULTANT shall not obtain or
attempt to obtain copyright protection as to any Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the
CITY pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to
which any intellectual property right exists, including computer software, used in the
rendering of the services and the production of all Written Products produced under this
Agreement, and that the CITY has full legal title to and the right to reproduce the Written
Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected
officials, officers, employees, servants, attorneys, designated volunteers, and agents
serving as independent contractors in the role of CITY officials, harmless from any loss,
claim or liability in any way related to a claim that CITY's use of any of the Written
Products is violating federal, state or local laws, or any contractual provisions, or any
laws relating to trade names, licenses, franchises, copyrights, patents or other means of
protecting intellectual property rights and/or interests in products or inventions.
CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade
secret or trademarked documents, materials, equipment, devices or processes in
connection with its provision of the services and Written Products produced under this
Agreement. In the event the use of any of the Written Products or other deliverables
hereunder by the CITY is held to constitute an infringement and the use of any of the
same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to
continue using the Written Products and other deliverables by suspension of any
injunction, or by procuring a license or licenses for CITY; or (b) modify the Written
Products and other deliverables so that they become non-infringing while remaining in
compliance with the requirements of this Agreement. This covenant shall survive the
termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables
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related to the Project without additional cost or expense to the CITY. If CONSULTANT
prepares a document on a computer, CONSULTANT shall provide CITY with said
document both in a printed format and in an electronic format that is acceptable to the
CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities
Act of 1990 (42 U.S.C. § 11200, et seq.).
6.3 Audit
The CITY or its representative shall have the option of inspecting,
auditing, or inspecting and auditing all records and other written materials used by
CONSULTANT in preparing its billings to the CITY as a condition precedent to any
payment to CONSULTANT. CONSULTANT will promptly furnish documents requested
by the CITY. Additionally, CONSULTANT shall be subject to State Auditor examination
and audit at the request of the CITY or as part of any audit of the CITY, for a period of
three (3) years after final payment under this Agreement.
6.4 Personnel
CONSULTANT represents that it has, or shall secure at its own expense,
all personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed
as a Civil Engineer by the State of California and in good standing. CONSULTANT
shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who
are assigned to perform the services hereunder and shall obtain the approval of the
Director of Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSULTANT
be responsible for its associates and subcontractors' services.
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6.5 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a) CONSULTANT
is licensed, qualified, and capable of furnishing the labor, materials, and expertise
necessary to perform the services in accordance with the terms and conditions set forth
in this Agreement; b) there are no obligations, commitments, or impediments of any kind
that will limit or prevent CONSULTANT's full performance under this Agreement; c) to
the extent required by the standard of practice, CONSULTANT has investigated and
considered the scope of services performed, has carefully considered how the services
should be performed, and understands the facilities, difficulties and restrictions
attending performance of the services under this Agreement.
6.6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12) months after completion of the
work under this Agreement which is or may likely make CONSULTANT "financially
interested" (as provided in California Government Code Sections 1090 and 87100) in
any decisions made by CITY on any matter in connection with which CONSULTANT
has been retained pursuant to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled
by and construed under the laws of the State of California, excluding California's choice
of law rules. Venue for any such action relating to this Agreement shall be in the Los
Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement,
the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees,
and other costs, in addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT
for its testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents
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and representatives with respect to any claim, demand or action arising from any
unauthorized assignment.
Notwithstanding the above, CONSULTANT may use the services of
persons and entities not in CONSULTANT's direct employ, when it is appropriate and
customary to do so. Such persons and entities include, but are not necessarily limited
to, surveyors, specialized consultants, and testing laboratories. CONSULTANT's use of
subcontractors for additional services shall not be unreasonably restricted by the CITY
provided CONSULTANT notifies the CITY in advance.
6.9 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over
the conduct of CONSULTANT or any of the CONSULTANT's employees, except as
herein set forth, and CONSULTANT is free to dispose of all portions of its time and
activities which it is not obligated to devote to the CITY in such a manner and to such
persons, firms, or corporations as the CONSULTANT wishes except as expressly
provided in this Agreement. CONSULTANT shall have no power to incur any debt,
obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an
agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of
its agents, servants or employees, are in any manner agents, servants or employees of
CITY. CONSULTANT agrees to pay all required taxes on amounts paid to
CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless
from any and all taxes, assessments, penalties, and interest asserted against the CITY
by reason of the independent contractor relationship created by this Agreement.
CONSULTANT shall fully comply with the workers' compensation law regarding
CONSULTANT and its employees. CONSULTANT further agrees to indemnify and
hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount
of any fees due to CONSULTANT under this Agreement any amount due to the CITY
from CONSULTANT as a result of its failure to promptly pay to the CITY any
reimbursement or indemnification arising under this Article.
6.10 Titles
The titles used in this Agreement are for general reference only and are
not part of the Agreement.
6.11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
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6.12 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.13 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.14 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement shall continue in full force and effect.
6.15 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier
service during CONSULTANT's or CITY's regular business hours or (b) on the third
business day following deposit in the United States mail, postage prepaid, to the
addresses listed below, or at such other address as one party may notify the other:
To CITY:
Michael W. Throne, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Mr. Robert Merrell, Senior Project Manager
AndersonPenna Partners, Inc.
20280 Acacia Street, Suite 100
Newport Beach, CA 92660
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•
0
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: ANDERSONPENNA PARTNERS, INC.
("CONSULTANT")
By:
Printed Name: L4A kA,, Pel.)(JA
Title: ?Kg S I 96/Jr/CeBy: - )20411/1,0
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Printed Name: 4
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Title: Q-Fi)
Dated: ��0// CITY OF RANCHO PALOS VERDES
("CITY")
a ,
ATTEST: r. APPR• • D AS TO FORM:
By: ' it ,60alitee By:
City Clerk City Attorney
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0 0
Exhibit "A":
City's Request For Proposals
Exhibit "A"
R6876-000111656345v1.doc Agreement for Design Professional Services
41)
February 27, 2014
City of Rancho Palos Verdes
Request for Proposal for
Engineering Design Services
The City of Rancho Palos Verdes requests proposals from selected qualified consulting
engineering firms to provide design services related to the City's Residential Streets
Rehabilitation Program.
The successful firm will provide Engineering Design Services for the City's Residential
Streets Rehabilitation Project for Fiscal Year 13-14, Area 9. The City is particularly
looking for proposals with innovative and cost saving project approaches.
To be considered for this project, submit four (4) copies of the proposal to the
Department of Public Works, 30940 Hawthorne Blvd., Rancho Palos Verdes, CA
90275, Phone number(310) 544-5252, no later than 5:00PM, on Thursday, March 13,
2014.
The pavement management plan has made preliminary recommendations for
rehabilitation options as shown on the attached exhibit. The City wishes to obtain
services to prepare and begin to implement a multi-year strategy to rehabilitate — both
slurry seal and overlay — its residential streets based upon budget constraints,
pavement design principles, and a desire to distribute construction projects equitably
throughout the community.
The City's budget for the proposed project is $1.9M. It is the City's desire to begin
constructing improvements in the fall of 2014. The design services shall be complete by
July 1, 2014. When evaluating the recommended project design, include analysis of
whether it is advisable to separate the work into two separately-bid construction projects
(e.g., the first phase focused primarily on concrete work, and the second phase
primarily on asphalt), or if it is more advantageous to perform all of the construction
work in one project.
The scope of work is defined below.
SCOPE OF WORK
FIELD INVENTORY/PAVEMENT ANALYSIS
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2/27/2014
Page 2 of 9
A field inventory shall be conducted to review the preliminary analysis and to make a
final recommendation as to the preferred method of rehabilitation. The Design
Consultant shall deliver a written report of findings and recommendations generated
from the field inventory.
DESIGN SERVICES
1- Civil Design Services
The units of quantities shall include:
Crack Sealing LF of street
Patching SF of patching
Unclassified Excavation CY
Rubber/Conventional Asphalt Tons
Construct new Curb and Gutter LF
Remove and replace damaged Curb and Gutter LF
Construct curb drain EA
Construct new Sidewalk SF
Remove and replace damaged Sidewalk SF
Remove and replace damaged Driveway Approach SF
Cross-gutter SF
ADA Ramp EACH
ADA Ramp including spandrel EACH
Cold Mill/Edge Mill SF
Adjust manhole EACH
Slurry Seal Type I with 2-1/2% latex E.L.T. OR SF
Centerline tie restoration EACH
Traffic Loop Detector EACH
Traffic Striping, markings, legends and RPM's L.S.
Removal and Paint House Number L.S.
Re-establish flow line LF
Inventory of damaged/faded traffic and street signs EA
The locations of patching, ADA Ramps, remove and construct cross-gutter per
APWA std. Plan no. 122-1, remove and repair sidewalk, and construction of new
and reconstructed curb and gutter shall be marked in the field, and an inventory
of locations by street address shall be prepared. include inventory of damaged,
or no longer CA MUTCD-compliant, traffic and other street signs and show the
locations on the plans. Also, note locations of street repair and curb and gutter
repair due to root or other damage.
Proposals shall include reviewing the existing pavement condition and making a
recommendation as to the proposed slurry mix design and spread rate, overlay
thickness, or if reconstruction is recommended.
110
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2/27/2014
Page 3 of 9
(a) Review existing records:
Proposal shall include time to review existing records, including but not limited to
the existing street construction plans, traffic plans, storm water runoff facility
plans, street base maps and tax assessor maps. A number of these documents
are on file with the Public Works Department.
(b) Prepare construction plans as follows:
All sheets are to be prepared in plan view only at 1" = 40' scale, with details as
listed below, and as necessary to construct.
For roadways to be reconstructed: Plan and profile sheets are required. Plans
shall be at a 1" = 40' scale, shall include details as listed below and as necessary
to construct.
Plans for the slurry, overlay, and reconstruction shall include the following
details:
• Pavement thickness and calculations
• Location of fabric material if applicable
• P.C.C. access ramps, in accordance with City and ADA standards
• Reconstruction of P.C.C. curb & gutter which may cause major
disturbances in the street's ability to convey water runoff properly
• Sidewalk and driveway approach repair locations, including whether
replacement or grinding repair is needed, and noting where utility vaults,
hand-holes, or other equipment adjustment must be coordinated
• New curb and Gutter construction where no curb and gutter exist.
• Asphalt Concrete leveling course and/or patching to address local failures
and deformations
• Areas to be removed and reconstructed, e.g. areas to be patched
• Areas to be Crack Sealed
• Areas of grinding (Curb Lines, Cross Gutters, Joins, Street
Crown/Elevation Adjustments (if necessary))
• A method to maintain the drainage pattern and improve the condition of
the paved shoulders and/or A.C. curb of streets without traditional P.C.C.
curb & gutter
• Locations where potential damage to tree roots as a result of performing
repairs creates the need for tree to be assessed by an arborist
• Utilities manholes, water & gas valves, and other utility access facilities
within the overlay limits
• Traffic striping
• Inventory of damaged/faded/non-compliant traffic and street signs
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2/27/2014
Page 4 of 9
At this time it appears that there are no streets that will be reconstructed. It is
possible, however, that upon review, a number of roadways may be determined
to require reconstruction. Accordingly, proposals shall include a per sheet
additive cost to accommodate this uncertainty.
All plans shall be delivered to the City in both printed and electronic formats.
Electronic submittals shall include *.pdf and *.dwg files and shall be compatible
with the City's GIS system.
(c) Prepare Engineer's Estimate.
(d) Prepare technical specifications and special provisions:
Specifications shall be delivered to the City both in printed format and on CD. All
documents shall be prepared in Microsoft Word format. Any other computer
generated documents, including plans and calculations, shall be submitted on
CD in a format acceptable to the City of Rancho Palos Verdes (i.e. spreadsheets
Microsoft Excel and CAD drawings -AutoCAD).
Specifications for this project shall contain requirements of the contractor
consistent with the provisions of the National Pollutant Discharge Elimination
System (NPDES), the Clean Water Act, and the APWA Green Book.
(e)Attend pre-construction meeting(s):
Attend bi-weekly meetings with City staff during the design phase, as well as the
pre-construction meeting, or meetings if the construction of the project is broken
into phases.
(f) Final Deliverables & As-Builts:
Prepare one set of reproducible plans for construction. At the end of the
construction, prepare "As-Built" mylars and submit final drawings electronically
on CD in CAD & PDF formats at the close of the project
(g) Construction Project Schedule:
Shall be created in MS Project and submitted in both electronic and hard copy
format to the City. Shall take into account City holidays, street sweeping, and
trash collection days.
(h) Project Surveying:
Using a State of CA licensed land surveyor(or CA registered civil engineer
licensed prior to 1982), perform all surveying services needed for compliance
with the Professional Land Surveyor's Act, including identification of all survey
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2/27/2014
Page 5 of 9
monuments within the project area, restoring any survey monuments damaged
or covered after project construction, and submitting all required documents with
Los Angeles County for recordation.
Clerical services and materials to carry out items above shall be incorporated into the
costs of the appropriate items.
FORM OF PROPOSAL
The Proposal shall be prepared in a "two sealed envelope"format.
The first sealed envelope shall contain the technical proposal and shall include:
1. Qualifications and experience of the key individuals assigned to this contract.
2. Qualifications and experience of the firm
3. Project Approach utilizing the outline of required work as listed above
The second envelope shall contain the cost proposal and shall be outlined as indicated
below:
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/
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..... ..,-5.... ,..... ,fJ .< .cN,. ,�r .,w9j' .. n r... .ora .�.: ,.",, 'J < �,.. ,,,: .. .,._.,.., ,:.�.... ........ ...5,.r•,..„�..,.,. 'Y:k 5,•�,.+..s,. ..,d.'+ ..y�,atN..�...57.a!., .,a,x''.*J�.., tir-v,.
.,v. -,...µ4,,5.v �'1,Ii J.. ,.:Syr s o4''N vCY:�w;.�'f,.J /�'�.�,9�i,,.�i��Par.,.,�..Yf,c<.r,�.•4%�Sb.r' .v,d;'3 Y£:.,y�E.1� t„�.:S..;�s4d.;, ! y.,,e,�a, _ r<a.a:... .. ........S.. .... -P� �f[c'Sm'�S;r' i�...^B':s 1 9” "�
.,.....:../S+'.! � C��.>, f w .fGr�- .c4.,_�.[h�.r e...J,.ev, ln.z• _ -
Field Inventory/Pavement Analysis $ Time and Materials not to
exceed amount
Item 1- Civil Design Services Time and Materials not to
(a) Review Existing Records $ exceed amount
(b) Prepare Construction Plans $
(c) Prepare Engineer's Estimates $
(d) Prepare Technical Specifications and $
Special Provisions
(e) Attend Pre-Construction Meeting(s) $
(f) Final Deliverables &As-Builts $
(g) Project Schedule $
(h) Project Surveying $
O RAN D TOTAL $
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2127/2014
Page 6 of 9
EVALUATION PROCESS
Technical proposals received will be evaluated on the following criteria:
1. Experience of firm in performing this type of service.
2. Relevant experience of individual team members assigned to the project.
3. Understanding of project as demonstrated by the thoroughness of the
proposal, the introduction of innovative or cost-saving ideas, and the
approach to the study or design.
4. References from clients for whom similar work was performed.
5. Depth of staff available to perform services.
6. Previous work in RPV performed by the firm.
7. Previous work in RPV performed by members of the team.
8. Project Schedule.
9. Interview(if applicable)
All questions are to be submitted in writing to City of Rancho Palos Verdes Department
of Public Works, 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275, Attention:
Melissa Countryman. Questions may be submitted via fax to (310) 544-5292 or e-mail
to melissac a�.rpv.com . All questions must be received by Friday, March 7, 2014.
Please note that the responses to this request for proposal are subject to the following
conditions:
Insurance
The City of Rancho Palos Verdes requires the selected firm to have a minimum of
$1,000,000.00 of professional errors and omissions insurance and a minimum of
$1,000,000.00 of automobile liability insurance prior to entering into an agreement with
the City.
Acceptance of Terms
Submission of a proposal shall constitute acknowledgment and acceptance of all terms
and conditions hereinafter set forth in the RFP unless otherwise expressly stated in the
proposal.
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2/27/2014
Page 7 of 9
Right of Rejection by the City
Not withstanding any other provisions of this REP, the City reserves the right to reject
any and all proposals and to waive any informality in a proposal.
Financial Responsibility
The proposer understands and agrees that the City shall have no financial responsibility
for any costs incurred by the proposer in responding to this RFP.
Interview
If successful, the proposer will be invited to participate in an interview. The interview will
be a part of the final selection process.
Award of Contract
The selected firm shall be required to enter into a written contract with the City of
Rancho Palos Verdes, in a form approved by the City Attorney, to perform the
prescribed work. This RFP and the proposal, or any part thereof, may be incorporated
into and made a part of the final contract; however, the City reserves the right to further
negotiate the terms and conditions of the contract with the selected consultant. The
contract will, in any event, include a maximum "fixed cost" to the City of Rancho Palos
Verdes.
Conferences During the Proposal Preparation Period
As of the issuance date of this REP and continuing until the time for submitting proposal
has expired, the City will provide relevant information and access to City facilities and
documents as necessary for all proposers to familiarize themselves with the
requirements set forth in the RFP. Access to City facilities shall be during normal
business hours and will require at least twenty-four(24) hours advance notice.
Number of Copies Required
The proposer must submit four(4) copies of the proposal.
Proposals must be received by the Department of Public Works, 30940 Hawthorne
Blvd., Rancho Palos Verdes, CA 90275, phone number (310) 544-5252, by the
deadline indicated in this RFP.
. .
ill 111.
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2/27/2014
Page 8 of 9
Exhibit A
Residential Streets Rehabilitation Project
FY 13-14 Program, Area 9
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•• WESTERN AVENUE
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PALOS VERDES DR WEST
Pavement Zones
410
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 13-14
2/27/2014
Page 9 of 9
Exhibit B
Listing of Streets in Area 9
Alaflora Dr Montereina Dr
Alvesta P1 Mt Hood Ct
Afford Dr Mt Langley Ct
Ave Aprenda Mt Lassen Ln
Ave Cuaderno Mt Palomar P1
Ave Del Mesa Mt Rainier Rd
Ave Estudiante Mt Rose Rd
Ave Feliciano Mt Rushmore Rd
Bandra P1 Mt Sawtooth Dr
Bayend Dr Mt Shasta Dr
Beecham Dr Mt Vancouver Ct
Bernice Dr Mt Whitney Way •
Bloomwood Rd Noble View Dr
Caddington Dr Peninsula Verde Dr
Calzada Dr Pontevedra Dr
Circle Verde Dr Redondela Dr
Crestwood St Rockinghorse Rd
Delasonde Dr Ronsard Rd
Dorado Dr Santa Rena Dr
Elberon St Sparta Dr
Eldena Dr Stokowski Dr
Enrose Ave Summerland St
Fairhill Dr Tarrasa Dr
Galerita Dr Toscanini Dr
Gaucho Dr Trotwood Ave
General St Trudie Dr
Goya Dr Upland St
Green Hills Dr Valleta Dr
Gunter Rd Van Karajan Dr
Highmore Ave Velez Dr
Homeworth Dr Vista Madera
Jaybrook Dr Vista Tierra
Lasita PI Western Ave (frontage road/Palmeras Place)
Lunada Circle Wycliff Ave
Mac Arthur St
Mendon Dr
•
Exhibit "B":
Consultant's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-000111656345v1.doc Agreement for Design Professional Services
0
•
Proposal to provide
Professional Engineering Design Services
LCityof Rancho Palos Verdes
All
Residential Street Rehabilitation, Area 9
Fiscal Year 2 ‘ -...;-.,i...-,77fri,,4!',..:"..t.';,.:;',,,,:c7:, ::.IP itt I , ;
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March 13, 2014
Submitted by:
..rrr
ANDERSON PEN NJA
PARTNERS IN PROJECT DELIVERY •
AndersonPenna Partners, Inc.
20280 Acacia St, Suite 100
Newport Beach, CA 92660
(949) 428-1500
411° 4111ANDERSON a PENNA
• PARTNERS IN PROJECT DELIVERY -
March 13,2014
Mrs. Melissa Countryman
Department of Public Works
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275
Subject: Proposal to Provide Professional Engineering Design Services for the City of Rancho Palos Verdes
Residential Streets Rehabilitation Program for Year 2013-14,Area 9
Dear Melissa:
Anderson Penna Partners, Inc. (APP) appreciates this opportunity to present our highly qualified team with
substantial experience in pavement reconstruction design.APP's Project Manager, Bob Merrell, PE has more than
35 years of experience with roadway and intersection design throughout Southern California. Bob will be supported
by an experienced team of professionals hand selected to provide the City with the expertise required to successfully
complete this project:
• Project Engineer,Joe Buckner, PE, PLS has more than 25 years of experience that includes roadway and
pedestrian improvements for the cities of Anaheim,Buena Park,Irvine,Yorba Linda and Oceanside.
• Survey Lead, Kelvin Kitaoka, PLS 6178, has 31 years in the Land Surveying Profession and applies this
accumulated knowledge and experience to ensure high quality and timely delivery of final survey
documents.
• Drainage/WQMP, Jacob Hester, PE has more than 9 years of experience in public works planning and
design.
• Quality Assurance Manager,Matt Stepien,PE has 30 years of municipal engineering experience.
• David Anderson, PE, Principal-in-charge and Constructability Review, brings 40 years of engineering and
construction experience to support the team in the review of plans and specifications that will result in a
competitive bid price for the City.
APP is a consulting practice serving local and regional public agencies specializing in project delivery through
engineering design, staff augmentation and construction management. We are a California corporation that has
been in business since 2005.We currently have more than 50 employees.
We look forward to serving the City of Rancho Palos Verdes on this project. Please contact the undersigned during
the period of proposal evaluation,if you have any questions or need any additional information,at the address and
phone number below.We look forward to hearing from you and hope you find our enclosed proposal comprehensive
and responsive to your RFP.
Sincerely,
AndersonPenna Partners,Inc.
Robert Merrell, PE Lisa M.Penna,PE
Sr. Project Manager President/CEO
20280 Acacia Street, Suite 100• Newport Beach,CA 92660 www.andpen_com
PHN 949 428 1500• FAX 949 258 5053 Certified DBE
11110
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
e of ContentsTa
Qualifications and Experience of the Firm 2
AndersonPenna Partners,Inc. 2
Relevant Experience 2
Team and Key Personnel Qualifications 5
Subconsultants 5
Resumes 6
Project Approach 14
Project Understanding 14
Field Inventory/Pavement Analysis 14
APP Project Approach 14
Key Issues 14
Scope of Work 16
Quality Assurance and Quality Control Process/Procedures 19
Project Schedule 21
AND}_RSC)N I ENNA
City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Qualifications and Experience of the Firm
AndersonPenna Partners, Inc.
By design, our staff is comprised of professionals with extensive experience working directly for public agencies.
AndersonPenna's familiarity and know-how,gained working side-by-side with local agency staff,delivers successfully
completed projects, well-managed budgets, •
and thoroughly satisfied clients.We focus on
developing collaborative relationships with "ove •
community and business stakeholders.
to' eIwer ori
The AndersonPenna Partners team is the F P ?
best qualified to perform the services aMwm M rnipat
� s
"\\,.
requested for the following reasons: t..��� v ;� t� , �� �-�
-\ � ;\\\i � � �\ t�
�:�U„;��\\`� n���\\t �r�-0��•`'y�'fi•(:++z x+. '�V .tt'?�^J ,r Yv'0m`N r�r/ /uc'w7 v
Our Project Manager, Bob Merrell, <�r\ tall,.pig _\
• \<\ \\� ~ \\'��\\\b`h\ �\�
\,„.
PE has extensive experience withf
roadwayprojects,especially inrriic \\\: xe ty,x S
local
�. �; r, � ���
Rancho Palos Verdes. ,v APP S
• We are able to provide the City with J`
experienced and well-qualified atrengtns
individuals to exceed the goals set
r! `�w �;=�Yft'�■/rIy�r et }; Ya4; /
„
for the project.
• We provide highly trained staff atPartnerinE a.
competitive billing rates•
our clien 4i YL SI rw sy/F y �Ld/ � rtir.,4r 9f y y<
•
aye s,.rn f� ✓�y�r/
We offer supporting staff with •��t5taTl�. •' 3 / / ry
'
tn� t v5<S5,v5,5 FFSYWFG 1ta1-t•'; .'.ay.Y
technical expertise to assist Bob in project delivery
managing this project to accurately
and completely reflect the City's z
objectives.
Relevant Experience
Whittier Boulevard/Hacienda Road Widening—La Habra,California
Project Value: Construction Cost:$1,500,000
Status: 75%Design
Client: City of La Habra
-4, Prepared preliminary engineering and plans, s ecifications
��/,/ %i�•rrj/i r/-fir//,! � y/i ,,y�/r ,/'; �%,
and cost ost
��,,�, ,�' �";41(i„�i/ ��%������ estimates for a project to improve Level of Service (LOS) and increase
%�ifi// r//����/ � # capacity at the Hacienda Road/Whittier Boulevard Intersection. The
improvements consist of two additional southbound lanes and a widened
right turn lane on Whittier Boulevard east of Hacienda Road. The project
q
4 !'”f'`�r. .fx '//yy;,z^ ,J,nyKy',;yy4 , required Caltrans District 12 coordination including a Fact Sheet, Caltrans
s'�,lY/ � �,gr�"�Yir i!/a w£<ru/irY �M ,f/Yr+' x �
'Y�t"t/�y����k2'//l�/G w�����r 1�",�b'.ay��8�, 17�i�2 u,�,
'ht 7, '* r'f 4;z, ,x4 encroachment permit, traffic study, geotechnical and right of way
wk,
acquisition.
Los Alisos Boulevard Rehabilitation—Mission Viejo,California
Project Value: Construction Cost: $3,400,000
Status: 75%Design
Client: City of Mission Viejo
Prepared plans,specifications and cost estimates for the rehabilitation of over 4.5 miles of this key arterial in the
City of Mission Viejo. The project also entailed coordination and approvals from the City of Lake Forest. The
2I Page
ANF*i.S()N ['ENNA
City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
project included pavement rehabilitation, reconstruction of curb ramps per current ADA criteria, sidewalk and
curb/gutter reconstruction,and signing and striping.
Kraemer Avenue/La Palma Boulevard Intersection Improvements—Anaheim,CA
Project Value: Construction Cost:$2,200,000
Status: Constructed
Client: City of Anaheim
, ;
KEW
Prepared plans,specifications and cost estimates for the widening of this key
��vi,//0 //'4 /4/ arterial intersection in the Cityof Anaheim.The project included the design
M, �"7 iiii/ ,/;///'" �' of a raised landscaped median,parkway landscaping in both the City area as
well as a large slope in Caltrans right-of-way, and significant redesign of
. private property improvements impacted by the roadway widening.
Alamitos Avenue Rehabilitation—Long Beach,CA
Project Value: Construction Cost:$1,500,000
Status: 98%Design
Client: City of Long Beach
Provided engineering services for a project consisting of the rehabilitation of approximately one mile of Alamitos
Avenue in the City of Long Beach. The project included pavement reconstruction and rehabilitation,
reconstruction of curb ramps per current ADA criteria, cross-gutter and curb/gutter reconstruction, and signing
and striping. The final pavement solution consisted of an overlay of the existing concrete pavement.
Ocean Alley Improvements-Seal Beach,CA
Project Value: Construction Cost:$1,400,000
Status: Constructed
Client: City of Seal Beach
„•'N- Prepared the design of over 0.5 miles of alley improvements in the downtown area of Seal
Beach. The project included the design of pavement, sewer and water mains.As a part of
t
the project, APP evaluated various alley sections for the most cost-effective pavement
- surface.The design also included solving numerous existing drainage problems that existed
f within the alleys.
k
Lakewood Boulevard Widening and Reconstruction—Downey,CA
Project Value: Construction Cost:$5,300,000
Status: Constructed
Client: City of Downey
Prepared preliminary and final plans for over$5 million in streetscape and
engineering improvements for a one mile segment of Lakewood Boulevard.
'" _ '' The project included additional though lanes,extensive median and parkway
._ improvements, decorative lighting and street furniture and enhanced
colored-concrete intersections and parkway paving. The use of recycled
t, pavement resulted in a construction cost savings for the pavement of over
S0%
/
Wage; J 1
r
,\Ni)E i t)N ['ENNA
• 0
City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Atlantic Avenue Rehabilitation-Long Beach,California
Project Value: Construction Cost:$3,000,000
Status: Constructed
Client: City of Long Beach
• LI '/ Provided engineering services for a project consisting of the rehabilitation
lial '/ of approximately 2.3 miles of Atlantic Avenue from Bixby Road to South
i-.,,, 4'' y ' ,� � '" ,*e//i,
,/ %', ',/7,1 ` /' `/ ., -%/'/ / Street in the City of Long Beach. The project included pavement
lir +I 4*f , :.. reconstruction and rehabilitation,reconstruction of curb ramps per current
-- �,. � "
� ADA criteria, cross-gutter and curb/gutter reconstruction, and signing and
' � �` striping.
g.
_ a
Main Street Improvements-Orange,California
Project Value: Construction Cost:$3,600,000
Status: Constructed
Client: City of Orange
;04/0,/, „�%/ Øf //A//// Completed alignment plans and designing final PS&E for a 1 mile widening
,;/;,,,,�;,, i,�r, %�,, /, of Main Street from Palmyra Avenue to Chapman Avenue. This project
'''' /;�//�,/ //.4./4,‘,4/4/ ',4411;/;,/7,‘/I; included design of roadway, water line, drainage, utility, landscape, and
// lighting improvements. Project also included traffic control plans, signing
x
t
i and striping plans and traffic signal modification plans.
1•
y M
k 4
��,<,'?r,�,.4��> ^`.i eta F !`. :a'C;d.< �a�5°^F:,,,•.
•� r..: �r� ,'.E;;.<�'it r 9� ,
r
s a
�5,:. -.w.r mi's<.zW6v�iv.u+<:d.....£'...a.::...v.7 .,,
Firestone Boulevard Rehabilitation-Downey,California
Project Value: Construction Cost:$4,200,000
Status: 90%complete
Client: City of Downey
Prepared PS&E for the rehabilitation of approximately 1.7 miles of Firestone Boulevard from Old River School
Road to Lakewood Boulevard in the City of Downey.The project included pavement reconstruction and
rehabilitation,reconstruction of curb ramps per current ADA criteria,and signing and striping.
Carson Street Rehabilitation-Long Beach,California
Project Value: Construction Cost:$750,000
Status: Constructed
Client: City of Long Beach
;t;;// lr ', ,,,F,,i%%�%'%/ Provided engineering services for the rehabilitation of approximately 2,400
,i,,,, ,//,,;,,,�/i;;,,,”i/;„/ ,�, _��i�/ � feet of Carson Street from Long Beach Boulevard to Atlantic Avenue, to the
' f City of Long Beach. The project included pavement rehabilitation,
n � reconstruction of curb ramps per current ADA criteria, sidewalk and
+.�.. curb/gutter reconstruction,and signing and striping.
1; dim Wi4ffigr:, 25'-'7,7"x#► .-7.
Ilk. .,..__,....___
4IPage - --
ANL)FRyON E'ENNA
City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Team and Key Personnel Qualifications
The personnel listed have current relevant experience with similar roadway projects in Southern California, and
extensive working relationships with each other.
Bob Merrell,PE—Project Manager
The City's primary point of contact and the APP Team Project Manager is Bob Merrell, PE. Bob has substantial
experience with Caltrans and Los Angeles municipalities. Mr. Merrell has over 35 years' experience working on
roadway and infrastructure improvement projects throughout Southern California,serving as Project Manager for
numerous public works design and has also successfully served as Construction Manager for a number of projects
for the City of Rancho Palos Verdes.
(;rrY OF •P r.ANCHO[AIDS V'r OES
Principal-in-charge Project Manager QA/QC
David Anderson,PE Robert Merrell, PE Matt Stepien,PE
Traffic Project Engineer/ Drainage/WQMP Survey
Rafael Martinez,TE Roadway Jake Hester,PE Kelvin Kitaoka, PLS
Joe Buckner,PE,PLS (Kelsurveys,Inc.)
Subconsultants
Kelsurveys,Inc.(Kelsurveys),an S-Corporation(a Nevada Corporation formed in 2001)and DBE is operated solely by
Mr. Kelvin Kitaoka, PLS, who will be providing survey services for our team. Kelsurveys will perform all surveying
services needed for compliance with the Professional Land Surveyor's Act, including identification of all survey
monuments within the project area, restoring any survey monuments damaged or covered after project
construction,and submitting all required documents with Los Angeles County for recordation.
Kelsurveys is diverse in performing survey tasks that include GPS network controls,boundary,ALTA,record mapping,
elevation certificates,marine batter pier, high rises(max.5-stories),topography, design street,construction, aerial
controls,legals and sketch,lot line adjustments,and as-built surveys.
5 I P zee
AND!W.N )N ['ENNA
•
City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Resumes
David R. Anderson, PE
Principal-in-charge
Mr.Dave Anderson,PE brings over 40 years of experience in all aspects
of transportation and public works projects. His experience includes Education
preliminary engineering, PS&E,engineering review,value engineering, 85/1968/Civil Engineering/University
and construction management of bridges,railroads,roadways,utilities, of Minnesota
drainage and flood control, highway, and toll facilities. During his
career,Dave has participated in the design and construction of over$2 Professional Registrations
billion of public works projects for cities, counties, state DOTs, 1990/PE/CA#45458
transportation authorities and railroads. Dave supports the 1979/PE/MN#23685
Engineering Division as Quality Assurance Manager,and is responsible
Professional Affiliations
for quality control for small and large interdisciplinary projects to
minimize client risk,ensure constructability and deliver the project on American Public Works Association
time and within budget. (APWA)
American Civil Engineering Council
Roadway Modifications of Crowther Road, Orange County (ACEC)
Transportation Corridor,Placentia,CA:Project manager for the plans, Construction Management
specifications and estimates for roadway modifications that included Association of America(CMAA)
restriping, left turn lane design, driveway redesign, and Metrolink
station entrance design. Coordinated with commercial property Years of Experience
owners for driveway relocations and the Transit Department of OCTA Entered the profession in 1968
for bus turnout specifications.
Drainage and Pavement Rehabilitation Studies for Jamboree Road, City of Irvine, CA: Principal-in-charge of this
project analyzing pavement rehabilitation due to drainage issues on Jamboree Road from Tustin Ranch Road to
Pioneer Road.
Orange County Transportation Authority,Engineering Plan Check,Orange County,CA:Team Leader for this project
requiring risk analysis, plan review,extensive coordination.
SNI)[-(:\(3N ['ENNA
r.• ..S'r- ..r;.L.-r • ISL rY.1
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City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Robert Merrell, PE
Project Manager
Education
Mr. Robert Merrell, PE has an extensive background in project design and
construction management developed over 40 years working in public works BS/1974/Civil Engineering/
engineering. Specific areas of expertise include freeway improvements, California State University,Long
storm drain facilities, regional channel improvements, large dams, major Beach
arterial and collector street widenings and bridge projects. Bob has Professional Registrations
previously managed all of the subconsultants on the proposed Project
Team1976/PE/CA#28100
Experience
Bob has had the opportunity to provide services on many diversified
engineering assignments for the City of Rancho Palos Verdes starting with Entered the profession in 1973
our completion of the design and construction management of the Silver
Spur Road rehabilitation in the early 1990's. That project was followed by
the successful completion of the design and construction management, including inspection, for the Annual
Residential Street Rehabilitation program for several annual cycles. During that period, over 100 streets were
rehabilitated to varying degrees but most of them were overlayed.All of these projects were managed and inspected
by our currently proposed Project Manager, Bob Merrell PE.
In addition to the Residential Street program,several arterial highways within the City were also either rehabilitated
or reconstructed. Bob both designed and provided Construction Management and Inspection for a portion of Palos
Verdes Drive East above PVDS, the reconstruction of 25th Street at the City limits and the reconstruction of Palos
Verdes Drive South through Portuguese Bend. Bob has also completed a number of drainage improvement projects
throughout the City over the years.
This extensive experience will provide the City with a proven project leader for this program that is thoroughly familiar
with both the technical aspects of the assignment but equally important,the need to accommodate the public during
construction to the maximum extent possible while maintaining efficient progress on the construction. It has always
been the City's policy to make an extra effort to minimize the inherent inconvenience to the public during construction
activities and work on this arterial highway will be especially challenging.
For the City of Rancho Palos Verdes,the following major projects were completed by Bob Merrell:
• Construction Manager for he Residential Rehabilitation Phase I and Phase II projects FY 2011-12
• Point Vicente Interpretive Center Expansion and Storm Drain
• Bronco Storm Drain and Construction Management
• San Ramon Storm Drain and Hillside Restoration
• Residential Street Program(RPV)-50 Streets(Incl.Inspection)
• Residential Street Program(RPV)-98 Streets(Incl.Inspection)
REPRESENTATIVE PROJECTS FROM OTHER LOCAL AGENCIES
The City Drive Widening,City of Orange,CA: The project consisted of design and preparation of plans specifications
and estimates for the widening of The City Drive from the Garden Grove (22) Freeway to Chapman Avenue in
conjunction with the development of The Block at Orange. One lane was added to each side of the existing roadway
and raised medians were added along the centerline. Responsible for managing staff, coordinating subconsultants
and the preparation of construction documents. Plans included plan and profile, construction details, drainage
details,typical sections,and cross sections.
AN;I)I-IC)N I'E NNA
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City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Fire Mountain Roadway Improvements,City of Oceanside,CA: The project consisted of design and preparation of
improvement plans, specifications and estimates for the widening and drainage improvements to Fire Mountain
Roadway at Laura(Road. Responsible for managing and design oversight of the street improvement plans,prepared
specifications and estimates as well as construction assistance to the City.
Stadium Area Master Plan of Drainage, City of Anaheim, CA: Project involved research and inventory of existing
drainage facilities for District 27 for use in updating the existing Master Plan of Drainage.This data was used to create
computer models for both hydrologic and hydraulic analysis to identify deficiencies and proposed improvements.
Responsible for managing the analysis and preparing the summary report.
Master Plan of Drainage for District 2 and for The Southeast MPD, City of Anaheim,CA: In each case,the areas
were evaluated with up to date hydrological analysis base on the County's new hydrology criteria established in
1985. Mapping for each included system deficiencies and infrastructure requirements to meet the City's new
Drainage Criteria.
Platinum Triangle Master Land Use Plan,Sewer and Drainage Studies,City of Anaheim,CA: Prior to approving the
Platinum Triangle Master Land Use Plan(PTMLUP),the Department of Public Works needed to study the effects to
major and local sanitary sewer and storm drainage facilities. The project consisted of researching existing data
regarding current sewer and storm drain master plans,facilities and requirements.Updating and modeling the sewer
and storm drain facilities for the area were completed to determine the areas of local benefits for individual facilities.
Finally, mitigations were developed for future developments concerning identified sewer and storm drain
deficiencies.
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AND}R`()1 ['ENNA\
City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Matt Stepien, PE
Quality Assurance/Quality Control Manager
Mr. Matt Stepien, PE, a Registered Civil Engineer, has 30 years of civil
engineering experience with an emphasis on the design and management Education
of municipal roadway and infrastructure improvement projects. He has
been responsible for the preliminary and final design of numerous BS/1979/Civil Engineering/
roadway and utility projects. California Polytechnic University,
Pomona
Relevant Project Experience: Professional Registrations
Santa Fe Avenue Rehabilitation Project, Long Beach, CA: Project 1982/PE/CA#35500
Manager for the Santa Fe Improvement Project for the City of Long Beach.
Project involved preparation of 0.9 miles of roadway and traffic plans. Experience
Entered the profession in 1980
Carson Street Improvements—City of Long Beach,CA:Project Manager
responsible for the preparation of construction documents for roadway
and parkway improvements for Carson Street from Long Beach Boulevard
to Atlantic Avenue.Project included ADA and parkway improvements.
Lakewood Boulevard Improvements, City of Downey, CA: Project Manager for the design of streetscape and
roadway widening improvements for a four mile segment of Lakewood Boulevard. The project included extensive
median and parkway landscaping,decorative concrete intersections,scored sidewalk,pedestrian lighting,and street
furniture.
Maryland Avenue Improvements, City of Glendale, CA: Project Manager for the roadway reconstruction of
Maryland Avenue in the downtown area of the City of Glendale. Improvements consisted of storm drain, traffic,
concrete pavement, landscape,and streetscape elements.
La Veta Avenue Widening,City of Orange,CA:Project Manager for the widening of 1.3 miles of arterial highway in
the City of Orange.The project was complicated by the extent of commercial development adjacent to the existing
roadways. The project included traffic calming, median and parkway landscaping, parking lot modifications, and
extensive reconstruction of private property improvements.
Imperial Highway Median Improvements, City of Downey, CA. Project Manager for the design of median and
parkway improvements for a 1.5 mile segment of Imperial Highway. The improvements included extensive
landscaping.
Pier Avenue Streetscape Improvements,City of Hermosa Beach,CA:Project Engineer for the design of construction
documents for major streetscape improvements on Pier Avenue. The improvements included kiosks, enhanced
colored-concrete pavement,decorative lighting,and significant landscaping.
Cypress Street Et Al. Rehabilitation,County of Los Angeles,CA:Project Manager for the design of eleven roadways
in the unincorporated area of Los Angeles County.The project involved the preparation of plans,specifications and
estimates for 5 miles of roadway including detailed joins at the County boundary lines.
Palmdale Street Rehabilitation Project,City of Palmdale,CA: Project Manager for the preparation of roadway and
traffic improvements for the rehabilitation and reconstruction of over 6 miles of arterial and residential streets.
Old River School Road Pedestrian Improvements, City of Downey, CA: Project Manager responsible for the
preparation of preliminary and final engineering for sidewalk improvements in conjunction with the safe Routes to
School funding program. The project included constructing missing segments of sidewalk, reconstructing non-ADA
compliant driveways and curb ramps,and miscellaneous concrete repairs.
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\NI)H- &4()N C'ENNA
411
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Rafael Martinez, TE
Traffic Engineer
Mr. Rafael Martinez, TE has over 14 years of hands on experience in
the field of Traffic Engineering and Roadway design. Rafael's
professional experience includes the use of AASHTO and Caltrans HDM Education
in road way design,street improvements and signing and striping plans. 1998/BS/Civil Engineering,
Rafael has been project/design engineer for traffic signals,traffic signal California State Polytechnic
communication systems, lighting, traffic monitoring systems, dynamic University, Pomona
message sign systems,stage construction/traffic handling,Safe Routes Registration
to Schools Projects and bike lane improvement projects. Rafael is also
experienced in intersection realignment studies,traffic impact studies, 2010/TE/CA##2549)
sight distance analysis studies, speed limit studies, left turn storage Memberships
studies, traffic warrant studies, and stop sign warrant studies for
government and private development projects. ASCE(American Society of Civil
Engineers)
RELEVANT EXPERIENCE
APWA(American Public Works
Sixth Street Pavement and Roadway Rehabilitation Project Phase I Association)
and Phase II, Corona, CA: Traffic Engineer responsible for design, ITE Engineers)
Institute of Traffic En
estimation, specifications, public outreach coordination, inspection ( g )
and project oversight of a four-mile pavement rehabilitation project for Licensed FAA Private Pilot, 1988
a major arterial with 22,000 ADT.Scope of project:grinding and paving, Years of Experience
temporary and permanent striping, temporary video detection and p
signal modifications,traffic control and field inspection. Entered the profession in 1997
Main Street Storm Drain and Roadway Rehabilitation Project,Corona,
CA:Traffic Engineer responsible for the design and specifications of a one mile storm drain and pavement project.
Responsible for traffic control, prepared plans and specifications, construction staging, temporary and permanent
striping,and use of temporary video detection systems.
El Camino/Sixth Street Railroad Signal Design,Corona, CA:Traffic Engineer/Project Engineer responsible for the
design,estimation,plans and specifications of a$2-million signal design and roadway widening that involved BNSF
participation and coordination. Project included the latest in ITS (Intelligent Transportation Systems)such as video
detection,fiber-optic communication,CCTV camera installation and railroad crossing signal pre-emption.
Main Street / Citron Signal Design, Corona CA: Traffic Engineer/Project Engineer responsible for the design,
estimation, plans and specifications for a $500,000 signal design of a 10-phase double terminating intersection
within a residential area.Scope of the project involved design,inspection,estimation,traffic studies,traffic warrant,
town-hall meetings, utility coordination and construction management.
Lincoln /Sixth Street Signal Modification, Corona, CA: Project Engineer responsible for the review of plans and
specifications, estimates and field inspection for a major arterial signal modification. Project scope included moving
signal poles,signal cabinet relocation,right-of-way acquisition,and utility coordination.
ATMS (Advanced Traffic Management Systems) Project Phase 1 and 2, Corona, CA: Project Manager/Project
Engineer for the application and award implementation for a$7-million grant for the installation of an ITS(Intelligent
Transportation Systems)within the City of Corona.Scope of work included 32 miles of fiber-optic installation,video
detection system,various traffic signal modifications,traffic management center design and implementation,signal
equipment acquisition, Caltrans permit application process and utility coordination. Project included 48 miles of
traffic signal coordination and synchronization with inter-agency participation including Caltrans and Riverside
County.
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ANN:I ON ['ENNA
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City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Joe Buckner, PE, PLS
Project Engineer-Roadway
Mr.Joe Buckner has over 25 years of experience in planning and design
of design of streets,right-of-way engineering,grading,sewer,water and Education
storm drains,including significant experience with the City of Anaheim.
BS/1986/Civil Engineering/
REPRESENTATIVE PROJECTS California State University,Fullerton
Irvine Center Drive Bus Stop, City of Irvine, CA: Responsible for the Professional Registrations
management and preparation of a new bus stop at the intersection of 1989/PE/CA#45531
Irvine Center Drive and Jeffrey Road. The project consisted of field 1995/PSS CA#7206
surveys, bus stop and ffatwork design for sidewalk and driveways. Bus PLS/CA
design was per City and OCTA guidelines. Required coordination Experience
with the City,OCTA and SCE.
Entered the profession in 1986
11th Street Rehabilitation,City of Buena Park,CA: Responsible for the ,
management and preparation of rehabilitation plans and traffic control
plans. The project consisted of a combination of total pavement reconstruction, to edge grinds and overlay. The
plans consisted of title sheet, typical sections, rehabilitation plans,traffic control plans, and curb ramp details for
ADA compliance. Coordination with the City and Caltrans.
Paseo de las Palomas and Buena Vista Street Rehabilitation, City of Yorba Linda, CA: Responsible for the
management and preparation of rehabilitation plans and striping plans. The project consisted of edge grinding and
AC overlay along Buena Vista with full width grinding for Paseo de las Palomas. AC"digouts" were identified and
also shown on the plans. The plans consisted of title sheet,typical sections,rehabilitation plans,striping plans,and
curb ramp details for ADA compliance.
Lincoln Avenue Street Rehabilitation, City of Orange, CA: Responsible for the management and preparation of
rehabilitation plans and striping plans. The project consisted of substantial "digouts", AC leveling course and 2"
ARHM overlay. The plans consisted of title sheet,typical sections,rehabilitation plans,striping plans,and curb ramp
details for ADA compliance. Coordination with the City,County,and Metrolink was involved.
Sunshine Way Parkway Improvements, City of Anaheim, CA: Project Manager responsible for the design of
conceptual design and final construction documents. The project consisted of providing a pedestrian walkway along
the street as well as design of an aesthetically pleasing landscape palette. The project consisted of street plan and
profile,typical sections,planting and irrigation plans and grading details.
Red Hill Avenue Widening,City of Tustin,Caltrans District 12, CA: Project Manager for a preliminary engineering
report consisting of geometries,profiles,cost estimates,and recommendations for a preferred alternative. Analyzed
existing and future traffic operations, impacts to existing businesses, and construction costs for each alternative.
Also responsible for final design documents consisting of plans and profile,storm drain,retaining wall,and pavement
delineation.
Beach Boulevard/Orangethorpe Avenue Intersection Improvements,City of Buena Park,Caltrans District 12,CA:
Project Manager responsible for the preparation of construction documents including the addition of a left turn lane
in all directions and designated right turn lanes in each direction on Beach Boulevard. The City added the
rehabilitation of Orangethorpe from Western to Stanton as part of the project. Plans included typical sections,plan
and profiles,construction details,drainage details, pavement delineation,and cross sections.
La Palma Avenue Rehabilitation,City of Anaheim,CA:Project Engineer for street reconstruction from Euclid Street
to West Street and the design of new storm drain improvements. Responsible for the hydrology/hydraulic study,
preparation of street,storm drain, pavement delineation,and traffic control plans.
111P ,3 c
ANI)fl:�U ['ENNA
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Jacob Hester, PE
Drainage!WQM P
Mr. Jake Hester has nine years of experience providing planning,
design, and construction period support for storm drain, water, Education
recycled water,sanitary sewer,street,landscaping,grading,paving,
and transportation projects.His experience includes the preparation BS, Environmental Engineering,
of technical reports, water quality permits, and hydrologic and California State Polytechnic University,
hydraulic studies. He has been responsible for regulatory planning, Pomona,2005
community outreach, permitting, and has overseen right-of-way Professional Registrations
engineering, record surveys, geotechnical studies, encroachment
permits, plan check services, environmental permits (401, 404, 2010/PE/CA#C76637
1600),Water Quality Management Plans (WQMP),Standard Urban Years of Experience
Storm Water Mitigation Plans (SUSMP),and Storm Water Pollution
Prevention Plans(SWPPP). Entered the profession in 2004
Jake is proficient with computer aided engineering and construction
management application software such as ArcMAP (GIS), AutoCAD
Civil 3D,WMS, Lar04,XP SWMM,WSPG, Hydra, Primavera, Microsoft Office,and Project.
RELEVANT EXPERIENCE
SR-14/Sand Canyon Road Project B3003,City of Santa Clarita,CA:Design Engineer responsible for the preparation
of plans for street beautification for Sand Canyon and Soledad Canyon Roads in the City of Santa Clarita. Developed
plans,specifications, estimates,and erosion control documents under Caltrans guidelines.
Downey/Firestone Intersection Improvements,City of Downey,CA: Staff Engineer responsible for preparing plans,
specifications and cost estimates for the rehabilitation of this key intersection.
Various Roadway Improvements, City of Laguna Niguel, CA: Project Engineer responsible for preparing plans,
specifications and cost estimates for the rehabilitation of over 5,600 feet of roadway(seven roads).
Santa Fe Avenue Rehabilitation, City of Long Beach, CA: Project Manager responsible for the preparation of
construction documents for roadway improvements for Santa Fe Avenue from Spring Street to Wardlow Avenue.
Project included traffic and ADA improvements.
Ocean Avenue Alley Reconstruction Project from Main Street to 1st Street,City of Seal Beach,CA: Project Engineer
responsible for design plans,specifications and cost estimates for pavement improvements and replacing and water
mains.
Alamitos Avenue Rehabilitation, City of Long Beach, CA: Project Manager responsible for the preparation of
construction documents for roadway improvements for Alamitos Avenue from 7th Street to Orange Avenue.Project
included traffic and ADA improvements and included the overlay of an existing concrete roadway.
Orange Line Extension, Metropolitan Transportation Authority,Los Angeles,CA: Design Engineer responsible for
the hydrologic and hydraulic design of 4.5-miles of new roadway, extending the Metropolitan Transportation
Authority's Orange Line bus service. Responsible for design and preparation of drainage improvement plans,
specifications, estimates, permits, and NPDES reports (SUSMP) for a new and remodeled busway, parking lots,
terminals,storm drains,striping, and landscaping design .
Fountain Valley Storm Drain Project,Fountain Valley,CA:Project engineer responsible for the preparation of plans,
specifications and cost estimates for more than a mile of new storm drain main line. Design included new 48-icnh
HDPE pipe,junction structures,CDS units, catch basins, and laterals for an award winning 72-acre park in the heart
of Fountain Valley.
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AN1)FI:N()N ['ENNA
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Kelvin Kitaoka, PLS (Kelsurveys, Inc.)
Survey
Founder and President of Kelsurveys, inc., Mr. Kelvin Kitoaka, PLS has
been in the survey profession for 29 years and had seen the evolution in Education
the development of cutting edge technology. He utilizes Global 1990/AS/Rancho Santiago
Positioning Systems (GPS -- Leica's GPS 1200 series), Leica's Total College/Engineering,Surveying and
Stations (TPS1200& TCR703 Auto) along with MicroSurvey's Surveying Mapping
Software (MSCADD-2013 and Field Collection Software by Carlson Registration
Software). He applies this accumulated knowledge and experience to
ensure high quality and timely delivery of final survey documents.Kelvin Professional Land Surveyor(PLS)
works alongside his field crew and performs office tasks such as CADD CA#6178, 1989
work and legal description preparation. His oversight of project phases Memberships
is hands-on ensure accuracy and completeness of deliveries.
California Land Surveyors
RELEVANT EXPERIENCE Association-State Member#2650
and Local Chapter
Chino Hills Land West, LLC: Tract No 15164, City of Chino Hills, CA:
Provided survey services for the 205 residential lot with Greg Norman American Congress on Surveying
Signature Golf Course Community. Survey services included boundary, and Mapping-Member#25816
construction, Record of Survey 09-225, lot line adjustments and corner National Society of Professional
records. Project value is in excess of$50 million. Surveyors-Member#25816
3 Arch Bay Community Services District, City of Laguna Beach, CA: Years of Experience
Provided survey services for a multi-tract record of survey book 235/1- Entered the profession in 1990
14,construction staking and street topography for street rehabilitation
design.The project value in excess of$2 million.
US Air Force, Los Angeles Base Facility, Los Angeles, CA: GPS Base
Control Network,Record of Survey Book 215/79-83,aerial topography,boundary and construction staking were the
survey tasks involved. The project value was$4 million.
US Navy,Port Hueneme NEX Exchange Improvements,Port Hueneme,CA:Construction staking and verification of
base control survey network were the involvement for survey. The project value was$16 million.
13IP ..3g
N1)1_RSC) •I'ENNA
rr .1,.
City of Rancho alas Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Project Approach
Project Understanding
The City of Rancho Palos Verdes pavement management plan has made preliminary recommendations for
rehabilitation options as shown on the Exhibit B. We understand the City wishes to obtain services to prepare and
begin to implement a multi-year strategy to rehabilitate—both slurry seal and overlay—its residential streets based
upon budget constraints, pavement design principles, and a desire to distribute construction projects equitably
throughout the community.
The City's budget for the proposed project is$1.9 million. It is the City's desire to begin constructing improvements
in the fall of 2014.The design services shall be complete byJuly 1,2014.When evaluating the recommended project
design,we will include analysis of whether it is advisable to separate the work into two separately-bid construction
projects(e.g.,the first phase focused primarily on concrete work,and the second phase primarily on asphalt), or if
it is more advantageous to perform all of the construction work in one project.
Field Inventory / Pavement Analysis
Our Project Manager will conduct a thorough field inventory to establish the current condition of all of the residential
streets and to update the preliminary analysis. While going through the neighborhoods, required repairs to curb
and gutter, sidewalks and other existing improvements will be quantified and marked in the field for use in our
preliminary cost estimates. The scope of the repairs when compared to the available project budget will be reviewed
with the City staff and summarized in a report to establish the final project parameters. A recommendation on
whether to proceed with a single construction project or phased program keyed to the major construction items will
also be made.
APP Project Approach
Our project approach is based on our understanding of the project from review of the Request for Proposal,our field
review of the project site and our extensive previous experience on many capital improvement design projects and
similar roadway projects. Based on this understanding,we are providing experienced staff and a subconsultant who
will take ownership of the perspective project elements and who understand their roles and responsibilities. Key
elements include:
• Experienced project team to perform the work.
• Committed to monitoring the progress of the project against the defined project milestones.
• Early development of the construction cost estimate and updates throughout the project to compare with
the City's construction budget.
• Committed to communicating regularly with the City to keep you informed about project progress and any
issues that may arise that were not anticipated.
Key Issues
Following are several key issues for the proposed project:
Project Management
Our project approach and proven work plan is based on a pro-active project management approach. We firmly
believe in"doing it right the first time".Consequently,we realize that when pursuing project success it is critical to
thoroughly define the project requirements before the work is started.The project requirements must be mutually
agreed on between the client and the design team. The requirements must also be clearly communicated and
understood at all staff levels.
We do not assume that the City staff has the time necessary to know all of the detailed design specifics.Therefore,
we will assume responsibility and take the initiative for extracting this required information from the City.The use
of a carefully prepared Project Management Plan will be our key to achieving quality expectations. We find that
14 ' P ge
ANDERSON ('ENNA
111, 411
City of Rancho Palos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
projects are most successful when we manage the design/documentation process from the early stages of the
project,working closely with the City to collaboratively develop the design for the project.
We will meet with City engineering staff as a first step to determine the technical parameters, previous experience
with similar projects in the area,and to define project goals.We have already identified key project issues as outlined
below,that will be the basis for project goals and our Project Management Plan.
Attention to Details
Paying attention to the details - whether it is identifying existing drainage 14
problems or verifying that the curb ramps are ADA-compliant per current ` ' +
..>nx/
standards - is essential to the successful completion of this project. r 's"r
Additionally, we do our best to understand the design issues during the
proposal stage so that our proposal is as complete as possible. The j
experience of the APP Project Team, combined with our proven QA/QC .,y
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procedures,help to assure the City that the details of the project design are ,, : N'
being closely scrutinized and double-checked. x a" 4
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Realistic Construction Costs
One of the elements of the design of a project that APP pays special -
Mi
attention to is the preparation of realistic construction estimates. Our ,
estimates are based on contractor bids for similar recent construction , le ,,„,„, ,, ,,,y / ,,,;, >,K 1,..-
projects supplemented by direct discussion with APPis construction
personnel and contractors.Additionally,we prepare a preliminarycost .47:7.1.--7,7,,-:72::,, ,..i, ,.t�M , A� .,., �,`
estimate at the early design stage to determine whether the project is <4W ,
within the construction budget or if adjustments need to be made. T -�.
The Right Manager '' �:°6
9' Project9 =��`:��n N� A
A projectcannot be successful without effective project staff.APP was ` � x '
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founded on the philosophy of providing hands-on, experienced,
proactive project management and project engineering on all projects. This project will be no exception. Our
proposed Project Manager has 35+ years of design and project management experience working on municipal
roadway design projects. He will not only be involved with project management and oversight, but will also be
involved in day-to-day design.
Constructability
"Successfully constructed without construction-related problems". Those are the words that our Project Team
loves to hear and has become accustomed to hear consistently. Problems during construction can negatively affect
everyone associated with a project. By utilizing our construction personnel during design, paying attention to the
details and by carefully reviewing our quantities and bid items,we can hear those words on this project. In particular,
we will have to make sure that our payment clauses are well written and inclusive.
15 1 P e �,_"_-_._
AN1) RsON PENNA
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Understanding the Design Issues
As mentioned above,the APP Team takes pride in closely looking
at the design issues during the proposal stage of the project. This
allows us to minimize or avoid surprises during the design stages
For each project, we have performed the following, which are '' ,: •-
discussed in more detail later in our proposal:
• Conducted a field review with 2 senior APP engineers.
• Discussed amongst the Project Team the various options
and constraints associated with Slurry, overlay or total 71.
reconstruction.
• Identified several drainage issues.
Scope of Work
TASK 1-PRELIMINARY DESIGN
A.Meetings and Coordination
Kickoff Meeting. APP will set up and attend an initial/kickoff meeting with the City to introduce project team
members, formalize project communication, discuss project schedule, review scope of work, and request available
data, reports, documents, and plans from the City that are relevant to the Project. Documentation from the City is
expected to primarily include plans.
Ongoing Communication. APP's Project Manager will communicate regularly with the City's Project Manager
regarding progress,potential issues and schedule.In addition,a scheduled bi-weekly meeting will be conducted with
City staff and any other interested parties throughout the design phase of the project.
B. Data Collection and Field Reviews
The APP team will collect record information, including:
• As-built drawings
• Right-of-way documents
• Centerline intersection ties
• Utility record drawings
• Drainage studies
Our Project Team will review the project in the field and take photographs of potential problem areas or items that
need special attention,focusing on drainage issues and damaged concrete improvements.The photographs will be
taken of critical project elements for review during meetings.
Our Project Manager,accompanied by one of the project team members,will inspect and inventory all deficiencies
across the project area focusing on the following as a minimum:
• Curb and gutter,sidewalk,cross gutters,ADA ramps and all other concrete improvements
• Pavement repair locations
• Drainage problems,particularly those caused by grade displacement of the gutters or other surface features
• Utility covers that are located where surface repairs are necessary
• Signing,striping and pavement marking presence and required upgrades
The inventory will be used to prepare a summary report with repair recommendations and cost estimates.
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City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
C. Utility Investigation and Coordination
Utility coordination will be ongoing throughout the duration of this project and will consist of the following tasks:
• Review information received above with field review information to insure that existing lines are identified
and that the design incorporates protection,where feasible.
• Identify utility conflicts and/or required relocations relative to the improvements.
D.Survey
Following detailed research at the County of Los Angeles Survey Department to assemble record monument
locations,all streets will be visited by a licensed surveyor and the detailed location of exist monuments recorded. A
preconstruction corner record will be prepared for each monument in strict accordance with the California Land
Surveyors Act. Following construction, any monuments that have been disturbed will be re-established and a new
corner record filed with the County. At the end of the project,all corner records prepared as part of the project will
be recorded with the County.
Detailed design surveys will be conducted on all streets where the localized asphalt or concrete repairs are
sufficiently large to require grade control to properly complete. If any full reconstruction is later deemed necessary,
a separate additive estimate has been included to address that work.
E.Geotechnical
The extent of geotechnical work necessary will depend on the quality of information available from our records
research at the City or from other sources. Unless a street is planned for total reconstruction,the geotechnical work
necessary is typically limited to having knowledge of the existing pavement thickness and maintenance record. We
plan to conduct pavement cores at selected locations throughout the project area.
TASK 2-FINAL DESIGN
A. Plans,Specifications and Estimates
PHASED CONSTRUCTION PROJECT
Our recent experience with the construction of the Phase I and Phase II projects for Areas 3 and 5A confirmed that
the efficiency available with dividing the residential street rehabilitation into two phases is advantageous. In doing
so,we are acknowledging the fact that the amount of concrete preparatory work necessary prior to the pavement
work will be so extensive that the expertise of each general contractor will be best directed towards the majority of
the contract activity. We have scheduled our work plan accordingly however, should the City decide to keep the
project as one construction contract, our schedule prepared for the Phase I project can accommodate the entire
project,if desired.
The units of quantities are anticipated as follows:
E Crack sealing LF of street
Patching SF of patching
L Unclassified excavation CY
L. Rubber/conventional Asphalt tons
Construct new curb and gutter LF
L Remove and replace damaged curb and gutter LF
Construct curb drain EA
Construct new sidewalk SF
L Remove and replace damaged sidewalk SF
L Remove and replace damaged driveway approach SF
Cross-gutter SF
17 IP age ./'''.""--
\NI-)F In t)N I'ENNA
•.s••,i ! •••.n f. •nt .tri
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
✓ ADA ramp EACH
L ADA ramp including spandrel EACH
L Cold mill/edge mill SF
Adjust manhole EACH
Slurry Seal Type I with 2-1/2%latex E.L.T.OR SF
l Centerline tie restoration EACH
(....... Traffic loop detector EACH
Traffic striping, markings,legends and RPM's L.S.
L Removal and paint house number L.S.
L Re-establish flow line LF
Inventory of damaged/faded traffic and street signs EA
ROADWAY PLANS
Roadway plan sheets will be prepared at 1"=40'horizontal scale.Profiles .. 7,. AN
will onlybeprovided for anyreconstruction sheets,with a 1"=4'vertical ���� Q.% %;; //,/% �`/� � ���'�' °ri%��
� �
scale and are budgeted separately. The plans will depict all proposed .`
surface roadway rehabilitation/reconstruction, including the necessary
removal/replacement of existing damaged curb, gutter, sidewalk and
cross-gutters. Replacement of all non-ADA compliant curb ramps will
depicted on these drawings.
alsobe
g
Most of the existing ramps appear to be ADA-compliant per current ADA
standards.The deficiencies are primarily due to lack of truncated domes.
In conjunction with APP's field reviews, all ramps will be thoroughly • r
examined and measured and replacement ramps will be designed as
necessary.
SIGNING AND STRIPING PLANS
Signing and Striping plans will be prepared at 1"=40' and include proposed signage, striping, curb markings, and
existing striping to remain or to be removed. In addition, existing signage, parking restrictions, access ramps, curb
markings,and other pertinent features will be shown on the plans.
Plans for the slurry,overlay,and reconstruction will include the following details as well as pertinent others:
✓ Pavement thickness and calculations
✓ Location of fabric material if applicable
✓ P.C.C.access ramps, in accordance with City and ADA standards
✓ Reconstruction of P.C.C.curb and gutter which may cause major disturbances in the street's ability to
convey water runoff properly
✓ Sidewalk and driveway approach repair locations,including whether replacement or grinding repair is
needed,and noting where utility vaults,hand-holes,or other equipment adjustment must be coordinated
✓ New curb and gutter construction where no curb and gutter exist.
✓ Asphalt concrete leveling course and/or patching to address local failures and deformations
✓ Areas to be removed and reconstructed,e.g.areas to be patched
✓ Areas to be crack sealed
I Areas of grinding(curb lines,cross gutters,joins, street crown/elevation adjustments(if necessary))
I A method to maintain the drainage pattern and improve the condition of the paved shoulders and/or A.C.
curb of streets without traditional P.C.C.curb and gutter
✓ Locations where potential damage to tree roots as a result of performing repairs creates the need for tree
to be assessed by an arborist
✓ Utilities manholes,water&gas valves,and other utility access facilities within the overlay limits
I Traffic striping
I Inventory of damaged/faded/non-compliant traffic and street signs
18 I Pg e .._—"
A I)E K ()N I'E N NA
4111
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
B. Quantity Calculations and Cost Estimate
APP will prepare preliminary quantities and cost estimates with the preliminary and final submittals. Unit prices will
be based on current cost estimates comprised of contractor bid results and discussion with APP construction
personnel. The City's construction budget will be used as a guide to design a project within these budgetary
limitations.APP will also provide the City with an electronic version of our cost estimate spreadsheet,which can be
utilized by the City to prepare a bid summary after the Contractor's bids are received.
C.Project Specifications
APP will use the City's boilerplate specifications and the technical specifications will be prepared based on the City's
format, including the project bid schedule.
D. 100%PS&E Submittal
The APP Team will submit the final PS&E (100% completion level) and Bid Documents consisting of a complete,
unbound set of plans, printed on 24"x36" black-lined bond; complete, unbound set of project specifications with
appendices and standard plans,printed single-sided on white letter-size paper;and project quantities,cost estimate,
printed single-sided on white letter-size paper.
Upon City approval of the 100% plan submittal, the APP Team will submit a complete set of stamped/signed (CA
Registered Civil Engineer) original plans on mylar, an unbound set of stamped/signed specifications/special
provisions and quantities/cost estimate. We will also submit an electronic copy of all final AutoCAD drawings,
specifications/special provisions and quantities/cost estimate on a CD-ROM.
E.QA/QC
Quality Control will be an ongoing task throughout the duration of the project. In addition to the Quality Control by
the Project Manager, a Quality Control engineer that is not involved in the project will review the plans. The QC
engineer will do a technical evaluation of the plans, cost estimate and the project specifications. The review
comments are transmitted to the Project Manager during a subsequent meeting.More specifics are provided in the
QA/QC write-up at the end of this section.
TASK 3-BID AND CONSTRUCTION SUPPORT SERVICES
Bid and construction support services will consist of the following:
• Attend pre-bid meeting.
• Respond to questions prior to bid opening.
• Attend pre-construction meeting and be available to respond to questions.
• Participate in final walk-through and prepare"punch-list of needed work,if requested.
Quality Assurance and Quality Control Process/Procedures
Quality Assurance/Quality Control is a key component to any project,and a critical component for this project that
encompasses numerous property owners, temporary encroachment permits and design elements. Quality Control
will be an ongoing task throughout the project. The initial effort will be in the development of a project specific
checklist that will establish specific tasks that need to be accomplished, the estimated completion date and a
signature block for the Project Manager to sign that the task has been completed and reviewed. David Anderson,
PE, Principal is responsible for overall Quality Assurance, and will ensure that all checklist items are addressed by
the Project Manager.
Submittals: For each of the milestone submittals, the Project Manager will be responsible to ensure that the
submittal meets the scope requirements. In addition to plan and specification review, the Project Manager will
19IP :3g
\N1)l RsoN f'ENNA
► *r+.tw s. +r ,a • - .t+•
411
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
compare the cost estimate to the project construction budget and review the results of the comparison with the
Project Engineer and,to the extent possible, develop a plan to keep the project within budget.
Schedule:The Project Engineer will prepare and maintain a Microsoft Project schedule that focuses on delivering
the project.The Schedule,Task Lists and Progress Reports will be used to list each task in the project to enable our
Project Manager to hold members accountable for delivery.We will provide a summary report regularly that shows
tasks completed,items that have changed, and schedule updates.
AndersonPenna Strategic Approach to a Quality Product:
• Understand the Project: Quality control starts at the beginning of the project through planning and
controls. At the forefront of the project, our Project Manager will discuss the proposed scope of work,
projected schedule, and estimated costs in detail with the City to ensure that the project scope and goals
are fully understood from the onset.
• The Right People for the Project: Our Project Team has extensive, relevant experience in completing
pedestrian-related design projects in Los Angeles and Orange County and with the City.The team that has
been formed will hit the ground running,delivering on schedule and within budget.
• Communication: Project Manager Bob Merrell, PE has an excellent track record communicating with
clients,subconsultants,staff,and stakeholder.Frequent communication and tracking of project progress is
integral to his approach to every project.
• Familiar Subconsultants:The subconsultants for this team have been selected because of their expertise,
their prior performance,and we have successfully completed other projects together.
• Schedule Control: APP employs project management tools that forecast staff requirements and labor
allocations three month in advance.
24 { _ - .
ANN:R'()N ['ENNA
411
City of Rancho alos Verdes
Professional Engineering Design Services for the Residential Streets Rehabilitation Project for
Fiscal Year 2013-14,Area 9
Project Schedule
Work Progress Activity Schedule
Residential Streets Rehabilitation -Fiscal Year 2013-14
Task Name Duration Start Finish Apra May .kine
416 4/13 4/20 4/27 ; 5/4 5/11 5418 5/25 6/1 618 6115 6/22 6/29 .
Pre-design 0 days Tue 4/15/14 Tue 4115114 • 4/15
NTP and Kick-off meeting °days Tue 4/15/14 Tue 4/15/14 *4/15
•
•
Review Records 6 days Tue 4/15/14 Tue 4/22/14 11.1111111.1
Review improvement record documents 6 days Tue 4/15114 Tue 42/14
•
Assemble monument record data 5 days Wed 4/16/14 Tue‘1122/14 [ I
Field Inventory and Surveys 18 days Wed 4/23114 Fri 5116/14 grommimmimmogp ,
Field revie:v each street and mark improvements 10 days Wed 423/14 Tue 5.6/14 r.--.
Compare present conditions to records 2 days Tue 5,1/6/14 Mx/5'7/14 El
Prepare recommendations with cast estimates 3 days Thu 518/14 Mon 5112/14 1 " •
Field surveys to locate monuments 18 days Wed 4/23/14 Fri 5116/14 L....
Assemble utility records 3 days Wed 413/14 Frr 4r25/f4
Evaluate drainage issues T days Mon 4/28/14 Tue se/14
Summarize preliminary work in report form 5 days Fri 5/9/14 Tixi 5/15/14 '
Review with Crty staff and make program adjustment 0 days Thu 5/15/14 Thu 5/1504 •5/15
Prepare Construction Plans-(Two Phases) 31 days Tue 4115114 Tue 5/27/14
Prepare base sheets MOM GIS base 5 days Tue 4/1/114 Mon 4/71/14
Incorporate improvement requirements 7days Mon 515/14 Tue 5/13/14 1 I
Complete roaakvay coring as necessary 2 days Man 5/5/14 Tue 505f14 Q
i Prepare plan sheets with quantity legends 20 days Mon 9/28/14 Fri 513/14 i _ 1
Submit 75%plans to City 1 day Well 55/14,/14 Wed 5/14,'14
Revise per City budget constrain is 9 days Thu 5/15114 Tue 5027/14 I
Complete 100%Phase 1 plans 0 days Tue 5127/14 Tue 517/14 .5121
Prepare Specifications and Final Estimates 5 days Wed 5/28/14 Tue 5/3/14 W■.
Prepare Phase I Specifications 3 days Wed 5/28/14 Fri 5130/14
Prepare Phase f Estimates 2 days Mort 8/2114 rue 613114
Publish Phase f Bid Package o days Tue 6/3/14 rue 613/14 .6/3
Prepare Phase 11 PS&E 15 days Wed 814/14 Tue 8124114
Prepare Phase II Pavement and Striping Plans 10 days Md 614/14 Tue 6/17/14 [----- I
Prepare Phase 11 Specifications and Estimates 5 days Wed 6/18/14 Tue 64/14 i
•
Publish Phase ft Bid Package 0 days Tue 61614/74 Tue 6.24/14 .6124
4-i d'erar'411.'. 'Nit,
N I)i R'( )N• 11 N NA AREA 9 - PROJECT SCHEDULE
21IPaige .,,c""-----
ANDEI:sON ['ENNA
411
ANDERSON PENNA
• PARTNERS IN PROJECT DELIVERY •
March 13,2014
Department of Public Works
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275
Subject: (Separately Sealed) Estimated Project Hours and Cost Proposal for the City of Rancho Palos
Verdes Engineering Design Services Related to the City's Residential Streets Rehabilitation
Program,Area 9
Enclosed is APP's estimated project hours and cost proposal. Our detailed breakdown of tasks and man hours is
based on the scope in our proposal and our understanding of the City's RFP,and is subject to the notes and exclusions
indicated in the technical proposal and on the fee estimate detail.
It should be noted that the rates are based on the current Prevailing Wage Rates.
We look forward to continue working closely with the City to finalize the fee to best suit the City's needs.
Sincerely,
AndersonPenna Partners, Inc.
4
Robert Merrell,PE Lisa M. Penna, PE
Sr. Project Manager President/CEO
20280 Acacia Street,Suite 100 • Newport Beach,CA 92660 www.andpen.com
PHN 949 428 1500 • FAX 949 258 5053 Certified DBE
City of Ranc los Verdes
Professional gineering Design Services for the Residential S eets Rehabilitation Project for
Fiscal Year 13-14,Area 9
Project Fee Breakdown
Item Amount Comments
Field Inventory/Pavement Analysis $39,110 Time and Materials not to exceed
amount
f i
Item 1--Civil Design Services Time and Materials not to exceed
(a) Review Existing Records $2,080 amount
(b) Prepare Construction Plans $30,200
(c) Prepare Engineer's Estimates $7,520
(d) Prepare Technical Specifications and $3,760
Special Provisions
(e) Attend Pre-Construction Meeting(s) $2,560
(f) Final Deliverables&As-Builts $9,930
(g) Project Schedule $3,840
(h) Project Surveying $260,985
Grand Total $359,985
1 I Estimated Project Hours and Cost
,AN!z1 I'LNNA
CITY OF RANCHO PALOS VERDES
Residential Street Rehabilitation Project for FY 2013-14-AREA 9
Final Fee Breakdown
Project Estimate
March 13,2014
Project Sr.Project CADD CADD
Classification Manager Engineer Des.Engr. Draftsman Clerical 2-Man Crew Total Billing Rate Outside
Hourly Billing Rate $160 I $150 I $130 I $110 I $75 I $245 I Hours Summary Costs Comments
TASK BREAKDOWN
I. FIELD INVENTORY AND PAVEMENT ANALYSIS
1. Review Available Records 16 _ 16 $2,080
2. Field Inventory including marking deficiencies 80 16 80 16 192 $25,200
3. Quantities and Prel.Cost Estimates 8 8 24 40 $5,120
4. Pavement Coring 2 2 $320 $2,500 Pavement Coring
5. Prepare Summary Report with Recommendations 24 8 32 $4,440
6. Meetings and Correspondence 8 8 $1,280 $250 Reproduction
Subtotals 122 24 16 1 104 24 0 290 $38,440 $2,750 $41,190
ill
II. CIVIL DESIGN SERVICES
1. Base Plan and Sheet Development 40 80 40 60 220 $30,200
2. Prepare Detailed Cost Estimates 4 24 16 16 60 $7,520
3. Prepare Specification Package 16 16 32 $3,760
4. Attend Pre-construction Meetings(bi-weekly) 16 16 $2,560
5. Finalize 100%PS&E 16 16 16 24 72 $9,680 $385 Reproduction
6. Project Schedule 24 24 $3,840
Subtotals 116 120 72 84 32 0 424 $57,560 $385 $57,945
..
$99.135
4--_, w- . `i- _ vrrre
Protect Sr.ProecI r mice dADDClassifcation
Mana s er En.ineer Surve Draftsman Clerical Field Crew Total Billing Rate Outside
Hourly Billing Rate $160 $150 $110 $110 $75 $195 Hours Summary Costs Comments
III. PROJJECT SURVEYING(Monument Preservation)
1. Research Record Monument Data 45 - 45 $3,375
2. Field Monument Locations 450 450 $87,750
3. Pre-construction Corner Records(approx.450) 450 450 900 $99,000
4. County Submittals and Reviews - 450 450 $49,500
5. Plotting and Delivery _-_ 3 3 $225
6. Approx.50 Monument Replacements 100 -_._.------------------__.100______....._$-.11,000 --____._._._.
7. Administration and Drafting Assistance 0 $0 $10,000 Markup(4%)
Subtotals 0 0 450 1,000 48 450 1,948 $250,850 $10,000S 260,850III
• .
Hours 0 0 450 1,000 48 450 1,948 ------ ------ ..fog A .
TOTALS Cosl $0 $0 $49,500 $110,000 $3,600 $87,750 $250,850 $10,000 $.159;985.00
The additional cost for street reconstruction plan and profiles with design surveys would be$5,000 per 1000 LF of street,should it be necessary.
The detailed cost breakdown for the monument preservation is attached. This is an allowance to be billed at$533 per corner record and an additional$220 per replacement plus 4%.
rw Pt1 I r1 • • A r . .&•w w w w w II•••••••••••14 w..••••••••••••••••••/•• •••••• w • ••
KELSURVEYS, INC.
1740 E. GARRY AVENUE, SUITE 110
SANTA ANA, CA. 92705
PH: 949-660-8016 FX: 949-660-1758
AndersonPena Partners,Inc. 20280 Acacia St.,Ste.#100
Mr. Bob Merrell,PE. Newport Beach,Ca.92660
Cell#714-875-5917 Email:BMerrell@andpen.com
Rancho Palos Verdes-Post Construction Monument Preservation
COST PROPOSAL-Road District No. 9- Eastview
DATE OF PREPARATION-March 12,2014 •
Project Understanding:
-Kelsurveys to provide Corner Records for EXISTING Centerline Monuments located at Intersections, BC's, EC'sand Angles of Record.Existing shall
be defined as monuments that are on the surface,Sub-surface at shallow depths that's detected by Manetic locator,or in the drillhole as exposed
by prior investigative procedures.Note:No extensive recovery or establishment efforts are required to satisfy this Request for Proposal.
-The project IS mandated by the Prevailing Wage Criteria.
In any event;the County Requires a Record of Survey be Filed due to unforseen circumstances,a separate change order add shall be negotiated
to satiny said requirement.
-For purposes of the quote,the amount of 450 Centerline Control Points were derived from a manual count on Los Angeles County Documents
Retreival Website(www.dwp.lacounty.gov).
-50 of the 450 Control points shall be treated as replacements,after construction.400 Points will be covered in the Monument Preservation
Corner Records,without any re-monumentation.
-In the event; points are not recovered from existing records,the corner record filing cannot satisfy the monument preservation requirements.
These unrecoverable points can Only be re-established through the Record of Survey Process as outline by the Professional Land Surveyor's Act.
Condition for a Notice to proceed is the execution of this agreement,to be part of a binding contract.
-The contents herein are good for 60 days.
1
Rancho Palos Verdes -Post Construction Monument Preservation
Per the above, please find the survey tasks and its
associated costs. LABOR FLAT RATE TOTAL L FEE
Survey Tasks:Unless Shown otherwise,each task is quoted on PER
POINT Basis.
Research-City and County Recorded survey documents(e.g. Record
1 Maps to identify points of control, Prior Centerline corner records
and city centerline ties, if any) 7.50 $7.50
2 Field and office functions per Centerline Control Point.
A-Field Tie out,curb locations for Corner Record Mapping Purposes andill
Drilling and Filling of permanent Monuments and Ties.
1 195.00 ;$1,95.00
Corner Record Preparation(Mapping,Calculations and Certification) 2 110.00 $220.00
!County Submittal and Plan Check review accommodations 1 110.00 $110.00
Plotting and Printing(Digital delivery upon completion) 0.50 $0.50
$533.00
1 1 450-Monument Preserve ONLY 239,850.00
50-Monument Preserve W/ReSet New after Construction 50 220.00 $11,000.00
I I I 1 I _ Proposed Total $250,850.00
This Quote was pre ared by: Kelvin Kitaoka To Accept this Quote sign and return:
...11011),. .-:.rri
7< ,' ;...01,"*--. (3/V/4...._
Kelsurveys, Inc-President-LS 6178 Representative-AndersonPena Partners,Inc.
Ili2
Exhibit "C":
TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS
1. Consultant acknowledges that the project as defined in this Agreement
between Contractor and the City, to which this Terms for Compliance with California
Labor Law Requirements is attached and incorporated by reference, is a "public work"
as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the
California Labor Code ("Chapter 1"). Further, Consultant acknowledges that this
Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section
1771 and (b) the rules and regulations established by the Director of Industrial Relations
("DIR") implementing such statutes. Consultant shall perform all work on the project as
a public work. Consultant shall comply with and be bound by all the terms, rules and
regulations described in 1(a) and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not
required by California law, does not alter the meaning or scope of Section 1 above.
3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of
per diem wages for each craft, classification, or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. Consultant acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages, and Consultant shall post such rates at each job site
covered by this Agreement.
4. Consultant shall comply with and be bound by the provisions of Labor
Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to
workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a
penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the DIR for
the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
5. Consultant shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires Consultant and each subcontractor to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection
as provided by Section 1776; and inform the City of the location of the records.
6. Consultant shall comply with and be bound by the provisions of Labor
Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8,
section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for
ail apprenticeable occupations. Prior to commencing work under this Agreement,
Consultant shall provide City with a copy of the information submitted to any applicable
apprenticeship program. Within sixty (60) days after concluding work pursuant to this
Agreement, Consultant and each of its subcontractors shall submit to the City a verified
statement of the journeyman and apprentice hours performed under this Agreement.
7. Consultant acknowledges that eight (8) hours labor constitutes a legal
day's work. Consultant shall comply with and be bound by Labor Code Section 1810.
Consultant shall comply with and be bound by the provisions of Labor Code Section
Exhibit "C"
R6876-000111656345v1.doc Agreement for Design Professional Services
1813 concerning penalties for workers who work excess hours. The Consultant shall,
as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by the Consultant or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight
(8) hours in any one (1) calendar day and forty (40) hours in any one calendar week in
violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in
excess of 8 hours per day, and 40 hours during any one week shall be permitted upon
public work upon compensation for all hours worked in excess of 8 hours per day at not
less than 11/2 times the basic rate of pay.
8. California Labor Code Sections 1860 and 3700 provide that every
employer will be required to secure the payment of compensation to its employees. In
accordance with the provisions of California Labor Code Section 1861, Consultant
hereby certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract."
9. For every subcontractor who will perform work on the project, Consultant
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor
Code Sections 1860 and 3700, and Consultant shall include in the written contract
between it and each subcontractor a copy of those statutory provisions and a
requirement that each subcontractor shall comply with those statutory provisions.
Consultant shall be required to take all actions necessary to enforce such contractual
provisions and ensure subcontractor's compliance, including without limitation,
conducting a periodic review of the certified payroll records of the subcontractor and
upon becoming aware of the failure of the subcontractor to pay his or her workers the
specified prevailing rate of wages. Consultant shall diligently take corrective action to
halt or rectify any failure.
10. To the maximum extent permitted by law, Consultant shall indemnify, hold
harmless and defend (at Consultant's expense with counsel reasonably acceptable to
the City) the City, its officials, officers, employees, agents and independent contractors
serving in the role of City officials, and volunteers from and against any demand or
claim for damages, compensation, fines, penalties or other amounts arising out of or
incidental to any acts or omissions listed above by any person or entity (including
Consultant, its subcontractors, and each of their officials, officers, employees and
agents) in connection with any work undertaken or in connection with the Agreement,
including without limitation the payment of all consequential damages, attorneys' fees,
and other related costs and expenses. All duties of Consultant under this Section shall
survive termination of the Agreement.
Exhibit "C"
R6876-0001\1656345v1.doc Agreement for Design Professional Services