KOA Corp / CBM Consulting (2014) CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 27- day of
March, 2014, by and between the City of Rancho Palos Verdes(hereinafter referred to as
the "CITY") and KOA Corporation/CBM Consulting (hereafter referred to as
"CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth,the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows:
Roan Road Storm Drain Repairs which will consist of investigation the
existing system from the catch basin. Located in the public right of way and
adjacent to 28684 Roan Road, to its outlet in the natural canyon below.
1.2 Description of Services
CONSULTANT shall: provide professional design services for the
investigation and engineering design of the Roan Road Storm Drain Repairs, as described
in the CITY's Request For Proposals, which is attached hereto as Exhibit "A" and
incorporated herein by this reference, and in CONSULTANT's Proposal,which is attached
hereto as Exhibit"B"and incorporated herein by this reference. In the event of any conflict
between the terms of this Agreement and incorporated documents, the terms of this
Agreement shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty
performance by CITY, other consultants/contractors, or governmental agencies, or any
other delays beyond CONSULTANT's control or without CONSULTANT's fault.
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ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed
Seventeen Thousand Six Hundred Fifty dollars ($17,650.00) for services as described in
Article 1.
2.2 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSULTANT shall perform such services, and CITY shall pay for such
additional services in accordance with CONSULTANT's Schedule of Hourly Rates,which is
within Exhibit "B." The rates in Exhibit "B" shall be in effect through the end of this
Agreement.
2.4 Term of Agreement
This Agreement shall commence on March 31, 2014 and shall terminate on
June 30, 2014 unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
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3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "Indemnitees"), with respect to any and all claims, demands, causes of action,
damages, injuries, liabilities, losses, costs or expenses, including reimbursement of
attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or
willful misconduct of CONSULTANT or any of its officers, employees, subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1(a), and to the maximum extent permitted by law, CONSULTANT shall defend,
hold harmless and indemnify the Indemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSULTANT or any of its officers, employees, subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSULTANT shall defend Indemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to defend
pursuant to this Section 3.1(b) shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of Indemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars($2,000,000)general aggregate for bodily injury, death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
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or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars($1,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims
made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3)years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars($1,000,000) per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30)days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSULTANT shall provide immediate notice to the City if it receives a
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cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time,with or without cause,
by the CITY upon thirty(30)days prior written notice or by CONSULTANT upon ninety(90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSULTANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items;
provided, in no event shall the amount of money paid under the foregoing provisions of this
paragraph exceed the amount which would have been paid to CONSULTANT for the full
performance of the services described in this Agreement.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products
and any and all intellectual property rights arising from their creation, including, but not
limited to, all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use, duplication or dissemination by the
CITY. CONSULTANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials, officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSULTANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction, or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
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Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of
1992 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSULTANT be
responsible for its associates and subcontractors' services.
6.4 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a)CONSULTANT is
licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b)there are no obligations, commitments, or impediments of any kind that will
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limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULTANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve(12) months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California, excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement,the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
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Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ,when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth, and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt, obligation,or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.10 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
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6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a)the day of delivery if delivered by hand or overnight courier service
during CONSULTANT's or CITY's regular business hours or(b)on the third business day
following deposit in the United States mail, postage prepaid, to the addresses listed below,
or at such other address as one party may notify the other:
To CITY:
Responsible Person: Michael Throne, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Responsible Person: Chuck Stephan, P.E.
Address: 1411 W. 190th St., Suite 525
Gardena, CA 90248
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: KOA Coryi rati• /CMB Consulting
("CON dr T A A T")
By: if
Prin ed Name: e OV :I 4/‘---
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Title: 6e... t_it tAL
By: Zraiik
Printed Name: &AN ZIRA4TVeA?
Title: klIGcikieStbsWr'
Dated: 3t-Bc1` 11-1/4. CITY OF RANCHO PALOS VERDES
("CITY")
By: L kct�� ,
Acting Cit anager
ATTEST: APPROVED AS TO FORM:
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By: By: ___„d-,'"?'"
City Cleric City Attorney
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Exhibit "A":
City's Request For Proposals
Exhibit "A"
R6876-0001\1347704v1.doc Agreement for Design Professional Services
REQUEST FOR QUALIFICATION
x.i
CITY OF RANCHO PALOS VERDES
DESIGN OF ROAN ROAD STORM DRAIN
REHABILITATION PROJECT
www.palosverdes.com
Mayor, JERRY DUHOVIC
Mayor Pro Tem, JIM KNIGHT
Councilmember, ANTHONY MISETICH
Councilmember, BRIAN CAMPBELL
Councilmember, SUSAN BROOKS
The City of Rancho Palos Verdes invites proposals from selected consulting engineering
firms to provide professional design services for the investigation and engineering
design of the Roan Road Storm Drain Repairs. The repairs will consist of investigating
the existing system from the catch basin, located adjacent to 28684 Roan Road, to its
outlet in the natural canyon below.
The Designer will be given a copy of the plan and profile of Roan Road & Palos Verdes
Drive East in Tract No. 20162 which is included as an attachment to this RFQ for
reference; the document is dated February 23, 1956.
To be considered for this project, four (4) copies of your qualifications must be received
by the Public Works Department, 30940 Hawthorne Boulevard, Rancho Palos Verdes,
CA 90275, attention: Michael Throne, Director of Public Works, no later than 2 p.m.,
Thursday, February 25, 2014. Faxed copies or electronic submission is not acceptable.
The proposals shall be delivered by hand or by mail post marked no later than Thursday,
February 25, 2014 at 2:00 p.m.
1. Project Background and Description
The section of storm drain being considered for rehabilitation is located within an
easement in the back yard 28684 Roan Road in Rancho Palos Verdes. The first
section of the storm drain extends from a catch basin at the low point of the Roan
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Road cul-d-sac approximately 70 feet to a buried junction chamber. A cast in
place polyethylene liner was installed in the first section of the line in 2005. The
second section of the line shown on the plans (approximately 135 feet in length)
was deteriorated to the point that the video inspection camera could not pass
through the line and installation of the liner in this section of the pipe was
abandoned.
The remaining deteriorated storm drain line needs to be repaired. Possible
methods of repair could include in-place point repairs followed by installing a
CIPP liner, pipe jacking, directional boring, micro tunneling, cut/cover
replacement or other methods as proposed by the designer and agreed to as
appropriate by City Staff.
The City's budget for construction of this work is $215,000.
The selected designer will need to provide construction level survey adequate to
design the project, the design plan sheets and technical specifications, which will
be incorporated into the City's standard biddable documents.
2. Scope of Services
The Consultant shall be responsible for providing the design services for the
repairs required to the Roan Road Storm Drain. The tasks will include, but are
not limited to the following:
Task A: Review the information provided and meet with the City several times to
discuss proposed design goals and limitations.
Task B Meet with property owner to discuss construction and investigation
constraints.
Task C: Undertake field investigations
Task D: Undertake survey operations.
Task E: Establish the preferred new design parameters and incorporate findings
from field investigations for constructability and make modifications as
appropriate. Make provisions to accommodate access as deemed
needed by home owner(if any).
Task F: Produce easement requirements for outlet drainage or other easements
(as may be necessary).
Task G: Coordinate/consult with the County of Los Angeles Sewer District to
establish their requirements for the sewer transmission lines.
Task H: Submit designs at 60% and 100% stages during the design
development process to the City for review.
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Task I: Produce specifications using City boiler plates for the applicable sections
and write project specific specifications.
Task J: Generate a detailed Engineer's estimate that will be used to provide
information for the allocation of budget.
3. Deliverables
Reproducible, stamped, signed final plans shall be provided to the City. Plans
and specifications shall also be submitted on CD or other acceptable electronic
media in a format acceptable to the City of Rancho Palos Verdes, such as
Microsoft Word 2013 and Auto CAD 2000.
Technical specifications and special provisions shall be prepared. Specifications
shall be delivered in both printed format and on CD. All documents shall be
prepared in Microsoft Word format. Spreadsheets shall be prepared in Microsoft
Excel.
The Contract Documents for construction of the storm drainage and for the
roadway relocation shall be prepared, incorporating the City's boilerplate and the
specific technic al and special specifications and bid sheet and appendices that
have been developed. The Contract Documents and the plans are the
documents contractors will base their proposals on when submitting bids for the
projects.
4. Consultant's Representative
The Consultant shall assign a primary representative and an alternate to perform
the services described in the scope of work. Both shall be identified in the
proposal. The Consultant's representative shall remain in responsible charge of
all duties from contract negotiations through the completion of the design project.
If the primary representative is unable to continue with the design project, then
the alternate representative shall become the primary representative.
5. Additional Consultant Responsibilities
The successful Consultant shall be required to enter into a written contract with
the City of Rancho Palos Verdes and shall be responsible for completing the
specified services in Accordance with the City's standard "Professional Services
Agreement" which shall be prepared by the City. A copy sample of this standard
agreement is attached. If successful Consultant has an existing On-Call contract
on file with the City of Rancho Palos Verdes, and Consultant has not exceeded
the dollar maximum of the On-Call policy, this method of contractual obligation
may be used.
This Request for Proposals and any subsequent correspondence, or any part
thereof, may be incorporated into and made a part of the final contract; however,
the City reserves the right to further negotiate the terms and conditions of the
agreement with the successful consultant. At a minimum, the agreement shall
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include a maximum "not to exceed" cost to the City of Rancho Palos Verdes.
The primary components and provisions of the agreement shall include errors
and omissions insurance coverage in the minimum amount of one million dollars
($1,000,000).
6. City Responsibilities
The City shall provide the following to assist the Consultant with the project and
its completion:
- Plan & Profile of Roan Road & Palos Verdes Drive Ease in Tract No.
20162
- Existing geological and record information as available.
- Sample bid ready Specification Package.
Existing hydrology study as available.
7. Submission of Statement of Qualifications
The proposal shall be presented in letter format, and include at a minimum the
following information:
Introduction and understanding of the project and scope of work.
- Identification of any sub consultants.
Consultants experience with at least three recent projects of similar
scope, including references with contact person and telephone number.
- Identification of the project team, including organization chart and
resumes for each team member.
- The Consultant's primary representative shall be available on all
occasions for discussion with City staff.
The specific anticipated total effort, expressed in percentages of work
hours, is to be included for each member of the team.
Project schedule, including task start and completion dates.
8. Selection Procedure
A review committee comprised of City staff will review the Statements of
Qualifications. Proposals will be evaluated based on the following criteria:
Experience of the firm in providing similar services.
Relevant experience of individual team members assigned to the project.
- Understanding of the project.
- References from clients for whom similar services were provided.
- Previous services provided to the City of Rancho Palos Verdes and other
Cities on the Palos Verdes Peninsula.
Appropriateness of project schedule.
Based on their review and evaluation, staff may prepare a short list of finalist
firms. The selected firm needs to work with staff to finalize the scope of
consultant's work. Based on the final scope of work, staff will ask for a fee
February 13, 2014
40
Realignment of PVDS Thro gh Portuguese Bend
Request for Qualifications for Professional Engineering Services
Page 5of5
proposal from the successful firm(s). The fee will be reviewed by staff and, if
necessary, may be negotiated.
9. General Information
This Request for Qualifications does not commit the City of Rancho Palos Verdes
to pay costs incurred in the preparation of a response to this request. No work
may begin until a "Professional Services Agreement" is executed and the City
issues a Notice to Proceed.
Notwithstanding any other provisions of this Request for Qualifications, the City
of Rancho Palos Verdes reserves the right to reject any and all proposals and to
waive any informality in a submittal.
Submission of a proposal shall constitute acknowledgement of all terms and
conditions set forth in the Request for Proposal unless otherwise expressly
stated in the proposal.
All data, documents, and other products used or developed for this project shall
remain in the public domain upon completion of the project. Similarly, all
responses to this Request for Qualifications shall become the property of the City
of Rancho Palos Verdes.
The method of payment upon negotiation of a contract shall be monthly
payments based upon satisfactory progress and the submission of invoices for
payment.
All inquiries questions regarding this proposal shall be submitted via e-mail to
Ron Dragoo, Senior Engineer at rond@rpv.com the email shall be clearly
identified in the subject line as: "Realignment of PVDS". All questions shall be
received no later than 5 p.m., February 17, 2014.
The City reserves the right to conduct personal interviews of any or all
consultants. The City reserves the right to request clarification of information
submitted and to request additional information that it may reasonably require,
which shall be furnished by the Consultant.
February 13,2014
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Exhibit "B":
Consultant's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-000111347704v1.doc Agreement for Design Professional Services
1411 W. 190th St.,Suite 525
PIP KOA CORPORATION Gardena,CA 90248
t:310.3 29.0102 f:310.3 29.1021
CBM Consulting www.koacorporation.com
February 19, 2014
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Attention: Mr. Ron Dragoo
RE: Proposal for Engineering Design Services for the
Roan Road Storm Drain Rehabilitation Project
Dear Mr. Dragoo:
KOA Corporation ("KOA"), appreciates the opportunity to submit qualifications to the City of Rancho
Palos Verdes for Civil Engineering Design services. KOA has the expertise and resources required to
assist the City of Rancho Palos Verdes for the design of the Palos Verdes Drive South Realignment at
Portuguese Bend in a timely and efficient manner. We are committed to working seamlessly with your
staff and project team to ensure the successful delivery of this project. KOA has teamed with KDM
Meridian to provide survey services for this project.
The KOA team, our project systems, and our entire management structure are geared to providing
flexible services to agencies such as yours. Descriptions of similar projects and respective references for
these projects are included in our proposal. We assure that our key personnel will be assigned to the
project for its duration and will not be removed or replaced by us without concurrence from the City
of Rancho Palos Verdes. Every member of our proposed team is available to be committed to the
projects assigned to us beginning the start date.
Chuck Stephan, P.E., LEED AP will be the Management Contact and Project Manager for this contract.
The contract would be managed though the South Bay office at 1411 W. 190th Street, Suite 525,
Gardena, CA, 90248; Phone: 310.329.0102; Fax: 310.329.1021; Email: cstephan@koacorporation.com.
Thank you for this opportunity to offer our services to the City of Rancho Palos Verdes. Should you
have questions during the selection process, please contact me at 310.329.0102.
Sincerely,
KOA Consulting, Inc.
4.----------
Chuck Stephan, P.E. (CA RCE C50481)
V.P. of South Bay Operations
LOS ANGELES ONTARIO ORANGE SAN DIEGO SOUTH BAY
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project Table of Contents
Proposal
for the
City of Rancho Palos Verdes
Engineering Services
for the
Roan Road Storm Drain Rehabilitation Project
*,.
I. KEY INDIVIDUALS 3
4
�,,,
i
I.I ORGANIZATION CHART 3
„n .. it, . 1 'ilk
Phis* ;faunaetau, ..,,, • I.2 PROJECT MANAGER 4
.7 umr: Inku"ime— --'412', , -
1.3 PROJECT TEAM 6
} 1. i a .
Il
•
0��'��'} ._ At_ .4 .....::I IPI .. .- ' ! - • - 2. FIRM EXPERIENCE 9
2.1 FIRM PROFILE 9
;wit - 2.2 PROJECT EXPERIENCE 10
-,t 4
2.3 REFERENCES I5
i tom`
- i,,, 3. APPROACH AND SCOPE OF WORK 16
�� 3.I PROJECT APPROACH 16
i � 3.2 DESIGN DISCUSSION 19
3.3 PROJECT SCHEDULE 19
_ 4. FEE SCHEDULE 20
,,,..„.,:
" 04* '
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-
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C. KOA CORPORATION
_ Page 2
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project I. Key Individuals
I . Key Individuals
KOA proposes Chuck Stephan, P.E. as the project manager for the Palos Verdes Drive South Bicycle
Compatible Lane Improvement Project. Chuck has extensive experience with arterial street pavement
rehabilitation and improvement projects, conventional and ARHM pavement materials. Christine
Kaskara, P.E. will provide design and field engineering tasks. Alan Braatvedt will provide
constructability review services for this project.
.I ORGANIZATION CHART
411
Principal Project Manager/
Senior Engineer
Chuck Stephan, P.E., LEER AP
KOA Firm Principal
Senior Design I Project Manager
_.t
Engineering Design Constructability Review
Christine Kaskara, PE, QSD Alan Braatvedt
Design Engineer Construction Manager
KOA Corporation KOA Corporation
t
KOA CORPORATION
Page 3
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project I. Key Individuals
1.2 PROJECT MANAGER
CHUCK STEPHAN, PE, LEED AP
VP of South Bay Operations Education
Principal-In-Charge / Design Engineer/ Project BS,Agricultural Engineering, California
Manager Polytechnic State University, San Luis
Obispo (1982)
Professional Experience
Chuck Stephan has thirty years of extensive experience in Year Entered Profession
civil engineering design and project management on projects 1982
for many municipalities and private firms. He has diverse Year Started with Firm
project experience in planning, design, management, and 2000
construction of transportation, educational, institutional,
industrial, aerospace, municipal, residential and commercial Registrations
projects. Mr. Stephan works in multiple capacities as Prof Engineer(Civil) CA#C50481
Principal-In-Charge, project manager, project engineer, lead (1993)
engineer, design engineer, and construction engineer in Prof Engineer(Civil) OR#1 872PE
both the civil and construction management disciplines. (1995)
Prof Engineer(Civil) HI#PE-8432(CE)
• Specializing in Project Management, Civil (1996)
Engineering Design, and Construction Management
for municipal Capital Improvement Projects, LEED Accredited Professional(2007)
including pavement design and rehabilitation; ADA
improvements; water pipelines; storm drain and Professional Affiliations
sanitary sewers; medians and landscaping; parking American Public Works Association
lots; site improvements; plan checking; NPDES American Society of Civil Engineers
requirements.
• Providing staff assistance to municipal engineering departments on temporary or part-time basis
as needed; provide staff training in project management, design, and construction management
skills.
• Manage various funding sources including local, state, and federal-aid projects; SR2S; SRTS; STPL;
various grant applications and reimbursement requests.
Project Experience
Arterial Roads Rehabilitation Project Fiscal Year 2010-2011, Rancho Palos Verdes, CA:
Project Manager & Design Engineer. Prepared Plans, Specifications and Estimate for the rehabilitation of
Palos Verdes (PV) Drive South in the City of Rancho Palos Verdes. PV Drive South is a challenging
arterial highway winding along the bluffs of the Palos Verdes peninsula overlooking the Pacific Ocean.
The street varies from a fully developed 4 lane divided highway with bicycle path, to a 2 lane highway
over unstable creeping subgrade soils. Rehabilitation strategies included selective removal and
replacement (R&R) areas, asphalt rubber hot mix (ARHM) and conventional asphalt overlays, and
microsurface application. Work included the relocation and improvement of bus pads and shelters,
retaining walls, PCC repairs, striping and markings. A comprehensive traffic sign field review and
replacement plan was prepared to bring all traffic signs into uniformity and conformance with MUTCD
requirements. Construction Cost$2,000,000.
RI KOA CORPORATION
CBM Consulting Page 4
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project I. Key Individuals
Residential Streets Improvement Project, FY2009-2010 Area 4 and Area 8, Rancho Palos
Verdes, CA: Project Manager & Design Engineer. Prepared Plans, Specifications and Estimate for the
rehabilitation of various residential streets in the City of Rancho Palos Verdes. Project included Type II
Slurry Seal and Cape Seal rehabilitation methods, associated concrete curb, gutter, sidewalk, and curb
access ramp construction, and replacement of signs, striping and markings. Construction Cost$2M.
City of La Habra Engineering Services — Program Management, Project Management,
Design, Construction Management, La Habra, CA 2003 to Present: Provided engineering
services to the City of La Habra Department of Public Works for the management, design, and
construction of various public works capital improvement projects and studies. Projects included annual
pavement rehabilitation projects and annual water main replacement projects.
Residential & Arterial Overlay 2011 Design, Thousand Oaks, CA: Design Engineer. Prepared
Plans, Specifications and Estimate for the City's 3 year Pavement Rehabilitation Project. Work included
field review, documentation, and photographing of all street sections and repair locations; determination
of rehabilitation strategies; preparation of plans, specifications, and estimate for bid; and bid support.
The project included 50,000 tons of asphalt pavement reconstruction and Asphalt Rubber Hot Mix
overlay on 30 miles of local, collector, and arterial streets. All work was completed in a compressed
time schedule of 4 weeks. Construction Cost$7,000,000.
Sun Valley EDA Public Improvement Project, Los Angeles, CA: Project Manager & Design
Engineer. Engineering design services to develop Plans, Specifications, and Estimate (PS&E) for the repair
and rehabilitation of 2 major arterial highways and 5 major intersections in the City of Los Angeles.
Work included removal and replacement of failed AC and PCC pavement sections; reconstruction of
driveways and curb access ramps to meet ADA requirements; milling and overlay of PCC and AC
pavement; and complete reconstruction of intersections with cross gutters, grading, and paving.
Construction Cost$3,000,000.
Sepulveda Boulevard Pedestrian Improvements, Culver City, CA: Project Manager & Design
Engineer. Prepared the Plans, Specifications, and Estimate (PS&E) for the enhancement of a 1/2 mile
section of Sepulveda Blvd in a busy commercial area of Culver City. The project included the challenging
installation of landscaped areas with trees, plants, benches, curb access ramps, and driveway and
sidewalk replacements in a fully developed area with outdoor dining and retail shops. Construction Cost
$350,000.
City of Hermosa Beach pavement rehabilitation projects, Hermosa Beach, CA 2001-
present: Project Manager / Engineer. Provided project management, design, and construction
management for various pavement improvement projects including residential streets, and arterial
streets with federal-aid funding. Project included sidewalk repairs, ADA curb access ramps, storm drain
repairs, curb &gutter replacement,grinding, asphalt pavement, and striping.
PA KOA CORPORATION
Page 5
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project I. Key Individuals
1.3 PROJECT TEAM
CHRISTINE KASKARA, P.E., QSD Education
Design Engineer M.S., Civil Engineering, University of
Southern California, Los Angeles, CA,
Professional Experience (2004)
Ms. Kaskara has nearly I 0 years of experience in B.S., Civil Engineering, Cal Poly Pomona,
engineering including structural and civil assignments. At Pomona, CA, (2002)
KOA, she prepares civil engineering plans, specifications and
estimate (PS&E); assists in construction inspection, Year Entered Profession
construction management and project management; obtains 2002
field information as necessary; and prepares Safe Route to Year started with Firm
School (SR2S) grant applications. She previously worked for 2009
both the County of Riverside Department of Building and
Safety and the Community Redevelopment Agency of Los Registrations
Angeles. Her experience encompasses street design, site Prof Engineer (Civil) CA#C7SS8S
plans, base maps, storm drain design, construction (2010)
management, construction observation, contract
administration, and educational/ commercial/ residential Certifications
building design. Christine is proficient in AutoCAD and Qualified SWPPP Developer(QSD) /
familiar with APWA and Caltrans Standards and Building Qualified SWPPP Practitioner(QSP)
Codes. She received her QSD Certification in 201 I. #20336
Project Experience Professional Affiliations
Chi Epsilon, Civil Engineering Honor
La Habra 2009-2010 Street Rehab, La Habra, CA. Society
Assistant Design Engineer. Provided overall project
management, engineering design, and construction management services for the City of La Habra's
annual street rehabilitation project for fiscal year 2008-2009. Work included initial project area selection
and field review, utility research, funding allocations, engineering design, coordination of surveying and
geotechnical services, bidding and award, and construction management throughout completion. Work
included preparing City Council items and coordination with City staff.
Sun Valley EDA Public Improvement Project, Los Angeles, CA: Design Engineer. Engineering
design services to develop Plans, Specifications, and Estimate (PS&E) for the repair and rehabilitation of 2
major arterial highways and 5 major intersections in the City of Los Angeles. Work included removal
and replacement of failed AC and PCC pavement sections; reconstruction of driveways and curb access
ramps to meet ADA requirements; milling and overlay of PCC and AC pavement; and complete
reconstruction of intersections with cross gutters,grading, and paving. Construction Cost$3,000,000.
Annual Residential Overlay and Slurry Seal, Rancho Palos Verdes, CA: Assistant Construction
Manager. KOA Consulting provided project and construction management services for the City of
Rancho Palos Verdes 2010 pavement rehabilitation project, which included street repairs consisting of
Cape Seal, slurry seal, and reconstruction, ADA improvements, PCC curb, gutter, sidewalk and
driveway repairs, signage, and striping. This project rehabilitated 92 residential and collector streets.
Construction Cost$1,500,000.
PR KOA CORPORATION
CBM Consulting Page 6
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project I. Key Individuals
ALAN BRAATVEDT
Construction Manager
Professional Experience
Alan Braatvedt has successfully managed hundreds of public and private projects throughout Southern
California. With over 35 years of experience in planning, design, construction management and
development, Mr. Braatvedt is a highly skilled manager of municipal, commercial, residential and mixed-
use developments. His experience includes design, project management and construction management,
as well as, acting as liaison between development teams, planning/design teams, community groups and
governing agencies to forge public/private partnerships. Mr. Braatvedt is the main interface for
community outreach and public relations on most KOA projects.
Project Experience
Storm Drains & Sewer
• McCarrell Canyon Storm Drain Rehabilitation, Rancho Palos Verdes, CA
• San Ramon Storm Drainage System, Rancho Palos Verdes, CA
• Canyon Acres Storm Drain Project: Laguna Beach, CA
• Louise Street Storm Drain, Laguna Beach, CA
• New Sewer Main Installations Ince Blvd. &A St., Culver City, CA
Staff Assistance
• Public Works Staff Assistance, Rancho Palos Verdes, CA
• Public Works Staff Assistance, La Canada Flintridge, CA
Streets
• Washington Boulevard Realignment, Rush Pacifica, Culver City, CA
• Street Rehabilitation of Mountain Road to Nyes Place, Laguna Beach, CA
• Carrier Row Street Rehabilitation, Los Alamitos, CA
• Coast Highway Sidewalk Improvements, Laguna Beach, CA
• Verdugo Boulevard Realignment&Widening, La Canada Flintridge, CA
• Jessen Drive Re-alignment, La Canada Flintridge, CA
• Angels Crest Road Median Improvements Project, La Canada Flintridge, CA
• Pavement Overlay and Slurry Seal Project, Chino Hills, CA
• Off-Site Pedestrian and Traffic Improvements, Culver City Redevelopment Agency, CA
• Willat/ Hoke Business Triangle Streetscape, Culver City Redevelopment Agency, CA
• Pedestrian and Crosswalk Improvements Phase II: Broadway, Wilshire, Ocean Park and Santa
Monica Blvd., Santa Monica, CA
• Pedestrian and Crosswalk Improvements Phase I: Ocean, Montana and Neilson, Santa Monica,
CA
• Cabrillo Avenue Redevelopment Project, Torrance, CA
Redevelopment& Planning
• Triangle Site Demolition SWPPP Plans, Culver City Redevelopment Agency, Culver City, CA
• Washington National Specific Plan Development Project, Culver City, CA
• Washington Inventory, Culver City Redevelopment Agency, CA
KOA CORPORATION
Page 7
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project I. Key Individuals
• Town Plaza and Parcel B Planning, LRM, Culver City, CA
• Utility Relocation and Contract Coordination, Culver City Redevelopment Agency, CA
• West Los Angeles Annexation Map Services, Culver City, CA
Parks
• Admiral Kidd Park, Long Beach, CA
• Houghton Skate Park, Long Beach, CA
• El Dorado Park Senior Center, Long Beach, CA.
• Cesar Chavez Amphitheater and Aquatic Park, Long Beach, CA
• Towne Park Redevelopment, Culver City Redevelopment Agency, CA
Parking
• Real Time Monitoring, Culver City Redevelopment Agency, CA
• Parking Projects,West Hollywood, CA
• Billboard Project Management, West Hollywood, CA
• Ince Parking Structure, Culver City Redevelopment Agency, CA
• Parking Lot 9, Santa Monica, CA
Public Facilities
• Civic Center Planning Study, Rancho Palos Verdes, CA
• New Legends Restaurant, Long Beach Airport, Long Beach CA
• Point Vicente Interpretive Center, Rancho Palos Verdes, CA
• City Health Facility Laboratory Upgrade, Long Beach, CA
• Computer Bindery Room, Long Beach, CA
• Emergency Generator Replace and Upgrade for City Hall, Long Beach, CA
• Creative Hosts Concession Improvements, Long Beach Airport, CA
• Plumbing and Electrical Analysis Study, Long Beach Airport, CA
• North & Central Health ADA Improvements, Long Beach, CA
• Homeland Cultural Center, Long Beach, CA
• Pacific Theater Project, Culver City Redevelopment Agency, CA
• 800 Pacific Ave., Long Beach, CA
Other International Projects
• Various Pulp& Paper and Sugar Mill Projects, South Africa
• Conversion of Sections of the Umfolzi Sugar Mill into offices, South Africa
• Condominium Developments, South Africa
• Various Water Retaining Structures and Associated Pipework, South Africa
• Arboretum City Infrastructure, South Africa
• New Paint Plant for Daimler Chrysler, South Africa
• Pick n' Pay Cold Room Food Distribution Center, South Africa
• Rebuilding of a Carbon Bake Furnace Rebuild for Alusaf Aluminum Smelters, South Africa
• Import Conveyor System, South Africa
• New Pier Richards Bay Harbor, South Africa
• Mobil Oil Refinery, South Africa
PM KOA CORPORATION
Page 8
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 2. Firm Experience
2. Firm Experience
2.1 FIRM PROFILE
KOA Corporation ("KOA") is a multi-disciplined engineering
KOA Corporation consulting firm that has been providing Civil Engineering Design,
South Bay Office Traffic Engineering and Planning, Project Management, Construction
Management and Observation, Grant Application Processing and
1411 W 190th Street NPDES Program Implementation services to private, commercial,
Suite 525 industrial and municipal clients collaboratively for twenty years. Our
Gardena, CA 90248 extraordinary team combines a passion for design and management
with a commitment to successful project delivery.
Tel: 310.329.0102
Fax: 310.329.1021 Our professional planning and engineering staff members are
available to provide the following services:
Corporate Office
▪ Civil Engineering
1055 Corporate Center Dr Project Management
Suite 300 Construction Management& Observation
Monterey Park, CA 91754 Staff Assistance
Fit NPDES Program Implementation
Tel: 323.260.4703 ADA Assessment & Improvements
Fax: 323.260.4705 Plan Checking
www.koacorporation.com Transportation Planning/Analysis
Highway & Infrastructure Design
f Traffic Signal/ Lighting Design
Storm Drainage & Design
Intelligent Transportation Systems Design
Signing and Striping Plans
1 411011- -1(
arils Transit/ Rail Planning
• g
-----. �r Circulation and Parking Studies
Parking Design & Analysis
Over 20 Years in Business RP Traffic & Parking Impact Studies
Fir Pedestrian & Bikeway Design
A California Corporation since P Transportation Modeling
1995 RP Travel Demand Forecasting / Modeling
Six Offices in California:
Monterey Park
Gardena
West Los Angeles
Orange
Ontario
San Diego
KOA CORPORATION
Page 9
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 2. Firm Experience
2.2 PROJECT EXPERIENCE
SRush Pacifica/ Culver City Redevelopment Agency
Culver Studios Plaza
Culver City, CA
Cost: development: $24M, open space —$I M
Owner: Rush Pacifica*/Culver City Redevelopment Agency
Completion Date: unknown
Contact: Joe Susca, Culver City Redevelopment Agency (310) 253-5763
Project Manager: Kevin Klaus, P.E.
STORM DRAIN PROFILE
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1+00 1+50 2+00 —2+60 3+00 3+50 4+00
The Culver Studios Plaza Project is a 112,000 SF Commercial/Retail redevelopment in downtown Culver
City, CA. KOA prepared the civil improvement and drainage plans for this project. Culver City has set
sustainable development goals that KOA achieved by integrating on-site stormwater treatment
technology into this limiting urban layout. This treatment train system incorporates large and small
particle removal, as well as a robust, underground overflow path to prevent flooding of the pedestrian
and retail areas. KOA is proud to be a part of this project that foretells a cleaner future for waterways
and beaches in Southern California.
PP KOA CORPORATION
Page 10
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 2. Firm Experience
Storm drain incorporated around
urban site restrictions
V ` -.... Below-grade overflow system detail
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1 SIZE PER PLAN. INSTALL
WITH CAP.STAMP
/� NO DUMPING' LOGO ADJACENT
E.(6)1(0 70 rs 'SD' ON CAP. TO CATCH BASIN PER DETAIL 5.
INV 16•X•8"-r CONNECTION TO BUILDING
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r 'y 971 FI ol;1 ROOF DRAINAGE SYSTEM•
�' A. 4' CLEAN OUT RISER . . SIZE PER PLAN..•
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Culver Town Park
STORM DRAIN PROFILES
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The Culver Town Park Extension is a 40,000 SF pedestrian plaza project undertaken by the Culver City
Redevelopment Agency to coincide with the Culver Studios Plaza Development. The major intersection
of Washington Blvd at Culver Blvd was realigned to create the space utilized for this community
congregation area and link it to the pre-existing section of the Culver Town Park
Development (associated realignment plans were prepared by CBM Consulting). CBM Consulting (now
part of KOA Corporation) prepared the grading design and drainage strategy for the site to meet
Culver City's sustainable development goals. The site incorporates a series of water quality inlets
PM KOA CORPORATION
Page I I
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 2. Firm Experience
and infiltration basins to treat and disperse of rainwater before it enters the public storm drain
and sensitive habitat areas downstream.
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motif.pro.. Msnanrlw Pv Gasped a dam en pas a
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rspecLen flurry;•t•Ina y..,d NOT TO SCALE
.hole,fess,•s mot.
Cross section of infiltration Basin
• City of Signal Hill
Storm Drain System Along Atlantic Avenue
ril
,;k- ,..6 Signal Hill, CA
Cost: $471,859
Owner: City of Signal Hill
Completion Date: February 2004
Contact: Charlie Honeycutt, Deputy City Manager (562) 989-7356
Project/ Construction Manager: Derry MacMahon
The project involved the design, project management and construction management of a new storm
drain system along the section of Atlantic Avenue, between Spring Street and Columbia Street, in the
City of Long Beach. The storm drain system included 14 catch basins, 10 manhole structures and 1973
linear feet of RCP storm drain pipelines. .
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L . KOA CORPORATI_ON
Page 12
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 2. Firm Experience
440 City of Rancho Palos Verdes
McCarrell Canyon
Rancho Palos Verdes, CA
APWA Southern California Chapter Project of the Year 2009— Water& Wastewater
Cost: $5,000,000
Owner: City of Rancho Palos Verdes
Completion Date: April 2010
Contact: Ron Dragoo, Senior Project Engineer
(3 10) 544-5246
Project Manager: Alan Braatvedt
_ -- -� --`'.A This is a major storm drain project for the City of
�. •
R — �. Rancho Palos Verdes to conveywater from the steep
P
McCarrell Canyon through 3,000-feet of pipeline to the
W_ Y x beach. KOA was involved in the development of the
ty ' �? -' concept design, selection of the design engineering firm
'. - and managing the project all the way through the design
phase. The design was developed into an extremely
. � 1 -
• innovative design with numerous fail-safe components.
i The main components of the project are: A large intake
: structure; 500-feet of 54-inch CMP; 2,300-feet of 66-
4. ' __ - inch steel pipe and a 300-foot slant drain through the
4` t ;, 'e
•
t. bluff to the beach, constructed in a tunneling operation.
--- . - KOA bid the project and evaluated and selected the
r� ,' y : contractor and together with the contractorre-
`"�'� planned the project, with particular emphasis on
r 3. scheduling. KOA also selected the geotechnical
f 4 h consultant, an important la er in the team to deal
P play
largely with the tunneling operation.
F yy
The construction cost of the project is $5 million and
s with so much of the project being constructed
underground, very tight cost controls are necessary to
deal with the numerous unforeseen conditions.
The Notice to Proceed was issued in mid June and with a completion date of March, it spans the
2008/09 wet season, so very careful scheduling has been necessary to avoid unnecessary exposure
working in a watercourse. The project is on target to be completed on time and within budget.
• KOA CORPORATION
Page 13
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 2. Firm Experience
Harbor Boulevard Rehabilitation Project;
Harbor Boulevard & La Habra Boulevard Improvement Project
La Habra, California
Cost: $2,400,000
Owner: City of La Habra
Completion Date: September 2009 I I
.
Contact: Sam Makar �-- ,,•
Senior Civil Engineer `•�
(562) 905-9720
Project/Const Manager: Chuck Stephan, P.E. _, _
Construction Observer: Mauricio Zeledon, P.E.
Construction Observer: Nicolas Hsieh, P.E.
Funding Source: STPL
This federally-funded STPL project rehabilitated one mile of Harbor Blvd from Lambert Rd to Whittier
Blvd, and improved the intersection at La Habra Blvd by widening the street and installing additional
right and left turn lanes. This project was constructed in conjunction with a Rule 20 utility
undergrounding project, and commercial improvements at adjoining properties. Work included storm
drain box culvert; storm drains; curb, gutter, sidewalks, driveways; water pipelines, meter and fire
hydrant relocations; bore casing under railroad right-of-way; traffic signals; pavement construction and
asphalt rubber hot mix overlay.
City of Rancho Palos Verdes
r _ Design of Miscellaneous Storm Drain Projects
Rancho Palos Verdes, CA
Cost: $50,000 est.
Owner: City of Rancho Palos Verdes
Completion Date: 2010
Project Manager: Chuck Stephan
KOA Corporation (as CBM Consulting), provided design services for the replacement or rehabilitation
of various miscellaneous storm drain pipe and structures as directed throughout the City of Rancho
Palos Verdes.
KOA CORPORATION
Page 14
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 2. Firm Experience
2.3 REFERENCES
�0_R P,9 City of Buena Park
ct, 4.� 6650 Beach Boulevard
Buena Park, California 90622
q10 oaf'\ Jim Biery, City Engineer (714) 562-3672
A 4 City of Hermosa Beach
Ir '''"`14 1315 ValleyDrive
4',.', y , ::10. Hermosa Beach, California 90254-3885
4/.. __- ";k1'
, V Frank Senteno, Public Works Director/City Engineer (310) 3 18-02I I
City of La Habra
711- ilk 201 E. La Habra Blvd
CM'Of IAHABR La Habra California 90633-0337
,:>:
T. .:..._- Sam Makar, Senior Civil Engineer (562) 905-9720
City of Long Beach
-�d c 333 West Ocean Boulevard
'. . ( Long Beach, California 90802
Co,leon. o<�3. Sandra Gonzalez, Manager, Planning & Development Bureau (562) 570-3210
lo
Parks, Recreation & Marine
'Of". of Manhattan Beach
1400 Highland Avenue
• = Manhattan Beach, California 90266
latiiiirr ../
Steve Finton, City Engineer (310) 802-5352
-••.-•- City of Signal Hill
. 2175 Cherry Avenue
tee' r
Signal Hill, California 90755-3799
Charlie Honeycutt, Deputy City Manager (562) 989-7356
IFf--. KOA CORPORATION
Page 15
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 3.Approach and Scope of Work
3.Approach and Scope of\'York
3.1 PROJECT APPROACH
Understanding
The City of Rancho Palos Verdes owns an 18" Corrugated Metal Pipe (CMP) storm drain located in an
easement along and behind the residential property at 28684 Roan Road. The first 70 feet of the pipe
adjacent to the house has been repaired and lined, The remaining 135 feet, from a junction structure to
an outlet at the bottom of the canyon, needs to be repaired or replaced.
The City plans to obtain the services of an experienced professional civil engineering design firm to
evaluate the project area, prepare construction plans, specifications, and cost estimate, and assist the
City in preparing this project for bid.
fxM'I 4 i t r 47,...-��y4 �,ikt:. YY 1.5:1:-.-7,-.,i.� �,-,...r...,..„,,,,,,:,....-.,.:A...iii,,j , .
...4.-
Roan Rd ' ''.# f.4 .: -tip Existing 18" CMP Storm Drain Pipeline
a
w ., 4 to be repaired : - . [- ,� .�_- : ,
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ryt^t.. _p - V i1 of. - 1 .ittl, ' r: '+ Y : #. ¢ M ,II 1 i11 4'eis,'...''-, Oji.,
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'4::;i ‘ _. , , •
Project Review/ Meetings
The design team will review the project, and develop proposed alternatives to approaching the project
design. We will consult with City staff to discuss the various alternatives, and select the most desirable
- KOA CORPORATION
Page 16
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 3.Approach and Scope of Work
option before proceeding with final design work. We will meet with City staff regularly as needed
throughout the project.
Meet with Property Owner
The design team will meet with the property owner at 28684 Roan Road and discuss the project
alternatives and implications. We will investigate the property/site for information during design.
Field Investigation
The design team will inspect the project area to assess the current site conditions, document existing
conditions, and develop proposed alternatives for the proposed improvements. We will document
existing landscape improvements that should be protected, or replaced after construction.
Topographic Survey
For this project, we feel that a formal topographic survey from a professional survey firm is not
necessary. Instead, we propose to utilize existing aerial photographs and field investigations to document
existing conditions. Since the project area is unimproved, and will be replaced to match the native
terrain, critical survey measurements are not necessary for construction.
Design Parameters
From the field review, record data, and discussion with City staff and homeowner, KOA will establish
required design parameters and recommendations from which to proceed with design work. Design
considerations will include existing pipe condition, depth, and alignment; access to the site; City and
homeowner concerns; right of way constraints; pipe material, placement, and support; and site soil
stabilization and restoration.
Easement Requirements
We anticipate that the pipe will be repaired/replaced within existing easement boundaries. Depending
on the selected construction method, a temporary construction easement may be necessary. If a formal
survey/boundary line and property description is required, we could coordinate with a survey firm for
that task; however, we do not anticipate that as being necessary at this time.
(RFP note: Task G listed in the RFP relates to sewer transmission pipelines and is assumed to be
unnecessary)
Plans
The project will be documented in plan view on 24"x36" plan sheets, at a scale of I"=20'. Finer scale will
be included in details if necessary for clarification. Typical sections and notes will designate pavement
type and thickness, materials, and cross section dimensions. Plan views will include notes, symbols, lines,
or hatching designating construction features as necessary for clarity or instruction to the contractor.
KOA CORPORATION
Page 17
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 3.Approach and Scope of Work
Photographs will be taken throughout the project area for use during design and as a pre-construction
baseline reference. Plans will be developed using AutoCAD. Plans will be submitted in printed format,
and in digital format as .dwg and .pdf files in a format compatible with the City's GIS system.
Project plans will be submitted for review at the 60%and 100% complete stages of design.
Technical Specifications and Special Provisions
KOA will prepare specifications and provisions as necessary to describe the project, include adequate
requirements for the work and performance of the contractor, and to define bid items. Specifications
will include provisions to conform with site protection/erosion control/Best Management Practices. It is
assumed that the City will provide the necessary environmental documentation.
Specifications will be prepared using MS Word. Specifications will be delivered to the City in printed
form and digitally in .doc and .pdf formats.
Engineer's Estimate
Upon determination and approval of the preliminary design, construction quantities will be determined,
and an estimated construction cost prepared. Costs will be based upon nominal unit costs experienced
on similar projects within the past year. The estimate will be prepared in spreadsheet format in MS
Excel.The estimate will be submitted in printed form and digitally in .xls and .pdf formats.
Other Tasks
Preconstruction Services
KOA will attend the preconstruction meeting. KOA staff will be made available to answer questions of
the City during the bid period. KOA will provide pre-construction support services including answering
pre-bid questions and providing a construction bid analysis.
Final Deliverables and As-Built Records
After completion of construction, KOA will prepare "As-Built" mylars plan sheets and submit final
drawings electronically on CD in .dwg and .pdf formats.
PP KOA CORPORATION
Page 18
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 3.Approach and Scope of Work
3.2 DESIGN DISCUSSION
The existing 18" CMP pipeline is installed with 12" of cover in a 10' easement, some of which is located
in a finished landscaped yard, and the remainder in a natural canyon with native groundcover. Due to the
very shallow groundcover, the existing pipe is not supported by significant vertical forces, which makes
alternatives such as pipe bursting, pipe jacking, and tunneling less feasible. Alternatives including point
repairs and lining may be workable, but the additional cost for this method outweighs a simple pipe
replacement strategy.
For the optimum mix of cost, constructability, environmental impact, schedule, site impact, and access,
we anticipate that a pipeline replacement (i.e. "cut and cover") approach would be the best option for
this project. It may even make sense to utilize only hand labor, prohibiting large construction equipment
from impacting the site.
We envision requiring the contractor to place 4'x8' plywood sheets or other temporary cover on the
adjacent slopes for holding soil that is excavated from around the existing pipe; removing and disposing
of the existing pipe; placing new ABS N-12 corrugated HPDE pipe with slope anchors; placing sand bag
supporting dams at intervals in the trench; replacing the excavated soil; restoring native landscape areas
with straw mats and waddles staked in place; and replacing finished landscape areas to a like pre-
construction condition.
3.3 PROJECT SCHEDULE
We anticipate completing the first draft of 60% plans for submittal to the City within 2 weeks of the
Notice to Proceed, and the final 100% plans within 2 weeks after receiving comments from the 60%
submittal.
KOA CORPORATION
Page 19
CBM Consulting
City of Rancho Palos Verdes
Roan Road Storm Drain Rehabilitation Project 4. Fee Schedule
4. Fee Schedule
City of Rancho Palos Verdes
a)
Roan Road Storm Drain Rehabilitation Project F.!
t d c
U c t
.. u
d
-= W t
a c c V73
'u o' -4c '
d
a 0 0 0
TASK FIRM HOURS AMOUNT
PRELIMINARY ENGINEERING
Meetings/Field Review 4 8 i $1,500
Conceptual Design 1 2 4 $735
Field Survey 4 8 8 $2,220
$4,455
DESIGN PHASE
Review existing records 1 2 2 $555
60%, 100%,and Final Plans 8 32 40 $8,360
prepare engineers estimate 1 1 2 $4.45
technical specifications and special provisions 4 8 8 $2,220
t
Preconstruction Meeting/RFrs 8 $880
final deliverables and as built= 1 2 4 $735
$13,195
CONSTRUCTION PHASE
(We can provide additional CM/inspection services if desired)
TOTAL HOURS: 24 71 68 0
RATE: $155 $110 $90 $65
SUBTOTALS: $3,720 $7,810 $6,120 $0 $17,650
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CBM Consulting