Mountains Recreation and Conservation Authority (MRCA) (2011) . CeC&(
4s�`.°-0 !,, MOUNTAINS RECREATION& C(ERVATION AUTHORITY
RANCIa Los Angeles River Center&Gardens
=tir 570 West Avenue Twenty-Six,Six 00
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oi „N RECREATION ty” Suite 100
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AND PARK
p DISTRICT Los Angeles, California 90065
Phone (323) 221-9944 Fax (323) 221-9934
March 31, 2011
Walt Young, Chief Ranger
Mountains Recreation and Conservation Authority
2600 Franklin Canyon Drive
Beverly Hills, CA 90210
Letter of Agreement
Contract Number qc4co
The City of Rancho Palos Verdes ("City") would like to enter into a letter of
agreement ("Agreement") with the Mountains Recreation and Conservation
Authority ("MRCA") for open space management during the period from April 13, 2011
through June 30, 2014.
1. Scope of Work
MRCA proposal submitted on April 5, 2011, is attached hereto and incorporated herein
by reference. MRCA will provide Ranger Services in the contracted areas.
City Ordinances will apply to the contracted areas addressed in the proposal.
2. Compensation
The City agrees to compensate MRCA for services rendered based on an hourly rate
which includes current actual vehicle costs, with fuel estimated at $4.00 gallon at:
• $54.37 for the balance of the fiscal year ending June 30, 2011.
• Increase 5% ($57.09) for the fiscal year ending June 30, 2012
• Increase 3% ($58.80) for the fiscal year ending June 30, 2013
• Increase 3% ($60.56) for the fiscal year ending June 30, 2014
MRCA reserves the right to charge a 1.5% fuel surcharge on the total hourly rate for
each $0.50 per gallon increase of the price of gasoline above $4.00 that occurs during
any month of the term of this Agreement. The gasoline surcharge that is added will be
prorated during the month based upon the number of days during the month when
gasoline purchased by MRCA exceeds $4.00 per gallon and by the price per gallon that
MRCA actually pays. If the price per gallon decreases during any subsequent month or
portion thereof, the surcharge will be reduced by a corresponding amount. This amount
represents the compensation to be paid to MRCA by City for all work to be done by
MRCA, including all allowable costs.
A local public agency exercising joint powers of the Santa Monica Mountains Conservancy, the Conejo Recreation&Park District,
and the Rancho Soni Recreation&Park District pursuant to Section 6500 et seq. of the Government Code.
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3. Time Schedule
The schedule of work to be completed by MRCA includes delivery of work product or
services discussed in Scope of Work. Work should be completed in accordance with
the final time schedule by MRCA and agreed to by City.
4. Indemnification
MRCA agrees to indemnify and hold City harmless from and against any claim, action
damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising
out of the performance of this agreement by MRCA. Should City be named in any suit,
or should any claim be brought against it by suit or otherwise, arising out of
performance by MRCA of services rendered pursuant to this Agreement, MRCA will
defend City (at City's request and with counsel satisfactory to City) and will indemnify
City for any judgment rendered against it or any sums paid out in settlement or costs
incurred in defense otherwise.
5. Insurance
A. General Insurance Requirements
1. All insurance shall be primary insurance and shall name City of Rancho
Palos Verdes as an additional insured. The naming of an additional insured shall
not affect any recovery to which such additional insured shall not be held liable
for any premium or expense of any nature on the policy or any extension thereof
solely because they are an additional insured thereon.
2. MRCA agrees that provisions of this paragraph as to maintenance of
insurance shall not be construed as limiting in any way the extent to which
MRCA may be held responsible for the payment of damages to persons or
property resulting from MRCA activities, the activities of its sub consultants, or
the activities of any person or persons for which MRCA is otherwise responsible.
3. A Certificate of Insurance, and an additional insured endorsement (for
general and automobile liability), evidencing the above insurance coverage with
and a company acceptable to the City's Risk Manager shall be submitted to City
prior to execution of this Agreement on behalf of the City.
4. The terms of the insurance policy or policies issued to provide the above
insurance coverage shall provide that said insurance may not be amended or
canceled by the carrier, for nonpayment of premiums otherwise, without 30 days'
prior written notice of amendment or cancellation to City. In the event the said
insurance is canceled, MRCA shall, prior to the cancellation date, submit new
evidence of insurance in the amounts heretofore established.
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5. All required insurance must be in effect prior to awarding the contract, and
it or a successor policy must be in effect for the duration of the contract.
Maintenance of proper insurance coverage is a material element of the
Agreement, and the failure to maintain and renew coverage or to provide
evidence of renewal may be treated by the City as a material breach of contract.
If MRCA, at any time during the term of this Agreement, should fail to secure or
maintain any insurance required under this Agreement, City shall be permitted
to obtain such insurance in MRCA's name and shall be compensated by MRCA
for the cost of the insurance premiums.
B. General Liability and Property Damage Insurance
MRCA agrees to procure and maintain general liability and property damage
insurance at its sole expense to protect against loss from liability imposed by law
for damages on account of bodily injury, including death there from, suffered or
alleged to be suffered by any person or persons whomsoever, resulting directly
from any act or activities of MRCA, its sub consultants, or any person acting for
MRCA or under its control or direction, and also to protect against loss from
liability by law for damages to any property of any person caused directly or
indirectly by or from acts or activities of MRCA, or its sub consultants, or any
person acting for MRCA, or under its control or direction. Such public liability
and property damage insurance shall also provide for and protect City against
incurring any legal cost in defending claims for alleged loss. Such general
liability and property damage insurance shall be maintained in the following
minimum limits: A combined single-limit policy with coverage limits in the amount
of $1,000,000 per occurrence will be considered equivalent to the required
minimum limits.
C. Automotive Insurance
MRCA shall procure and maintain public liability and property damage insurance
coverage for automotive equipment with coverage limits of not less than
$1,000,000 combined single limit. If MRCA does not own automobiles, MRCA
shall provide a waiver releasing City from all liability resulting from MRCA's use
of personal vehicles on project.
D. Worker's Compensation Insurance
MRCA shall procure and maintain Worker's Compensation Insurance in the
amount of $1,000,000 per occurrence or as will fully comply with the laws of the
State of California and which shall indemnify, insure, and provide legal defense
for both MRCA and City against any loss, claim, or damage arising from any
injuries or occupational diseases happening to any worker employed by MRCA in
the course of carrying out the Agreement.
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6. W-9 Form — Request for Taxpayer Identification Number& Certification
Pursuant to Senate Bill 542, chaptered in 1999, the Employment Development
Department (EDD) of the State of California requires that a W-9 Form be filed by all
vendors for all contracts entered into with the City of Rancho Palos Verdes that meet or
exceed $600 in value. MRCA agrees to complete all required forms necessary to
comply with EDD regulations.
7. Conflict of Interest
MRCA will comply with all conflict of interest laws and regulations including, without
limitation, City's conflict of interest regulations.
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IN WITNESS WHEREOF, the parties hereto have executed this contract the day
and year hereinabove written.
FOR CONTRACTOR:
(//111
By:
VIALT: , C cc 07ez.„,, s
Print Name & Title
Date: 4/717-/2
FOR THE CITY OF RANCHOS PALOS VERDES:
4,1;2._et..._
By:
Thom:s D. Long, MAYOR
Date: � � I /
ATTEST:
By:
City Clerk
Date: 5/M/ll
APPROVED AS TO FORM:
By:
Carol W. Lynch, City Attorney
Date:
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RANCHOSIMI Los Angeles River Center&Gardens
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Los Angeles,California 90065
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March 30, 2011
Tom Odom, Recreation and Parks Director
City of Rancho Palos Verdes
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Proposal for Ranger Patrol Services
Dear Mr. Odom:
Per your request, the Mountains Recreation and Conservation Authority (MRCA) are
submitting a proposed scope of services to provide MRCA Ranger Patrol Services in
the Palos Verdes Nature Preserve.
Location: Palos Verdes Nature Preserve
Scope of Work: The MRCA will provide up to 54 hours per week of Ranger patrol
and other duties assigned in the Palos Verdes Nature Preserve. Rangers carry
firefighting equipment in their vehicles to extinguish small fires. Special directed patrols,
administrative and court related expenses may be included within the contract hours or
billed separately at the direction of the City. Emergency callouts, over and above the
routine patrol hours, will be billed at actual costs. Rangers will enforce the City of
Rancho Palos Verdes Ordinances and/or MRCA Ordinances to provide park and
resource protection for these properties at the direction of the City. Maintenance duties
will include trash removal, graffiti removal, and abatement of minor hazards. The MRCA
will provide a total of 1,336 hours of Ranger-led interpretative programs. The hours
include, but are not limited to the development, preparation, and delivery of
interpretative programs. The labor cost includes all payroll, vehicle and related
personnel expenses. The agreed rate per hour includes current actual vehicle costs,
with fuel estimated at $4.00 gallon. MRCA reserves the right to charge a 1.5% fuel
surcharge on the total hourly rate for each $0.50 per gallon increase above $4.00 during
the length of the contract.
A local public agency exercising joint powers of the Santa Monica Mountains Conservancy,the Conejo Recreation&Park District,
and the Rancho Simi Recreation&Park District pursuant to Section 6500 et seq.of the Government Code.
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Budget:
Item Hourly Rate Estimated Hours Estimated Cost
Ranger Patrol
(including 1 hour drive time per Ranger)
04/13/11 —06/30/11 $ 54.37 506 $ 27,511.22
07/01/11 —06/30/12 $ 57.09 2392 $136,559.28
07/01/12—06/30/13 $ 58.80 2392 $140,649.60
07/01/13—06/30/14 $ 60.56 2392 $144,859.52
Interpretative Programs
(Including 1 hour drive time per Ranger)
04/13/11 —06/30/11 $ 54.37 88 $ 4,784.56
07/01/11 —06/30/12 $ 57.09 416 $23,749.44
07/01/12—06/30/13 $ 58.80 416 $24,460.80
07/01/13—06/30/14 $ 60.56 416 $25,192.96
Total Estimated Costs 9,018 $ 527,767.38
Billing: The MRCA will invoice on a quarterly basis, providing status reports
with each payment request.
Term of Agreement: April 13, 2011 — June 30, 2014
We look forward to continuing our mutually beneficial partnership. If this proposal is
approved, please send a Notice to Proceed and Purchase Order to the attention of Jeff
Jones, Assistant Financial Officer, at the above address.
If you have any questions, I can be reached at (310) 858-7272 extension 139
Sincerely,
/44fa
Jewel Johnson
Supervising Ranger II