ORD 218 ORDINANCE NO. 218
AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES
ESTABLISHING A PURCHASING SYSTEM AND AMENDING THE
RANCHO PALOS VERDES MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES HEREBY
ORDAINS AS FOLLOWS:
agatikaa 1: The Rancho Palos Verdes Municipal Code is
Amended by adding Chapter 2.44 to Title 2 to read:
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It shall be the policy of the City
to secure supplies and equipment at the lowest possible cost
commensurate with quality needed, to exercise positive
financial control over purchases and to assure the quality of
purchases.
aaia.92,121. auttacktx and Emaamaltailitx. The authority
and responsibility for the purchase of supplies and equipment
for the CitY Shall be vested in the City Manager or his/her
delegate(s) . The City Manager or his/her delegate(s) shall
purchase supplies and equipment in accordance with the
procedures prescribed in this Chapter.
asAlaacts_ Eorml Q2EltEARt ELMERAUER.
A. Purchases of supplies and equipment of an estimated
value of TEN THOUSAND DOLLARS OR MORE shall be. by written
contract with the lowest responsible bidder after notice.
B. Such notice shall be published in a newspaper of
general circulation printed and published in the City, or if
there is none., it shall be posted in not less than three
public places in the City designated by ordinance for the
postiLng of public notices. The City Manager shall also mail
a copy of such notice to anyone who has requested to be so
noWied.
C. All notices pursuant hereto shall be published,
posted or mailed, as the case may be, not less than ten (10)
days prior to the date specified for the opening of bids.
D. When deemed necessary by the City Manager, bidder's
security may be prescribed in the public notices inviting
bids. Bidders shall be entitled to the return of bid
security provided that a successful bidder shall forfeit its
bid security upon refusal or failure to execute the contract
within ten . (10) days after the notice of award of contract
has been mailed. The time to sign the agreement before
forfeiting the bidder's security shall be extended for delay
caused by the City. The City Manager may, on refusal or
failure of the successful bidder. to execute the contract,
award it to the next lowest responsible bidder. If the City
Manager awards the contract to the next loigest
bidder, the 'amount ,of the lowest hidder' . security shall be
applied by the City to the differentia between the' 1ow bid and
the second lowest bid, and the surplus, if any, shall be
rett,trngid to the lowest bidder.
E. Bids shall be submitted to the City Manager and
shall be so identified on the', ,enVetope. 'Bids shall •b*".opened
at the time and place specified in the- notice inviting"ieared
bids. Copies of all bids received by the City Manager shall
be retained by the City Clerk for public; -inspection during
regular business hours for not less than two (2) years
following the birLopening. Bidder r:proprietary iriforMation
shall not be available for-public :inspection.
F. The City Manager may reject any and all bids, may
waive any irregularity in any bid, and may re-advertiS4-4or
bids.
6. In the event, that the City, Manager decides to accept
a bid„ the lowest ;responsible ,bid. shall be accepted: .ex-cept as
otherwise provided herein.
H. I+ two or more bids received' are for the sate total
amount or unit price, the City Manager may accept any one of
such bids or may accept the lowest bid made by negotiation
with such bidders following the bid opening.
I. The City Manager shall have authority to require a
performance bond before entering into a contract in such
amount as shall be reasonably necessary to protect the best
interests -of the .City., 3:4: the City Manager requires a
performance bond , the ..form and amount of the .bond shall be
described in the- notice inviting bids.
111A214...
") ppg,N, wjats;ia, ocejammg:, Purchases of supplies
and equipment of an estimated value, in the 'amount of '$10,000
or less may be made by the City Manager in the open market
without observing the procedure prescribed by Section
2.44.030.
A. Open, market purchases.: shall , whenever- possible, be
based on at least three (3) bids, and shall be awarded to the
lowest responsible bidder.
B. TheCity Manager may solicit bids by direct mail '.
request to prospective vendors or by -telephone. ' Copies of
all written proposals received by the City Manager shall be
retained by the City Clerk for public inspection during'
regular „business, hours for not less-than one (1 ) ' year after
receipt. Vendor proprietary data shall not be open fbr
public inspection.
: ' .,. :} 2. SALE QE ilE MAIO& ERMERIK. The City
Manager shall sell worn-out, scrap, or obsolete personal
property, or exchange the same for, or trade in the same on
new supplies and equipment, including property of all
departments, by soliciting bids. If the value of the
property to be sold is of a value of Five Hundred Dollars
($500.00) or less, the sale shall be approved by the City
Manager. In the event the value of the property to be sold
is more than Five Hundred Dollars ($500.00) , the sale shall
be subject to the approval of the City Council .
ax_iisS1612.2_ galiaftgig. The City of Rancho
Palos Verdes may use the informal bidding procedures for all
construction projects as prescribed in Section 21204 and in
compliance with the State of California Cost Accounting
Policies and Procedure Manual of the California Uniform
Public Construction Cost Accounting Commission, pursuant to
Public Contract Code Section 21 109.
ItAi cM g �c c e t i care. Sections 2. 40.030 and 2. 40.040
shall not apply to the purchase of supplies and equipment
under the following circumstances:
A. The City Manager finds that such supplies or
equipment are unique because of the quality, durability,
availability, or fitness for a particular use and are
available from only one source;
D. The City Manager finds that exigent circumstances
require the immediate purchase of such supplies or equipment;
C. Guth supplies or equipment are provided by an
independent contractor pursuant to an agreement with the City
for the furnishing of labor and materials for other than the
construction of a public works project; and
D. The City Council finds that due to the nature of the
supplies or equipment, bidding is not likely to result in the
lowest price.
iflApjcti.Qa Rag aRting. The City Manager
shal l inspect supplies and equipment delivered to determine
their conformance with the specifications set forth in the
order or contract. The City Manager shall have authority to
require chemical and physical tests of samples submitted with
the bids and samples of deliveries which are necessary to
determine their quality and conformance with specifications.
PASSED, APPROVED and ADOPTED on Septemiper 15, 1987
/ / ' 71' ..14/ 04// ' ... /
MAYOR /
ATTEST:
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MM._MM.i M.w M.w. � M '
- CITY CLERK
STA4 OF CALIFORNIA (
Mew wM NMI wM Nor MIR,M )
COUNTY OF LOS ANGELES )
S' .4a
CITY OF RANCHO PALOS VERDES )
I, JO PURC LLN;, City Clerk of the City ref Rancho Palos Verdes
do hereby certify that the whole number of members of the
City Council of said City is five; that the foregoing
ordinance, being Ordinance Ham. 218,, pad *first reading r
edi ng on ;.
September 1 1987, and was duly. and regularly :adopted by the
City Council of said City at a regular meeting thereof held
on September 15, 19870 and that the same was passed and
adopted by the following roll call vote:
AYES: Ryan, Bachar~ach,. .Hi;nph l i f f e p and Mayor~ Hughes
NAYSt Nohe
ABSENT: Mc T g g r t
ABSTAIN: None /,-)
Of,
-SA-f/
/ /
I
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(: ;')
CITY C E 1K
CITY RANCHO PALOS VERDES
• .
• ORDINANCE/RESOLUTION NO. ORD. 218 FILED 602
SUBJECT: ESTABLISHING A PURCHASING SYSTEM AND AMENDING THE RANCHO PALOS
VERDES MUNICIPAL CODE.
s. INTRODUCED: 9/1/87
ADOPTED: 9/15/87
POSTED/PUBLISHED 9/18/87
ORDINANCE DISTRIBUTION: RESOLUTION DISTRIBUTION:
City Attorney PUBLIC WORKS DEPARTMENT
Richards, Watson, Dreyfuss & Gershon
333 South Hope St. , 38th Floor __ENVIRONMENTAL SERVICES •
Los Angeles, CA 90071'
____LEISURE SERVICES
/ BOOK PUBLISHING COMPANY
1110 201 Westlake Avenue N. __COMMUNITY SERVICES DEPT.
Seattle, WA 98109
MANAGER
PACIFIC TELEPHONE
19310 Gateway Drive, Rm 208
Y � STATION C OMMAND ER
Torrance, CA 90502 26123 Narbonne Ave.
Lomita, CA 90717
SOUTHERN CALIF. WATER SERVICE
5837 CREST RD. WEST COUNTY ASSESSOR
RANCHO PALOS VERDES, CA 90274 500 Hall of Administration
Los Angeles, CA 90012 • •
REGISTAR
5557 'Ferguson Drive LEAGUE
_____ OF CALIFORNIA CITIES
Los Angeles, CA 90022 702 Hilton Center
ATTN: Margaret Miller Los Angeles, CA 9001=7
Election Administration •
8
RECORDER •-- L.A. COUNTY DEPT. of PUBLIC WORKS /Public
�'-- ATTN: City Services Roads
227 N. Broadway 1540 Alcazar Street
,Los Angeles, CA 90012 Los Angeles, CA 90033
g
.._.....SCHOOL - SPCA
5026 West Jefferson Blvd.
•,. HOMEOWNERS ASSOCIATION Los Angeles, CA 90016
_____APPLICANT SO. CALIFORNIA GAS COMPANY
22741 Hawthorne Blvd.
,_..rT.M. CABLEVISION Torrance, CA 90501
31244 P.V. Drive West, Suite 207
Rancho Palos Verdes, CA 90274 SO. CALIFORNIA EDISON CO.
P. 0. Box 2944
Torrance, CA 90509
KEVIN SMITH FINANCE DIRECTOR
POSTED AT THE FOLLOWING: \ U. S. Post Office
1 CITY HALL 28649 S. Western Ave.
L.A. COUNTY FIRE STATION l
� Miraleste Station yC3 Park Locations:
4000 Miraleste Plaza /' Hesse Park
Ladera Linda
*. R.P.V. Park